## **1[st] Fatfield Scout Group Annual Report & Accounts Year to 31[st] March 2021**
Page 1 of 11
## **1[st] Fatfield Scouts Group Annual Report & Accounts Year to 31 March 2021**
## **Trustees – ex officio**
Chairman Secretary Treasurer Temporary Group Scout Leader AGSL Beaver Section Leaders
Cub Section Leaders Scout Section Leaders
Mr I Sime Mrs N McLoughlin Mr P Noble (from 14th September 2020) Mr K Wilson Mr M Madden Mrs K Turnbull Mr A Moss Mr N Stoker Mr B Lyle Mr P Allman
**Trustees – nominated** Other Trustee Under 25’s Representative Parent Representative
Mr S Thompson Miss R Star Mr S Wayman
CAF Bank
**Bankers Scout registration number** 22571
**Charity registration number Charity principal address**
507923
Duxbury Park Fatfield Washington NE38 8BJ
**Contact name**
Mr P Noble
Page 2 of 11
## **1[st] Fatfield Scouts Group Annual Report & Accounts Year to 31 March 2021**
## **Trustees Report**
## **Introduction**
The Trustees have pleasure in presenting their annual report and financial statements for the year ended 31[st] March 2021.
## **Type of governing document**
The group’s governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye-Laws of the Association and The Policy, Organisation and Rules of The Scout Association.
## **How the charity is constituted**
The group is a trust established under its rules which are common to all Scouts.
## **Trustee selection methods**
The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.
## **Objectives of the Group**
The group was established in 1941 by the adoption of the POR by the founding group leaders, who acted as trustees. The group’s aim, in common with that of the Scout Association, is the physical, mental and spiritual development of young people.
## **Organisation**
The group is managed by the trustees, who meet on a regular basis to discuss all aspects of day to day running. The leaders of the group are trustees by virtue of their position as a leader. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.
## **Risk and Internal Control**
The trustees assess the major strategic and operational risks faced by the group on an ongoing basis and react as necessary to mitigate these risks. We arrange insurance to cover liability, personal accident and injury to young people and leaders as well as adequate insurance cover for camping and activity equipment.
In addition to comprehensive insurance provision, the group also has in place systems of internal control that are designed to provide reasonable assurance against material mismanagement or loss, this includes two signatories for all payments.
## **Public Benefit Statement**
The group meets the Charity Commission’s public benefit criteria under both the advancement of education and the citizenship or community development headings.
Page 3 of 11
## **1[st] Fatfield Scouts Group Annual Report & Accounts Year to 31 March 2021**
## **Trustees Report (cont.)**
## **Review of activities and future developments (prepared by the Treasurer)**
The group’s census at 31[st] January 2021 showed our membership numbers including leaders as 146 a decrease of 29 compared to January 2020.This was mainly down to the effects of Covid 19
During the past Scouting year, the group organised a crowdfunding exercise that brought in £2,503 of investment to fund an archery range within its grounds, to be used by not only 1st Fatfield, but other local scout groups.
The past scouting year has been very turbulent due to Covid-19 and the uncertainty of when we could safely return. Understandably, membership numbers and subscription income fell considerably compared with previous years. Government assistance grants, paid via the local authority have greatly assisted the group in maintaining comparable receipts to 2020.
Subscription income for 2020 decreased to £15,835 (2019/20 £24,218) through a reduction on subscription payments and cancelled memberships.
The Group has not submitted a claim to the Gift Aid scheme in 2020/21. This will be submitted in 2020/21 and will cover both the 2019/20 and 2020/21 scouting financial year; thank you to all members who continue to support the use of the Gift Aid scheme.
The group have received Government Covid-19 disruption grants throughout the year, paid via the local authority to the sum of £22,637.71
In terms of payments, premises costs increased totalling £14,322 (2019/20 £7,786), the increase is attributable to cost of cleaning, site development and repairs and maintenance, including replacement of the heating system, installing a fan ventilation system and refurbishment of the timber floor.
