|**Trustees' Annual Report for the period**|**Trustees' Annual Report for the period**|**Trustees' Annual Report for the period**|**Trustees' Annual Report for the period**|**Trustees' Annual Report for the period**|**Trustees' Annual Report for the period**|**Trustees' Annual Report for the period**|**Trustees' Annual Report for the period**|
|---|---|---|---|---|---|---|---|
|**From**|Period start date|||**T**
**o**|Period end date|||
||1st|August|2024||31st|July|2025|
## Section A Reference and administration details
**Charity name** BAWTRY AMATEUR DRAMATIC SOCIETY **Other names charity is known by Registered charity number (if any)** 507851 **Charity's principal address** 22 STATION ROAD BAWTRY DONCASTER **Postcode DN10 6PL**
## **Names of the charity trustees who manage the charity**
**Dates acted if not for Trustee name Office (if any) whole year** 1 Andrew Kemp Chair 2 Mary Moffat secretary 3 Steve Kellett Treasurer 4 Michael White Theatre director 5 Alan Cropley musical director 6 Sue Stevenson play reading group 7 Rupert Atkinson Film Society 8[Jonah Thomp-] Youth Theatre dison rector
**Name of person (or body) entitled to appoint trustee (if any)**
March **2012**
**TAR**
1
9 Emma Spencer 10 Paula Hadley 11 12 13 14 15 16 17 18 19 20
## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
|**Name**|**Dates acted if not for whole year**|
|---|---|
|Steve Kellett
Rupert Atkinson||
|||
|||
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
**Description of the charity’s trusts**
March **2012**
**TAR**
2
CONSTITUTION Type of governing document (eg. trust deed, constitution) TRUST How the charity is constituted (eg. trust, association, company) ELECTED BY MEMBERS Trustee selection methods
- (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
## **Summary of the objects of the charity set out in its governing document**
The improvement of general education in relation to all aspects of the art of drama and developing the public appreciation of that art. Advancing the education of film and encouraging the interest of the public in film as an art and promoting the study and appreciation of films and film making.
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity**
The public presentation of plays, giving members of the local community the opportunity of watching the productions
March **2012**
**TAR**
3
and also participating in them by performing on stage or helping with the practical stagecraft necessary for their production. In particular providing an opportunity for young people in the local community (between the ages of 8 and 18) to engage in acting, theatre production and film making. Providing **Commission on public benefit)** a venue for the exhibition of films with the emphasis on those films, which are less likely to be shown by the commercial cinema operators. Providing a venue for other local and community focussed groups to hold their own dramatic and musical productions and presentations.
**Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
March **2012**
**TAR**
4
Section D Achievements and performance
March **2012**
**TAR**
5
## Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
**The society had a successful year in all of our main areas. We staged three adult drama productions and three youth drama and musical productions which were well attended and received positive feedback from both audience and participants. About sixty members were actively involved in helping to run the society either in performing roles or backstage, front of house and theatre maintenance. The film society ran a successful season of film showings and also ran a season of afternoon showings aimed at older people in our community.**
**The youth theatre has about seventy members ranging in age from 7 to 18. They have regular drama sessions on Saturdays and put on three successful shows in the year.**
**The theatre was regularly hired during the year by outside clubs, musical acts and drama groups.It was also used for various events during the Annual Bawtry Arts Festival in June. This variety of activities enables us to attract audiences from all sections of the local population. It also offers a great facility for the use of many individuals and organisations in the local community at a reasonable fee or, often, free of charge.**
**We also run a weekly workshop for local people to come and use their various skills to help build sets for the plays and to maintain the theatre building.**
March **2012**
**TAR**
6
## **Section E Financial review**
**Reserves are required to cover the running costs of the theatre and Brief statement of the charity’s to ensure survival in the case of unanticipated closure as happened policy on reserves in the recent pandemic. We have a policy of maintaining a reserve equal to about two years running costs (currently about £30,000).**
**Details of any funds materially in deficit**
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
**we are in a healthy financial position with the highest reserves we have had for a long time. We are now in a very secure financial position and are able to consider how to use this money to advance our aims and better serve the local community.**
**We are planning to spend money on improving the toilet facilities and the dressing rooms. Also to improve the light and sound equipment, including a new projector.**
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical in-
vestment policy adopted.
