HARLEQUIN PLAYERS’ CLUB
Charity Number: 507845
Trustees’ Report – Year Ending 30th June 2025
Aims and Objectives
The Club exists to educate and engage the public in the dramatic and operatic arts, encouraging appreciation and participation. Any surplus is reinvested into the theatre, its members, and the wider community.
Activities and Achievements
The 2024/2025 season has been a strong and positive year. Our programme included a varied mix of productions, from classic drama to comedy, alongside two successful Youth Theatre performances. Several productions received recognition at the Cheshire Theatre Guild Awards. Unfortunately our usual June production was rescheduled to July 2025.
Audience numbers increased significantly, with over 200 more attendees than the previous year - our highest since 2016. This growth reflects increased publicity efforts and stronger community engagement.
Our Youth Theatre continues to thrive, now with a waiting list, and remains an important part of both our creative and financial success.
Volunteer support remains at the heart of the theatre. New “Worker’s Days” have helped us maintain and improve the building, alongside ongoing organisation of costumes and props.
Financial Review
The Club remains in a stable financial position. Total income for the year was £39,432.58, with expenditure of £37,613.62, resulting in a surplus of £1,818.96 - a welcome improvement on previous years.
Ticket sales remained strong despite one production falling into the next financial year. Production profitability increased, supported by reduced costs and careful planning.
Bar income and venue hire continue to provide valuable revenue streams, while building costs remain our largest area of expenditure. Maintenance and essential improvements have been carried out to ensure the theatre remains safe and operational.
Risk and Governance
The main risks facing the Club are ongoing building costs, reliance on volunteers, and fluctuations in audience numbers. These are managed through careful financial planning, increased marketing, and continued volunteer recruitment.
No serious incidents were reported during the year.
Looking Ahead
Our focus for the coming year is to continue growing audiences, strengthening our volunteer base, and maintaining financial stability. We remain committed to providing high-quality, accessible theatre for our community.
Laura Bason Chair, Harlequin Players Club
Harlequin Players' Club Income and Expenditure Account 2024-25
| 2023-24 | 2023-24 | 27/07/2025 2024-25 |
27/07/2025 2024-25 |
|||
|---|---|---|---|---|---|---|
| Income | Expenditure | Gain/loss | Income | Expenditure | Gain/loss | |
| 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 |
14,178.00 -14,178.00 6,090.76 -6,090.76 546.90 -546.90 52.81 -52.81 405.45 -405.45 1,581.21 -1,581.21 272.56 -272.56 0.00 0.00 2,361.68 -2,361.68 275.82 -275.82 742.15 -742.15 |
Rent Utility costs Telephone Building Maintenance Improvements Insurance Licences PRS/PPL Plays (General) General Promo / Web Misc buildings |
0.00 1,144.42 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 |
14,118.00 -14,118.00 4,853.71 -3,709.29 0.00 0.00 2,947.53 -2,947.53 0.00 0.00 2,340.94 -2,340.94 0.00 0.00 131.28 -131.28 0.00 0.00 0.00 0.00 0.00 0.00 |
||
| 0.00 | 26,507.34 | -26,507.34 | **Buildings ** | 1,144.42 | 24,391.46 | -23,247.04 |
| 1,074.50 2,807.10 38.75 698.00 0.00 0.00 448.00 640.13 |
0.00 1,074.50 0.00 2,807.10 0.00 38.75 0.00 698.00 316.60 -316.60 0.00 0.00 1,800.00 -1,352.00 1,199.98 -559.85 |
Membership subs Hire bookings Fundraising Grant Income Advertising Donations Performance fees Misc.,includingGift Aid |
870.00 3,327.28 0.00 0.00 0.00 200.00 0.00 0.00 |
20.00 850.00 105.00 3,222.28 0.00 0.00 0.00 0.00 2,041.70 -2,041.70 0.00 200.00 4,086.95 -4,086.95 0.00 0.00 |
||
| 5,258.48 | 1,516.58 | 3,741.90 | Club | 4,397.28 | 6,253.65 | -1,856.37 |
| 7,982.01 | 2,874.80 | 5,107.21 | Bar | 10,809.61 | 4,782.23 | 6,027.38 |
| 63.98% | 55.76% | |||||
| 2,181.30 0.00 1,808.30 |
0.00 2,181.30 0.00 0.00 236.98 1,571.32 |
Youth Membership Awards event HJPplay- Treasure Island |
3,779.50 0.00 1,907.30 |
0.00 3,779.50 0.00 0.00 184.34 1,722.96 |
||
| 4,437.60 | 2,036.98 | 2400.62 | Harlequin Youth Theatre | 5,686.80 | 184.34 | 5502.46 |
| 1,687.75 2,399.70 2,442.85 2,827.40 2,978.65 1,914.40 3,352.10 |
329.96 1,357.79 675.02 1,724.68 577.52 1,865.33 806.16 2,021.24 445.06 2,533.59 428.09 1,486.31 992.27 2,359.83 |
Play 1 - Burying your brother 1,581.60 Play 2 - Ghosts 3,713.70 Play 3 - Bleak Expectations 3,653.60 Play 4 - Its her turn now 4,713.72 Play 5 - Taxidermists Daughter 3,731.85 Play 6 - None 0.00 Play 7 - None 0.00 |
62.50 1,519.10 208.60 3,505.10 471.40 3,182.20 369.60 4,344.12 529.84 3,202.01 0.00 0.00 0.00 0.00 |
|||
| Play 1 - Burying your brother Play 2 - Ghosts Play 3 - Bleak Expectations Play 4 - Its her turn now Play 5 - Taxidermists Daughter Play 6 - None Play 7 - None |
| 0.00 0.00 0.00 |
0.00 0.00 0.00 |
0.00 0.00 0.00 |
Adjudications | 0.00 360.00 -360.00 |
0.00 360.00 -360.00 |
0.00 360.00 -360.00 |
|---|---|---|---|---|---|---|
| 17,602.85 | 4,254.08 | 13,348.77 | **Plays ** | 17,394.47 | 2,001.94 | 15,392.53 |
| 0.00 | 0.00 | 0.00 | Stage Equipment | 0.00 | 0.00 | 0.00 |
| 35,280.94 | 37,189.78 | -1,908.84 | Totals | 39,432.58 | 37,613.62 | 1,818.96 |
| -5.41% 4.61% |