SEA CADETS IIADYM IiEAlYI I SHIRLEY and DISTRICT UNIT 481 OF THE SEA CADET CORPS TRUSTEES, ANNUAL REFORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 REGISTERED CHARITY NUMBER: 507868
Contents eNo Report of the Trustees Legal and Administrative Information Acknowledgements Report of the Independent Examiner Receipts and Payment Accounts 10 Statement of Assets and Llabilities 11 Notes to the Accounts 12-14 Page. 2
REPORT OF THE TRUSTEES OF SHIRLEY and DISTRICT (UNIT 481) OF THE SEA CADET CORPS The Charity Trustees present their report together with the financial statements of the charity for the year ended 31st March 2024. The financial statements comply with both the Charity's Constitution and the Charities Act 2011. Alm of the Sea Cadet Corps The aim of the Sea Cadets Corps is to give young people the best possible head start in life. through nautical adventure and fun, based on the customs and traditions of the Royal Navy. Our aim is to develop young people and support them towards responsible adulthood. Charitable Purpose The charitable purpose of the Unit is to promote the development of young people in achieving their physical, intellectual and social potential as individuals and as responsible citizens. This is achieved by the provision of education and leisure time activities using a nautical theme, based on the traditions of the Royal Navy and in accordance with the principles, ethos and practices of the Marine Society & Sea Cadets (MSSC). In furtherance of the Purpose, the Unit offers young people a structured environment in which to develop; provides access to education and training including sailing, rowing, windsurfing, paddle sports, power boating, seamanship, navigation, marine engineering, cooking, music, first aid, drill, piping, and public services,. it provides opportunities for young people to obtain a range of qualifications and a wide range of opportunities for community involvement. Public Benefit The trustees continue to give regard to the Charity Commission's general guidance on public benefit 'Charities and Public Benefit, provided by the Unit in relation to the charitable purpose of the Sea Cadets movement as set out in the activities and achievements as outlined in this report. To achieve its aim the Unit encourages recruitment of young people from all backgrounds and abilities including where possible, and within the realms of Health and Safety, those with disabilities and develops their skills and abilities by.. Regular structured activities with a nautical theme Enabling young people to take part in activities connected with the wider Sea Cadet Corps Movement such as waterborne activities. events and competitions at district, area and national levels Availability of formal achievements whilst completing courses to earn badges and promotions Page. 3
Or anisational Achievements and Performance Trustees Report Chairman's Report By our standards Shirley unit has had a quiet year. I'm pleased to report that our extension has been completed, and several weekend training courses have been run as a result of this new faGility. Cadets and adults have travelled as far as Surrey, Cornwall and South Wales to attend courses. Our Gadet numbers remain at the limit we are allowed to have, and our adult volunteer numbers remain stable. With a few new additions. Unfortunately, we have lost two long standing members, Mr and Mrs Patrick (37 years, service) who passed away in January 2024. This was a real blow to the unit due to th8 services they offered our unit. I'm pleased to report that our financ8s remain very strong and well managed both from an income point of view and expenditure. We have managed to increase the numbers of income streams and will endeavour to maintain or hopefully increase these with the help of our fund raisers and unit supporters. The sea cadet corps have once again supported us in helping to upgrade some of our facilities, notably our fire alarm system and replacement floors. As always, Shirley Sea Cadets has some ambitious plans for 24125, we would like to see our facilities at Olton Mere improved and cr8at8 an activity area using the gravelled area between our car park and perimeter fencing. The sea cadet corps has had its funding cut drastically, and this is having an impact on our offer to the cadets, but given our excellent