The group fully repaid its loan to the Durham Scout County, payments totalling £504 (2019/20 £442) were made during the course of 2020/21.
## **Policy on reserves and current position**
In general, it is the group’s aim to maintain sufficient funds to ensure the success of its activities and provide a contingency to support equipment replacement and unforeseen expenses at short notice.
Current balances as at 31 March 2021 are higher than what would normally be considered necessary to maintain day to day activities for the Group. The Scout Association recommends six months operating costs to ensure a Group can operate during unforeseen circumstances. For 1[st] Fatfield this is considered to be around £7,000 to £8,000.
The Group currently has balances totalling £46,217 (2019/20 £32,222). The balance is
Page 4 of 11
higher than forecast mainly due to the sporadic Covid-19 assistance received in the later part of the year. The balances ensure the group has sufficient funds to invest in the current and future membership. The Executive Committee has undertaken a roof survey, this has informed where investment is needed within the main site building. Funding has also been set aside as a contribution to support the future replacement of the minibus.
In addition to cash reserves held, the Group also sets aside £2,503 of funds received via crowdfunding for investment in an archery range and approximately £2,500 each year within its budget as a contingency should additional work to the building or equipment repairs etc. be required.
## **Grantmaking policy**
The group does not have a policy in respect of making grants.
## **Investment policy**
The group does not have sufficient funds to invest in longer-term investments. The group has therefore adopted a risk-averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies.
## **Post Balance Sheet events.**
Following the closure of the 2020/21 financial position, the Group has continued to be significantly impacted by the Covid-19 pandemic. The group has since restarted face to face scouting and following Government advice, will return fully in September 2021.
## **Approval of the trustees’ report**
Approved by the trustees on 21st September 2021 and signed on their behalf by:
Mr P Noble Group Treasurer
Page 5 of 11
## **1st Fatfield Scouts Annual Report and Accounts Year 31 March 2021**
## **Receipts and Payments Account**
||**2021**|**2020**|
|---|---|---|
||**£**|**£**|
||**Actual**|**Actual**|
|Total receipts for the year|34,495.60|32,971.14|
|Total payments for the year|(20,499.93)|(27,752.35)|
|Net receipts + / - payments for the year|13,995.67|5,218.79|
|Cash, bank and similar funds at start of year|32,222.15|27,003.36|
|Cash, bank and similar funds at end of year|46,217.82|32,222.15|
The above account and accompanying statements of assets and liabilities were approved by the trustees on 21st September 2021 and signed on their behalf by:
Mr K Wilson, Group Manager
Mr P Noble, Group Treasurer
Page 6 of 11
## **1st Fatfield Scouts Annual Report and Accounts Year 31 March 2021**
## **Receipts**
|**Membership and subscription income**
Membership subscriptions
Less paid - Capitation
**Total membership subscriptions**
**Other Income**
Investment income - bank interest
Gift aid
Donations
Grants
Neckers / Hoodies income
Fund raising
Hire of scout hut
Hire of minibus to external groups
Camping
Activity income
**Total other income**
**Total receipts for the year**|**2021**
**2020**
**£**
**£**
**Actual**
**Actual**
15,835.00
24,218.00
-6,838.50
-7,482.00|
|---|---|
||**8,996.50**
**16,736.00**
11.31
30.06
0.00
0.00
0.00
0.00
22,637.71
463.15
0.00
60.00
2,517.02
0.00
333.06
945.12
0.00
993.30
0.00
10,767.45
0.00
2,976.06|
||**25,499.10**
**16,235.14**|
||**34,495.60**
**32,971.14**|
Page 7 of 11
## **1st Fatfield Scouts Annual Report and Accounts Year 31 March 2021**
## **Payments**
|**Payments**||
|---|---|
|**Premises**
