# ARITY Trustees’ Annuaa **l** RReport for the period | ction A A Reference and administration 

| ction A A Reference and administration details ; Charity name| Glamorgan Federation of Young Farmer Clubs } Other names charity is known by| _ . ; Registered charity number (if any)[sos070— COX Charity's principal address County Office, Penllyn Estate, Llwynhelig, Cowbridge. 7 Vale of Glamorgan | Names of the charity trustees who manage the charity 2[Kate Thomas [Treasurer | ——=—=S—SS~=*d Executive Committee F Lloyd Harris Co opted | Executive Committee |[Thomas] — oe g | Andrew Joseph Competitions Executive Committee Chairman | _ - Jack Gwyn Co opted Executive Committee Thomas ie | iF | 8 | Alex Edwards © Co opted ae Executive Committee ; 10 Hannah Lewis Management Management committee | committee Chairman | 7 [1 Owen Edward Neath Executive Committee ! Thoms | | - JasmineLean Rowlands Be Neath| Executive Committee| | | Michael Burley Maendy Executive 13 Committee — 14 Rachel Anstey Maendy Executive Committee ; 19 Ewan Key Bridgend Executive Committee 16 Evan Thomas Bridgend Executive | Committee =| Charlotte Edwards 17 Gelligaer Executive Committee _ | 

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19 | Cai Edwards Gelligaer, Executive 20 Gower Executive Committee Lilewllyn Roberts Thomas 7 Edward = . 4 Gower Executive Committee Caitlin Committee Har 2 Committee : — | Wick Executive Committee ep Wiis [Present | Terao — Emily Morgan Events Chairman Executive Committee CC Dates acted if not for whole year Names and addresses of advisers (Optional information) Type of adviser Name Address Accountant Graham Paul Bank Barclays Name of chief executive or names of senior staff members (Optional information) Section B Structure, governance and manac ement Description of the charity’s trusts Type of governing document Constitution How 4 | Unincorporated organisation **=** the charity is constituted rrustee lect thode Trustees are selected at the Annual General Meeting; each clubwithin the selection metho Federation nominates two members to become trustees of the Federation and vote at Executive Committee meetings and the AGM. In addition, the County Chairman, Vice Chairman, Events and Marketing committee chair. Competitions Committee chair. Management chair, President and 6 coopted advisors, allelectedor confirmed at the AGM, are also trustees. Additional governance issues (Optional information) 

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- You may choose to include Membership of the clubs associated within the Federation is open to all additional information. where young people aged between 10 and 28 The trustees oversee the day to relevant, about day running of the club through the Executive committee. trustees seek ‘ ~ policies the views of members. the Federation's staff and volunteers in deciding adoptedand procedures the activities to be run. The Federation is affiliated to the National training for the induction anq | Federation of Young Farmers Clubs and also send representatives to the of trustees: Board of Wales Federation of Young Farmers Clubs 

- e the charity's organi emgi “ar There is a Safeguarding Policy in place. Data Barring service checks are tw , | carried out prior to commencement of employment or trusteeship and 

- network with which the charity checks carried out | works: €d oul again in line with statutory requirements 

- * relationship with any related {All trustees give their time voluntarily and receive no remuneration or other parties: benefits as a result of their trusteeship 

- . img hearedation of There is a previously approved and declared familial relationship between pa \ ve » ang the system one trustee and the sole paid member of staff. However. there are procedures to manage procedural checks and approvals in place to ensure that there can be no 

- ms antl, conflict of interest The organisation is in final stages of transferring its activities to a CIO in with the same name and objects (with Charity Number 11 76227) and is awaiting transfer of the bank accounts for this to take place 

- Section C Objectives and activities | To advance the education and personal development of young members | of the public at large in agriculture, rural life and affairs, international | 

- | | understanding, home crafts, the environment and related subjects. | In the interests of the social welfare of such members, to provide and 

- Summary promote the provision of facilities for recreation and other leisure time charity of the objects of the | occupations. being facilities, which will improve their spiritual and mental set out in its capacities, health and well-being, raise awareness, self-reliance and 

- | governing document individual responsibility so that they may develop as individuals into full citizens. 