adult base and fantastic facilities, I believe we are in a very good place to once again provide our young people with some great experiences and learning. Commanding Officer's Report After another satisfying year for Shirley Sea cadets with the completion of the new Training Block and the formal opening by the Captain of the Sea Cadet Corp., the new Classroom facility has started to make a big impact on the unit with not only providing more space but encouragingly the district and Area teams starting to take advantage of the new facility. This has seen us cater for not only Cadet courses but adult training weekends and courses alike. This year has seen us continue the trend as our cadet numbers recover from the aftermath of the pandemic, with cadet numbers back to where we would normally like to see them. The POC and LC cadet programme we have implemented has now started to take fruition. The unit boating hours and qualifications have risen this year. this has been helped immensely by the increase in qualified boating staff and the variety of boating experience we have been able to offer. Our offshore voyages have taken a little dip mainly due to the way courses are now booked and the fact that some courses had to be cancelled. This year has seen an increase in our participation at Area and National competitions, with several of our cadets taking part in various events. We have carried on with our Adventure Training activities with mountain biking and hill walking at the fore, we also had our unit bank holiday weekend away at the Long Mynd in Shropshire. This was well supported by both Cadets and the adults from the unit with over 50 attending. This year's community events have included, as usual, supporting the Royal British Legion with various events, but a return to parading to the church for Remembrance Sunday with almost a full turn out for the unit was quite memorable. Page. 4
The inaugural Mayor's Cadet handed over the baton to AC Hart who has seamlessly continued the mayoral duties from LC Kane. The Solihull Mayor's office has been fantastic in supporting the Gadets and involving them within their duties as and when they have been able. In general, it has been a good year all-round for Shirley Sea Cadets and with plans in place will only get better. Reserves Policy The trustees continue to review the charity's requirements for reserves in light of the main risk to the organisation, that being a reduction of income. The trustees have established a policy whereby the reserves in total that are not invested in tangible fixed assets held by the Unit, should be up to the equivalent to 6 months overhead costs of the charity. The level of these reserves has been determined by the need to meet the working capital requirements of the charity and also for the charity to carry out all of its legal obligations. At the end of March 2024, the total of the charity's reserves stood at £26,887 of which £7,997 was restricted and £18890 unrestricted. The financial strategy of the trustees continues to be that of building the reserves which will be achieved by continually reviewing overheads, exploring additional means of income and further fundraising. The trustees will continue to take all necessary actions with regard to the prevailing economic climate. Structure, Governance and Management Units of the SCC are formed solely by volunteers in local communities. Each Unit is a self- supporting youth organisation and an independent charity with a central support management and training structure provided primarily by the Marine Society and Sea Cadets {MSSCI. The unit becomes a part of the SCC by virtue of its, affiliation to the MSSC, the parent body of the SCC. In accepting this affiliation, the unit undertakes to comply with all regulations issued by, or on behalf of, the MSSC Council. The Unit was registered as an unincorporated charity on 24th August 1978 and is governed by a constitution approved by the Charity Commission of England and Wales. A revised constitution issued by the Marine Society and Sea Cadets was ratified by the Board of Trustees between meetings in Oecember 2017 in order to meet the deadline of 31$t December 2017. Recruitment and Appointment of the Trustees Trustees serve and are re-elected on an annual basis. A minimum of 4 office holders.. Chair, Secretary, Treasurer and Commanding Officer. UMT office holders are elected at the first meeting following the Annual General Meeting (AGM). UMT members are elected from the membership of the Sea Cadets Unit which is drawn loosely as being those with an interest in the unit. The constitution lays down specific controls for UMT membership and will be observed for all future recruitment. In the event of a vacancy arising during the year (known as a casual vacancy), the trustees have the power to appoint new trustees. A trustee will serve until the date of the next AGM. after which the post will be filled by election. Page. 5
