Trustees, Annual Report for the period Period start date Day Mor)th Year April 2020 Period end date Day Month To .41 March Ye3r From 2021 Section A Reference and 3dministr3tion det3115 Charity name Anglesey Antiquarian Society and Field Club Otherftomes ¢horityis known by Cymdeithas HYnafiUeth￿yr u Noturiaethwyrmon ReBlstered charlty number Ilf any) 507837 Charity's principal address Erw Fach Capel Coch Llangefni, Ynys Mon Postcode LL77 7UT Names of the charitytrustees who manage the charity Trustee name Office Ilf any) Dates acted if notfor whole year Name of person lor l)odyl entitled to appoint trustee lif anvl AGM Frances Lynch Llewellyn Prof Robin Grove-white Chairman Vice-chairman > President Change 02/2020 Change 30103121 Change 30103121 Committee of Trustees Sion Caffell Secretary > Treasurer Treasurer > Secretarv Editor- Newsletter Committee ofTrustees lan Jones Committee ofTrustees Karen Pollock AGM Margaret Bradbury Robert Bradbury Andrew Davidson Publications Officer AGM Publications Orficer AGM Committee Member AGM Gareth Huw5 Committee Member > Vice-chairman Change 0712020 Committee ofTrustees io Gerwyn james Gerallt Llewelyn Jone5 Committee Member AGM li Committee Member AGM 12 Richard Parrv Donald Pritchard Committee Member AGM 13 Committee Member AGM 14 Lowri Ann Rees Committee Member AGM 15 Sara Elin Roberts Committee Member AGM 16 Leona Huey Editor Tran5￿ctiOrIs From 0512020 Committee ofTrustees 17 18 19 20 Names of thetrustee5 for the charity, if any* (for example, any cu5t¢)dian trustee51 Name Dates acted if notfor whole year TAR Mar¢h 2012 Names and addresses of advisers (Optional irrformationl TypÈ ¢rfadvisÈr Independent Examiner Name Address David Eli5-Williams Twrcelyn, 22 Ffordd Ffriddoedd, Bangor, Gwynedd LL57 2TW Name of chlef executlve or names ol senlor staff meM￿rS Ioptlonal Inlormatlonl No staff are employed. Section B Structure. governance and management Descrlptlon of the chariws trums Type of governing document Rules adopted 14 May 1978 a5 amended on 12 May 2017. (See http'.//www.hanesmon.org.uk/aaswp/?page id=391 Unincorporated Trust. How the charity 15 Constituted Trustee selection methods Elected by Annual General Meeting. Vacancies arising during the year are co-opted by Committee and confirmed by Annual General Meeting. Addltional governance bsues Ioptlonal Infomiatlonl You may choose to indude additional information, where relevant, abcut.. We provide agreed job descriptions for all officers and trustees We are institutional members of the Council for British Archaeology and the Cambrian Archaeological Association pollcies and procedures adopted for the induction and training of trustees,- the charitys organisational structure and any wider network with which the charity wtsr￿., relationship with any related parties,. trustees, Consideration of major ri5k5 and the System and procedures to manage them. Section C Objective5 and activities Summary of the objects ol the tharltyset out In Its governing dorument The society's objects are the practical study of archaeology, natural science, art, literature, history and kindred 5ubject5 as far as they pertain to Anglesey, also the preservation of historical documents, ancient monuments, rare birds and plants and objects of geological or other scientific interest in the island, and to foster public interest in and appreciation of these subjects. In planning our activities for the year the committee kept in mind the Charity Commissions guidance on public benefit. The Society's principal means of furthering the objects of the Society is through lertures, lriSIt5 to places of interest, publications and information via its web site. During the year ended 31" March 2021 the following activities were arranged and publications produced. NEWSLEThER.. Issues No 74 and 75 were produced which report tsn the Societie5 activities for the benefit of those who were not present. Due to the Coronaviru5 pandemic we could not hold our normal AGM thi5 year but the Newsletter, which accompanied the Annual Report and un-audited Financial Statement for the year ended 31 March 2020, was sent out to explain the situation. In December we sent out a delayed Newsletter to announce a series of lectures on Zoom, to gather more e- mails from members to facilitate contart during lockdown. and to wish everyone a Happy Christmas. We now have email addresses for 65% of our members. Summary of the maiTh attivitie5 undertaken for the publit bÈnefrt in relation to these objects (include within this 5￿tIOn the statutory declaration that trustees have had regard to the guidance issued by the Charity Commlsslon on public benefltl The Newsletter5 are publicly available on the Societ¢s website Set http.'