3 CHARITY COMMISSION FOR ENGLAND AND WALES
Trustees’ Annual Report for the period
From: Period start date 01/04/2024 To: Period end date 31/03/2025
Charity name: Comberbach War Memorial Hall Committee
Charity registration number: 507936
Objectives and Activities
|Cn
Summary ofthe purposes of||To run, maintain, promote and safeguard|
|---|---|
|the charity as set out in its|the Memorial Hall, on behalf and for the|
|governing document|benefit of the village ofComberbach.|
|Summary ofthe main|Village War Memorial Hall, available to be|
|activities in relation to those|| hired by groups, clubs and individuals from|
|purposes for the public|the village and surrounding areas, either for|
|benefit, in particular, the|regular hirings or one-off events.|
|activities, projects or||
|services identified in the||
|accounts.||
|Statement confirming|All trustees have been provided with the|
|whetherthe trustees have|trustee guidance pack from the charities|
|had regard to the guidance||commission.|
|issued by the Charity||
|Commission on public||
|benefit||
| Additional information (optional) | Additional information (optional) |
|---|---|
| You may choose to include further statements where relevant about: |
|
| a ee |
Oo |
| Policy on social investment | |
| including program related | |
| investment | |
| The Hall is run completely by a committee |
|
| ofvolunteers, currently all are also | |
| Contribution made by | trustees. We are reliant on each one to |
| volunteers | give their time, effort and enthusiasm.We |
| have a team ofthree who work closely | |
| together, have shared access to emails, | |
| calendar and aWhatsApp group ensures | |
| we are all kept in the picture and decision | |
| making is democratic and an open process. | |
| LizCookistheTreasurerandBooking |
Secretary and doesa truly amazing job. Sian Chandler is Secretary and also does an enormous amount of work in the outdoor area of the hall and has coordinated and project managed many large and small jobs both internally and externally. The village is very fortunate to have people who spend so much of their own time for the good of the Hall. pe
Achievements and Performance
Cf The number of regular hirers remains steady, some increased sessions, some reduced theirs. They are a mix of local Summary of the main groups and local businesses. Regular achievements of the charity, | hirers are our guaranteed income and this identifying the difference the | income helps us to make financial charity's work has made to_ | forecasts. Sunday has becomea ‘birthday the circumstances of its party day’ and this is a great added source beneficiaries and any wider | of income for us. benefits to society as a whole. The hall is also used for village events, for example, the village Remembrance Sunday Service, VE Day commemorations and Parish Council events. Over the past year we have continued to invest in the hall to update, maintain and improve it for all hirers; there have been many pieces of work that have taken place to keep the hall looking good, inside and out, things to improve the facilities for all users from within the village and beyond.
Additional information (optional) You may choose to include further statements where relevant about: When funds become available, we prioritise and allocate appropriately. We have a ‘wish Achievements against list’ but are always mindful of our current objectives set funds. This year we successfully applied for National Lottery grant which will allow us to upgrade the toilets, which will be a major project for us. The kitchen is also on our list anda first step has been the purchase of a new range cooker with the aid of a Local Councillors Members Fund grant. The grants and regular income mean we have not had an extra burden of relying on Performance of fundraising | fundraising. We only have a small activities against objectives | committee of volunteers who do so much set already: Instead, we rely on careful management of funds, attracting more
| hirers, and applying for grants wherewe | |
|---|---|
| can. | |
| Investment performance | |
| against objectives | |
| me |
.
Financial Review
Review of the charity’s After our income failed to meet our financial position at the end | expenditure in the 23/24 financial year, we of the period became even more watchful of our ongoing finances. This year we returned to making a surplus, but we are very aware of our limited reserves and keep them for any emergency works/projects that may arise. We will not start any major works without first securing grants, which is what we have done with the National Lottery grant for the toilets. We also review our hiring rates annually. Two trustees have access to the online banking app, so can keep an eye on both accounts. Before any bill is paid, the Treasurer uses the WhatsApp group to confirm agreement from all three trustees before going ahead. Statement explaining the We try and keep reserves at their current policy for holding reserves level and top up when we can, as we are stating why they are held aware one major repair project could easily require most of the reserves we have. Amount of reserves held £37,303.00. Note: £20,000 of this is restricted as itis a National Lottery grant to upgrade the toilets. flreserves eedeficit Explanation of any Our major source of income is hiring the uncertainties about the hall to the Cheerleading group. If they were charity continuing as a going | to leave to go elsewhere, or to fold, that concern would be a huge reduction of income. We are aware of this, but it isn’t currently a concern: They have recently taken on another evening booking as the group is growing and are accomplished in their field; they are extremely enthusiastic about the hall and we work with them to accommodate their needs; the hall ceiling is unusually high so it means they can safely perform their ‘towers’; also, were they to leave, our heating, maintenance, cleaning costs plus the number of loo rolls used would decrease! We would also be able to take party or other bookings on Saturdays, which are regularly requested, but currently we are unable to accept. In order to cover any lean periods, we aim to maintain at least £10,000 in reserve. This amount would cover running costs for any gaps between losing a regular hirer and booking another, and we also anticipate it would cover the cost of any major emergency repairs should one arise.