The trustees are represented by a wide range of individuals drawn from the local community. Trustees have the power to appoint additional trustees to act jointly with them for all purposes. A trustee whose term of office has expired can be appointed for a further term of office. Responsibilities of the Trustees The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charity (Accounts Reports) Regulations 2008.They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. Approved by the trust88s and signed on its behalf on 7th October 2024 £v raj Simon Marland, Chair of tho Board of Trustees Page. 6
Legal and Administrative Information Charlty Details: Charity Name: Shirley & District Unit No. 481 of the Sea Cadets Corps Charity Status: Unincorporated Registered Charity No.. 507868 Registered Office and Operational Address: 9 Velsheda Road, Shirley, Solihull West Midlands B90 2JL Telephone Number 0121733 7115 Email., shirle seacadets btconnect.com Website www.sea-cadets.org/shirley Trustees: Chair., Mr Simon Marland Treasurer: Mr lan Langston Secretary.. Mrs Anne Hart Truste8S'. Mr Neil Merchant Mr Kenneth McNally Mrs Barbara Doveston Miss Mandy Harrison Mr Christopher Hughes President: Mr Trevor Beattie Holding (Custodian) Trustees: The Marine Society & Sea Cadets (MSSC) Independent Examiners: Thomas & Young Limited Bank: Lloyds Shirley Branch Page. 7
Acknowledgements Shirley and District Unit 481 of the Sea Cadets Corps would like to publicly acknowledge and thank the following organisations and donors for their financial support during 202312024. Air Cadets 492 Squadron Amazon Europe Core Asda Foundation Baron Davenports Dumbreck Charity Mr. and Mrs. Golder Grantham Yorke Trust Groundwork UK Mr. Harry Black Marine Society and Sea Cadets {MSSC) Pastures New Quilting Sainsburys Vets Shirley Lions Club Solihull Mayoral Fund Solihull Round Table The Grimmit Trust The Gosling Foundation Trevor Beattie William Cadbury Charitable Trust Warwickshire Masons Worcestershire Mason No final report would be complet8 Wlthout acknowledging the efforts and dedicated service of the adult volunteers who make the unit a success. For any Sea Cadet Unit to succeed it is fully reliant on its teams to work together. Our uniformed and Givilian instructors, management team and unit assistants all have one common aim, that of delivering the best experience for our young people. In this modern age, time is a precious commodity and like with all teachers and trainers there is a lot goes on behind the scenes, outside of parade times and over weekends that is not observed but makes the difference. Thank you for your commitment and continued support. Page. 8
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF SHIRLEY and DISTRICT (UNIT 481) OF THE SEA CADET CORPS. I report on the financial statements of Shirley and District {Unit 481) of the Sea Cadet Corps for the year ended 3151 March 2024 which are set out on pages 10 to 14. Responsibilities and basis of report As the charity's trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act,). I report in respect of my examination of the charity's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent examiner's statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: accounting records were not k8Pt in respect of the charity as required by section 130 of the Act. or the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Mark McLean FCA Date: On Behalf of Thomas & Young Limited, Chartered Accountants Carleton House, 266-268 Stratford Rd, Shirley, B90 3AD Page. 9
