Edale Village Hall – Chair's Report 2024
Bookings for the village hall have remained steady this year, although still not quite to the heights of some prepandemic years. With costs going up, this has made it a challenging year financially for the committee.
There have been a series of maintenance issues in the hall over the year that have increased costs, including two callouts for faults in the fire alarm system, an emergency callout that found four problems with the boiler and heating system, raised flooring, broken door hinges, and problems with a flooding toilet (thankfully clean water only). Issues waiting to be resolved include a leaking roof, a broken door trim, a broken guttering bracket, and problems with outside lights (although we are now fitting solar powered lighting as a back-up).
The playing field also has its problems, with wear and tear on play equipment meaning there will need to be repairs or replacements in a couple of places over the next year, plus investigative work is needed to find a leak on the water pipes on the field.
The committee made a commitment last year to increase wages for our caretaker and cleaner so that they were above the living wage. This has increased costs, but it was the right thing to do.
It is worth remembering that the village hall and playing field are run entirely by members of the community. There are many people who give their time to support the facilities, however special thanks must be given to:
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All the members of the village hall committee for giving their time to keep the hall and playing field going.
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Chris Wright, who has continued to do the monthly invoicing, bill payment and associated accounts updates, as well as financial scrutiny of the ongoing financial situation. Chris has also been involved in many other activities, such as changing the hinges on the front door, and attempting to fix a flooding toilet.
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Matt Spencer for finding time in a very busy week to fix the flooding toilet.
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Cath Wynn who has scrutinised the annual accounts again this year.
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Cathy Spingys, both for her role as secretary and for taking care of the defibrillator, first aid kit and accident book.
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Dene Farghaly, for exceptional cleaning of the hall (inside and out) and so much more, including regular maintenance checks, clearing leaves over winter, mopping up after the flooded toilet incidents, fixing the door handle to the gents (so no-one gets trapped in or out), fixing door trims etc.
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Our new maintenance team who have volunteered to be contacted about jobs that need doing in the hall.
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Berlie Doherty for managing the 100’s club, which continues to be a major funding stream for the hall and field.
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Jan Hardy for kindly volunteering to take over the 100’s Club from Berlie.
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Andrew Critchlow, for taking on the role of overseeing the field maintenance going forward.
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David Howe for maintaining the playing field so well over the last year.
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Everyone who helped with fundraising, whether that was helping with the charities car park, or joining the 100’s club.
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And thanks to Lynda Shirt who continues to give so much support to the hall in her roles as caretaker and bookings clerk.
And a massive thank you to everyone else who has helped over the last year, whether major tasks, or small roles, you’ve done a great job.
Julia Thompson
Chair, Edale Village Hall and Playing Field Management Committee
Edale Village Hall & Playing Field Charitable Trust
Registered Charity 507831
www.edalevillagehall.org.uk
Treasurers Report for 12 months ending 7th April 2024
1. Introduction
The village hall and playing field are held in trust on behalf of the community of Edale. The trust is a registered charity and the members of the management committee are trustees of that charity.
The running costs of the hall and playing field include items such as Cleaning, Insurance, Caretaker, Heating, Mowing, Play Area inspection and maintenance, Water, Electricity, General Rates and Licences.
Neither the hall nor the playing field are directly funded by the local councils.
Charges are made for hall letting in order to cover running costs. This includes the letting of the hall to non residents in-order to reduce the burden of these costs on the residents.
There are no charges for using the playing field and children's play area. Running costs therefore need to be covered indirectly e.g. by fund raising.
There is an annual Bonfire event with the funds raised ring fenced for the maintenance of the event.
Other funds can also be received by way of grants, fund raising activities and donations.
These accounts report on the above activities related to the year ending 7th April 2024. The following sections explain the tables and graphs being provided and comment on the figures that are being reported.
2. Income & Expenditure Summary
This year's activities, after excluding the ring fenced Bonfire event, have delivered an overall deficit of £2,095.
£1,119 of this deficit arose from optional spending on refurbishments. The remaining £976 are day to day running costs that were not covered by this years activities..
Hall Letting contributed a deficit of £4,101, compared to a deficit of £1,097 in the previous year. Income was £1,118 down, a drop of 12%, whilst expenditure has increased by £1,885, a 12% rise.
