## **Trustees’ Annual Report for the period**
**From August 1st 2021 Period start date To July 31st 2022 Period end date**
**Charity name:Bawtry Amateur Dramatic Society**
**Charity registration number:507851**
## **Objectives and Activities**
SORP reference Summary of the purposes Para 1.17 The improvement of general of the charity as set out in education in relation to all its governing document aspects of the art of drama and developing the public appreciation of that art. Advancing the education of film and encouraging the interest of the public in film as an art and promoting the study and appreciation of films and film making.
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Summary of the main Para 1.17 and 1.19 The public presentation of
activities in relation to
plays, giving members of the
those purposes for the
public benefit, in local community the
particular, the activities, opportunity of watching the
projects or services
productions and also
identified in the accounts.
participating in them by
performing on stage or
helping with the practical
stagecraft necessary for their
production. In particular
providing an opportunity for
young people in the local
community (between the
ages of 8 and 18) to engage
in acting, theatre production
and film making. Providing a
venue for the exhibition of
films with the emphasis on
those films, which are less
likely to be shown by the
commercial cinema operators.
Providing a venue for other
local and community focussed
groups to hold their own
dramatic and musical
productions, presentations
.
and meetings
Statement confirming Para 1.18 The Trustees have considered
whether the trustees
the Charity Commission’s
have had regard to the
guidance issued by the Guidance on Public Benefit
Charity Commission on and are satisfied that these
public benefit
activities fall squarely within
it.
Additional information (optional)
You may choose to include further statements where relevant about:
SORP reference
Para 1.38
Policy on grant making
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Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other
## **Achievements and Performance**
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SORP reference
The Society successfully presented three
week long productions during the year
Summary of the main and two youth theatre productions over
Para 1.20
achievements of the
eight days in total. – All the performances
charity, identifying the
difference the charity’s were very well attended houses and were
work has made to the critically well received. The Youth theatre
circumstances of its
maintained a healthy membership of
beneficiaries and any
around fifty regular attendees ranging in
wider benefits to society
as a whole. ages from eight to eighteen. The Film
Society had a successful season and is
recovering its membership well after
having to close for the pandemic.
Membership numbers grew again during
the year and it was pleasing to see a
number of the new members becoming
actively involved in productions soon
after joining.
Several other art and culture groups hired
the theatre during the year including
touring theatre companies and outside
youth theatre groups.
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
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Para 1.41
Achievements against
objectives set
Performance of
fundraising activities Para 1.41
against objectives set
Investment performance Para 1.41
against objectives
Other
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## **Financial Review**
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Review of the charity’s Para 1.21 We came through the pandemic
financial position at the maintaining healthy reserves due
to prudent financial management
end of the period
and successful bids for funding.
After the pandemic restrictions
were lifted we were able to quickly
return to a full programme of
activities and, although our
audiences have been slightly
reduced we have produced a
healthy operating surplus which
enabled us to continue to carry out
improvements to our building and
purchase new equipment.
Statement explaining the Para 1.22
Since the pandemic we have
policy for holding reserves
changed our policy to ensure we
stating why they are held
have enough reserves to allow us to
cover a year’s expenses (about
£15k) if no income were
received.Current reserves are held in
excess of this level (34k at
31/07/2022) which will be used to
fund continuing investment in the
theatre and its facilities.
Amount of reserves held Para 1.22 £34,219
Reasons for holding zero Para 1.22 n/a
reserves
Details of fund materially Para 1.24 n/a
in deficit
Explanation of any Para 1.23 n/a
uncertainties about the
charity continuing as a
going concern
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
The charity’s principal Para 1.47 sources of funds (including any fundraising)
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Investment policy and
objectives including any Para 1.46
social investment policy
adopted
A description of the Para 1.46
principal risks facing the
charity
Other
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**Structure, Governance and Management**
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Description of charity’s
trusts:
Type of governing Para 1.25 Constitution
document
(trust deed, royal charter)
How is the charity Para 1.25 unincorporated association
constituted?
(e.g unincorporated
association, CIO)
Trustee selection methods Para 1.25 Trustees are appointed by the
including details of any membership by voting at the agm.
constitutional provisions There are four named roles: Chair,
e.g. election to post or Secretary, Treasurer, Theatre
name of any person or director. These are elected for two
body entitled to appoint years. There are three ordinary
one or more trustees members elected for one year. The
film society and the youth theatre
appoint one member each. The
committee are allowed to co-opt up
to two more members.
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
Policies and procedures Para 1.51 adopted for the induction and training of trustees The charity’s organisational structure Para 1.51 and any wider network with which the charity works Relationship with any Para 1.51 related parties Other
## **Reference and Administrative details**
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Charity name Bawtry Amateur Dramatic Society
Other name the charity Bawtry Phoenix Theatre
uses
Registered charity 507851
number
Charity’s principal 22 Station Road, Bawtry, Doncaster
address DN10 6PT
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Names of the charity trustees who manage the charity
Name of person (or
Dates acted if not body) entitled to
Trustee name Office (if any)
for whole year appoint trustee (if
any)
1 Tony Jones Chair
2 Mary Moffat Secretary
3 Steve Kellett Treasurer
Theatre
4 [Bob Geeson]
Director
5 [Louella ]
Chesterman
6 Mike Dale
01-08-21 to
7 [Charlotte ]
Fricker 31.12.21
8 [Sue ]
Stevenson
9 [Rupert ] Film society
Atkinson chair
10 Paula Hadley
Young Players
11 [Jonah ]
Thompson director
12
13
14
15
16
17
18
19
20
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Corporate trustees – names of the directors at the date the report was approved
## **Director name**
Name of trustees holding title to property belonging to the charity
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Trustee name Dates acted if not for whole
year
none
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## **Funds held as custodian trustees on behalf of others**
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none
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Description of the assets none held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
**Names and addresses of advisers (Optional information)**
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Type of Name Address
adviser
Name of chief executive or names of senior staff members (Optional
information)
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## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees Signature(s)** S Kellett **Full name(s)** Steve Kellett **Position (eg** Treasurer **Secretary, Chair, etc) Date** 25.05.2023
**50**
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Bawtry Amateur Dramatic Society
Receipts and payments acco
For the period Period start date
To
from 01.08.2021
Section A Receipts and payments
Unrestricted Restricted Endowment
funds funds funds
to the nearest
to the nearest £ to the nearest £
£
A1 Receipts
Membership subscriptions 11,770 - -
Grants, donations and fundraising 4,189 - -
social events and other income 365 - -
Theatre Lettings 981 - -
Film club receipts 2,714 - -
income from productions 18,351 - -
Front of House revenue 8,021 - -
Raffle 1,405 - -
Sub total (Gross income for AR) 47,796 - -
A2 Asset and investment sales,
(see table).