SHIRLEY & DISTRICT ITS GAMECOCK) NO. 481 OF THE SEA CADET CORPS St Receipts & Payments Account for the period 1 Aprll 2023 to 31 March 2024 8t Note Unrestricted Restricted 202312024 202212023 RECEIPTS Donations Fundraising Charitable Activities Generated Income Inv8stments Ward Room Receipts TOTAL RECEIPTS 21752 1702 12132 15893 163 2184 53826 21550 43302 1702 14579 15893 163 2184 77823 31579 3040 15058 15411 32 3302 68423 2447 23997 PAYMENTS Raising Funds Charitable Activity Overheads Maint8nance Other Governanc8 Costs Ward Room Expenditure TOTAL EXPENDrruRE 1401 10978 15051 23542 606 3405 3874 58857 1401 15712 15051 27542 606 3405 3874 67591 1649 21266 10732 5302 2126 1102 3871 46048 4734 10 4000 12 13 8734 ASSETS & INVESTMENTS Fixed Assets Investment 14 17245 65 17311 112S63 17245 65 17311 112563 TOTAL PAYMENTS 76102 8799 84901 158611 Net incoming r8sourc8S -22276 15198 -7078 -bN)188 Transfer belmeen funds 13695 -13695 Cash funds from last y8ar 27470 6495 33965 124153 TOTAL CASH FUNDS 18890 7997 26887 33965 Page. 10
SHIRLEY & DISTRICT (TS GAMECOCK) NO. 481 OF THE SEA CADET CORPS 5t si Receipts & Panents Account for the pertod 1 April 2023 to 31 March 2024 ASSETS & LIABILrriES Bank Current Account Bank Savings Account Unit Petty Cash Ward Room Account Ward Room Petty Cash Nole Unrestricted 4306 12304 162 1062 1055 18890 Restricted 202312024 4306 20301 162 1062 1055 26887 202212023 17004 12695 491 2985 789 33965 7997 7997 OTHER MONETARY ASSETS INVESTMENT ASSETS ASSETS RET AINED FOR THE CHARrrY's OWN USE Land & 8uildings Boats Vehicles Compu18rs Bikes Other Equipment CURRENT VALUE £1,651,584 £21,976 £18,900 £4,340 £6,700 £33,679 LIABILrriES IrKlependgnt Examinallon £720 The financial statements were approved by the Board of Trustees at their m881ing on 7th October 2024 and were signed on its behaff by.. Mr Simon Marland, Chair Mr lan Langston, Treasurer Signature.. Signature: Page. 11
SHIRLEY & DISTRICT (TS GAMECOCK> NO. 481 OF THE SEA CADET CORPS Notes to the Accounts Income UnrestriGted Restricted 202312024 202212023 1 Donations MSSC Annual FundlGrant Other Grants Other Donations 16000 4550 1000 21550 16000 5544 21758 43302 10000 994 20758 21752 21S79 31579 2 Fundraising Fundraising Sp8cial Events 1285 417 1702 1285 417 1702 1733 1307 3040 3 Charitable Evènts Cadet Contribution MSSC Refunds Competition R8C81Pts Course Fees Sundry Oth8r Revenue Receipts 9562 1870 400 1497 9962 3367 10991 1738 505 195 550 1055 195 2249 80 15058 12132 2447 14579 4 Generated Income Sales of Fixed Assets Gift Aid Other Refunds Sales of Sundry It8ms Contribution for Room Usage Sea Cadet Victualling 2213 899 2213 899 11475 1307 15893 11475 1307 1 $893 13405 2006 1S411 5 Invoslrnent8 Bank Deposit Interest 183 163 163 163 32 32 6 Ward Room Recelpts Ward Room Takings Minibus fund from Unil AC Other Donations Special Events 1894 1894 3202 100 290 2184 290 2184 3302 Page. 12
SHIRLEY & DISTRICT (TS GAMECOCK) NO. 481 OF THE SEA CADET CORPS Notes to the Accounts Ex enditure Unrestricled Restricted 202312024 202212023 7 Raising Funds Fundraising Iviclualling) FuraisIng (Other) Special Ev8nts 1401 1401 1499 125 25 1649 1401 1401 8 Direct Charitable Activiti•s Competitions Travel & Fuel Catering Training and Courses Course & Subs Refunds Uniform & Badges Other Cadat Activities Subscriptions & M8mbarships 118 2665 3728 723 50 573 1640 1480 10978 118 2665 3728 2752 50 573 4345 1480 15712 2147 6191 7792 77 953 2746 1360 21266 2029 2705 4734 9 Ovèrheads Council Tax Electricity Phone & Intemet Postage, Printing & Stationary IT Costs Insurance 228 8450 1067 1711 228 8450 1067 1711 92 3503 15051 614 6571 819 433 3503 15051 2295 10732 10 Maintenance Buildings Bikes Boating Vehicles Computers & Oth8r Equipment H&S 18795 848 717 1143 778 1261 23542 4000 22795 848 717 1143 778 1261 27542 2827 98 1208 372 748 5302 4000 11 Other Macmillan Donation Sundry Costs 606 606 606 606 2126 2126 12 Governance Costs lTrJepend8nl Examination AGcounts Preparation Legal Costs LiCereS 690 690 660 2715 3405 2715 3405 442 1102 Page. 13
13 Ward Room Expenditure Stock Special Events Licences Minibus fund 2663 286 180 746 3874 2663 286 180 746 3874 2520 317 180 853 3871 14 Assets & Investments Equipment (Boating) RowrrtJ Machines Equipment (Bikes) Equipment {Camping} Equipment (Gomputing> Gaz8bos Folding Camp Beds Extension Pro1t Radio Mics Boat Storage Rack Other Misc811an8OUS Investment 2331 2331 1015 5700 5700 798 2776 1369 2390 1206 2776 1369 2455 1206 65 110675 1475 1475 75 17245 65 17311 112563 Page. 14