Edale Village Hall – Chair's Report 2025
Bookings for the village hall have increased, which is great news. We’re still behind where we were in 2018/2019, but hopefully heading in the right direction. Costs have gone up, but the increase in hall rental charges we put in place last year has gone some way towards offsetting them. Overall we still need fundraising to cover all our costs, but at least they were covered this year.
As usual there have been a series of maintenance issues in the hall, the most expensive being finding and fixing the leak in the roof. Other issues included an overgrown hedge at the back of the hall, broken guttering (caused by the overgrown hedge falling on it), faulty interior and exterior lights, and broken door trim.
The main maintenance issue is that the roof of the hall now needs replacing. Investigations into the leak in the roof showed that the tiles are fragile and breaking, and the felt is falling apart and developing small holes. A decision was made to investigate the costs and practicalities of replacing the roof with solar panels, and the best use of any electricity generated. Steve Snow is leading this initial investigation.
The playing field is largely paid for by fundraising and so we try to keep costs to a minimum. The main cost every year is grass cutting, although there are a number of pieces of playground that are starting to show signs of wear and tear which is always expensive.
It is worth remembering that the village hall and playing field are run entirely by members of the community. There are many people who give their time to support the facilities, however special thanks must be given to:
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All the members of the village hall committee for giving their time to keep the hall and playing field going.
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Chris Wright, who has continued to do the monthly invoicing, bill payment and associated accounts updates, as well as financial scrutiny of the ongoing financial situation.
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Cath Wynn who has scrutinised the annual accounts again this year.
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Cathy Spingys, both for her role as secretary and for taking care of the defibrillator, first aid kit and accident book.
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Dene Farghaly, for exceptional cleaning of the hall (inside and out) and so much more, including regular maintenance checks, and generally making sure the hall is as good as it can be for those using it.
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Steve Snow for taking on maintenance in the hall, fixing a number of issues including the door trim at the front door, various interior and exterior lights, and (with Brian Harrison) tackling the overgrown hedge. As mentioned, Steve is also taking the lead in investigating solar panels for the village hall roof.
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Jan Hardy for managing and re-imagining the 100’s club, which continues to be a major funding stream for the hall and field.
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Andrew Critchlow, for overseeing the field maintenance.
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Lynda Shirt who continues to give so much support to the hall in her roles as caretaker and bookings clerk.
And a massive thank you to everyone else who has helped over the last year, whether major jobs or small ones, you’ve done a great job.
Julia Thompson
Chair, Edale Village Hall and Playing Field Management Committee
Edale Village Hall & Playing Field Charitable Trust
Registered Charity 507831
www.edalevillagehall.org.uk
Treasurers Report for 12 months ending 7th April 2025
1. Introduction
The village hall and playing field are held in trust on behalf of the community of Edale. The trust is a registered charity and the members of the management committee are trustees of that charity.
The running costs of the hall and playing field include items such as Cleaning, Insurance, Caretaker, Heating, Mowing, Play Area inspection and maintenance, Water, Electricity, General Rates and Licences.
Neither the hall nor the playing field are directly funded by the local councils.
Charges are made for hall letting in order to cover running costs. This includes the letting of the hall to non residents in-order to reduce the burden of these costs on the residents.
There are no charges for using the playing field and children's play area. Running costs therefore need to be covered indirectly e.g. by fund raising.
There is an annual Bonfire event with the funds raised ring fenced for the maintenance of the event.
Other funds can also be received by way of grants, fund raising activities and donations.
These accounts report on the above activities related to the year ending 7th April 2024. The following sections explain the tables and graphs being provided and comment on the figures that are being reported.
2. Income & Expenditure Summary
Day to day running costs have been covered by this years activities excluding funds raised by the ring fenced Bonfire event. This year's activities, after excluding the ring fenced Bonfire event, have delivered an overall surplus of £170. The surplus excluding the £246 of optional spending on refurbishments was £416.
Hall Letting contributed a deficit of £2,392, compared to a deficit of £4,101 in the previous year. Income was £2,735 up, an increase of 32%, whilst expenditure increased by £1,025, an 8% rise.