To promote its activities through the mediums of English and welsh and to ensure those activities enhance the members’ understanding and knowledge of Welsh rural life, welsh culture and the welsh language, along with providing an understanding of other cultures. 

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- Trustees, in planning our activities for the year, kept Commission in mind the Charity (executive S guidance on public benefit at our trustees meetings committee), The main activities are as follows: a program of 

- , events, competitions and activities designed to improve knowledge. teamwork and community engagement. education of members as well as provide entertainment and services to 

- | Several activities undertaken throughout the year to improve skills and . the general public. These include Stockjudging and Carcass Judging competitions providing members with the opportunity to advance their 

- Summary knowledge and skills; public speaking, interview, cookery and bricklaying activities of the main competitions to build life skills; field day competitions that build on public undertaken for the farming skills as well as the sports and entertainment competition. benefit in relation to 

- these objects (include within | Members were also given the opportunity to participate in the Wales YFC this section the statutory and NFYFC travel programmes which resulted in some members declaration that trustees have | travelling overseas and within the UK. had regard to the guidance issued by the Charity Members and Trustees undertook training in governance skills, officer Commission on public roles and Safeguarding 

benefit) Additional details of objectives and activities (Optional information) 


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- contributionVolunteers are vital to the work of the organisation and withoutthe| of volunteers the County Federation would not be able to 

- function. 

- You may choose to include further statements, where relevant, about: e policy on grantmaking; e policy programme related investment; 

- e contribution made by volunteers 

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Section D Achievements and performance Summary of the main We held a successful Stockjudging day where members achievements went onto during the yearof the charity represent Glamorgan at Wales and national finals We held a successful entertainments weekend at Barry memo arts centre where6 out of the 7 clubs took part. Wick went on to represent Glamorgan at the WALES YFC Final Two well attended public speaking days where members went onto represent Glamorgan on the Wales YFC finals. We also held a field day and rally day where members competed in a variety of competitions and successful members went on to represent Glamorgan at Wales and National finals. We held a quiz night and a Bavarian themed evening. Members took part in mental health training with DPJ and talks from other agricultural business. 


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eae Section E Financial review ” aie: | eee | oe The main financial risks to the charity is reduced income from | g Brief statement of the Sponsorship and membership returns. The funds are held to cover over 6 | . charity's policy on reserves =| months of operational costs in the event of a loss of income and to meet any unforeseen expenditure that may occur. | a Details of any funds materially | in deficit | —— gg — : Further financial review details (Optional information) - You may choose to include additional information, where | relevant about: | e the charity's principal | sources of funds (including any fundraising). e how expenditure has | supported the key objectives | ‘ of the charity; | 2 e investment policy and | t objectives including any | 4 ethical investment policy VA adopted. es Section F Other optional information | 4 | : f **e** Section G Declaration The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity's trustees Signatures) Kok AVS4 <e———— Full name(s) <é AVE THOMA) ELEN WiltiAme Position (eg Secretary, Chair, a _ Ittic _ | ete} (ACASUREE. | CHAIRMAN: Date | / S om TAR 6 March 2012 



LQ, 

GLAMORGAN FEDERATION OF YOUNG FARMERS CLUBS 

ACCOUNTS AS AT 31ST JULY 2023 



Ssh rf a ' 

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We have prepared the adjoining Balance sheet and Income and Expenditure Account as at and for the year ended 31st July 2023 from the books and papers produced for our inspection and from information given to us and we certify these accounts to be in accordance therewith. 