Additional information (optional) You may choose to include further statements where relevant about:
| The charity's principal | |
|---|---|
| sources offunds (including | |
| any fundraising) | |
| Investment policy and | |
| objectives including any | |
| social investment policy | |
| adopted | |
| A description ofthe principal | |
| risks facing the charity | |
| ee | ee |
Structure, Governance and Management
----- Start of picture text -----
||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|
|Description|of|charity’s|
|trusts:|
|Type|of governing|document|||Constitution|
|How|is|the|charity|Management|Committee,|with|members|
|constituted?|representing|various|village|groups|and|
|(e.g|unincorporated|three|trustees.|
|association,|ClO)|
|Trustee|selection|methods|By|election|at|the AGM|by|all|inhabitants|of|
|including|details|of any|the|area|of|benefit|of|18|years|and|
|constitutional|provisions|e.g.|| upwards,|via|a|majority|vote.|If there|is|an|
|election|to|post|or|name|of|equal|number|of votes|for|a|member|the|
|any|person|or|body|entitled|| Chair|has|the|2nd|or|final|vote.|
|to|appoint one|or|more|
|trustees|
----- End of picture text -----
Additional information (optional) You may choose to include further statements where relevant about:
----- Start of picture text -----
|||||
|---|---|---|---|
|Policies|and|procedures|
|adopted|for|the|induction|
|and|training|of trustees|
|The|charity's|organisational|
|structure|and|any|wider|
|network|with|which|the|
|charity|works|
----- End of picture text -----
----- Start of picture text -----
|||||
|---|---|---|---|
|Relationship|with|any|related|
|parties|
|Le|
----- End of picture text -----
Reference and Administrative details
----- Start of picture text -----
||||||||
|---|---|---|---|---|---|---|
|Comberbach|War|Memorial|Hall|
|Othernamethechariyuses ||—(i‘“‘“‘“‘™SCs*w™Y|
|Registered|charity|number|507936|
|Charity’s|principal|address|Comberbach|War|Memorial|Hall,|
|Marbury|Road,|
|Comberbach|
|Cheshire|
|CW9|6AU|
|gunnernninnenn|el|
----- End of picture text -----
Names of the charity trustees who manage the charity
1|Ni k iLord [Chair| 2{LizCook | Treasurer | 3|SianChandler_ [Secretary | So SEE a a 5 Ge a 1 a Ls a 2 1 A 1 LS SG Wee 5 a A GO 2
Corporate trustees — names of the directors at the date the report was approved
----- Start of picture text -----
a GO
a
a
a
a
GC
----- End of picture text -----
Name of trustees holding title to property belonging to the charity
a a a a GC a sD
----- Start of picture text -----
||||||||||
|---|---|---|---|---|---|---|---|---|
|Funds|held|as|custodian|trustees|on|behalf|of|others|
|Description|of the|assets|
|held|in|this|capacity|
|Name|and|objects|of the|
|charity|on|whose|behalf the|
|assets|are|held|and|how|this|
|falls|within|the|custodian|
|charity's|objects|
|Details|of arrangements|for|
|safe|custody|and|
|segregation|of such|assets|
|from|the|charity's|own|
|assets|
----- End of picture text -----
Additional information (optional)
Names and addresses of advisers (Optional information)
----- Start of picture text -----
||||||||||
|---|---|---|---|---|---|---|---|---|
|Type|of|Name|Address|
|adviser|
|Name|of|chief executive|or|names|of senior|staff members|(Optional|information)|
----- End of picture text -----
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’sA OSIaS
Full name(s) Nickla Lord Position (eg Secretary, . Date - (1. @- 2028
az EE — Nea es ee a a a A EL | CHARITY COMMISSION FOR ENGLAND AND WALES|Comberbach War Memorial War Memorial Memorial Hall SOTA3G , Receipts and payments accounts CC16a | For the period To from 01/04/2024 31/03/2025
Gitewo ad