The Playing Field contributed a deficit of £2,035. The Tennis Club provided the only direct income, meaning most of the playing field costs needed to be covered by fund raising.
Fund raising contributed £2,863 via the Hundreds Club and the Parish Council's Station Yard Charity Car Park.
A further £894 was received in donations and £866 contributed by miscellaneous items such as bank interest.
3. Account Balance Sheet
The end of year balance is £66,048, of which £21,552 is the ring fenced Bonfire account, leaving £44,495 of the balance unrestricted.
4. Income & Expenditure
This sheet shows how the various activities of the charity contributed to the overall figures, including the contributions made by each fund raising activity.
Notable items are:
£2,299 received from the Parish Council's Station Yard Charity car park. £894 of donations received, including £250 from Spoonfest and £200 from High Peak BC. £1,326 spent on maintenance of the hall, including £1,027 spent on roof repairs.
5. Hundreds Club
The Hundreds Club is a lottery run for the benefit of the village hall and playing field. A great deal of effort is put in by a number of volunteers to promote this and collect subscriptions. This year it has raised £240.
£630 of the Hundreds Club balance was used to help cover playing field costs.
The prize structure and subscription fees have been revised for 2025/26 in an effort to return to the level of net contribution seen in previous years.
6. Bonfire
The bonfire is run by a sub committee of the village hall and playing field management committee. The 2023 Bonfire delivered a surplus of £5,864.
£213 of funds were spent on purchasing 2 more SumUp payment card readers and additional outdoor power cables.
7. Expenditure Analysis over 5 years
This section shows a breakdown of the costs to operate the hall and playing field for future reference and to aid analysis. 2020/21 and 2021/22 (pandemic years) have been excluded to enable comparison between normal years.
The net increase in expenditure has arisen from increases from cleaning and heating oil together with a decrease from spending on fire alarm maintenance.
8. Hall Usage
Hall usage has increased to 33% this year, still somewhat below the peak of 40% seen in 2018/19. Resident/local group bookings and non resident bookings are up by 16% and 23% respectively.
The increase hall hire charges introduced in 2023/24 has led to the average income per session increasing to £31, the highest it has been during the last 5 years.
Bookings from non residents has provided 53% of the income from using the hall for just 21% of the sessions.
9. Comparison of Closing Balances since 2003
This section has been included to give the current balance some historical context. The graph shows how funds of circa £70k were accumulated from 2003 and then spent on the major refurbishment in 2011/12. Thirteen years on from that major refurbishment, the current balance (excluding the Bonfire) of circa £44k shows there is still a significant way to go to be able to fund another similar major refurbishment in a few years time.
10. Overall Summary
The £44k closing bank balance positions us well to continue to invest in refurbishments when needed.
Income from hall letting and fund raising has managed to achieve the target of covering the day to day operating costs of the organisation.
The next challenge is to navigate a path to the operating costs of the hall once again being covered by the income from hirers of the hall alone without reliance on fund raising, as was the case in 208/19.
Having already recently increased hire charges, the path to fulfilling this challenge would appear to be to continue encouraging additional usage of the hall wherever possible, plus the potential for solar panels on the roof to significantly decrease costs.
Christopher J. Wright Treasurer.
Accounts for 12 months ending 7th April 2025
Income & Expenditure Summary for the current and 2 previous years.