/lwww.h3nÈsmon.org.uk/aaswplwp- contentluploads/Newsletter/74.pdf ¢ynd http.'Ilwww.hanesmon.org.uVaaswplwp-contentluploads/Newsletterl75.pdf TRANSACTIONS: The volume for 2019 was printed and distributed with papers for the AGM in May 2020. Our new editor, Leona Huey with the technical assistance of Robert Williams, has produced the 2020 volume which will be distributed with the papers for the online AGM in May 2021. The articles it contains will be included in the online Authtsrnitle index tts the Tronstsctions which covers the period 1913-2020. See http'.//www.h3nesmon.org.uklaaswp/?page id=85 PUBLICATIONS.. No additional books were published this year. TAR Mar¢h 2012 EXCURSIONS.. The Committee had prepared a full excursion programme, but only one was able to be held. This was ()n September19th t() the early 19 tentury folly at Bryn Twr ènd to the nearby Ne()lithic t()mb at Din Dryfol and was org3nised under Covid-secure regulation and 3ttended by 19 members. MEETINGS: al Due to the coronavirus pandemic the lectures due to be held in March and April 2020 were cancelled. The AGM on May 17 was also cancelled but the papers were distributed t() members with the Trun5ÉFCtIOll5. It had been hoped that the AGM might have been held in the autumn in conjunction with one of our lectures in the Oriel, but this was not possible and no lectures were held until january 2021. Decisions on change of officers were made online by the Committee and officially noted in the manner advised by the Charity Commission. Three lectures were held during the spring. All held online through Zoom. The average audience was between 50 and 80 and contained several of our more distant members, which was a bonus. bl January 15 Pot Pourri with Gerwyn Jame5 talking on Ploughing Matche5 in Angle5ey and Gareth Huw5 talking on The Greasy Pole ond the F(7nGtics.' an episodefrom Holyheod's bi-cultural history. cl February 19" Dr Annie Williams Femt71e domestic Servants in IY century Anglesey. dl March 19, Dr Michael Freeman of Aberystwyth. Sightseers ond Licensees.- o brief history of the summit of Yr Wyddfv/5nowdon. Web Site.. Through the web site information about the Society's activities and publications of the Society are made publicly available. See htt wvAv.hanesmon.or aasw Additional details of objertives and artivitie5 Ioptional inft>rmationl You may ¢hooseto The Society does not give grants. statements, where relevant, about.. policy on grantmaking,. The Society has no staff ènd depends on volunteers to function. All our activities are organi5ed entirely by volunteer officer5 and trustees. programme related Investmeni,- mide by volunteer5. Section D Achievements and performance Summary ofthe main achievements ofthe charlty durlng the year Survival and accommodation to new ways of working, a5 described in Section C. Section E Financial review It is the Societys policy to keep a General Expenditure reserve fund of approximately half the ènnu81 income and to place all remaining funds in a Publications Reserve to finance the publication of books. The General Reserve carried forw3rd is reduced by £499.72 to £7093.18. The cost of the 2019 Transactions1£3,711.531, some payments amounting to £142.83 and a Gift Aid credit of £763 for 2019-20, payment of which was delayed by the coronavirus emergency, would normally have been accounted for in last yearfs accounts but were presented to the bank too late for inclusion. The Gift Aid claim for 2019-21 ha5 been delayed and should show in the 2021-22 account5. The c05t of Vol 13 in the Studies in Anglesey History series was £5,455.00. The invoice was not received in time for the 2019-20 accounts and is shown in this yearfs accounts with most of the cost debited from the Publications Reserve which currently stands at £22,199.81 a reduction of £3,693.76. Brief ststement of the charitys policy on reserves Detalls of any funds materfally In deffclt None TAR Mar¢h 2012 Furtherfinancial review details Iljptional information) You may choose to include additional infortnation, whÈrÈ relevant about.. thÈ chÈrity's principal sourtÈs of funds Principal source of income is from subscriptions and sale of publications. During the 202￿21 financial year a most generous bequest of £30,000 was received from one of our member5, Thoma5 Alan Robert5. Thi5 amount 15 Shown separately in the Reserve Funds in the Financial Statement for the year ended 31 March 2021. how expenditure ha5 SUPPOrted the key obiectivÈs of the chÉritv', investment policy and objectives including any ethical investment policy 3doptÈd. Section F Other optional information Membership is open to all who 5UPPOrt the aims and objerts of the Society15hown at the head of Section Cl. Membership currently 5tand5 at 300. Of these 12 are ￿fe Members,. 