The Playing Field contributed a deficit of £1,724. The Tennis Club provided the only direct income, meaning most of the costs needed to be covered by fund raising.
Fund raising contributed £3,040 via the Hundreds Club and the Parish Council's Station Yard Charity Car Park.
A further £1,027 was received in donations and £781 in miscellaneous bank interest.
3. Account Balance Sheet
The end of year balance is £60,013, of which £15,687 is the ring fenced Bonfire account, leaving £44,325 of the balance unrestricted.
4. Income & Expenditure
This sheet shows how the various activities of the charity contributed to the overall figures, including the contributions made by each fund raising activity.
Notable items are:
£2,501 received from the Parish Council's Station Yard Charity car park. £1,0127 of donations received, principally from residents who borrowed tables / chairs / gazebos etc.
£1,024 spent on a play bark surface for the new equipment for the children's play area.
5. Hundreds Club
The Hundreds Club is a lottery run for the benefit of the village hall and playing field. A great deal of effort is put in by a number of volunteers to promote this and collect subscriptions. This year it has raised £530.
£500 of the Hundreds Club balance was used to help cover playing field costs.
6. Bonfire
The bonfire is run by a sub committee of the village hall and playing field management committee. The 2023 Bonfire delivered a surplus of £4,168.
An additional £2,089 of funds were spent on a BBQ repair and the purchase of additional outdoor power cables.
7. Expenditure Analysis over 5 years
This section shows a breakdown of the costs to operate the hall and playing field for future reference and to aid analysis. 2020/21 and 2021/22 (pandemic years) have been excluded to enable comparison between normal years.
The areas with the largest increase in costs are Caretaker & Booking and Cleaning for which rates were increased to bring them up to the level of the living wage, plus Fire Safety for which we had 2 call outs for problems with the fire alarm.
8. Hall Usage
Hall usage has remained at 30% this year, still significantly below the peak of 40% seen in 2018/19. Non resident bookings are down by 13% and are the lowest within the 5 years being compared.
9. Comparison of Closing Balances since 2003
This section has been included to give the current balance some historical context. The graph shows how funds of circa £70k were accumulated from 2003 and then spent on the major refurbishment in 2011/12. Twelve years on from that major refurbishment, the current balance (excluding the Bonfire) of circa £44k shows there is still a significant way to go to be able to fund another similar major refurbishment in a few years time.
10. Overall Summary
The £44k closing bank balance positions us well to continue to invest in refurbishments when needed.
Income from hall letting and fund raising however did not cover the day to day operating costs of the organisation. This position is not sustainable were it to continue in the long term, particularly once the currently available funds were spent on refurbishments.
The immediate challenge for the management committee will be to navigate a path to the operating costs of the hall once again being covered by the income from hirers of the hall and fund raising. The recently increased hire charges may enable this to happen if the level of hiring's and fund raising is maintained and there are no significant increases in costs.
The next challenge would then be to navigate a path to the operating costs of the hall once again being covered by the income from hirers of the hall alone without reliance on fund raising, as was the case in 208/19.
Having recently increased hire charges and there likely being little scope to reduce costs, the route forward would appear to be to encourage additional usage of the hall wherever possible.
Christopher J. Wright Treasurer.