Income 2022 / 23 2023 / 24 2024 / 25 Income Hall Letting £9,604.00 £8,485.50 £11,220.50 Playing Field £318.00 £220.00 £220.00 £30,000 Fund Raising £4,169.93 £4,355.08 £4,183.80 £25,000 Grants £4,860.00 £237.84 £0.00 £20,000 Donations Received £675.00 £1,027.41 £894.48 Miscellaneous £281.19 £866.81 £926.53 £15,000 Sub Total (excl. Bonfire) £19,908.12 £15,192.64 £17,445.31 £10,000 £5,000 Bonfire £9,256.12 £10,622.20 £13,139.25 £0 2022 / 23 2023 / 24 2024 / 25 Total (Incl. Bonfire) £29,164.24 £25,814.84 £30,584.56 ~~isa~~ Expenditure 2022 / 23 2023 / 24 2024 / 25 Expenditure Hall Letting -£10,701.46 -£12,586.94 -£13,612.87 -£30,000 Playing Field -£1,757.37 -£1,944.65 -£2,035.15 Fund Raising -£1,300.00 -£1,314.21 -£1,320.00 -£25,000 Grants -£4,860.00 -£237.84 £0.00 Donations Made £0.00 £0.00 £0.00 -£20,000 Hall Refurbishment £0.00 £0.00 £0.00 -£15,000 Playing Field Refurbishment -£7,257.27 -£1,119.96 -£246.86 Miscellaneous £0.00 -£85.00 -£60.00 -£10,000 Sub Total (excl. Bonfire) -£25,876.10 -£17,288.60 -£17,274.88 -£5,000 Bonfire -£7,802.37 -£8,576.58 -£7,274.73 £0 2022 / 23 2023 / 24 2024 / 25 Total (Incl. Bonfire) -£33,678.47 -£25,865.18 -£24,549.61 ~~CM~~ Net Contribution 2022 / 23 2023 / 24 2024 / 25 Net Contribution Hall Letting -£1,097.46 -£4,101.44 -£2,392.37 £10,000 ~~ui~~ Playing Field -£1,439.37 -£1,724.65 -£1,815.15 Fund Raising £2,869.93 £3,040.87 £2,863.80 Grants £0.00 £0.00 £0.00 £5,000 Donations £675.00 £1,027.41 £894.48 Hall Refurbishment £0.00 £0.00 £0.00 £0 Playing Field Refurbishment -£7,257.27 -£1,119.96 -£246.86 Miscellaneous £281.19 £781.81 £866.53 -£5,000 Sub Total excl. Bonfire -£5,967.98 -£2,095.96 £170.43 Bonfire £1,453.75 £2,045.62 £5,864.52 -£10,000 2022 / 23 2023 / 24 2024 / 25 Total Incl. Bonfire -£4,514.23 -£50.34 £6,034.95 ~~a~~
Account Balances
| Bank /Cash 2022 / 23 2023 / 24 2024 / 25 CAF Cash £0.00 £5.00 £5.00 Card Payments £0.00 £0.00 £0.00 Cash £0.00 £40.00 £2.00 Current £3,396.69 £1,310.65 £6,612.00 Deposit £40,210.86 £38,994.46 £38,404.08 Hundreds Club £945.00 £995.00 £1,095.00 Sub Total excl. Bonfire £44,552.55 £41,345.11 £46,118.08 Bonfire £13,642.27 £15,687.89 £21,552.41 Total incl. Bonfire £58,194.82 £57,033.00 £67,670.49 £0 £10,000 £20,000 £30,000 £40,000 £50,000 £60,000 2022 / 23 2023 / 24 2024 / 25 Total in Bank / Cash at 7th April ~~ad~~ |
Bank /Cash 2022 / 23 2023 / 24 2024 / 25 CAF Cash £0.00 £5.00 £5.00 Card Payments £0.00 £0.00 £0.00 Cash £0.00 £40.00 £2.00 Current £3,396.69 £1,310.65 £6,612.00 Deposit £40,210.86 £38,994.46 £38,404.08 Hundreds Club £945.00 £995.00 £1,095.00 Sub Total excl. Bonfire £44,552.55 £41,345.11 £46,118.08 Bonfire £13,642.27 £15,687.89 £21,552.41 Total incl. Bonfire £58,194.82 £57,033.00 £67,670.49 £0 £10,000 £20,000 £30,000 £40,000 £50,000 £60,000 2022 / 23 2023 / 24 2024 / 25 Total in Bank / Cash at 7th April ~~ad~~ |
