## **Annual Report for the year September 2020 - September2021**
Appleton Thorn Village Hall is a typical village hall offering a number of benefits to the local community. These include providing activities such as dancing classes and play group, and to be hired out for functions such as christening celebrations, birthday parties and wakes. The hall has a Premises Licence and the bar is rented out to the holder of a Personal Licence four evenings a week. The Village Hall also has quite extensive grounds which are a well used local amenity.
The pandemic dominated the year and left us closed for many months and having to cancel user groups and events including our 40th Year anniversary, Beerfest, and Christmas/New Year celebrations amongst other fund-raising opportunities. However, in May 2021 we created an on line raffle which amassed over £1000 and we could then use to help fund the scaled down Bawming (the village fete) as well as additional income for the Hall.
However, there was still optimism and we had the opportunity to carry out much overdue maintenance especially within our grounds. I must thank Kevin McAloon for his sheer relentless enthusiasm in bringing together a level of cooperation between the HMP Thorn Cross prison and ourselves not seen before with the provision of a ready and willing workforce. At times we had anything between 5 to 8 workers 3 times a week.
Over the following 4 months we undertook the huge task of clearing out the field of years of stored debris, bush clearance and fir tree cutting. We also removed the old concrete panelled fencing segregating the bowls green from the main field with an aim to have just one big field, which is where we are today.
The re-establishment of an avenue running alongside the Church’s graveyard hedge has added a massive visual improvement with additional seating.
In June we engaged a specialist tree maintenance company to carry out work such as “Cobbing” and tree removal covering the trees on the main front grassed area to the main field together with much needed maintenance work. Our thanks to Neil Trevor for his generous donation towards this work.
I’m sure everyone will agree that the results of all this work have provided us with a wonderful place to roam and enjoy for many years to come.
The replacement Septic tank soakaway went ahead successfully at no cost to the Hall. The “Project” concerning the replacement of the old Septic tank system continues and we are making progress with the attempt to connect to the main sewer.
Through COVID recovery grant aid we managed to secure funding to purchase 8 new 6-seater benches replacing the old garden benches and providing a new marquee for the garden.
This turned out to be of great value during the semi re-opening of the Hall for providing an outside facility unaffected by the weather.
The old benches have been recycled and now form additional seating in the newly created avenue.
During this period, we were obliged to provide a system for “Test & Trace” so part of the previous grant was spent on a new laptop and barcode scanner which assisted with the process.
We used this opportunity to introduce a new registration system ensuring members and their guests were formally registered when visiting the Hall.
This has greatly helped with the promotion of our membership and revenues increased from £3200 in 2019 to £8000 in 2020 and £5100 in 2021. This equated to 722 active members on September 30th 2021.
Ongoing registration normally brings in at least one new membership or renewal per week plus with guests can equate £30 to £50 per week revenue.
Our thanks to Sue Plass who has relentlessly driven the membership project and championed the registration system. Also our thanks to David Bennett
who created and supports the membership database and to all the dedicated volunteers who give up their time Thursday through Sunday to man the desk.
The formalisation of the registration process brought about new memberships (the residents of the Bloor Homes development for example) and hence additional funds. This funding has helped us to carry out inward investment in the Hall by refurbishing the lounge area. New upholstery and painting has vastly improved the lounge. The installation of a new and long overdue security alarm system has been installed giving us a higher level of security and utilisation of latest technology.
By the end of June the Hall was allowed to open “Fully” under COVID guidelines which was much needed by our user groups and the bar giving us back some kind of normality.
Continued maintenance work and investment had to be made with the purchasing of two new chillers for the Bar and other issues throughout the Hall – plumbing, electrical etc. which are a constant drain on funds but one that is expected in a building of its age.
On a rather sad note, we said goodbye to one of our original members Keith Brown who passed away earlier in the Year. Kevin McAloon gave a very moving and informative eulogy at Keith’s delayed wake here in the garden covering his many years of involvement with the Hall, especially with its formation, and the Warrington community. A garden seat has been presented to Judith his wife as a mark of our respect from the Hall membership and we look forward to using it for many years to come.
Finishing on a positive note I would like to congratulate once again Derek, Alison, Kris, and their staff on securing not just CAMRA Club of the Year again but a highly prestigious “gold” award given by CAMRA celebrating their 50 Years anniversary.