188 are single members and l(Xl are Joint rnembers. 195 have made a Gift Aid declaration. Members in arrears will not receive a copy of the 2020 Transactions which cost £9.28 each to produce plus £1.99 to post. Section G Declaration The trustees declare that they have approved the trustees. report above. Slgned on behalf of the CharIt￿5 trustees Signaturelsl fil L Full namelsl France5 Marion Llewellyn Gareth Huw5 Position leg Secretaryi Chair, etcl Chairman of Committee Vice-chairman Date 20.2 1 TAR Mar¢h 2012 |**_Cymdeithas Hynafiaethwyr_**
**_A: Derbyniadau a Thaliadau_**
**A: Receipts and Payments**|**_Cymdeithas Hynafiaethwyr_**
**_A: Derbyniadau a Thaliadau_**
**A: Receipts and Payments**|**_Cymdeithas Hynafiaethwyr_**|**_a Naturiaethwyr Môn_**|**_2019_**
**2019**
**_Cronfeyyd_**
**_digyfyngedig_**
**_Cronfa_**
**_Cyhoeddiadau_**
**_Cyfanswm_**
**_Cronfeydd_**
**_Cyfanswm_**
**_Cronfeydd_**
**Unrestricted**
**Funds**
**Restricted**
**Funds**
**Total**
**Funds**
**Total**
**Funds**
**£**
**£**
**£**
**_£_**
4,202.00
4,202.00
_4,530.29_
504.19
504.19
_385.63_
20.00
20.00
_13.00_
9.46
9.46
_0.00_
0.00
0.00
_338.00_
1,453.96
1,453.96
_612.56_
185.43
185.43
_19.89_
0.00
0.00
_763.53_
0.00
0.00
_0.00_
1.46
1.46
_1.46_
**6,376.50**
**0.00**
**6,376.50**
**_6,664.36_**
**£**
**£**
**£**
**_£_**
0.00
0.00
_-3,144.56_
-352.00
-352.00
_-176.00_
0.00
0.00
-300.50
-320.00
-320.00
_-400.00_
-7.19
-7.19
_-84.00_
-80.00
-80.00
_-94.40_
**-759.19**
**0.00**
**-759.19**
**_-4,199.46_**
-380.00
-380.00
_-276.00_
-773.76
-773.76
_-734.70_
-20.00
-20.00
_-20.00_
-147.52
-147.52
_-147.52_
-81.50
-81.50
_-81.50_
**-1,402.78**
**0.00**
**-1,402.78**
**_-1,259.72_**
**-2,161.97**
**0.00**
**-2,161.97**
**_-5,459.18_**
**4,214.53**
**0.00**
**4,214.53**
**_1,205.18_**
**29,271.94**
**0.00**
**29,271.94**
**33,486.47**
**0.00**
**33,486.47**
**Anglesey Antiquarian Society and Field Club**
**_Y flwyddyn yn gorffen 31 Mawrth 2020*_**
**Year ended 31 March 2020****|**_2019_**
**2019**
**_Cronfeyyd_**
**_digyfyngedig_**
**_Cronfa_**
**_Cyhoeddiadau_**
**_Cyfanswm_**
**_Cronfeydd_**
**_Cyfanswm_**
**_Cronfeydd_**
**Unrestricted**
**Funds**
**Restricted**
**Funds**
**Total**
**Funds**
**Total**
**Funds**
**£**
**£**
**£**
**_£_**
4,202.00
4,202.00
_4,530.29_
504.19
504.19
_385.63_
20.00
20.00
_13.00_
9.46
9.46
_0.00_
0.00
0.00
_338.00_
1,453.96
1,453.96
_612.56_
185.43
185.43
_19.89_
0.00
0.00
_763.53_
0.00
0.00
_0.00_
1.46
1.46
_1.46_
**6,376.50**
**0.00**
**6,376.50**
**_6,664.36_**
**£**
**£**
**£**
**_£_**
0.00
0.00
_-3,144.56_
-352.00
-352.00
_-176.00_
0.00
0.00
-300.50
-320.00
-320.00
_-400.00_
-7.19
-7.19
_-84.00_
-80.00
-80.00
_-94.40_
**-759.19**
**0.00**
**-759.19**
**_-4,199.46_**
-380.00
-380.00
_-276.00_
-773.76
-773.76
_-734.70_
-20.00
-20.00
_-20.00_
-147.52
-147.52
_-147.52_
-81.50
-81.50
_-81.50_
**-1,402.78**
**0.00**
**-1,402.78**
**_-1,259.72_**
**-2,161.97**
**0.00**
**-2,161.97**
**_-5,459.18_**
**4,214.53**
**0.00**
**4,214.53**
**_1,205.18_**
**29,271.94**
**0.00**
**29,271.94**
**33,486.47**
**0.00**
**33,486.47**
**Anglesey Antiquarian Society and Field Club**
**_Y flwyddyn yn gorffen 31 Mawrth 2020*_**
**Year ended 31 March 2020****|**_2019_**
**2019**
**_Cronfeyyd_**
**_digyfyngedig_**
**_Cronfa_**
**_Cyhoeddiadau_**
**_Cyfanswm_**
**_Cronfeydd_**
**_Cyfanswm_**
**_Cronfeydd_**
**Unrestricted**
**Funds**
**Restricted**
**Funds**
**Total**
**Funds**
**Total**
**Funds**
**£**
**£**
**£**
**_£_**
4,202.00
4,202.00
_4,530.29_
504.19
504.19
_385.63_
20.00
20.00
_13.00_
9.46
9.46
_0.00_
0.00
0.00
_338.00_
1,453.96
1,453.96
_612.56_
185.43
185.43
_19.89_
0.00
0.00
_763.53_
0.00
0.00
_0.00_
1.46
1.46
_1.46_
**6,376.50**
**0.00**
**6,376.50**
**_6,664.36_**
**£**
**£**
**£**
**_£_**
0.00
0.00
_-3,144.56_
-352.00
-352.00
_-176.00_
0.00
0.00
-300.50
-320.00
-320.00
_-400.00_
-7.19
-7.19
_-84.00_
-80.00
-80.00
_-94.40_
**-759.19**
**0.00**
**-759.19**
**_-4,199.46_**
-380.00
-380.00
_-276.00_
-773.76
-773.76
_-734.70_
-20.00
-20.00
_-20.00_
-147.52
-147.52
_-147.52_
-81.50
-81.50
_-81.50_