Bank /Cash 2022 / 23 2023 / 24 2024 / 25 CAF Cash £0.00 £5.00 £5.00 Card Payments £0.00 £0.00 £0.00 Cash £0.00 £40.00 £2.00 Current £3,396.69 £1,310.65 £6,612.00 Deposit £40,210.86 £38,994.46 £38,404.08 Hundreds Club £945.00 £995.00 £1,095.00 Sub Total excl. Bonfire £44,552.55 £41,345.11 £46,118.08 Bonfire £13,642.27 £15,687.89 £21,552.41 Total incl. Bonfire £58,194.82 £57,033.00 £67,670.49 £0 £10,000 £20,000 £30,000 £40,000 £50,000 £60,000 2022 / 23 2023 / 24 2024 / 25 Total in Bank / Cash at 7th April ~~ad~~ |
Bank /Cash 2022 / 23 2023 / 24 2024 / 25 CAF Cash £0.00 £5.00 £5.00 Card Payments £0.00 £0.00 £0.00 Cash £0.00 £40.00 £2.00 Current £3,396.69 £1,310.65 £6,612.00 Deposit £40,210.86 £38,994.46 £38,404.08 Hundreds Club £945.00 £995.00 £1,095.00 Sub Total excl. Bonfire £44,552.55 £41,345.11 £46,118.08 Bonfire £13,642.27 £15,687.89 £21,552.41 Total incl. Bonfire £58,194.82 £57,033.00 £67,670.49 £0 £10,000 £20,000 £30,000 £40,000 £50,000 £60,000 2022 / 23 2023 / 24 2024 / 25 Total in Bank / Cash at 7th April ~~ad~~ |
Bank /Cash 2022 / 23 2023 / 24 2024 / 25 CAF Cash £0.00 £5.00 £5.00 Card Payments £0.00 £0.00 £0.00 Cash £0.00 £40.00 £2.00 Current £3,396.69 £1,310.65 £6,612.00 Deposit £40,210.86 £38,994.46 £38,404.08 Hundreds Club £945.00 £995.00 £1,095.00 Sub Total excl. Bonfire £44,552.55 £41,345.11 £46,118.08 Bonfire £13,642.27 £15,687.89 £21,552.41 Total incl. Bonfire £58,194.82 £57,033.00 £67,670.49 £0 £10,000 £20,000 £30,000 £40,000 £50,000 £60,000 2022 / 23 2023 / 24 2024 / 25 Total in Bank / Cash at 7th April ~~ad~~ |
Bank /Cash 2022 / 23 2023 / 24 2024 / 25 CAF Cash £0.00 £5.00 £5.00 Card Payments £0.00 £0.00 £0.00 Cash £0.00 £40.00 £2.00 Current £3,396.69 £1,310.65 £6,612.00 Deposit £40,210.86 £38,994.46 £38,404.08 Hundreds Club £945.00 £995.00 £1,095.00 Sub Total excl. Bonfire £44,552.55 £41,345.11 £46,118.08 Bonfire £13,642.27 £15,687.89 £21,552.41 Total incl. Bonfire £58,194.82 £57,033.00 £67,670.49 £0 £10,000 £20,000 £30,000 £40,000 £50,000 £60,000 2022 / 23 2023 / 24 2024 / 25 Total in Bank / Cash at 7th April ~~ad~~ |
|---|---|---|---|---|---|
| ClosingBalance 2022 / 23 2023 / 24 2024 / 25 Debtors (note 1) £2,628.60 £3,626.58 £3,961.14 This sheet shows how the various £0.00 £0.00 -£156.68 Advance receipts -£1,060.00 -£866.50 -£5,546.92 Advance expenditure £300.00 £220.00 £120.00 Write Offs £0.00 £0.00 £0.00 Sub Total excl. Bonfire (note 3) £46,421.15 £44,325.19 £44,495.62 Bonfire (note 4) £13,642.27 £15,687.89 £21,552.41 Total incl. Bonfire(note 5) £60,063.42 £60,013.08 £66,048.03 Explanatory Notes £0 £10,000 £20,000 £30,000 £40,000 £50,000 £60,000 ~~Ly) ~~ |
2022 / 23 2023 / 24 2024 / 25 Closing Balance ~~iid~~ |
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| 1) Owed to the Village Hall but not yet paid into the Bank or held in Cash. | |||||
| The figure for 23/24 was understated by £1.50 and has now been corrected |
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2) Owed by the Village Hall but not yet taken from the Bank or from Cash.
