## St James Hill Scout Group (A Registered Charity – 507987) _**C/O 32 Hathaway Road, B75 5JB Email:pammike32@sky.com**_ _**Tel: 0121 308 1937**_ ## **Trustees Report for the Account Year 1[st] Sep 2022 - 31[st] Aug 2023** The Trustees have reviewed the groups activities and its use of the premises. These continue to meet the aims and ideals of the Scouting Movement, with the full support of the Trustees and Executive Committee. All Sections of the Group have full programmes for weekly meetings and external events, including camps and expeditions. The attached accounts were assessed by an independent examiner and signed 18[th] October 2022. The accounts were accepted and approved by the Trustees and Executive Committee at the AGM on the 15[th] November 2022. Details of income and expenditure are shown on the Accounts and the Notes to Statement of Receipts/Expenditure attached to the submitted documents. Raising of funds, again, rely on raising money by letting the premises to outside organisations, and this year it is expected the income will be in excess of £1500. NHS Diabetes Management Courses being held throughout the year will be the main contributor. The Trustees and Executive Committee will keep under review the issue of fund raising. The budget for the year shows a possible deficit of £7295. With an increase in subscriptions collected, a predicted increase in hut donations and Gift Aid the deficit will be reduced. Any deficit in the current account will be covered by transfer of funds from the Emergency Reserve Account. Negotiations with Birmingham City Council to agree the new 25 year lease are still ongoing and have not been finalised. A draft document has been produced and it is hoped that agreement will be completed by September 2023. One problem that may arise in the future is that our access across the Church Car Park may end. Alternative means of access are being investigated and separate clauses, (to take account of this possibility) will need to be incorporated in the final agreed document. Looking forward to the year 2023/2024, the Group is well placed to provide a full programme of Scouting for all the members. **Trustees:** Mike Stanley, David Evans St James. Hill Scout Group (Registered Charity-No.507987) Statement of Receipts and Payments for the Year Ended 31 August 2022 2022 2021 RECEIPTS Subscription Income Subscriptions HMRC Gift Aid- 20121 HMRC Gift Aid- 21122 11,175_50 991.77 1,550.45 13.717.72 6,067.50 6,067.50 Group Fund Raising St Georges Day Fund Raising {see notes) 35.00 35.00 Other Income Camps & Outings Grant Aid (Rent Rebate, see notes) Donations Hut Donations Mini Bus Other Income (see notes) Bank Interest 6,894.53 5,634.00 1,296.00 401.50 220.00 6.42 8,818.45 530.00 320.00 20,000.90 1.26 26,486.16 TOTAL RECEIPTS 22 536.17 32 588.66 EXPENSES Premises Renu Rates{see notes re Rent) Electricl Water BuildinglEquipment Insuran Building Maintenance 2,115.09 1.668.29 8.611.84 12,395.22 1,626.95 1,604.13 2,240.35 5,471.43 Group Fund Raising Expenses other Scout Expenses Camps & Outings Minibus Scout Equipment Capitation Training Sectional Petty Cash Special projects Online Youth Management BT Broad band 7.398.98 2,019.36 4,453.14 5,892.60 5,317.73 1,536.04 1,701_57 3,735.00 664.03 300.00 342.63 497.23 918.28 136.69 395.04 21.711.32 470.52 14,067.52 TOTAL EXPENDITURE 34 106.54 19 538.95 (Deficit) I Surplus for the Year Opening Cash Balance Transfer from Reserve AGcount Transfer to Resevre Account 2021 Account Balance Adjustment -11,570.37 19,492.33 0.00 0.00 13,049.71 6,192.73 0.00 0.00 249.89 19 492.33 7 921.96 Emergency ReseNe and Sectional Accounts Emergency Reserve AGGount Sectional Accounts 19,112.95 202.24 19104.01 254.30 Total Balances 27 237.15 38850.64 St James Hill Scout Group Notes to Statement of Receipts/ Expenditure for the 12 Months Ended 31" August 2022 Despite the current account showing a d¢ficit of £11750, due to the opening balance of ov¢r £19000, the Groups fmances remain in a good position at this time. The healthy opening balance was due to the COVID- 19 Business Grants received during the year 2020121 Where possible figures for the year ending 31 August 2020 have shown for con]parison Income l. The increase in subscriptions is due to returning the yearly rate to the pre-covid level of £110. 