: : y | | | |
| CHARITY COMMISSION FOR ENGLAND AND WALES|Comberbach War Memorial War Memorial Memorial Hall SOTA3G , Receipts and payments accounts CC16a | For the period To from 01/04/2024 31/03/2025 section A Receipts and payments Unrestricted Restricted Endowment Total funds Last year funds funds funds tothe nearest to the nearest2 to the nearest2 to the nearest2 to the nearest£ ! A1 Receipts ; Other Income - Oven Grant epee|] Tee] | ene] es] : ET |EE EEE a interest Recehed ae] | (| ze] [128]yi PieuD total (Gross income forI es ee ey : \2 Asset and investment sales, see table). : Ei ne oan seed Con aed GB total | eam es carne : A3 Payments , Et ed eed b| Lee een f i eS eres Charitable donations. suas [Me i 69] [oman| [een ee | oe 260) Sub Easonfae df]eee ome 5 6256: | ; total] 18,846 eed RaaaaenSt 29,626 3 y A4 Asset and investment ; . ap aC ole chelic | Sub total] 22208328 | Net of receipts/(payments) 6,669 26,659} |-4,262 | ASTransfersbetweenfunds | -+| ~—__EE ee ; | AS Cash funds lastyearend | oral] | mammanat(1443] |[T5008] Cash funds this yearend| ——=‘17,303 20,000 37,303 10,744 i
, CCXX R11 accounts (SS) 1
16/06/2025
| Section B Statement ofassets and liabilities at | Section B Statement ofassets and liabilities at | the end ofthe period | the end ofthe period | |||
|---|---|---|---|---|---|---|
| Unrestricted | Restricted | Endowment | ||||
| funds to nearest2 |
funds to nearest£ |
funds to nearest £ |
||||
| Totalcashfunds | SEE1)ER | EU? ie see |
[enanani= 20,000 Eel |
|||
| (agree balances with receipts and payments | ||||||
| account(s)) | ||||||
| Unrestricted | Restricted | Endowment | ||||
| funds | funds | funds | ||||
| Details | to nearest & | to nearest£ | tonearest£ | |||
| :2=— | =— | |||||
| _ | Fund to which Details assetbelonas —= |
Cost(optional) | Current value optional |
! |
||
| B4Assetsretainedfor the wer Lakes rca |
Details | Fundtowhich Cc t val assetbelon Cost(optional) asoio Ciena |
Eon |
eee | ||
| “g | Details a |
Fundtowhich ADIlity relates |
Amountdue option |
Whendue optiona |
||
| Signed byone ortwo trustees on behalfofallthetrustees |
—— | : Aubdadihen |
Date of approval |
|||
| Treasurer&Trustee | aLi.Ake | K | ||||
| Chair & Trustee | Loa | - 7-©:2N |
CCXX R2 accounts (SS) 2
16/06/2025
| : | :
|
----- Start of picture text -----
5
----- End of picture text -----
- CHARITY COMMISSION Independent examiner's FOR ENGLAND AND WALES report on the accounts
Section A Independent Examiner's Report Report to the trustees/ | members of Comberbach War Memorial Hall On accounts for the year | 31 March 2025 Charity no 507936 | ended (if any) | kiana | report to the trustees on my examination of the accounts of the above charity (“the Trust’) for the year ended 31/03/2025. | Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation : basis of report of the accounts in accordance with the requirements of the Charities Act | 2011 (“the Act’). | | report in respect of my examination of the Trust’s accounts carried out : under section 145 of the 2011 Act and in carrying out my examination, | : have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent | have completed my examination. | confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect: e accounting records were not kept in accordance with section 130 of the Act or e the accounts do not accord with the accounting records | have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Name: | Bernice Philps Relevant professional | Chartered Accountant ICAEW qualification(s) or body Membership Number 7485463 (if any): Address: | 14 Reedsmere Walk Comberbach, Northwich Cheshire CW9 6BZ
October 2018
IER 1