## Chairmans Report for year ending 30 September 2023 presented at the AGM 13 March 2024 Firstly, I would like to thank my fellow trustees Irene Bain, Dan Heaphy, Sue Plass, Jason Tighe, Dewi Williams and all the committee members new and old who have given up their time and supported the ATVH this past year. A very special thank you to Rod Peterkin, who will be standing down although staying as a committee member, for all his dedication and hard work throughout his time as Treasurer and welcome George Bedford as his successor. **General running of the Hall** : - There was a short period during the summer period where refurbishment work was being carried out where we did of course have to close the Hall down for any Bookings. This was a necessary move but did, however, have a significant financial impact as we were closed for 3 months. I’m very pleased to announce that we are now operating back at full speed and special thanks to Irene. **Membership:** - this is now at its highest number ever at just over 700 with a mix of life, family, single, OAP and student levels to choose from. Well done Sue Plass for her work as Membership Manager as this revenue is of vital importance to support investment projects for the Hall **Bawming Day** took place for the first time this Year completely at the school fields (excluding COVID19) and the VH was not involved. The trustee’s and committee members wish the school all the very best for future Bawming Day events and will always stand ready to support should it be required. ## - **Utility Charges:** These continue to cause problems to the running costs for the Hall. Currently users of the Hall are paying a small subsidy to help counter some of this cost and will continue until the prices for gas & electricity return to more manageable rates. Our thanks go to these users for their support during this period. **The preschool** has been a major success and has expanded throughout the year to now include a nursery. There are plans afoot to change some of the exterior of the grounds to help accommodate them by new fencing and a safer play area. This work has now been completed and a new area for the preschool has been created and the old beer garden fencing has been replaced due to age and rotting. We intend to stain the woodwork in the Spring, replace old trellis work and rehang the gate at the front of the VH. **Kings Coronation:** This took place on the Weekend of 6th May and was extremely well attended. A great day out and fun for all using the Hall grounds with a fabulous BBQ. **Xmas Fayre and tree lighting events:** Both events were very well attended and most enjoyable. It was great to see just how many locals turned out as the weather was not at its kindest. We raised circa more than £1000 towards our reserves funds for future inward investments. ## **Two new ways to invest in the VH: Donations** can now be made through the website with the option to give Gift Aid if you are a Taxpayer which adds 25% to the donation. We have raised over £2000 so far this Year. **Warrington Community Lottery Fund** : Buy tickets through our website and help support the VH. To date we are getting between £80 and £100 per month. **Appleton Thorn Village Hall (ATVH) Refurbishment Project** ## **Objectives:** To remove existing 150-year-old septic tank system and to refurbish the old toilets and rear entrance to the hall and connect to the combined main drainage sewer system via new pipework, manholes and trenches. **Timescales & Costs** : Six months starting April 2023, all work had to ensure the continued use of the Hall by users during this period. This was carried out in three stages using local construction companies with the total costs being in the region of £70k. ## **Solution:** We applied for and subsequently were successful in winning a Grant of £50,000 from _**Valencia Community funds**_ to carry out this project. This was a huge bonus to us as the Grant fund covered 90% of the projects total cost. The balance of funding was then raised from a further grant from the **Platinum Jubilee Fund** and local fundraising events. The refurbishing of the toilets has made significant improvements and ensures all visitors now have a pleasant, safe, and comfortable experience with high levels of hygiene and health standards. **The project work was signed off by Mr. Nick Berry from Valencia on the 30[th] November 2023 as a job well done!!!!** Our special thanks must go to Jason Tighe for his project management skills as well as using some of his contractors to do the work, and Andy Cross who designed, planned and implemented all the various stages of this project as well as liaising with all the relevant authorities to obtain the necessary licenses which took many months of work before a spade could be put in the ground!! This work was completed by October when we replaced the 9 old windowpanes in the rear hallway and a large pane at the front. ## **The Future:** The continuation of our plan for inward investment 1. The roof continues to be of concern 2. Further work to be carried out on **surface drains** . 3. Redevelopment of our existing **kitchen** 4. Expansion of our existing Wi-Fi coverage within the Hall Finally thank you all once again for your support and we look forward to the next year. **APPLETON THORN VILLAGE HALL FUND** **CHARITY NUMBER 507976** ## **STATEMENT OF FINANCIAL POSITION** ## **AS AT 30TH SEPTEMBER 2023** **----- Start of picture text -----**
2023 2022
