2024-07-31-accounts - Bawtry Amateur Dramatic Society

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Trustees’ Annual Report for the period

From Period start date To Period end date

Charity name:

Charity registration number:

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The improvement of general education in re- lation to all aspects of the art of drama and de- veloping the public ap- preciation of that art. Advancing the educa- tion of film and encour- aging the interest of the public in film as an art and promoting the study and appreciation of films and film making.
Summary of the main activi- ties in relation to those pur- poses for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	The public presentation of plays, giving mem- bers of the local com- munity the opportunity of watching the produc- tions and also partici- pating in them by per-

forming on stage or helping with the practical stagecraft necessary for their production. In particular providing an opportunity for young people in the local community (between the ages of 8 and 18) to engage in acting, theatre production and film making. Providing a venue for the exhibition of films with the emphasis on those films, which are less likely to be shown by the commercial cinema operators. Providing a venue for other local and community focussed groups to hold their own dramatic and musical productions and presentations. a . .meetings

Statement confirming whether the trustees have had regard to the guidance issued by the Charity Com- mission on public benefit	Para 1.18	The Trustees have con- sidered the Charity Commission ’ s Guidance on Public Benefit and are satisfied that these activities fall squarely within it.

Additional information (optional)

You may choose to include further statements where relevant about:

SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other

Achievements and Performance

SORP reference

Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its ben- eficiaries and any wider ben- efits to society as a whole.	Para 1.20	The society had a successful year in all of our main areas. We staged three adult drama productions and three youth drama and musical productions which were well attended and received positive feedback from both audience and participants. About fifty members were actively in- volved in helping to run the society either in performing roles or backstage, front of house and theatre maintenance. The film society ran a successful season of film showings and also ran a season of afternoon showings aimed at older people in our community. The youth theatre has about fifty mem- bers ranging in age from 8 to 18. They have regular drama sessions on Satur- days and put on three successful shows in the year. The theatre was regularly hired during the year by outside clubs, musical acts and drama groups. This variety of activities enables us to attract audiences from all sections of the local population and be- yond.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objec- tives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s finan- cial position at the end of the period	Para 1.21	Although our surplus generated was lower than the previous year we are still in a healthy financial position with the high- est reserves we have had for a long time. We are now in a very secure financial po- sition and are able to consider how to use this money to advance our aims and bet- ter serve the community.
Statement explaining the pol- icy for holding reserves stat- ing why they are held	Para 1.22	Reserves are required to cover the run- ning costs of the theatre and to ensure survival in the case of unanticipated clo- sure as happened in the recent pandemic.
Amount of reserves held	Para 1.22	£53000
Reasons for holding zero re- serves	Para 1.22	n/a
Details of fund materially in deficit	Para 1.24	n/a
Explanation of any uncertain- ties about the charity continu- ing as a going concern	Para 1.23	no uncertainties. We are in a strong finan- cial position.

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal Para 1.47 sources of funds (including any fundraising) Investment policy and objectives including any social inPara 1.46 vestment policy adopted A description of the principal Para 1.46 risks facing the charity Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	constitution
How is the charity consti- tuted? (e.g unincorporated associa- tion, CIO)	Para 1.25	unincorporated association
Trustee selection methods including details of any con- stitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	election to post by the membership

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51
The charity’s organisational structure and any wider net- work with which the charity works	Para 1.51
Relationship with any related parties	Para 1.51
Other

Reference and Administrative details

Charity name	Bawtry Amateur Dramatic Society
Other name the charity uses

Registered charity number	507851
Charity’s principal address	Bawtry Phoenix Theatre 22 Station Road Bawtry Doncaster DN22 6PT

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Name of person (or body) entitled to appoint trustee (if any)
Mike Dale	Chair	members at agm
Mary Moffat	secretary	members at agm
Steve Kellett	Treasurer	members at agm
Robert Geeson	Theatre Director	members at agm
Sue Stevenson		members at agm
Paula Hadley		members at agm
Emma Spencer		members at agm
Alan Cropley		members at agm
Rupert Atkin- son		Film society committee
Jonah Thomp- son		Youth theatre commit- tee

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity	n/a
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects	n/a
Details of arrangements for safe custody and segregation of such assets from the char- ity’s own assets	n/a

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of	Name	Address
adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) S Kellett Full name(s) Steve Kellett

Position (eg Sec- Treasurer retary, Chair, etc)