## Ty ~~pe to enter text~~
## **Section F Other optional information**
March **2012**
**TAR**
7
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** Steve Kellett **Full name(s)** Steve Kellett
**Position (eg Secretary,** Treasurer **Chair, etc)**
**Date** 20th May 2026
March **2012**
**TAR**
8
||**Charity Name**|**Charity Name**|**Charity Name**|**Charity Name**|**Charity Name**|**No(if any)**|**No(if any)**||
|---|---|---|---|---|---|---|---|---|
||**Bawtry Amateur Dramatic Society**|||||**507851**|||
||**Receipts andpayments accounts**||||||||
||**For the period**
**from**||Period start date||**To**||Period end date||
||||01.08.2024||||31.07.2025||
||||||||||
|**Section A Receipts and payments**|||||||||
||**Unrestricted**
**funds**||**Restricted funds**||**Endowment**
**funds**||**Total funds**||
||**to the nearest £**||**to the nearest £**||**to the nearest £**||**to the nearest £**||
|**A1 Receipts**|||||||||
|Membership subscriptions|**1,020**||**-**||**-**||**1,020**||
|Youth theatre subscriptions|**13,245**||**-**||**-**||**13,245**||
|Grants, donations and fundraising|**- 0**||**-**||**-**||**-**||
|social events and other income|**694**||**-**||**-**||**694**||
|Theatre Lettings|**3,155**||**-**||**-**||**3,155**||
|Film club receipts|**4,358**||**-**||**-**||**4,358**||
|income from productions|**19,333**||**-**||**-**||**19,333**||
|Front of House revenue|**12,796**||**-**||**-**||**12,796**||
|**_Sub total_**_(Gross income for AR) _|
**54,601**||**-**||**-**||**54,601**||
||||||||||
|**A2 Asset and investment sales,**
**(see table).**|||||||||
||**- 0**||**- 0**||**- 0**||**-**||
||**- 0**||**- 0**||**- 0**||**-**||
|**_Sub total_**|
**- 0**||**- 0**||**- 0**||**-**||
||||||||||
|**_Total receipts_ **|
**54,601**||**- 0**||**- 0**||**54,601**||
||||||||||
|**A3 Payments**|||||||||
|Theatre running costs|**20,055**||**-**||**-**||**20,055**||
|Film club expenses|**3,619**||**-**||**-**||**3,619**||
|Theatre improvements and new equipment|**4,202**||**-**||**-**||**4,202**||
|Costs of staging productions|**7,545**||**-**||**-**||**7,545**||
|front of House costs|**4,116**||**-**||**-**||**4,116**||
|Youth theatre costs|**5,651**||**-**||**-**||**5,651**||
|Other expenses|**819**||**-**||**-**||**819**||
||**- 0**||**-**||**-**||**-**||
||**- 0**||**-**||**-**||**-**||
|**_Sub total_ **|
**46,007**||**-**||**-**||**46,007**||
||||||||||
|**A4 Asset and investment**
**purchases,(see table)**|||||||||
||**- 0**||**- 0**||**- 0**||**-**||
||**- 0**||**- 0**||**- 0**||**-**||
|**_Sub total_ **|
**- 0**||**- 0**||**- 0**||**-**||
||||||||||
|**_Totalpayments_ **|
**46,007**||**- 0**||**- 0**||**46,007**||
||||||||||
|**_Net of receipts/(payments)_ **|
**8,594**||**-**||**-**||**8,594**||
|**A5 Transfers between funds**|**- 0**||**-**||**-**||**-**||
|**A6 Cash funds lastyear end**|**53,547**||**-**||**-**||**53,547**||
|**_Cash funds thisyear end_ **|
**62,141**||**-**||**-**||**62,141**||
||||||||||
||||||||||
|**Section B Statement of assets and liabilities at the end of the period**|||||||||
|**Categories**|**Details**||||**Unrestricted**
**funds**||**Restricted funds**||
||||||**to nearest £**||**to nearest £**||