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3) This represents the net funds available excluding ring fenced funds
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4) This represents the net funds available in the ring fenced funds Bonfire fund
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5) This represents the total net funds available after allowing for the bank balance, cash,
Income and Expenditure for 2024/25
| Income | Expenditure | Expenditure | Net Contribution |
(1) (2) (3) (4) (5) (6) (7) (8) (9) (10) |
|||
|---|---|---|---|---|---|---|---|
| Hall Lettings |
Local Groups |
Downfall Productions Edale Parish Council Edale WI Coffee Morning Edale Horticultural Society Edale Methodist Chapel Edale PCC Edale Senior Citizens FOHES Play Reading Sustainable Edale The Edale Society Country Day |
£1,272.00 £181.50 £148.50 £148.50 £132.00 £132.00 £113.00 £80.00 £80.00 £49.50 £40.00 £33.00 £0.00 |
Cleaning Caretaker & Booking Maintenance Heating Water Insurance Electricity Refuse Collection Telephone Consumables Sanitary Bins Hardware Licences Internet Fire Safety General Rates Window Cleaning Membership |
-£2,825.00 -£2,100.00 -£1,326.01 -£1,147.15 -£954.88 -£935.29 -£780.70 -£613.19 -£606.32 -£590.32 -£444.60 -£425.68 -£261.00 -£257.52 -£138.00 -£92.21 -£75.00 -£40.00 |
||
| Sub Total Local Groups | £2,410.00 | ||||||
| Residents | £2,870.50 | ||||||
| Non Residents | £5,940.00 | ||||||
| Sub Total Hall Lettings | £11,220.50 | Sub Total Hall Lettings | -£13,612.87 | -£2,392.37 | |||
| Playing Field |
Edale Tennis Club | £220.00 | Mowing Play Area Inspection |
-£1,880.00 -£155.15 |
|||
| Sub Total Field Lettings | £220.00 | Sub Total Field Lettings | -£2,035.15 | -£1,815.15 | |||
| Fund Raising |
Station Yard Car Park Hundreds Club Country Day |
£2,299.64 £1,560.00 £324.16 |
Station Yard Car Park Hundreds Club Country Day |
£0.00 -£1,320.00 £0.00 |
£2,299.64 £240.00 £324.16 |
||
| Sub Total Fund Raising | £4,183.80 | Sub Total Fund Raising | -£1,320.00 | £2,863.80 | |||
| Grants | |||||||
| Sub Total Grants | £0.00 | Sub Total Grants | £0.00 | £0.00 | |||
| Donations | Other Non Residents Residents Hundreds Club |
£470.00 £200.00 £194.48 £30.00 |
|||||
| Sub Total Donations Received | £894.48 | Sub Total Donations Made | £0.00 | £894.48 | |||
| Hall Refurb. |
|||||||
| Sub Total Hall Refurb. | £0.00 | Sub Total Hall Refurb. | £0.00 | £0.00 | |||
| Field Refurb. |
Sports Equipment Hardware |
-£201.89 -£44.97 |
|||||
| Sub Total Field Refurb. | £0.00 | Sub Total Field Refurb. | -£246.86 | -£246.86 | |||
| Bonfire | Sub Total Bonfire | £13,139.25 | Sub Total Bonfire | -£7,274.73 | £5,864.52 | ||
| Misc. | Interest | £926.53 | Bank Fee | -£60.00 | |||
| Sub Total Misc. | £926.53 | Sub Total Misc. | -£60.00 | £866.53 | |||
| Total | £30,584.56 | -£24,549.61 | £6,034.95 |
Notes
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(1) Excludes Bonfire specific element of the insurance (see separate Bonfire sheet)
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(2) PPL/PRS and entertainments licences
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(3) Fire alarm/extinguisher safety inspection and maintenance
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(4) Village Hall share of the Parish Council charities car park
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(5) See separate Hundreds Club sheet for further details
(6) Includes £250 from Spoonfest and £200 from HPBC towards sports equipment