2. Du¢ to the rise in subscriptiODS the amount of Gift AID reecived from HMRC incre&sed by £560 ov¢r the previous vear 3. Donations for the use of our Head Quarte￿ and Minibus have increased by£850. mainly due th¢ lifting of Covid-19 restrictions. 4. Other income includes a donation from the founder members of Enterprise VSU and donations for the hire of the District skittled ally. Expendll￿re 5. Birmingham City Council are still. through th¢ Youth Service. providing Grant Aid wÈth regard to our rent of £1500 per year, and it is expected that this will continue until the lease, which lapsed in September 2015. has been reneootiateiL Draft documents have now been completed and it hoped that the new lease will k signed before the end of the yeAr. 6. The raise in the electricity and watcr cosls arc due to the increase use of our HQ. 7. Building rnaintenance costs included rebuilding of garage gate pier. ￿medIa1 works to the gutters and soffit. Also redecoration of the toilets. 8. The item of scout equipment includes the purcl)ase of the defibrillator, Camping equipment and over £IOOO spent on badges. 9. The Online Youth Management are costs in connection with Online Scout Management (OSM). Groups Finances Although the Groups finances at the beginning of the year 2022123 are in a healthy position, the budget forecast (copy attached) for the year shows a deficit of £7300. It is essential that new ways of raising the necessary funds are found in order to maintain the high level of Scouting provided. Any deficit that may occur will be met by transfer of monies from our Emergency Reserve Account. Independent examinerfs report on the accounts Section A Independent Examinerfs Report Report to the trusteesl members of St James Hill Scout Group On accounts for the year ended 31$1 August 2022 Charity no (rfany) 507987 Set out on pages Respectfve responsibilities The Chant￿S trustees are responsible for the preparalion of the accx*unts. The of trustees and examiner charity's trust￿ consider that an audit is not required for this year under section 144 of the Chartbes Act 2011 (the Chatitses Act) and that an independent examinatton is needed. It is my re5ponsibilty to.. examine the attounts under section 145 of the Charities Ac( to follow the procedures laid down in the general Direcbons given by the Charity Commission (under section 14515){bl of the Charibes A¢( and to state whether particutar matters have come to my atten￿n. Basls of independent My examination was carried out in ac(x)rdance with general Directions given by the examinerfs statement Charity Commission. An examination includes a review of the accounltng records kept by the chanty and a comparison ofthe accounts presented wÉfh those records. It ￿s0 includes consideration of any unusual items or disclosu￿$ in the accounts, and seeking explanations from the trustees conceming any such matters. The procedures undertaken do not provide all the evidence that would te required in an aud¢ and mnsequently no opinion ts 9iven as to whether the a¢¢ounts present a 'true and fairf VEew and the report is limiled to those matters set out in the ststement below. Independent examinerfs In connection wilh my examination. no matter ha5 come to my attention (other than statement that disclosed below"} 1. which gives me reasonable cause to believe that in, any material respecL the requirements.. to keep accounting records in accordance wtth section 130 of the Charities Act and to prepare ￿lUnts Wh￿ accord with the aC￿Un*"ng reo)rds and comp with the accounting requirements ofthe Charities Act have not been tnet or 2. to whith, in my opinion. attention should be drawn in order to enable a p￿per derstsnding ofthe accounts to be read)ed. delete Ihe words in the b￿ckets rfth8y do not appty. Signed= Name: Leigh Relevant professional qualificationls) or body Irf any): Chartered Accountsnt ACA Address: 6 ParksKle CourL Greenhough RcAd Lichfield. ￿13 7UA IER March 2012 Section B Disclosure Only complete rf the examiner needs to highlight material problems. Give here brief details of any items that the examiner wishes to disclose. IER March 2012