**APPLETON THORN VILLAGE HALL FUND**
**CHARITY NUMBER 507976**
## **STATEMENT OF FINANCIAL ACTIVITIES**
## **FOR THE YEAR ENDED 30TH SEPTEMBER 2021**
|**INCOME**
Note
Hall Hire and Social Functions
Bar rent
Pool Table
Membership Subscriptions
Car park
Donations and fundraising
WBC Covid grants
3
Other grants
8
Bank and Building Society Interest
**EXPENDITURE**
Repairs and renewals
Garden refurbishment
Cleaning and refuse
Rates, water, electricity and gas
Telephone, postage and stationery
Accountancy fee
4
Website and advertising
Stripe charges
Insurance
Miscellaneous
Fund raising costs
Donations
Functions
Depreciation
**NET INCOME**
Transfers between funds
8
**NET MOVEMENT IN FUNDS**
Total funds brought forward
TOTAL FUNDS CARRIED FORWARD|**2021**
**2020**
£
£
_Unrestricted Restricted_
**TOTAL**
**TOTAL**
_income_
_income_
**INCOME**
**INCOME**
9,852
-
9,852
9,145
3,452
-
3,452
3,860
107
-
107
275
5,160
-
5,160
8,508
300
-
300
3,600
2,533
-
2,533
6,886
17,669
-
17,669
10,000
-
2,479
2,479
-
1
-
1
22|
|---|---|
||39,074
2,479
**41,553**
**42,296**
5,209
-
5,209
4,990
6,762
-
6,762
-
4,557
-
4,557
5,320
4,344
-
4,344
4,961
748
-
748
706
250
-
250
225
560
-
560
863
98
-
98
-
1,253
-
1,253
1,241
1,101
266
1,367
916
166
-
166
-
100
-
100
-
439
-
439
244
2,430
-
2,430
1,892|
||28,017
266
**28,283**
**21,358**|
||11,057
2,213
**13,270**
**20,938**
2,309
2,309
-
-
-|
||13,366
96
-
13,270
20,938
74,140
975
75,115
54,177|
||87,506
879
**88,385**
**75,115**|
page 1
## **APPLETON THORN VILLAGE HALL FUND**
## **CHARITY NUMBER 507976**
## **STATEMENT OF FINANCIAL POSITION AS AT 30TH SEPTEMBER 2021**
|**FIXED ASSETS**
Property
Land
Fittings and furnishings
Equipment
**CURRENT ASSETS**
Sundry debtors and prepayments
Bank account
Savings account
Cash in hand
**CURRENT LIABILITIES**
Sundry creditors and accruals
Net Current Assets
**TOTAL ASSETS**
**REPRESENTED BY:-**
Restricted income funds
Unrestricted funds
Signed on behalf of all trustees
_Name_|Note
5
6
7
8|£
Unrestricted
17,843
10,897
10,396
3,364|£
£
Restricted
**TOTAL**
-
17,843
-
10,897
-
10,396
-
3,364
-
42,500
1,008
879
26,755
20,007
228
879
47,998
-
2,113
-
2,113
879
45,885
879
**88,385**
879
87,506
**88,385**
_Date approved_
2021||£
**TOTAL**
17,843
10,897
8,633
2,094
2020|
|---|---|---|---|---|---|
|||42,500|-||39,467|
|||1,008
25,876
20,007
228|879||1,657
25,306
10,005
48|
|||47,119|879||37,016|
|||2,113|-||1,368|
|||2,113|-||1,368|
|||45,006|879||35,648|
|||87,506|879||**75,115**|
|||_Signature_|||975
74,140|
||||||**75,115**|
|||||||
|||page 2||||
**Notes to the accounts**
## Note 1 **Basis of preparation**
## **1.1 Basis of accounting**
These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The accounts have been prepared in accordance with:
- the Statement of Recommended Practice: Accounting and Reporting by Charities
- - preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014
- the Financial Reporting Standard applicable in the United Kingdom and Republic of
- - Ireland (FRS 102)
and with the Charities Act 2011.
The charity constitutes a public benefit entity as defined by FRS 102.
## **1.2 Going concern**
The trustees consider that there are no material uncertainities about the ability to continue as a going concern.
## **1.3 Change of accounting policy**
The accounts present a true and fair view and the accounting policies adopted are those outlined in note 2.
## **1.4 Changes to accounting estimates**
No changes to accounting estimates have occurred in the reporting period (3.46 FRS 102 SORP).
## **1.5 Material prior year errors**
No material prior year error have been identified in the reporting period (3.47 FRS 102 SORP).
page 3
**Notes to the accounts (cont)**
## **Note 2 Accounting policies 2.2 INCOME**
**Recognition of income** These are included in the Statement of Financial Activities (SoFA) when: • the charity becomes entitled to the resources; · it is more likely than not that the trustees will receive the resources; and • the monetary value can be measured with sufficient reliability. There has been no offsetting of assets and liabilities, or income and expenses, unless **Offsetting** required or permitted by the FRS 102 SORP or FRS 102. Grants and donations are only included in the SoFA when the general income **Grants and donations** recognition criteria are met (5.10 to 5.12 FRS102 SORP). The charity has received government grants in the reporting period under the application **Government grants** of the Covid 19 government grant funding. Gift Aid receivable is included in income when there is a valid declaration from the donor. **Tax reclaims on** Any Gift Aid amount recovered on a donation is considered to be part of that gift and is **donations and gifts** treated as an addition to the same fund as the initial donation unless the donor or the terms of the appeal have specified otherwise. The value of any voluntary help received is not included in the accounts but is described **Volunteer help** in the trustees’ annual report. This is included in the accounts upon receipt and the amount receivable can be **Income from interest** measured reliably. Membership subscriptions which gives a member the right to buy services or other **Income from membership** benefits are recognised as income earned from the provision of goods and services as **subscriptions** income from charitable activities.