# GRAHAM PAUL LTD. CHARTERED ACCOUNTANTS. 

To, teal AIREBe Teali tee AS 

' ea eG 

' igOy ns —— 

Sa 



° 

| 

| 

## GLAMORGAN FEDERATION OF YOUNG FARMERS CLUBS 

## BALANCE SHEET 

## AS AT 31ST JULY 2023 

||2023||2022||
|---|---|---|---|---|
|FIXEDASSETS|||||
|Equipment|||||
|Balance brought forward<br>Additions<br>Less:<br>Depreciation|474<br>-<br>474<br>158||631<br>sociales<br>631<br>157||
|||316||474|
|CURRENTASSETS|||||
|Bank account - Business TrackerAccount<br>Bank account-AGMAccount<br>Bank account - CurrentAccount<br>Debtors and prepayments<br>Cash in hand|15,029<br>4.818<br>38,436<br>9,594<br>15||14,865<br>4818<br>36,265<br>5,831<br>15||
|CURRENT LIABILITIES|67,892||61,794||
|Creditors and accruals|1,748|66,145|___954|60,959|
|||66.460||61.433|
|REPRESENTED BY;|||||
|Capital account balance brought forward<br>Excess ofincome over expenditure||61,432<br>5,028|-|62.270<br>838|
|||66,460<br>——$—$—$_____}|61,432<br>————===||



Date 

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|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|||2a|||||||Subscriptions|||20,483|9540||
|2|||||||||Dinner|||-|4,200||
||-||||||||||||||
|iy|F||||||||||||||
||||||||||Othergrants|||1,000|:||
||||||||||Welsh Grants|||1,144|1,144||
||||||||||Donations andsponsors||page4|5,096|845||
||||||||||*<br>Surpluson Fund Raising|.<br> activities|page 4|7,241|3,634||
||||||||||Mi<br>iscellaneous Income|||2,388||<br>2,060||
||||||||||Bank interest received|||62|1||
|||||||||||||37,414||21,424|
||||||||||Transferred to page 3|||37,414<br>—_—_—_—_—_<_||21,424<br>—_—_—————|




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' 

GLAMORGAN FEDERATION OF YOUNG FARMERS CLUBS 

## INCOME AND EXPENDITURE ACCOUNT 

## AS AT 31ST JULY 2023 


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||||||||
|---|---|---|---|---|---|---|
|EXPENDITURE|2023|2022|
|Salaries|and|Ni|13.602|10,796|
|Expenses|2,405|1,458|
|Telephone|and|internet|159|144|
|Office|supplies|11|786|
|Office|rent|4|440|4|440|
|Insurance|2,044|1,216|
|National|levy|7,020|987|
|Professional|fees|742|432|
|Miscellaneous|expenses|882|321|
|Room|Hire/New|Tent|-|790|
|DBS|Checks|264|364|
|Expenses|back|to|clubs|508|-|
|Competition|Charges|-|369|
|Tuckshop|150|.|
|Depreciation|158|158|
|32,385|22262|
|Less|income|per|page|2|37,414|21424|
|Excess|of income|over expenditure|5.028|=|- 38|

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‘ 

- GLAMORGAN FEDERATION OF YOUNG FARMERS CLUBS 

## NO O THE ACCOUNTS 

## AS AT 31ST JULY 2023 

## DONATIONS AND SPONSORS 

||||2023||2022|
|---|---|---|---|---|---|
||HSBC||-||500|
||Mrs March||-||50|
||NFU||1,200||200|
||Rose||-||80|
||J Homfary||1,400||.|
||E Williams||25||.|
||Amazon||31||15|
||Misc Sponsorship||240||:|
||Cowbridge food & drink festival||2,200||*|
||||5,096||845|
|||=—_——SSSSS__||—————————__—_—||
||SURPLUS ON FUND RAISING ACTIVITIES|||||
||Quiz Night||184||367|
||Pantomine||1,780||2,124|
||Bavarian Evening||1,502|-|1,225|
||Field Day|-|773||350|
||Rally Day||4,136||1,444|
||Lamb scheme||11||30|
||Spring Fling||620||544|
||Cheltenham bus|-|66||-|
||Raffle||91||-|
||JCB trip|-|473||-|
||Pub Golf||229||-|
||||7,241||3,634|
|||MISCELLANEOUS RECEIPTS|||||
||Eisteddfod Chair||-||750|
||County Quiz & Public Speaking Tuckshop||-||560|
||Training Money||-||750|
||Insurance||1,868||-|
||Miscellaneous||520||.|
||||2,388||2,060|



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