Date 23/5/25

Bawtry Amateur Dramatic Society 507851 CHARITY COMMISSION

Receipts and payments accounts

CC16a

	For the period from	Period start date 01.08.2023	To		Period end date 31.07.2024
Section A Receipts and payments	Section A Receipts and payments
	Unrestricted funds	Restricted funds	Endowment funds		Total funds	Last year
	to the nearest £	to the nearest £	to the nearest £		to the nearest £	to the nearest £
A1 Receipts
Membership subscriptions	985	-	-	-	985	1,588
Youth theatre subscriptions	11,785				11,785	13,150
Grants, donations and fundraising	-	-	-	-	-	2,000
social events and other income	491	-	-	-	491	68
Theatre Lettings	2,204	-	-	-	2,204	1,753
Film club receipts	5,105	-	-	-	5,105	4,916
income from productions	21,757	-	-	-	21,757	21,869
Front of House revenue	14,327	-	-	-	14,327	15,498
		-	-	-	-
*Sub total*(Gross income for AR)	56,654	-	-	-	56,654	60,842
A2 Asset and investment sales,
(see table).
	-	-	-	-	-
	-	-	-	-	-	-
*Sub total*	-	-	-	-	-	-
Total receipts 56,654	56,654	-	-	-	56,654	60,842
A3 Payments
Theatre running costs	21,661	-	-	-	21,661	18,122
Film club expenses	3,335	-	-	-	3,335	3,350
Theatre improvements and new equipment	1,147	-	-	-	1,147	4,858
Costs of staging productions	9,556	-	-	-	9,556	10,397
front of House costs	4,828	-	-	-	4,828	5,572
Youth theatre costs	5,589	-	-	-	5,589	4,341
Other expenses	2,469	-	-	-	2,469	2,943
		-	-	-	-	-
		-	-	-	-	-
**Sub total **	48,585	-	-	-	48,585	49,583
A4 Asset and investment
purchases, (see table)
	-	-	-	-	-
	-	-	-	-	-
**Sub total **	-	-	-	-	-	-
Total payments 48,585	48,585	-	-	-	48,585	49,583
**Net of receipts/(payments) **	8,069	-	-	-	8,069	11,259
A5 Transfers between funds -	-	-	-	-	-	-
A6 Cash funds last year end	45,478	-	-	-	45,478	34,219
**Cash funds this year end **	53,547	-	-	-	53,547	45,478

Section B Statement of assets and liabilities at the end of the period

			Unrestricted	Restricted	Restricted	Endowment
	Categories	Details	funds	funds		funds
			to nearest £	to nearest £		to nearest £
B1 Cash funds	B1 Cash funds	Bank Current and Deposit Accounts	52,847	-	-	-

	Cash in Hand	200	-	-
	Bar Stock	500	-	-
	*Total cash funds*	53,547	-	-
	(agree balances with receipts and payments account(s))	OK	OK	OK
		Unrestricted	Restricted	Endowment
		funds	funds	funds
	Details	to nearest £	to nearest £	to nearest £
B2 Other monetary assets		-	-	-
		-	-	-
		-	-	-
		-	-	-
		-	-	-
		-	-	-
	Details	Fund to which asset belongs	Cost (optional)	Current value (optional)
B3 Investment assets			-	-
			-	-
			-	-
			-	-
			-	-
	Details	Fund to which asset belongs	Cost (optional)	Current value (optional)
B4 Assets retained for the			-	-
charity’s own use			-	-
			-	-
			-	-
			-	-
			-	-
			-	-
			-	-
			-	-
		Fund to which	Amount due	When due
	Details	liability relates	(optional)	(optional)
B5 Liabilities			-
			-
			-
			-
			-
Signed by one or two trustees on behalf of all the trustees	Signature	Print	Name	Date of approval
	S Kellett	S KELLETT		11.09.2024

CHARITY COMMISSION I Independent examinerfs re- FOR ENGLAND AND WALES I port on the accounts Section A Independent Examiner's Report Report to the trusteesl i BAVRy AMATEUR DRAMATIC SOCIETf members of I On accounts for the year I ended ', 3 1ST 2024 Charity no ,. 507851 (if any) I Set out on pages | I report to the trustees on my examination of the accounts of the above char- ity ('the Trusv) for the year ended 31107 Responsibilities and As the charity trustees of the Trust. you are responsible for the preparation of basis of report the accounts in accordance with the requirements of the Charities Act 2011 (Yhe Act'>. I report in spect of my examination of the Trust's accounts carried out un- der section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below ") in connection with the examination which gives me cause to believe that in, any material r spect: Independent exam- iner's statement accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. . Please delete the wonys in the brackets rf they do not apply. Signed: . Date: 28 2015 Name: I ALl&orJ MilQq HCPE Relevant professional ', qualifiGation(s) or body (if any): IER October 2018