(7) From The Spine Team in recognition for being allowed to use the playing field
(8) In recognition of borrowing equipment
- (9) Club members declined prizes
(10) See separate Bonfire sheet for further details
Edale Hundreds Club
Income & Expenditure Summary
| 2022 / 23 | 2023 / 24 | 2024 / 25 | (1) | |
|---|---|---|---|---|
| Income from Subscriptions Prize money |
£2,080.00 -£1,300.00 |
£1,830.00 -£1,300.00 |
£1,560.00 -£1,320.00 |
|
| Net Funds Raised | £780.00 | £530.00 | £240.00 |
Membership Summary
| Membership | 2022 / 23 | 2023 / 24 | 2024 / 25 |
|---|---|---|---|
| Total numbers | 104 | 92 | 78 |
Account Balance
| Opening Bank Balance at 7th April 2024 | £995.00 |
|---|---|
| Plus contribution declared above Less funds used Plus donations received Less advance subscriptions received in the previous year Plus advance expenditure withdrawn in the previous year Plus advance subscriptions for next year already received Less advance expenditure for next year already withdrawn Less transfers to the'General'deposit account |
£240.00 -£630.00 £30.00 £0.00 £0.00 £580.00 -£120.00 £0.00 |
| ClosingBank Balance at 7th April 2025 | £1,095.00 |
Notes
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(1) 12 monthly prize draws of £100 plus an additional £100 prize draw at Christmas for 24/25 12 monthly prize draws of £120 plus an additional £100 prize draw at Christmas for 25/26
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(2) To help cover playing field costs
-
(3) Club member declined prizes
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(4) Subscriptions for current financial year already in the opening bank balance
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(5) Prize money for current financial year already accounted for in the opening bank balance
-
(6) Subscriptions for next financial year already paid into the bank account
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(7) Prize money for next financial year already withdrawn from the bank account
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(8) This represents the total net funds available after including Debtors and Creditors and excluding advance subscriptions and expenditure.
Note that there is a liability to pay £1,540 of prize money for 2025/26 now that subscriptions for next year have been received
Edale Bonfire Fund
Income & Expenditure Summary
| Income | 2022 / 23 | 2023 / 24 | 2024 / 25 |
|---|---|---|---|
| Bar BBQ Hot Drinks / Snacks Gate |
£1,915.52 £1,436.40 £1,574.50 £4,329.70 |
£2,138.00 £2,375.00 £1,503.20 £4,606.00 |
£2,904.64 £2,912.00 £1,843.61 £5,479.00 |
| Total Income | £9,256.12 £10,622.20 |
£13,139.25 |
| Expenditure | 2022 / 23 | 2023 / 24 | 2024 / 25 | |
|---|---|---|---|---|
| Bar | -£954.74 | -£1,086.25 | -£1,133.35 | |
| BBQ | -£761.44 | -£1,009.80 | -£953.35 | |
| Hot Drinks / Snacks | -£544.00 | -£751.34 | -£762.16 | |
| Gate | £0.00 | -£28.79 | -£34.37 | |
| Fireworks | -£2,472.00 | -£2,472.00 | -£2,472.00 | |
| Insurance | -£336.00 | -£365.61 | -£351.54 | (1) |
| Other | -£394.29 | -£590.00 | -£1,189.00 | (2) |
| Total Expenditure | -£5,462.47 | -£6,303.79 | -£6,895.77 | |
| Contribution | 2022 / 23 | 2023 / 24 | 2024 / 25 | |
| Bar | £960.78 | £1,051.75 | £1,771.29 | |
| BBQ | £674.96 | £1,365.20 | £1,958.65 | |
| Hot Drinks / Snacks | £1,030.50 | £751.86 | £1,081.45 | |
| Gate | £4,329.70 | £4,577.21 | £5,444.63 | |
| Fireworks/Insurance/Other | -£3,202.29 | -£3,427.61 | -£4,012.54 | |