Utilities
Rates - council tax
Cleaning
Insurance
Ground rent
Gardening
Repairs and Maintenance
Site development
Broadband
Scout District Loan
**Total premises expenditure payments**
**Administration Expenses**
**Group activity payments**
Group activities
Equipment purchases
Neckers / Hoodies / Scout shop items
Training
Camping
Fund raising
AGM and other meetings
Minibus use
Other
**Total group activity payments**
**Minibus payments**
Insurance
Repairs and Maintenance
Fuel
Road fund license
**Total minibus payments**|**2021**
**2020**
**£**
**£**
**Actual**
**Actual**
(1,062.94)
(2,261.47)
0.00
(163.72)
(1,118.59)
(101.57)
(1,849.62)
(1,831.27)
(5.00)
(5.00)
(480.00)
(1,040.00)
(7,478.37)
(1,941.13)
(1,490.72)
(333.00)
0.00
(504.00)
(442.00)|
||**(14,322.24)**
**(7,786.16)**
**(511.92)**
**0.00**
(90.00)
(7,380.66)
0.00
(390.84)
(40.10)
(2,224.61)
0.00
(295.00)
(3,790.00)
(6,543.88)
(74.97)
0.00
0.00
(400.00)
0.00
0.00
(469.89)
(471.64)|
||**(4,464.96)**
**(17,706.63)**
(795.29)
(865.50)
(240.52)
(395.73)
0.00
(833.33)
(165.00)
(165.00)|
||**(1,200.81)**
**(2,259.56)**|
Page 8 of 11
**Total payments for the year**
**(20,499.93) (27,752.35)**
## **1st Fatfield Scouts Annual Report and Accounts Year 31 March 2020**
## **Statement of Assets and Liabilities**
|**Monetary assets**
Cash account
Minibus account
Deposit account
Scouts and Cubs floats
**Total monetary assets**
**Non-monetary assets**
Scout Headquarters
Minibus
**Total non-monetary assets**
**Liabilities**
**Net Assets**|**2021**
**2020**
**£**
£
9,176.37
1,122.20
6,314.56
7,584.37
30,726.89
23,515.58
0.00
0.00|
|---|---|
||**46,217.82**
**32,222.15**
3,500.00
4,500.00|
||**3,500.00**
**4,500.00**
**0.00**
**-442.00**|
||**49,717.82**
**36,280.15**|
Page 9 of 11
## **1[st] Fatfield Scouts Group Annual Report & Accounts Year to 31 March 2021**
## **Notes to the Accounts**
## **Accounting Policies**
- Income shown in the Receipts and Payments Account is before deduction of any expenses.
- Non-monetary assets shown in the Statement of Assets & Liabilities were given an estimated valuation by the trustees based on their knowledge of the assets involved and their age and condition.
- These accounts have been prepared in accordance with the Statement of Recommended Practice _Accounting and Reporting by Charities,_ as applicable to the Group.
- The accounts have been prepared on a receipts and payments basis.
Page 10 of 11
## **Independent Examiner’s Report to the Trustees of 1[st] Fatfield Scout Group**
I report on the accounts of the Group for the year ended 31[st] March 2021.
## **Respective responsibilities of trustees and examiner**
The Group’s trustees are responsible for the preparation of the accounts. They consider that an audit is not required for this year under Section 43(2) of the Charities Act 1993 (“the 1993 Act”) and that an independent examination is needed.
It is my responsibility to
- Examine the accounts under Section 43(3)(a) of the 1993 Act;
- To follow the procedures laid down in the General Directions given by the Charity Commissioners under Section 43(7)(b) of the 1993 Act; and
- To state whether particular matters have to come to my attention.
## **Basis of independent examiner’s report**
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Group and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently, I do not express an opinion on the view given by the accounts.
## **Independent examiner’s statement**
In connection with my examination, no matter has come to my attention which gives me reasonable cause to believe that in any material respect the requirements;
-
- to keep accounting records in accordance with Section 41 of the 1993 Act; and
- to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 1993 Act have not been met; or
- To which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Name Chris Paddon Qualification Group Treasurer Date 9th September 2021
Page 11 of 11