**-1,402.78**
**0.00**
**-1,402.78**
**_-1,259.72_**
**-2,161.97**
**0.00**
**-2,161.97**
**_-5,459.18_**
**4,214.53**
**0.00**
**4,214.53**
**_1,205.18_**
**29,271.94**
**0.00**
**29,271.94**
**33,486.47**
**0.00**
**33,486.47**
**Anglesey Antiquarian Society and Field Club**
**_Y flwyddyn yn gorffen 31 Mawrth 2020*_**
**Year ended 31 March 2020****|**_2019_**
**2019**
**_Cronfeyyd_**
**_digyfyngedig_**
**_Cronfa_**
**_Cyhoeddiadau_**
**_Cyfanswm_**
**_Cronfeydd_**
**_Cyfanswm_**
**_Cronfeydd_**
**Unrestricted**
**Funds**
**Restricted**
**Funds**
**Total**
**Funds**
**Total**
**Funds**
**£**
**£**
**£**
**_£_**
4,202.00
4,202.00
_4,530.29_
504.19
504.19
_385.63_
20.00
20.00
_13.00_
9.46
9.46
_0.00_
0.00
0.00
_338.00_
1,453.96
1,453.96
_612.56_
185.43
185.43
_19.89_
0.00
0.00
_763.53_
0.00
0.00
_0.00_
1.46
1.46
_1.46_
**6,376.50**
**0.00**
**6,376.50**
**_6,664.36_**
**£**
**£**
**£**
**_£_**
0.00
0.00
_-3,144.56_
-352.00
-352.00
_-176.00_
0.00
0.00
-300.50
-320.00
-320.00
_-400.00_
-7.19
-7.19
_-84.00_
-80.00
-80.00
_-94.40_
**-759.19**
**0.00**
**-759.19**
**_-4,199.46_**
-380.00
-380.00
_-276.00_
-773.76
-773.76
_-734.70_
-20.00
-20.00
_-20.00_
-147.52
-147.52
_-147.52_
-81.50
-81.50
_-81.50_
**-1,402.78**
**0.00**
**-1,402.78**
**_-1,259.72_**
**-2,161.97**
**0.00**
**-2,161.97**
**_-5,459.18_**
**4,214.53**
**0.00**
**4,214.53**
**_1,205.18_**
**29,271.94**
**0.00**
**29,271.94**
**33,486.47**
**0.00**
**33,486.47**
**Anglesey Antiquarian Society and Field Club**
**_Y flwyddyn yn gorffen 31 Mawrth 2020*_**
**Year ended 31 March 2020****| |---|---|---|---|---|---|---|---| ||**_DERBYNIADAU_**
**_Incwm Gwirfoddol_**
_Tanysgrifiadau_
_Tanysgrifiadau - PayPal_
_Tâl mewn cyfarfodydd gan sawl nad_
_yw'n aelod_
_Rhoddion_
_Gwibdeithiau_
_Gwerthiannau_
_Gwerthiannau - PayPal_
_Rhodd o Gymorth (2018/19)_
**_Incwm Elusennol_**
_Grantiau Prosiect_
**_Llog_**
_Llog Cyfrif Adnau_||**RECEIPTS**
**Voluntary Income**
Subscriptions
Subscriptions - PayPal
Payment by Non-Members at
meetings
Donations - PayPal
Excursions
Sales
Sales - PayPal
Gift Aid (2018/19)
**Charitable Income**
Project Grants
**Interest**
DepositAccountinterest
**TOTAL RECEIPTS**
**PAYMENTS**
**Charitable Activities**
Transactions
Newsletter
Excursions
Public Meetings Room Hire
Web site
Speakers
**Sub-total**
**Support Costs**
Printing & Production
Stationery & Postage
Committee Room Hire
Insurance
Affiliation Fees
**Sub-total**
**TOTAL PAYMENTS**
**Net of Receipts/(Payments)**
**Cash funds last year end**
**Cash funds this year end**|**_Cronfeyyd_**
**_digyfyngedig_**
**Unrestricted**
**Funds**
**£**
4,202.00
504.19
20.00
9.46
0.00
1,453.96
185.43
0.00
0.00
1.46
**6,376.50**
**£**
0.00
-352.00
0.00
-320.00
-7.19
-80.00
**-759.19**
-380.00
-773.76
-20.00
-147.52
-81.50
**-1,402.78**
**-2,161.97**
**4,214.53**
**29,271.94**
**33,486.47**|**_Cronfa_**
**_Cyhoeddiadau_**
**Restricted**
**Funds**
**£**
**0.00**
**£**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**||**_Cyfanswm_**
**_Cronfeydd_**
**Total**
**Funds**
**_£_**
_4,530.29_
_385.63_
_13.00_
_0.00_
_338.00_
_612.56_
_19.89_
_763.53_
_0.00_
_1.46_| ||**_CYFANSWM DERBYNIADAU_**||||||**_6,664.36_**| ||**_TALIADAU_**
**_Gweithgareddau Elusennol_**
_Trafodion_
_Cylchlythyr_
_Gwibdeithiau_
_Llogi Yst. Cyfarfodydd Cyhoeddus_
_Safle We_
_Darlithwyr_||||||**_£_**
_-3,144.56_
_-176.00_
-300.50
_-400.00_
_-84.00_
_-94.40_| ||**_Is-gyfanswm_**
**_Costau Gweinyddol_**
_Argraffu a Cyhoeddi_
_Taliadau Post a Phapur_
_Llogi Ystafell Bwyllgor_
_Yswiriant_
_Ffioedd Aelodaeth_||||||**_-4,199.46_**
_-276.00_
_-734.70_
_-20.00_
_-147.52_
_-81.50_| ||**_Is-gyfanswm_**||||||**_-1,259.72_**| ||**_CYFANSWM TALIADAU_**||||||**_-5,459.18_**| ||**_Derbyniadau Net/(Taliadau)_**
**_Arian mewn llaw y llynedd_**||||||**_1,205.18_**| ||||||||| ||**_Arian mewn llaw eleni_**||||||| ||||||||| |**_B: Datganiad Asedau a Rhymedigaethau ar Diwedd y Cyfnod_**
**B: Statement of Assets & Liabilities at the End of the Period**|||||||| |**Cyfrifon Banc**
_Arian Parod a Stampiau_
Cyffredinol
PayPal
Cyfrif Adnau|||**Bank Accounts**
Cash & Stamps
General
PayPal
Deposit||**2019**
26.23
14,709.00
14.29
14,522.42|**2020**
7.54
18,940.79
14.26
14,523.88
**33,486.47**|Change
-18.69
4,231.79
-0.03
1.46| |**Cyfanswm**|||**Total Cash Assets**||**29,271.94**||**4,214.53**| |**_C: Cronfeydd Wrth Gefn_**
**C: Reserve Funds**|||||||| |**Gweithgaredd**
_Cyhoeddiadau_
_Gwariant Cyffredinol_
**_Cyfanswm_**|||**Activity**
Publications
General Expenditure||**2019**
24,252.72
5,019.22|**2020**
25,893.57
7,592.90|Change
1,640.85
2,573.68| ||||**Total Cash Assets**||**29,271.94**|**33,486.47**|4,214.53| ||||||||| _*** Darostyngedig i Archwiliad**_ **** Subject to Audit** |**_Cymdeithas Hynafiaethwyr_**