£ £
INCOME Note Unrestricted Restricted TOTAL TOTAL
income income INCOME INCOME
Hall Hire and Social Functions 20,567 20,567 14,003
Bar rent 7,637 7,637 8,130
Pool Table 1,353 1,353 859
Membership Subscriptions 10,319 10,319 9,955
Car park 0 0 0
Donations and fundraising 5,402 5,402 2,688
WBC Covid grants 3 0 2,667
Other grants 8 8,178 8,178 7,092
Bank and Building Society Interest 168 168 24
Gift Aid 485 485 30
54,109 0 54,109 45,448
EXPENDITURE
Repairs and renewals 23,928 122 24,050 3,827
Garden refurbishment 978 978 5,944
Cleaning and refuse 3,047 3,047 9,395
Rates, water, electricity and gas 13,784 2,627 16,411 7,298
Telephone, postage and stationery 828 828 796
Accountancy fee 4 250 250 250
Website and advertising 0 894
Stripe charges 0 0
Insurance 1,529 1,529 1,436
Miscellaneous 1,320 1,320 60
Fund raising costs 0 0
Donations 0 0
Functions 1,726 1,726 7,863
Depreciation 1,754 1,754 2,064
49,143 2,749 51,893 39,827
NET INCOME 4,965 -2,749 2,216 5,621
Transfer between funds 8
NET MOVEMENT IN FUNDS 4,965 -2,749 2,216 5,621
Total funds brought forward 84,940 9,066 94,006 88,385
TOTAL FUNDS CARRIED FORWARD 89,905 6,317 96,222 94,006
**----- End of picture text -----**
Page 1 **CHARITY NUMBER 507976** ## **APPLETON THORN VILLAGE HALL FUND** ## **STATEMENT OF FINANCIAL ACTIVITIES** ## **FOR THE YEAR ENDED 30TH SEPTEMBER 2023** **----- Start of picture text -----**
2023 2022
£ £ £ £
FIXED ASSETS Note Unrestricted Restricted TOTAL TOTAL
Property 17,843 17,843 17,843
Land 10,897 10,897 10,897
Fittings and furnishings 7,511 7,511 8,837
Equipment 2,430 2,430 2,859
5 38,682 0 38,682 40,436
CURRENT ASSETS
Sundry debtor and Prepayment 6 1,065 1,065 1,018
Bank account 19,461 757 20,218 24,497
Savings account 32,787 5,560 38,347 30,020
Cash in hand 50 50 27
53,363 6,317 59,679 55,562
CURRENT LIABILITIES
Sundry creditors and accruals 7 2,139 2,139 1,992
2,139 0 2,139 1,992
Net Current Assets 51,224 6,317 57,541 53,570
TOTAL ASSETS 89,906 6,317 96,222 94,006
REPRESENTED BY :-
Restricted income funds 8 6,317 6,400
Unrestrcited funds 89,906 87,606
96,222 94,006
1
Signed on behalf of all trustees
Name Signature Date approved
**----- End of picture text -----**
Page 2 Notes to the accounts ## **Note 1 Basis of preparation** ## **1.1 Basis of accounting** These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The accounts have been prepared in accordance with: - the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their - - accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) issued on 16 July 2014 - the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and with the Charities Act 2011. The charity constitutes a public benefit entity as defined by FRS 102. ## **1.2 Going concern** The trustees consider that there are no material uncertainties about the ability to continue as a going concern. ## **1.3 Change to accounting policy** The accounts present a true and fair view and the accounting policies adopted are those outlined in note 2. ## **1.4 Changes to accounting estimates** No changes to accounting estimates have occurred in the reporting period (3.46 FRS 102 SORP). ## **1.5 Material prior year errors** No material prior year errors have been identified in the reporting period (3.47 FRS 102 SORP). Page 3 Notes to the accounts ## **Note 2 Accounting policies** ## **2.2 INCOME** |**Recognition of income**|These are included in the Statement of Financial Activities (SoFA) when:| |---|---| ||w
the charity becomes entitled to the resources;| ||w
it is more likely than not that the trustees will receive the resources| ||w
the monetary value can be measured with sufficient reliability.| |**Offsetting**|There has been no offsetting of assets and liabilities, or income and expenses,| ||unless required criteria are met (5.10 to 5.12 FRS 102 SORP)| |**Grants and donations**|Grants and donations are only included in the SoFA when the general income| ||recognition criteria are met (5.10 to 5.12 FRS102 SORP).| |**Government Grants**|The charity has received government grants in the reporting period under the| ||application of the Covid 19 government grant funding.| |**Tax reclaims on donations**|Gift aid receivable is included in income when there is a valid declaration from the| |**and gifts**|donor. Any Gift Aid amount recovered on a donation is considered to be part of| ||that gift and is treated as an additional to the same fund as the initial donation| ||unless the donor or the terms of the appeal have specified otherwise.| |**Volunteer help**|The value of any voluntary help received is not included in the accounts but is| ||described in the trustees' annual report.| |**Income from interest**|This is included in the accounts upon receipt and the amount receivable can be| ||measured reliably.