Accounts for 12 months ending 7th April 2024 Income & Expenditure Summary for the current and 2 previous years. Income 2021 / 22 2022 / 23 2023 / 24 Income Hall Letting £6,829.00 £9,604.00 £8,485.50 Playing Field £220.00 £318.00 £220.00 £30,000 Fund Raising £5,439.02 £4,169.93 £4,355.08 £25,000 Grants £9,934.00 £4,860.00 £237.84 £20,000 Donations Received £260.00 £675.00 £1,027.41 Miscellaneous £7.94 £281.19 £866.81 £15,000 Sub Total (excl. Bonfire) £22,689.96 £19,908.12 £15,192.64 £10,000 £5,000 Bonfire £7,950.20 £9,256.12 £10,622.20 £0 2021 / 22 2022 / 23 2023 / 24 Total (Incl. Bonfire) £30,640.16 £29,164.24 £25,814.84 ~~ed~~ Expenditure 2021 / 22 2022 / 23 2023 / 24 Expenditure Hall Letting -£9,191.52 -£10,701.46 -£12,586.94 -£30,000 Playing Field -£1,986.35 -£1,757.37 -£1,944.65 Fund Raising -£1,300.00 -£1,300.00 -£1,314.21 -£25,000 Grants -£600.00 -£4,860.00 -£237.84 Donations Made £0.00 £0.00 £0.00 -£20,000 Hall Refurbishment -£3,535.60 £0.00 £0.00 -£15,000 Playing Field Refurbishment -£6,798.12 -£7,257.27 -£1,119.96 Miscellaneous -£21.07 £0.00 -£85.00 -£10,000 Sub Total (excl. Bonfire) -£23,432.66 -£25,876.10 -£17,288.60 -£5,000 Bonfire -£4,693.40 -£7,802.37 -£8,576.58 £0 2021 / 22 2022 / 23 2023 / 24 Total (Incl. Bonfire) -£28,126.06 -£33,678.47 -£25,865.18 Net Contribution 2021 / 22 2022 / 23 2023 / 24 ~~Le~~ ~~i~~ Net Contribution ~~da~~ Hall Letting -£2,362.52 -£1,097.46 -£4,101.44 £5,000 Playing Field -£1,766.35 -£1,439.37 -£1,724.65 Fund Raising £4,139.02 £2,869.93 £3,040.87 Grants £9,334.00 £0.00 £0.00 £0 Donations £260.00 £675.00 £1,027.41 Hall Refurbishment -£3,535.60 £0.00 £0.00 Playing Field Refurbishment -£6,798.12 -£7,257.27 -£1,119.96 Miscellaneous -£13.13 £281.19 £781.81 -£5,000 Sub Total excl. Bonfire -£742.70 -£5,967.98 -£2,095.96 Bonfire £3,256.80 £1,453.75 £2,045.62 -£10,000 2021 / 22 2022 / 23 2023 / 24 Total Incl. Bonfire £2,514.10 -£4,514.23 -£50.34 ~~a~~
Account Balances
| Bank /Cash 2021 / 22 2022 / 23 2023 / 24 CAF Cash £0.00 £0.00 £5.00 Card Payments £0.00 £0.00 £0.00 Cash £0.00 £0.00 £40.00 Current £1,761.17 £3,396.69 £1,310.65 Deposit £44,007.94 £40,210.86 £38,994.46 Hundreds Club £3,495.00 £945.00 £995.00 Sub Total excl. Bonfire £49,264.11 £44,552.55 £41,345.11 Bonfire £12,188.52 £13,642.27 £15,687.89 Total incl. Bonfire £61,452.63 £58,194.82 £57,033.00 £0 £10,000 £20,000 £30,000 £40,000 £50,000 £60,000 2021 / 22 2022 / 23 2023 / 24 Total in Bank / Cash at 7th April ~~aa~~ |
Bank /Cash 2021 / 22 2022 / 23 2023 / 24 CAF Cash £0.00 £0.00 £5.00 Card Payments £0.00 £0.00 £0.00 Cash £0.00 £0.00 £40.00 Current £1,761.17 £3,396.69 £1,310.65 Deposit £44,007.94 £40,210.86 £38,994.46 Hundreds Club £3,495.00 £945.00 £995.00 Sub Total excl. Bonfire £49,264.11 £44,552.55 £41,345.11 Bonfire £12,188.52 £13,642.27 £15,687.89 Total incl. Bonfire £61,452.63 £58,194.82 £57,033.00 £0 £10,000 £20,000 £30,000 £40,000 £50,000 £60,000 2021 / 22 2022 / 23 2023 / 24 Total in Bank / Cash at 7th April ~~aa~~ |