|**B1 Cash funds**|Bank Current and Deposit Accounts||||**61,141**||**-**||
||Cash in Hand||||**200**||**-**||
CCXX R1 accounts (SS)
19/05/2026
1
||Bar Stock|Bar Stock|Bar Stock||**800**||**-**||
|---|---|---|---|---|---|---|---|---|
||**_Total cash funds_**||||**62,141**||**-**||
||(agree balances with receipts and payments
account(s))||||OK||||
||||||**Unrestricted**
**funds**||**Restricted funds**||
||**Details**||||**to nearest £**||**to nearest £**||
|**B2 Other monetary assets**|||||**-**||**-**||
||||||**-**||**-**||
||||||**-**||**-**||
||||||**-**||**-**||
||||||**-**||**-**||
||||||**-**||**-**||
||||||||||
||**Details**||||**Fund to which asset**
**belongs**||**Cost (optional)**||
|**B3 Investment assets**|||||||**-**||
||||||||**-**||
||||||||**-**||
||||||||**-**||
||||||||**-**||
||||||||||
||**Details**||||**Fund to which asset**
**belongs**||**Cost (optional)**||
|**B4 Assets retained for the**
**charity’s own use**|||||||**-**||
||||||||**-**||
||||||||**-**||
||||||||**-**||
||||||||**-**||
||||||||**-**||
||||||||**-**||
||||||||**-**||
||||||||**-**||
||||||||||
||**Details**||||**Fund to which**
**liability relates**||**Amount due**
**(optional)**||
|**B5 Liabilities**|||||||**-**||
||||||||**-**||
||||||||**-**||
||||||||**-**||
||||||||**-**||
||||||||||
|Signed by one or two trustees on behalf
of all the trustees|Signature||||Print Name||||
||S Kelet||||S Kellett||||
||||||||||
CCXX R2 accounts (SS)
19/05/2026
2
## **CC16a**
**Last year to the nearest £ 985 11,785 - 0 491 2,204 5,105 21,757 14,327 56,654 - 0 - 0 56,654 21,661 3,335 1,147 9,556 4,828 5,589 2,469 - - 48,585 - 0 48,585 8,069 - 45,478 53,547 Endowment funds to nearest £ - -**
CCXX R3 accounts (SS)
19/05/2026
3
**-** OK **Endowment funds to nearest £ - - - - - - Current value (optional) - - - - - Current value (optional) - - - - - - - - - When due (optional)**
## Date of approval
16.09.25
CCXX R4 accounts (SS)
19/05/2026
4
## **Independent examiner's report on the accounts**
**Section A Independent Examiner’s Report**
**Report to the trustees/** BAWTRY AMATEUR DRAMATIC SOCIETY **members of**
> **On accounts for the year ended** 31st JULY 2025 **Charity no (if any)**[507851]
**Set out on pages**
1-3(remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 **/ 07/ 2025**
**Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
**Independent exam-** I have completed my examination. I confirm that no material matters have **iner's statement** come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:
• accounting records were not kept in accordance with section 130 of the Act or
- the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._
**Signed:**[Alison M Hope] **Name:** Alison Mary Hope **Relevant professional** Chartered Accountant (FCA) **qualification(s) or body (if any):**
> **Date:** 30/5/2026
1
**October 2018**
**IER**
> **Address:** The Granary Hooton Pagnell Doncaster DN5 7BW **Section B Disclosure** Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
2
**October 2018**
**IER**
## **Give here brief details of any items that the examiner wishes to disclose** .
## Nothing to Disclose
3
**October 2018**
**IER**