**_A: Derbyniadau a Thaliadau_**
**A: Receipts and Payments**|**_Cymdeithas Hynafiaethwyr_**
**_A: Derbyniadau a Thaliadau_**
**A: Receipts and Payments**|**_Cymdeithas Hynafiaethwyr_**|**_a Naturiaethwyr Môn_**|**_2020_**
**2020**
**_Cronfeyyd_**
**_digyfyngedig_**
**_Cronfa_**
**_Cyhoeddiadau_**
**_Cyfanswm_**
**_Cronfeydd_**
**_Cyfanswm_**
**_Cronfeydd_**
**Unrestricted**
**Funds**
**Restricted**
**Funds**
**Total**
**Funds**
**Total**
**Funds**
**£**
**£**
**£**
**_£_**
4,264.00
4,264.00
_4,202.00_
551.28
551.28
_504.19_
0.00
0.00
_20.00_
20.00
20.00
_0.00_
18.31
18.31
_9.46_
566.00
566.00
_1,453.96_
739.88
739.88
_185.43_
763.00
763.00
_0.00_
30,000.00
30,000.00
_0.00_
0.00
0.00
_0.00_
1.46
1.46
_1.46_
**36,923.93**
**0.00**
**36,923.93**
**_6,376.50_**
**£**
**£**
**£**
**_£_**
-3,711.53
-3,711.53
_0.00_
-236.00
-236.00
_-352.00_
-80.00
-80.00
_-320.00_
-99.53
-99.53
_-7.19_
0.00
0.00
_-80.00_
-5,455.00
-5,455.00
_0.00_
**-9,582.06**
**0.00**
**-9,582.06**
**_-759.19_**
-185.00
-185.00
_-380.00_
-1,098.33
-1,098.33
_-773.76_
-20.00
-20.00
_-20.00_
-147.52
-147.52
_-147.52_
-84.50
-84.50
_-81.50_
**-1,535.35**
**0.00**
**-1,535.35**
**_-1,402.78_**
**-11,117.41**
**0.00**
**-11,117.41**
**_-2,161.97_**
**25,806.52**
**0.00**
**25,806.52**
**_4,214.53_**
**33,486.47**
**0.00**
**33,486.47**
**59,292.99**
**0.00**
**59,292.99**
**Anglesey Antiquarian Society and Field Club**
**_Y flwyddyn yn gorffen 31 Mawrth 2021*_**
**Year ended 31 March 2021****|**_2020_**
**2020**
**_Cronfeyyd_**
**_digyfyngedig_**
**_Cronfa_**
**_Cyhoeddiadau_**
**_Cyfanswm_**
**_Cronfeydd_**
**_Cyfanswm_**
**_Cronfeydd_**
**Unrestricted**
**Funds**
**Restricted**
**Funds**
**Total**
**Funds**
**Total**
**Funds**
**£**
**£**
**£**
**_£_**
4,264.00
4,264.00
_4,202.00_
551.28
551.28
_504.19_
0.00
0.00
_20.00_
20.00
20.00
_0.00_
18.31
18.31
_9.46_
566.00
566.00
_1,453.96_
739.88
739.88
_185.43_
763.00
763.00
_0.00_
30,000.00
30,000.00
_0.00_
0.00
0.00
_0.00_
1.46
1.46
_1.46_
**36,923.93**
**0.00**
**36,923.93**
**_6,376.50_**
**£**
**£**
**£**
**_£_**
-3,711.53
-3,711.53
_0.00_
-236.00
-236.00
_-352.00_
-80.00
-80.00
_-320.00_
-99.53
-99.53
_-7.19_
0.00
0.00
_-80.00_
-5,455.00
-5,455.00
_0.00_
**-9,582.06**
**0.00**
**-9,582.06**
**_-759.19_**
-185.00
-185.00
_-380.00_
-1,098.33
-1,098.33
_-773.76_
-20.00
-20.00
_-20.00_
-147.52
-147.52
_-147.52_
-84.50
-84.50
_-81.50_
**-1,535.35**
**0.00**
**-1,535.35**
**_-1,402.78_**
**-11,117.41**
**0.00**
**-11,117.41**
**_-2,161.97_**
**25,806.52**
**0.00**
**25,806.52**
**_4,214.53_**
**33,486.47**
**0.00**
**33,486.47**
**59,292.99**
**0.00**
**59,292.99**
**Anglesey Antiquarian Society and Field Club**
**_Y flwyddyn yn gorffen 31 Mawrth 2021*_**
**Year ended 31 March 2021****|**_2020_**
**2020**
**_Cronfeyyd_**
**_digyfyngedig_**
**_Cronfa_**
**_Cyhoeddiadau_**
**_Cyfanswm_**
**_Cronfeydd_**
**_Cyfanswm_**
**_Cronfeydd_**
**Unrestricted**
**Funds**
**Restricted**
**Funds**
**Total**
**Funds**
**Total**
**Funds**
**£**
**£**
**£**
**_£_**
4,264.00
4,264.00
_4,202.00_
551.28
551.28
_504.19_
0.00
0.00
_20.00_
20.00
20.00
_0.00_
18.31
18.31
_9.46_
566.00
566.00
_1,453.96_
739.88
739.88
_185.43_
763.00
763.00
_0.00_
30,000.00
30,000.00
_0.00_
0.00
0.00
_0.00_
1.46
1.46
_1.46_
**36,923.93**
**0.00**
**36,923.93**
**_6,376.50_**
**£**
**£**
**£**
**_£_**
-3,711.53
-3,711.53
_0.00_
-236.00
-236.00
_-352.00_
-80.00
-80.00
_-320.00_
-99.53
-99.53
_-7.19_
0.00
0.00
_-80.00_
-5,455.00
-5,455.00
_0.00_
**-9,582.06**
**0.00**
**-9,582.06**
**_-759.19_**
-185.00
-185.00
_-380.00_
-1,098.33
-1,098.33
_-773.76_
-20.00
-20.00
_-20.00_
-147.52
-147.52
_-147.52_
-84.50
-84.50
_-81.50_
**-1,535.35**
**0.00**
**-1,535.35**
**_-1,402.78_**
**-11,117.41**
**0.00**
**-11,117.41**
**_-2,161.97_**
**25,806.52**
**0.00**
**25,806.52**
**_4,214.53_**
**33,486.47**
**0.00**
**33,486.47**
**59,292.99**
**0.00**
**59,292.99**
**Anglesey Antiquarian Society and Field Club**
**_Y flwyddyn yn gorffen 31 Mawrth 2021*_**
**Year ended 31 March 2021****|**_2020_**
**2020**
**_Cronfeyyd_**
**_digyfyngedig_**
**_Cronfa_**
**_Cyhoeddiadau_**
**_Cyfanswm_**
**_Cronfeydd_**
**_Cyfanswm_**
**_Cronfeydd_**
**Unrestricted**
**Funds**
**Restricted**
**Funds**
**Total**
**Funds**
**Total**
**Funds**
**£**
**£**
**£**
**_£_**
4,264.00
4,264.00
_4,202.00_
551.28
551.28
_504.19_
0.00
0.00
_20.00_
20.00
20.00
_0.00_
18.31
18.31
_9.46_
566.00
566.00
_1,453.96_
739.88
739.88
_185.43_
763.00
763.00
_0.00_
30,000.00
30,000.00
_0.00_
0.00
0.00
_0.00_
1.46
1.46
_1.46_
**36,923.93**
**0.00**
**36,923.93**
**_6,376.50_**
**£**
**£**
**£**
**_£_**
-3,711.53
-3,711.53