**2.3 EXPENDITURE AND LIABILITIES**
**Liability recognition** Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out resources and the amount of the obligation can be measured with reasonable certainty.
**Deferred income** No material item of deferred income has been included in the accounts. The charity has creditors which are measured at settlement amounts less any trade **Creditors** discounts The charity accounts for basic financial instruments on initial recognition as per **Basic financial** paragraph 11.7 FRS102 SORP. Subsequent measurement is as per paragraphs 11.17 **instruments** to 11.19, FRS102 SORP. **2.4 ASSETS Tangible fixed assets for** These are capitalised if they can be used for more than one year, and cost at least £300 **use by charity** They are valued at cost.
The depreciation rates and methods used are disclosed in note 5.
Debtors are measured on initial recognition at settlement amount after any trade **Debtors** discounts or amount advanced by the charity. Subsequently, they are measured at the cash or other consideration expected to be received.
page 4
Note to the accounts (cont)
## Note 3 Analysis of receipt of government grants
|Covid 19 local restrictions supports grants|2021
17,669|
|---|---|
|Note 4|Fees for certain items of expenditure|||
|---|---|---|---|
|4.1|Independent examiners fees|250|225|
## Note 5 Fixed Assets
|**Cost or valuation**
At beginning of year
Additions
At end of year
**Depreciation**
At beginning of year
Charge for the year
At end of year
**Net book value**
At beginning of year
At end of year||Property
Land
50,650
10,897
-
-|Fittings &
Furnishings
17,580
3,599|Equipment
Total
7,682
86,809
1,864
5,463|
|---|---|---|---|---|
|||50,650
10,897|21,179|9,546
92,272|
|||32,807
-
-
-|8,947
1,836|5,588
47,342
594
2,430|
|||32,807
-|10,783|6,182
49,772|
|||17,843
10,897|8,633|2,094
39,467|
|||17,843
10,897|10,396|3,364
42,500|
Depreciation has been provided at the following rates:
Property - no depreciation has been charged as it is the opinion of the committee that with policy of continuing maintenance the net realisable value would be in excess of the cost. Fittings & Furnishings - 15% reducing balance basis
Equipment - 15% reducing balance basis Land is not depreciated
|Note 6
Sundry debtors and prepayments
Prepayments
Hall Hire||2021
697
311|2020
1,617
40|
|---|---|---|---|
|||1,008|1,657|
page 5
Note to the accounts (cont)
|Note 7
Sundry creditors and accruals
Bar expenses
Refuse
Income received in advance of hall hire
Accruals
Note 8
Restricted funds movement
**Defibrillator reserve**
brought forward
Expenses:
Defibrillator pads
Funds held in reserve
Blue Orchid Grant - Covid recovery
Grant received
Expenses:
towards cost of barcode reader
Transfer:
towards cost of fixed assets (see below)
Funds held in reserve||2021
678
-
257
1,178|2020
682
64
-
622|
|---|---|---|---|
|||2,113|1,368|
|||2021
975
96
-|2020
975|
|||879|975|
||
|2021
2,479
170
-
2,309
-|2020
-|
|||-|-|
Grant was used to purchase the following fixed assets which are included in note 5. Once purchased there are no restrictions on the assets.
|Tablet
Marquee
Benches
Outdoor heaters|Fittings &
Furnishings|Equipment
720
690
454
1,864||Grant
value
480
460
1,067
302|
|---|---|---|---|---|
||1,601||||
||1,601|||2,309|
page 6
# **Independent examiner's report on the accounts**
## **Section A Independent Examiner’s Report**
|**Report to the trustees/**
**members of**
**On accounts for the year**
**ended**
**Set out on pages**
**Responsibilities and**
**basis of report**|Charity Name
APPLETON THORN VILLAGE HALL FUND|
|---|---|
|||
||30THSEPTEMBER 2021
**Charity no**
**(if any)**
507976|
|||
|||
||1 TO 6|
||I report to the trustees on my examination of the accounts of the above
charity (“the Trust”) for the year ended 30/09/2021.
As the charity's trustees, you are responsible for the preparation of the
accounts in accordance with the requirements of the Charities Act 2011
(“the Act”).|
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
- the accounting records were not kept in accordance with section 130 of the Charities Act; or
- the accounts did not accord with the accounting records; or
- the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
- _Please delete the words in the brackets if they do not apply._
|**Signed:**
**Name:**
**Relevant professional**
**qualification(s) or body**
**(if any):**
**Address:**|**Date:**|21/02/2022|
|---|---|---|
||||
||SHARRON BOWER||
||||
||||
||ASSOCIATION OF ACCOUNTING TECHNICIANS (MAAT)||
||||
||33 HAVISHAM CLOSE||
1
**Oct 2018**
**IER**
BIRCHWOOD
WARRINGTON, WA3 7NB
## **Section B Disclosure**
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of any items that the examiner wishes to disclose** .
2
**Oct 2018**
**IER**