- - -
- - -
Sub total [ - ] - -
Total receipts 47,796 - -
A3 Payments
Theatre running costs 18,973 - -
Film club expenses 3,785 - -
Theatre improvements and new equipment 8,538 - -
Costs of staging productions 7,988 - -
front of House costs 3,177 - -
Youth theatre costs 4,245 - -
Other expenses 2,386 - -
- - -
- - -
Sub total 49,092 - -
A4 Asset and investment
purchases, (see table)
- - -
- - -
Sub total - - -
Total payments 49,092 - -
Net of receipts/(payments) - 1,296 - -
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## **Receipts and payments acco**
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A5 Transfers between funds - - -
A6 Cash funds last year end 35,515 - -
Cash funds this year end 34,219 - -
Section B Statement of assets and liabilities at the end of
Unrestricted
Categories Details funds
to nearest £
B1 Cash funds Bank Current and Deposit Accounts 33,644
Cash in Hand
175
Bar Stock
400
Total cash funds 34,219
(agree balances with receipts and payments
account(s)) OK
Unrestricted
funds
Details to nearest £
-
B2 Other monetary assets
-
-
-
-
-
Fund to which
Details asset belongs
B3 Investment assets
Fund to which
Details asset belongs
B4 Assets retained for the
charity’s own use
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**Fund to which Details liability relates B5 Liabilities** Signed by one or two trustees on Signature Print N behalf of all the trustees S Kellett S KELL
**07851**
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07851
ounts CC16a
Period end date
31.07.2022
Total funds Last year
to the nearest £ to the nearest £
11,770 4,354
4,189 25,081
365 15
981 -
2,714 902
18,351 1,856
8,021 278
1,405 -
47,796 32,486
-
- -
- -
47,796 32,486
18,973 9,924
3,785 251
8,538 23,648
7,988 837
3,177 276
4,245 1,918
2,386 378
- -
- -
49,092 37,232
-
-
- -
49,092 37,232
- 1,296 - 4,746
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## **ounts**
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- -
35,515 40,261
34,219 35,515
the period
Restricted Endowment
funds funds
to nearest £ to nearest £
- -
- -
- -
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the period
Restricted Endowment
funds funds
to nearest £ to nearest £
- -
- -
- -
- -
OK OK
Restricted Endowment
funds funds
to nearest £ to nearest £
- -
- -
- -
- -
- -
- -
Current value
Cost (optional)
(optional)
- -
- -
- -
- -
- -
Current value
Cost (optional)
(optional)
- -
- -
- -
- -
- -
- -
- -
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**-**
**Amount due When due (optional) (optional) - - - - -**
Date of Name approval LETT 15.09.2022
## **Independent examiner's report on the accounts**
**Section A Independent Examiner’s Report**
|**Section A Independent Examiner’s Report**|**Section A Independent Examiner’s Report**|**Section A Independent Examiner’s Report**|**Section A Independent Examiner’s Report**|
|---|---|---|---|
|||||
|**Report to the**
**trustees/ members of**|BAWTRY AMATEUR DRAMATIC SOCIETY|||
|||||
|**On accounts for the**
**year ended**|31st JULY 2022|**Charity**
**no (if**
**any)**|507851|
|||||
|**Set out on pages**|1-3(remember to include the page numbers of additional sheets)|||
|||||
|**Responsibilities and**
**basis of report**
I report to the trustees on my examination of the accounts of the
above charity (“the Trust”) for the year ended 31 **/ 07/ 2022**
As the charity trustees of the Trust, you are responsible for the
preparation of the accounts in accordance with the requirements of
the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried
out under section 145 of the 2011 Act and in carrying out my
examination, I have followed the applicable Directions given by the
Charity Commission under section 145(5)(b) of the Act.||||
|**Independent**
**examiner's**
**statement**
I have completed my examination. I confrm that no material
matters have come to my attention (other than that disclosed
below *) in connection with the examination which gives me cause
to believe that in, any material respect:
·
accounting records were not kept
in accordance with section 130 of the Act or
·
the accounts do not accord with
the accounting records
I have no concerns and have come across no other matters in
connection with the examination to which attention should be
drawn in order to enable a proper understanding of the accounts to
be reached.
*_Please delete the words in the brackets if they do not apply._||||
|||||
|**Signed:**|Alison M Hope|**Date:**|11th May 2023|
|||||
|**Name:**|Alison M Hope|||
1
**IER**
**October 2018**
> **Relevant** Chartered Accountant (FCA) **professional qualification(s) or body (if any):**
> **Address:** The Granary Hooton Pagnell Doncaster DN5 7BW
**Section B Disclosure**
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
2
**IER**
**October 2018**
**Give here brief details of any items that the examiner wishes to disclose** .
3
**IER**
**October 2018**