_0.00_
-236.00
-236.00
_-352.00_
-80.00
-80.00
_-320.00_
-99.53
-99.53
_-7.19_
0.00
0.00
_-80.00_
-5,455.00
-5,455.00
_0.00_
**-9,582.06**
**0.00**
**-9,582.06**
**_-759.19_**
-185.00
-185.00
_-380.00_
-1,098.33
-1,098.33
_-773.76_
-20.00
-20.00
_-20.00_
-147.52
-147.52
_-147.52_
-84.50
-84.50
_-81.50_
**-1,535.35**
**0.00**
**-1,535.35**
**_-1,402.78_**
**-11,117.41**
**0.00**
**-11,117.41**
**_-2,161.97_**
**25,806.52**
**0.00**
**25,806.52**
**_4,214.53_**
**33,486.47**
**0.00**
**33,486.47**
**59,292.99**
**0.00**
**59,292.99**
**Anglesey Antiquarian Society and Field Club**
**_Y flwyddyn yn gorffen 31 Mawrth 2021*_**
**Year ended 31 March 2021****| |---|---|---|---|---|---|---|---| ||**_DERBYNIADAU_**
**_Incwm Gwirfoddol_**
_Tanysgrifiadau_
_Tanysgrifiadau - PayPal_
_Tâl mewn cyfarfodydd gan sawl nad_
_yw'n aelod_
_Rhoddion - taliad uniongyrchol_
_Rhoddion_
_Gwerthiannau_
_Gwerthiannau - PayPal_
_Rhodd o Gymorth (2019/20)_
_Cymynroddd Thoams Alan Roberts_
**_Incwm Elusennol_**
_Grantiau Prosiect_
**_Llog_**
_Llog Cyfrif Adnau_||**RECEIPTS**
**Voluntary Income**
Subscriptions
Subscriptions - PayPal
Payment by Non-Members at
meetings
Donations -- direct payment
Donations - PayPal
Sales
Sales - PayPal
Gift Aid (2019/20)
Thomas Alan Roberts Bequest
**Charitable Income**
Project Grants
**Interest**
Deposit Account interest
**TOTAL RECEIPTS**
**PAYMENTS**
**Charitable Activities**
Transactions (2019)
Newsletter
Public Meetings Room Hire
Web site
Speakers
Publications(PRISM)
**Sub-total**
**Support Costs**
Printing & Production
Stationery & Postage
Committee Room Hire
Insurance
Affiliation Fees
**Sub-total**
**TOTAL PAYMENTS**
**Net of Receipts/(Payments)**
**Cash funds last year end**
**Cash funds this year end**|**_Cronfeyyd_**
**_digyfyngedig_**
**Unrestricted**
**Funds**
**£**
4,264.00
551.28
0.00
20.00
18.31
566.00
739.88
763.00
30,000.00
0.00
1.46
**36,923.93**
**£**
-3,711.53
-236.00
-80.00
-99.53
0.00
-5,455.00
**-9,582.06**
-185.00
-1,098.33
-20.00
-147.52
-84.50
**-1,535.35**
**-11,117.41**
**25,806.52**
**33,486.47**
**59,292.99**|**_Cronfa_**
**_Cyhoeddiadau_**
**Restricted**
**Funds**
**£**
**0.00**
**£**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**||**_Cyfanswm_**
**_Cronfeydd_**
**Total**
**Funds**
**_£_**
_4,202.00_
_504.19_
_20.00_
_0.00_
_9.46_
_1,453.96_
_185.43_
_0.00_
_0.00_
_0.00_
_1.46_| ||**_CYFANSWM DERBYNIADAU_**||||||**_6,376.50_**| ||**_TALIADAU_**
**_Gweithgareddau Elusennol_**
_Trafodion_
_Cylchlythyr_
_Llogi Yst. Cyfarfodydd Cyhoeddus_
_Safle We_
_Darlithwyr_
_Cyhoeddiadau_||||||**_£_**
_0.00_
_-352.00_
_-320.00_
_-7.19_
_-80.00_
_0.00_| ||**_Is-gyfanswm_**
**_Costau Gweinyddol_**
_Argraffu a Cyhoeddi_
_Taliadau Post a Phapur_
_Llogi Ystafell Bwyllgor_
_Yswiriant_
_Ffioedd Aelodaeth_||||||**_-759.19_**
_-380.00_
_-773.76_
_-20.00_
_-147.52_
_-81.50_| ||**_Is-gyfanswm_**||||||**_-1,402.78_**| ||**_CYFANSWM TALIADAU_**||||||**_-2,161.97_**| ||**_Derbyniadau Net/(Taliadau)_**
**_Arian mewn llaw y llynedd_**||||||**_4,214.53_**| ||||||||| ||**_Arian mewn llaw eleni_**||||||| ||||||||| |**_B: Datganiad Asedau a Rhymedigaethau ar Diwedd y Cyfnod_**
**B: Statement of Assets & Liabilities at the End of the Period**|||||||| |**Cyfrifon Banc**
_Arian Parod a Stampiau_
Cyffredinol
PayPal
Cyfrif Adnau|||**Bank Accounts**
Cash & Stamps
General
PayPal
Deposit||**2020**
7.54
18,940.79
14.26
14,523.88|**2021**
49.70
44,717.95
-
14,525.34
**59,292.99**|Change
42.16
25,777.16
-14.26
1.46| |**Cyfanswm**|||**Total Cash Assets**||**33,486.47**||**25,806.52**| |**_C: Cronfeydd Wrth Gefn_**
**C: Reserve Funds**|||||||| |**Gweithgaredd**
_Cyhoeddiadau_
_Gwariant Cyffredinol_
**_Cyfanswm_**|||**Activity**
Publications
Thomas Alan Roberts Bequest
General Expenditure||**2020**
25,893.57
-
7,592.90|**2021**
22,199.81
30,000.00
7,093.18|Change
-3,693.76
30,000.00
-499.72| ||||**Total Cash Assets**||**33,486.47**|**59,292.99**|25,806.52| * Darostyngedig i Archwiliad ** Subject to Audit ## **Independent examiner's report on the accounts** |**Section A Independent Examiner’s Report**|**Section A Independent Examiner’s Report**| |---|---| |**Report to the trustees/**
**members of**
**On accounts for the year**
**ended**
**Set out on pages**
**Responsibilities and**
**basis of report**|Charity Name
Anglesey Antiquarian Society and Field Club
31 March 2021
**Charity no**
**(if any)**
507837
Un-numbered green pages sent with mailing to members with Spring 2021
newsletter
(remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above
charity (“the Trust”) for the year ended**DD / MM / YYYY**.