| Total Contribution | £3,793.65 | £4,318.41 | £6,243.48 |
Account Balance
| Opening Bank Balance at 7th April 2024 | £15,687.89 |
|---|---|
| Plus contribution declared above Less capital expenditure Less funds distributed |
£6,243.48 -£213.96 -£165.00 |
| ClosingBank Balance at 7th April 2025 | £21,552.41 |
| Net Funds | £21,552.41 |
Notes
(1) Bonfire specific part of the village hall insurance
(2) £330 Derbyshire Light Medical, £150 site clearance, £144 extinguisher hire
(3) £140 on 2 Sumup payment card readers, £74 outdoor power cables
(4) Funding monthly coffee mornings in the hall
(5) Total net funds available after including Debtors and Creditors, excluding advance expenditure
Expenditure Analysis for 2024/25 and 4 previous years
20/21 and 21/22 (pandemic years) have been excluded to enable comparison between normal years
----- Start of picture text -----
£14,000
Card Fees
£13,000
Membership
£2,100
Caretaker & Booking
£12,000
Cleaning Equipment
£2,100 £138
£11,000 Electrical Safety
£955
Fire Safety
£10,000 £1,680 £957 Window Cleaning
Water
£9,000 £1,470 £420 £718 Telephone
£8,000 £436 £680 £1,326 Sanitary Bins
£1,392
Refuse Collection
£503
£7,000 £90 Maintenance
£333 £1,168 £935 Licences
£6,000
£969 Kitchen Equipment
£615
£252 £1,147
Internet
£5,000
£908
Insurance
£728 £738 £850
£4,000 £709 Heating
£761 £771
Hardware
£1,462
£3,000
General Rates
Electricity
£2,000
Domain Name
£2,825
£1,000 £2,208 Consumables
£1,421 £1,546
£1,180
Cleaning
£0
18/19 19/20 22/23 23/24 24/25
----- End of picture text -----
Expenditure Analysis for 2024/25 and 4 previous years
20/21 and 21/22 (pandemic years) have been excluded to enable comparison between normal years
----- Start of picture text -----
General Rates Insurance (Including Bonfire) Licences Refuse Collection
£2,500
£2,000
£1,500
£1,000
£500
£0
18/19 19/20 22/23 23/24 24/25
----- End of picture text -----
----- Start of picture text -----
Maintenance Fire Safety Electrical Safety
£2,500
£2,000
£1,500
£1,000
£500
£0
18/19 19/20 22/23 23/24 24/25
----- End of picture text -----
Expenditure Analysis for 2024/25 and 4 previous years
----- Start of picture text -----
Caretaker & Booking Cleaning Consumables Sanitary Bins Window Cleaning
£7,000
£6,000
£5,000
£4,000
£3,000
£2,000
£1,000
£0
18/19 19/20 22/23 23/24 24/25
----- End of picture text -----
----- Start of picture text -----
Internet Telephone
£1,000
£800
£600
£400
£200
£0
18/19 19/20 22/23 23/24 24/25
----- End of picture text -----
----- Start of picture text -----
Electricity avg £/day Electricity avg kwh/day Electricity avg £/kwh
£6 16 £0.5
£0.5
£5 £0.4
12
£4 £0.4
£0.3
£3 8 £0.3
£0.2
£2 £0.2
4
£1 £0.1
£0.1
£0 0 £0.0
18/19 19/20 22/23 23/24 24/25 18/19 19/20 22/23 23/24 24/25 18/19 19/20 22/23 23/24 24/25
Heating avg £/day Heating avg l/day Heating avg £/l
£12 12.0 £1.4
£10 10.0 £1.2
£8 8.0 £1.0
£0.8
£6 6.0
£0.6
£4 4.0 £0.4
£2 2.0 £0.2
£0 0.0 £0.0
18/19 19/20 22/23 23/24 24/25 18/19 19/20 22/23 23/24 24/25 18/19 19/20 22/23 23/24 24/25
Water avg £/day Water avg cubic m/day Water avg £/cubic m
£6 3.0 £12
£5 2.5 £10
£4 2.0 £8
£3 1.5 £6
£2 1.0 £4
£1 0.5 £2
£0 0.0 £0
18/19 19/20 22/23 23/24 24/25 18/19 19/20 22/23 23/24 24/25 18/19 19/20 22/23 23/24 24/25
Quarter 1 Quarter 3 Quarter 1 Quarter 3 Quarter 1 Quarter 3 Quarter 1 Quarter 3 Quarter 1 Quarter 3 Quarter 1 Quarter 3 Quarter 1 Quarter 3 Quarter 1 Quarter 3 Quarter 1 Quarter 3 Quarter 1 Quarter 3 Quarter 1 Quarter 3 Quarter 1 Quarter 3 Quarter 1 Quarter 3 Quarter 1 Quarter 3 Quarter 1 Quarter 3