| |**Income from membership**|Membership subscriptions which gives a member the right to buy services or other| |**subscriptions**|benefits are recognised as income earned from the provision of goods and services| ||as income from charitable activities.| ## **2.3 Expenditure and liabilities** |**Liability recognition**|Liabilities are recognised where it is more likely than not that there is a legal or| |---|---| ||constructive obligation committing the charity to pay out resources and the| ||amount of the obligation can be measured with reasonable certainty.| |**Deferred income**|No material item of deferred income has been included in the accounts.| |**Creditors**|The charity has creditors which are measured at settlement amounts less any trade| ||discounts.| |**Basic financial instruments**|The charity accounts for basic financial instruments on initial recognition as per| ||paragraph 11.7 FRS102SORP. Subsequent measurement is as per paragraphs 11.17| ||to 11.19, FRS102 SORP.| |**2.4 Assets**|| |**Tangible fixed assets for**|These are capitalised if they can be used for more than one year, and cost at least| |**use by charity**|£300.| ||They are valued at cost.| ||The depreciation rates and methods used are disclosed in note 5.| |**Debtors**|Debtors are measured on initial recognition at settlement amount after any trade| ||discounts or amount advanced by the charity. Subsequently, they are measured at| ||the cash or other consideration expected to be received.| Page 4 ## **Note 3 Analysis of receipt of government grants** |Covid 19 local restrictions support grants
**Note 4**
**Fees for certain items of expenditure**
Independent examiners fees
**Note 5**
**Fixed Assets**
Fittings &
Property
Land
Furnishings
**Cost or valuation**
At beginning of year
50,650
10,897
21,179
Additions
At end of year
50,650
10,897
21,179
**Depreciation**
At beginning of year
32,807
12,342
Charge for the year
1,326
At end of year
32,807
0
13,668
**Net book value**
At beginning of year
17,843
10,897
8,837
At end of year
17,843
10,897
7,511|**2023**
0
250
Equipment
9,546
9,546
6,687
429
7,116
2,859
2,430|**2022**
2,667
250
Total
92,272
0
92,272
51,836
1,754
53,590
40,436
38,682| |---|---|---| Depreciation has been provided at the following rates: Property - no depreciation has been charged as it is the opinion of the committee that with policy of continued maintenance the net realisable value would be in excess of the cost. Fittings & Furnishings - 15% reducing balance basis Equipment - 15% reducing balance basis Land is not depreciated |**Note 6**
**Sundry Debtors and prepayments**
Prepayments
Hall Hire||**2023**
765
300
1,065|**2022**
718
300
1018| |---|---|---|---| Page 5 |**Note 7**
**Sundry creditors and accruals**
Bar Expenses
Income received in advance of hall hire
Accruals
**Note 8**
**Restricted funds movement**
**Defribrillator reserve**
brought forward
Income :
Refund
Expenses:
S Plass Pads. Etc
**IBF Tree Fund**
Grant Received
Expenses :
Frank Matthews Trees||**2023**
600
438
1,101
2,139
**2023**
879
-122
757
**2023**
5,560
5,560|**2022**
600
358
1,034
1,992
**2022**
879
92
-132
839
**2022**
7,000
-1,440
5,560| |---|---|---|---| Page 6 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Report to the trusteesl members of Appleton Thom Village Hall Fund On accounts for the year ended 30th September 2023 Charity no (if any) 507976 Set out on pages l ￿pOrt to the trustees on my examination of the accounts of the above charity { the Trust") for the year ended 30109 12023. Responsibilities and As the charity trustees of the Trust, you are ffjsponsibl& for the preparation basis of report of the accounts in accordan￿ with the requirements of the Charities Act 2011 C'the Act"). I report in respecl of my examination of the Trusl's accounts carried out under section 145 of the 2011 Act and in carying out my examination, I have followed the applicable Directions given by th6 Charity Commission under section 145(5)Ibl of the Act. I have completed my examination. I confimi that no material matters have come lo my attention (other than that disclosed below") in connection with the examination which gives me cause to believe that in, any material respect.. accounting records were not kept in accordance wth section 130 of the Act or the accounts do not accord wth the accounting records Independent examinerfs statement I have no concems and have come across no other matters in connection with the éxamination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Please delete the wonys in the brack6ts if th&y do not apply. Signed: Date: 2110312024 Name.. Paul Caty Relevant professional qualificationlsl or body {If any): Association of Accounting Technicians Addres5: 234 Manchester Road Warrington WA138D IER October 2018 Section B Disclosure Only (>Jmplèle if the examiner needs to highlight malters of con¢em (see CC32, Independent examination of charity accounts.. directions and guidance for examiners). Give here brief details of any items that the examiner wishes to dis¢lose. IER October 2018