As the charity's trustees, you are responsible for the preparation of the
accounts in accordance with the requirements of the Charities Act 2011
(“the Act”).
I report in respect of my examination of the Trust’s accounts carried out
under section 145 of the 2011 Act and in carrying out my examination, I
have followed all the applicable Directions given by the Charity Commission
under section 145(5)(b) of the Act.| **Independent** ~~[The charity~~ ’ ~~s gross income exceeded £250,000 and I am qualified to~~ **examiner's statement** ~~undertake the examination by being a qualified member of [insert name of applicable listed body]].~~ ~~_D_~~ _elete_ [ ] _if not applicable._ I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination ~~(other than that disclosed below *)~~ which gives me cause to believe that in, any material respect: the accounting records were not kept in accordance with section 130 of the Charities Act; or the accounts did not accord with the accounting records; or the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._ **Signed: Date:** 14 June 2021 **Name:** David Elis-Williams **Relevant professional** Chartered Public Finance Accountant 1 **Oct 2018** **IER** **qualification(s) or body (if any):** **Address:** Twrcelyn 22 Ffordd Ffriddoedd Bangor, Gwynedd LL57 2TW ## **Section B Disclosure** Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . None 2 **Oct 2018** **IER** **Adroddiad yr archwiliwr annibynnol ar y cyfrifon** |||||**Adroddiad yr archwiliwr annibynnol ar y**
**cyfrifon**|**Adroddiad yr archwiliwr annibynnol ar y**
**cyfrifon**|**Adroddiad yr archwiliwr annibynnol ar y**
**cyfrifon**||| |---|---|---|---|---|---|---|---|---| |**Adran A A**||**droddiad yr Archwiliwr Annibynnol**||||||| |**Adroddiad i**
**ymddiriedolwyr/aelodau**
**Ar y cyfrifon am y**
**flwyddyn yn diweddu**
**I'w gweld ar dudalennau**
**Cyfrifoldebau'r a'r sail**
**adrodd**
**Datganiad yr archwiliwr**
**annibynnol**||||||||| |||Enw'r Elusen
Cymdeithas Hynafiaethwyr a Naturiaethwyr Môn||||||| |||
||||||| |||31 Mawrth 2021|||**Rhif yr Elusen**
**(os oes)**|207837||| |||||||||| |||Tudalennau gwyrdd a anfonwyd at aelodau gyda newyddlen Gwanwyn 2021
(cofiwch gynnwys rhifau tudalennau dalennau ychwanegol)||||||| ||||Adroddaf i'r ymddiriedolwyr ar fy archwiliad o gyfrifon yr elusen uchod ("yr
Ymddiriedolaeth") am y flwyddyn yn diweddu**DD / MM / BBBB**.
Fel yr ymddiriedolwyr elusen, rydych yn gyfrifol am baratoi'r cyfrifon yn unol
â gofynion Deddf Elusennau 2011 ("y Ddeddf").
Adroddaf mewn perthynas â'm harchwiliad o gyfrifon yr Ymddiriedolaeth a
gwblhawyd o dan adran 145 o Ddeddf 2011 ac wrth ymgymryd â'm
harchwiliad, dilynais yr holl Gyfarwyddiadau cymwys a roddwyd gan y
Comisiwn Elusennau o dan adran 145(5)(b) o'r Ddeddf.
~~[Roedd incwm gros yr elusen yn fwy na £250,000 ac rwy'n gymwysedig i~~
~~gynnal yr archwiliad trwy fod yn aelod cymwysedig o [~~~~**rhowch enw corff**~~
~~**rhestredig cymwys**]].~~_Dilëwch_[ ]_os nad yw'n gymwys._
Rwyf wedi cwblhau fy archwiliad. Cadarnhaf nad yw unrhyw faterion
perthnasol wedi dod i'm sylw mewn perthynas â'r archwiliad~~(heblaw'r hyn a~~
~~ddatgelir isod *)~~sy'n rhoi achos i mi gredu, mewn unrhyw agwedd
perthnasol:
ni chafodd cofnodion cyfrifyddu eu cadw yn unol ag adran 130 o'r Ddeddf
Elusennau; neu
nid yw'r cyfrifon yn cyfateb â'r cofnodion cyfrifyddu; neu
nid yw'r cyfrifon yn cydymffurfio â'r gofynion cymwys yn ymwneud â ffurf a
chynnwys cyfrifon a amlinellir yn Rheoliadau Elusennau (Cyfrifon ac
Adroddiadau) 2008 heblaw unrhyw ofyniad bod y cyfrifon yn rhoi darlun
'gwir a theg' nad yw'n fater i'w ystyried fel rhan o archwiliad annibynnol.