Bank /Cash 2021 / 22 2022 / 23 2023 / 24 CAF Cash £0.00 £0.00 £5.00 Card Payments £0.00 £0.00 £0.00 Cash £0.00 £0.00 £40.00 Current £1,761.17 £3,396.69 £1,310.65 Deposit £44,007.94 £40,210.86 £38,994.46 Hundreds Club £3,495.00 £945.00 £995.00 Sub Total excl. Bonfire £49,264.11 £44,552.55 £41,345.11 Bonfire £12,188.52 £13,642.27 £15,687.89 Total incl. Bonfire £61,452.63 £58,194.82 £57,033.00 £0 £10,000 £20,000 £30,000 £40,000 £50,000 £60,000 2021 / 22 2022 / 23 2023 / 24 Total in Bank / Cash at 7th April ~~aa~~ |
Bank /Cash 2021 / 22 2022 / 23 2023 / 24 CAF Cash £0.00 £0.00 £5.00 Card Payments £0.00 £0.00 £0.00 Cash £0.00 £0.00 £40.00 Current £1,761.17 £3,396.69 £1,310.65 Deposit £44,007.94 £40,210.86 £38,994.46 Hundreds Club £3,495.00 £945.00 £995.00 Sub Total excl. Bonfire £49,264.11 £44,552.55 £41,345.11 Bonfire £12,188.52 £13,642.27 £15,687.89 Total incl. Bonfire £61,452.63 £58,194.82 £57,033.00 £0 £10,000 £20,000 £30,000 £40,000 £50,000 £60,000 2021 / 22 2022 / 23 2023 / 24 Total in Bank / Cash at 7th April ~~aa~~ |
Bank /Cash 2021 / 22 2022 / 23 2023 / 24 CAF Cash £0.00 £0.00 £5.00 Card Payments £0.00 £0.00 £0.00 Cash £0.00 £0.00 £40.00 Current £1,761.17 £3,396.69 £1,310.65 Deposit £44,007.94 £40,210.86 £38,994.46 Hundreds Club £3,495.00 £945.00 £995.00 Sub Total excl. Bonfire £49,264.11 £44,552.55 £41,345.11 Bonfire £12,188.52 £13,642.27 £15,687.89 Total incl. Bonfire £61,452.63 £58,194.82 £57,033.00 £0 £10,000 £20,000 £30,000 £40,000 £50,000 £60,000 2021 / 22 2022 / 23 2023 / 24 Total in Bank / Cash at 7th April ~~aa~~ |
|---|---|---|---|---|
| ClosingBalance 2021 / 22 2022 / 23 2023 / 24 Debtors (note 1) £3,965.02 £2,628.60 £3,626.58 Creditors (note 2) -£200.00 £0.00 £0.00 Advance receipts -£640.00 -£1,060.00 -£866.50 Advance expenditure £0.00 £300.00 £220.00 Write Offs £0.00 £0.00 £0.00 Sub Total excl. Bonfire (note 3) £52,389.13 £46,421.15 £44,325.19 Bonfire (note 4) £12,188.52 £13,642.27 £15,687.89 Total incl. Bonfire(note 5) £64,577.65 £60,063.42 £60,013.08 Explanatory Notes £0 £10,000 £20,000 £30,000 £40,000 £50,000 £60,000 2021 / 22 2022 / 23 2023 / 24 Closing Balance ~~LE)~~ ~~id~~ |
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| 1) Owed to the Village Hall but not yet paid into the Bank or held in Cash. |
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2) Owed by the Village Hall but not yet taken from the Bank or from Cash.
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3) This represents the net funds available excluding ring fenced funds
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4) This represents the net funds available in the ring fenced funds Bonfire fund
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5) This represents the total net funds available after allowing for the bank balance, cash, debtors, creditors, advance receipts, advance expenditure and write offs.
