## **Trustees’ Annual Report** ## **For period 1[st] March 2023 to 29[th] February 2024** |Administration Details|**Name:**Romsley St Kenelm’s Scout Group
**Registered Charity No**: 508006
**HQ Registered No**: 37823
**Principal Address**: Romsley Scout Centre, St. Kenelm’s Road,
Romsley, Halesowen B62 0PG
**Trustees**: Alex Perry (Chair)
Andy Shepherd
Sharon Venton-Cooke (until Nov 23)
Rod Cartwright
Sue Hemmings
Marcia Cooper
Emma Pickford-Perry
Alastair Grant
Kate Yarnold
Jon Flood (from Sept 23)
Annabel Smith (from Sept 23)| |---|---| |Governing documents|Romsley St. Kenelm's Scout Group's governing documents are its Constitution
and relevant documents of the Scout Association. These consist of a Royal
Charter, which in turn gives authority to the Bye Laws of the Association and
The Policy, Organisation and Rules of The Scout Association.| |How the charity is constituted|The Group is a trust established under its rules which are common to all Scouts
and registered with the Scout Association| |Role of the Trustees|The Group is managed by the Trustee Board, the members of which are the
Charity Trustees of the Scout Group which is an educational charity. As charity
trustees they are responsible for complying with legislation applicable to
charities. This includes the registration, keeping proper accounts and making
returns to the Charity Commission as appropriate.
This Trustee Board exists to support the Group and is responsible for:
•
The maintenance of Group property;
•
The raising of funds and the administration of Group finance;
•
The insurance of persons, property and equipment;
•
Group public occasions;
•
Assisting in the recruitment of leaders and other adult support;| |Trustee selection methods, induction
and training|The Trustees are appointed in accordance with the Group's Constitution.
Trustees are provided with the Scout Group's Induction material (Welcome
Pack) and complete The Scout Association's training Modules including safety,
safeguarding, GDPR, and the role of the Trustees.| |Summary of the objects of the
charity|**_The Purpose of Scouting_**
Scouting exists to actively engage and support young people in their personal
development,empoweringthem to make apositive contribution to society.| ## _**The Values of Scouting**_ As Scouts we are guided by these values: - Integrity - We act with integrity; we are honest, trustworthy and loyal. - Respect - We have self-respect and respect for others. - Care - We support others and take care of the world in which we live. - Belief - We explore our faiths, beliefs and attitudes. - Co-operation - We make a positive difference; we co-operate with others and make friends. ## _**The Scout Method**_ Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise. ## Risk Assessment _**Risk and Internal Control**_ The Trustee Board has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: _**Damage to the building, property and equipment**_ . The Group would request the use of buildings, property and equipment from other organisations such as the Church Hall and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. _**Injury to members, volunteers, helpers and supporters**_ . The Group contributes to the Scout Association's national accident insurance policy, through the Membership Fees with additional payments for adult non-members volunteers. _**Reduced income from fund raising**_ . The Group is primarily reliant upon income from membership fees (subscriptions), fundraising and hire of the Scout Centre. The Group holds reserves to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions, and Centre hire rates, to increase the income to the group on an ongoing basis, either temporarily or permanently. _**Reduction or loss of volunteers**_ . The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of volunteers, the Trustees would call upon the resources of The Scout Association to assist in recruiting new ones. If the reduction reached an unacceptable level in a section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario, the complete closure of the Group. _**Reduction or loss of youth members**_ . The Group provides activities for young people aged upwards. If there was a reduction in membership in a section or the group as whole, the Trustees would use the available resources to review the reasons for the decrease and, if necessary, devise a development plan to reverse the reduction. _**Protection of finances and property**_ . The group has a system of internal control in place that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and comprehensive insurance policies to ensure that insurable risks are covered. |Public benefit statement|The Group meets the Charity Commission's public benefit criteria under both
the advancement of education and the advancement of citizenship or
community development headings.| |---|---| |Financial Policies|**_Reserves Policy_**
The Group's policy is to hold sufficient reserves to continue the charitable
activities of the Group should income fall short. The Trustee Board considers
that the group should hold a sum equivalent of between 12 to 18 months
running costs, in line with the recommendations of the Charity Commissioner.
In additional any surplus Scout Centre rental income to be set-a-side to fund
future maintenance and development of the Scout Centre.
**_Investment Policy_**
The Group's Income and Expenditure is small and therefore does not have
sufficient funds to invest in longer-term investments. The Group has therefore
adopted a low risk strategy to the investment of its funds. All funds are held in
cash using only mainstream banks or building societies.
The Trustees regularly monitors the levels of bank balances and the interest
rates received to ensure the Group obtains maximum value and income from
its banking arrangements. Occasionally this may involve using an account that
requires a period of notice before funds may be withdrawn.| |Main Activities during the year|The Group increased the number of children and young people by 3%, to 83
Beavers, Cubs and Scouts, supported by 28 adult volunteers.
We provided 120 weekly meetings and a number of one-day and weekend
activities including 10 camps or sleepovers. We presented a total of 28 Chief
Scout Awards, the top award in each section.
Romsley Scout Centre returned to full use after the pandemic, providing
facilities to a large number of community groups and individuals.
The Group is very conscious of the cost-of-living crisis and is using money
granted during the covid lockdown to subsidised camps, activities and weekly
meetings, helping families during this difficult time.