Nid oes unrhyw bryderon gennyf ac nid wyf wedi dod ar draws unrhyw
faterion eraill mewn perthynas â'r archwiliad y dylid dwyn sylw atynt yn yr
adroddiad hwn er mwyn sicrhau dealltwriaeth briodol o'r cyfrifon.|||||| |||*_Dilëwch y geiriau mewn cromfachau os nad ydynt yn gymwys._||||||| ||**Llofnodwyd:**
**Enw:**
**Cymhwyster**
**(cymwysterau) neu gorff**
**proffesiynol perthnasol**
**(os oes):**|||||14 Mehefin 2021||| |||||||||| |||David Elis-Williams||||||| |||||||||| |||Cyfrifydd Cyllid Cyhoeddus Siartredig (CPFA)||||||| * _Dilëwch y geiriau mewn cromfachau os nad ydynt yn gymwys._ |**Llofnodwyd:**||**Dyddiad:**|14 Mehefin 2021| |---|---|---|---| ||||| |**Enw:**|David Elis-Williams||| ||Cyfrifydd Cyllid Cyhoeddus Siartredig|(CPFA)|| |**Cymhwyster**|||| |**(cymwysterau) neu gorff**|||| |**proffesiynol perthnasol**|||| |**(os oes):**|||| **IER** **Hydref 2018** 1 Twrcelyn 22 Ffordd Ffriddoedd ## **Cyfeiriad:** Bangor, Gwynedd LL57 2TW ## **Adran B Datgeliad** Cwblhewch dim ond os oes angen i'r archwiliwr dynnu sylw at faterion o bryder perthnasol (gweler CC32, Archwiliad annibynnol o gyfrifon elusennau: cyfarwyddiadau a chanllawiau i archwilwyr). **Rhowch fanylion byr yma am unrhyw eitemau yr hoffai'r archwiliwr eu datgelu.** Dim **IER** **Hydref 2018** 2 ## **TO THE COMMITTEE OF THE ANGLESEY ANTIQUARIAN SOCIETY** ## **INDEPENDENT EXAMINATION OF THE YEARS ENDED 31 MARCH 2020 AND 31 MARCH 2021** ## **TRUSTEE LETTER** Because of the effects of the Covid-19 pandemic, I did not conduct an independent examination of the accounts for the year ended 31 March 2020 during 2020. This year, the accounts for both 2019-20 and 2020-21 were presented for examination, and I have completed the independent examination of both years together. The continuing effect of the pandemic means I have relied on electronic documents, rather than hard copies, to the extent allowed by Charity Commission guidance. The Society’s constitution requires an independent examination of the accounts and I have been appointed by the Society’s Annual General Meeting to do so. In the year ended 31 March 2021, the receipt of a generous and exceptional legacy increased the Society’s receipts above £25,000, above which threshold the Society is additionally required by law to have its accounts independently examined. Because I was already appointed to do this under the constitution, no additional action was required. I have completed my independent examination of the Society’s annual report and accounts for both years and have provided the formal reports required separately, which do not identify issues of material concern. This ‘trustee letter’ is provided as an adjunct to that, in order to provide you with feedback on other issues that arose. Small charities reliant on voluntary trustees often have difficulties keeping up with increasing expectations of regulation, and it is evident to me from my membership of the Society as well as in my role as its Independent Examiner that this Society is blessed in the dedication and effort of its volunteers. Some requirements of good governance apply to even the smallest charities and I am required in my Independent Examination to have regard to these. ## Role of Treasurer I have referred in past years to the difficulties faced by the Society in filling the role of Treasurer, which meant that, in practice, the secretary was fulfilling both roles, an unsatisfactory situation. The Society was able to resolve that in 2019 with the appointment of Ian Jones as Treasurer. It has since been agreed that Sion Caffell will take on the role of Treasurer, with Ian Jones transferring to be Secretary. Sion Caffell, as the new Treasurer, provided me with most of the information for the independent examinations. ## Minor Discrepancies The Treasurer drew my attention to an overpayment of £7.00 in expenses, and another potential overpayment but in a cheque which has not yet been cashed; in both cases he intends to recover the difference from a future payment. He also drew my attention to stamps to the value of £13.60 which are held but not reflected in the financial statements. These amounts are not material enough for me to ask for the financial statements to be amended, but both will need to be dealt with in the new financial year. ## Payment Timing Some expenses claims paid to trustees in the year ended 31 March 2021 included claims for money paid by them in the previous year, because of the late submission of claims. During the year, there were instances of cheques having been issued but not paid in. No doubt the pandemic contributed to these events, but both mean the Society’s true financial position is harder to establish. I recommend to all trustees that they ensure their expense claims are submitted in a timely manner, especially at the end of March and that cheques, once issued, should also be banked promptly. ## Accounting Records I have reviewed the Society’s accounting records. The spreadsheet maintained by the Treasurer gives an up-to-date picture of the Society’s financial position during the financial year, as it is updated. It exceeds what might be expected in a Society of this size, dependent on volunteers. A minor issue concerns the PayPal account, and the extent to which amounts received in that account, but not yet transferred, are known to the trustees as a whole. Without introducing undue administration, some consideration should be given to ensuring the overall position is clear. ## Legacy The Society charity received a generous legacy from a late member in December 2020. I am satisfied that there were no conditions imposed on its use that would require creation of a restricted fund. The financial statements show a separate reserve has been established, which is within the Society’s discretion to do. ## Reserves Policy In earlier years, I had drawn attention to the Society having comfortably high levels of reserves, but with no clear plan for their use. In 2019 the Society clarified in its Annual Report that the Publications Reserve was intended to finance the publication of books, and in 2020-21 proceeded with the publication of ‘A Prism for his Times’, Volume 13 in the Studies in Anglesey History series. The cost of this at £5,455 is to be charged to the Publications Reserve in the year ended 31 March 2022. However, even after this payment, the Publications Reserve will stand at over £20,000. The receipt of the legacy adds a further £30,000 to sums in reserve. There is a continuing need for the Society to plan how best to use these funds in support of its charitable objectives. ## Deposit Account Whether funds in hand can be better invested depends very much on the Society’s plans for its reserves. If there are funds which are not immediately required, maybe they could earn more interest if tied up for longer, a matter I have covered in previous years’ recommendations. In the environment of 2021, interest rates have fallen to miniscule levels, even for longer-term accounts, which means that recommendation is now of lower priority because there is less to be gained. The issue may well return in future. ## Acknowledgements Sion Caffell, despite his difficult domestic circumstances, has provided information and explanations required for this examination and responded to my enquiries. I am much obliged to him for his assistance. David Elis-Williams CPFA June 2021