Quarter 2 Quarter 3 Quarter 4 Quarter 2 Quarter 4 Quarter 1 Quarter 3 Quarter 2 Quarter 1 Quarter 4 Quarter 2 Quarter 3 Quarter 4 Quarter 2 Quarter 4 Quarter 1 Quarter 3 Quarter 2 Quarter 1 Quarter 4 Quarter 2 Quarter 3 Quarter 4 Quarter 2 Quarter 4 Quarter 1 Quarter 3 Quarter 2 Quarter 1 Quarter 4
Quarter 1 Quarter 3 Quarter 1 Quarter 3 Quarter 1 Quarter 3 Quarter 1 Quarter 3 Quarter 1 Quarter 3 Quarter 1 Quarter 3 Quarter 1 Quarter 3 Quarter 1 Quarter 3 Quarter 1 Quarter 3 Quarter 1 Quarter 3 Quarter 1 Quarter 3 Quarter 1 Quarter 3 Quarter 1 Quarter 3 Quarter 1 Quarter 3 Quarter 1 Quarter 3
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Summary of Hall Usage over 5 years:
1 day = 3 sessions (i.e. Morning, Afternoon and Evening)
20/21 and 21/22 (pandemic years) have been excluded to enable comparison between normal years
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Income for FY 24/25
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Sessions for FY 24/25
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21%
53%
26%
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23%
34%
43%
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Sessions over 5 years
Income over 5 years
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500 £12,000
400 £10,000
79
£4,200
300 94 79 85 £8,000 £4,890 £4,320 £5,940
69
£4,130
210 £6,000
200 164 156
196 182 £4,000 £4,200 £3,067 £2,871
100 £3,609 £3,260
137 119 124 £2,000
0 67 60 £0 £2,423 £1,194 £2,202 £1,096 £2,410
18/19 19/20 22/23 23/24 24/25 18/19 19/20 22/23 23/24 24/25
Local Group Residents Non Residents
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Utilisation over 5 years
100%
75%
50%
25%
39% 33% 33% 28% 33%
0%
18/19 19/20 22/23 23/24 24/25
% Utilised % Not Utilised
Avg £/session over 5 years
£40
£30
£20
£25 £27 £26 £27 £31
£10
£0
18/19 19/20 22/23 23/24 24/25
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Sessions by Month over 5 calendar years
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70
60
es
50 | |
|
40
ee ee |
30
20
10
I | ey
0
ll vial ihWd|
2018 2019 2022 2023 2024
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Sessions Monthly Comparison over 5 calendar years
70
60
50
4
40
30
toca
20 atl cn tk
10
TLL
0 nae
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2018 2019 2022 2023 2024
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Comparison of Closing Balances since 2003 (excluding Bonfire)
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£80,000
£70,000
£60,000
£50,000
£40,000
£30,000
£20,000
£10,000
£-
02/03 03/04 04/05 05/06 06/07 07/08 08/09 09/10 10/11 11/12 12/13 13/14 14/15 15/16 16/17 17/18 18/19 19/20 20/21 21/22 22/23 23/24 24/25
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Edale Village Hall and Playing Fields Charity Accounts
Scrutiny of the Accounts for the Year to 7th April 2025
The Accounts for the years 2024 - 2025 were scrutinised between Monday 12th May and Wednesday 21st May. Bank statements for the Coop Bank Accounts - Current account, Bar Account (used as the Bonfire Account), Hundreds Club and the CAF accounts were provided and cross referenced with receipts for expenditure and invoices for hire.
These were compared to the electronic accounts in the spreadsheets, EVH Ledger and EVH End of Year Accounts, together with the online Hall Bookings.
Subject to a few minor corrections (which have been communicated directly to the treasurer) | have no concerns over the accuracy of the accounts.
Dr Catherine Wynn
22/5/25