We have now raised over £10,000 towards the cost of a new minibus with the
help of the community. We also held our first fundraising/social event since
the pandemic with a Family Quiz Night.| **ROMSLEY ST. KENELM'S SCOUT GROUP (Charity No. 508006)** ## **RECEIPTS AND PAYMENTS ACCOUNT - MAIN FUND For year 1st March 2023 to 29th February 2024** |**RECEIPTS**|**Unrestricted**|**Restricted**
**Total**|**Restricted**
**Total**| |---|---|---|---| ||||| |**FEES, DONATIONS AND SIMILAR INCOME**|||| |Membership and Activity Fees|£ 15,889.20||£ 15,889.20| |Donations|£ 600.00||£ 600.00| |Gift Aid|£2,370.85||£2,370.85| |**_sub-total_**|**£ 18,860.05**||**£ 18,860.05**| ||||| |**FUND RAISING**|||| |Quiz Night 2023|£ 1,900.73||£ 1,900.73| |Quiz Night 2024 (Advance Sales)|£ 389.02||£ 389.02| |**_sub-total_**|**£ 2,289.75**||**£ 2,289.75**| ||||| |**SCOUT CENTRE**|||| |Hire of building|£ 8,400.00||£ 8,400.00| |**_sub-total_**|**£8,400.00**||**£8,400.00**| ||||| |**MINIBUS FUND**|||| |Sun Quiz Nights|£-|£ 3,160.00|£ 3,160.00| |Donation|£-|£1,000.00|£1,000.00| |**_sub-total_**|**£ -**|**£ 4,160.00**|**£ 4,160.00**| ||||| |**OTHER INCOME**|||| ||£-||£-| |**_sub-total_**|**£ -**||**£ -**| |**TOTAL RECEIPTS**|||| ||**£ 29,549.80**|**£ 4,160.00**|**£33,709.80**| |**PAYMENTS**|**Unrestricted**|**Restricted**
**Total**|**Restricted**
**Total**| |---|---|---|---| |**CHARITABLE PAYMENTS**|||| |Membership Fees passed onto Scout
Association|£ 3,666.00||£ 3,666.00| |Programme & Activities|£ 15,477.68||£ 15,477.68| |Minibus Operating|£ 1,304.53||£ 1,304.53| |Camping Equipment|£ 481.25||£ 481.25| |Equipment Insurance|£ 142.00||£ 142.00| |Scout Centre Running Costs|£ 6,383.06||£ 6,383.06| |Scout Centre Capital Expenditure|£ 960.00||£ 960.00| |Advertising & Website (2 years)|£ 192.41||£ 192.41| |Jamboree (Badges & Donation)|£ 400.00||£ 400.00| |Leader Training|£ 35.00||£ 35.00| |Camp Blankets|£ 125.99||£ 125.99| |Coronation Day|£ 137.78||£ 137.78| |Presentations|£ 80.65||£ 80.65| |**_sub-total_**|**£ 29,386.35**||**£ 29,386.35**| ||||| |**FUND-RAISING COSTS**|||| |Quiz|£ 1,124.39||£ 1,124.39| |Bar Stock|£ 226.98||£ 226.98| |Sum Up Machines|£ 50.34||£ 50.34| |**_sub-total_**|**£ 1,401.71**||**£ 1,401.71**| |**TOTAL PAYMENTS**|||| ||**£30,788.06**|**£ -**|**£30,788.06**| ## **RECEIPTS AND PAYMENTS ACCOUNT SUMMARY For year ending 29th February 2024** ||**Unrestricted**|**Restricted**
**Total**|**Restricted**
**Total**| |---|---|---|---| |Total receipts for the year|£ 29,549.80|£ 4,160.00|£ 33,709.80| |Total payments for the year|£ 30,788.06|£-|£ 30,788.06| |Net receipts for the year|-£ 1,238.26|£ 4,160.00|£ 2,921.74| |Cash funds last year end*|£ 37,672.95|£ 6,548.55|£44,221.50| |**Cash funds this year end**|**£36,434.69**|**£ 10,708.55**|**£ 47,143.24**| |**STATEMENT OF ASSETS & LIABILITIES**
**For year ending 29th February 2024**|**Unrestricted**|**Restricted***
**Total**|**Restricted***
**Total**| |---|---|---|---| |Lloyds Current a/c|£ 36,434.69|£ 10,708.55|£ 47,143.24| |Cash/Cheques in Hand|£-||£-| |**TOTAL**|**£36,434.69**|**£ 10,708.55**|**£ 47,143.24**| |***NOTES**
**_Restricted Funds_**
_Minibus Fund_
_Len Shaw Memorial_|£ 10,243.55
£ 465.00||| **RECEIPTS AND PAYMENTS ACCOUNT - SCOUT CENTRE TRUST FUND For year 1st March 2023 to 29th February 2024** _**Restricted Fund held in Cambridge Building Society Reserve - £20000**_ |**RECEIPTS**|| |---|---| |Receipts-Interest|£ 1,398.13| |Payment-None|£ -| |Net receipts/deficit for the year|**£ 1,398.13**| |Cash brought forward-1st March 2023|£ 34,453.91| ||| |**Cash carried forward- 29th Feb 2024**|**£35,852.04**| ||| |**Funds available****_(less £20,000 reserve)_**|**£ 15,852.04**| The Trustees declare that they have approved the Trustees’ Report above. Signed on behalf of the Trustees: |Names:|_Alex Perry_|_Andy Shepherd_| |---|---|---| |Date::|15thApril 2024|15thApril 2024|