Income and Expenditure for 2023/24
| Income | Expenditure | Expenditure | Net Contribution |
(1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) (13) |
|||
|---|---|---|---|---|---|---|---|
| Hall Lettings |
Local Groups |
Edale Parish Council Edale WI Edale Horticultural Society Downfall Productions HVYF Edale Senior Citizens Bonfire Edale Primary School The Edale Society FOES |
£205.50 £171.00 £151.50 £102.00 £40.00 £36.00 £36.00 £30.00 £30.00 £16.50 |
Cleaning Caretaker & Booking Maintenance Fire Safety Insurance Electricity Water Heating Refuse Collection Telephone Consumables Sanitary Bins Licences Internet Cleaning Equipment General Rates Window Cleaning Hardware Membership Domain Name Card Fees |
-£2,207.50 -£2,100.00 -£1,168.25 -£956.69 -£908.19 -£784.44 -£717.67 -£708.66 -£595.33 -£568.63 -£491.98 -£374.40 -£372.65 -£250.74 -£103.98 -£86.24 -£75.00 -£61.95 -£30.00 -£21.64 -£3.00 |
||
| Sub Total Local Groups | £818.50 | ||||||
| Residents | £3,537.00 | ||||||
| Non Residents | £4,130.00 | ||||||
| Sub Total Hall Lettings | £8,485.50 | Sub Total Hall Lettings | -£12,586.94 | -£4,101.44 | |||
| Playing Field |
Edale Tennis Club | £220.00 | Mowing Maintenance Play Area Inspection |
-£1,580.00 -£215.75 -£148.90 |
|||
| Sub Total Field Lettings | £220.00 | Sub Total Field Lettings | -£1,944.65 | -£1,724.65 | |||
| Fund Raising |
Station Yard Car Park Hundreds Club Bar |
£2,501.58 £1,830.00 £23.50 |
Station Yard Car Park Hundreds Club Bar |
£0.00 -£1,300.00 -£14.21 |
£2,501.58 £530.00 £9.29 |
||
| Sub Total Fund Raising | £4,355.08 | Sub Total Fund Raising | -£1,314.21 | £3,040.87 | |||
| Grants | Chairs | £237.84 | Chairs | -£237.84 | |||
| Sub Total Grants | £237.84 | Sub Total Grants | -£237.84 | £0.00 | |||
| Donations | Outdoor Equipment Other Hundreds Club Non Residents |
£559.00 £198.41 £150.00 £120.00 |
|||||
| Sub Total Donations Received | £1,027.41 | Sub Total Donations Made | £0.00 | £1,027.41 | |||
| Hall Refurb. |
|||||||
| Sub Total Hall Refurb. | £0.00 | Sub Total Hall Refurb. | £0.00 | £0.00 | |||
| Field Refurb. |
Play Equipment Bench |
-£1,024.00 -£95.96 |
|||||
| Sub Total Field Refurb. | £0.00 | Sub Total Field Refurb. | -£1,119.96 | -£1,119.96 | |||
| Bonfire | Sub Total Bonfire | £10,622.20 | Sub Total Bonfire | -£8,576.58 | £2,045.62 | ||
| Misc. | Interest | £866.81 | Bank Fee Keys |
-£55.00 -£30.00 |
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| Sub Total Misc. | £866.81 | Sub Total Misc. | -£85.00 | £781.81 | |||
| Total | £25,814.84 | -£25,865.18 | -£50.34 |
Notes
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(1) Fire alarm/extinguisher safety inspection and maintenance
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(2) Excludes Bonfire specific element of the insurance (see separate Bonfire sheet)
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(3) PPL/PRS and entertainments licences
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(4) See separate Hundreds Club sheet for further details
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(5) Village Hall share of the Parish Council charities car park
(6) A grant of £237 was received from High Peak BC for the purchase of 2 chairs
(7) Donations from users of chairs, tables and gazebos
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(8) Donations from Amazon and SumUp
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(9) Club members declined prizes
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(10) Bark for the new Double Turret play equipment
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(11) Village hall contribution to memorial bench
(12) See separate Bonfire sheet for further details
Edale Hundreds Club
Income & Expenditure Summary
| 2021 / 22 | 2022 / 23 | 2023 / 24 | (1) | |
|---|---|---|---|---|
| Income from Subscriptions Prize money |
£2,120.00 -£1,300.00 |
£2,080.00 -£1,300.00 |
£1,830.00 -£1,300.00 |
|
| Net Funds Raised | £820.00 | £780.00 | £530.00 |
Membership Summary
| Membership | 2021 / 22 | 2022 / 23 | 2023 / 24 |
|---|---|---|---|
| Total numbers | 106 | 104 | 92 |
Account Balance
| Opening Bank Balance at 7th April 2023 | £945.00 |
|---|---|
| Plus contribution declared above Less funds used Plus donations received Less advance subscriptions received in the previous year Plus advance expenditure withdrawn in the previous year Plus advance subscriptions for next year already received Less advance expenditure for next year already withdrawn Less transfers to the'General'deposit account |
£530.00 -£500.00 £150.00 -£1,060.00 £300.00 £850.00 -£220.00 £0.00 |
| ClosingBank Balance at 7th April 2024 | £995.00 |
Notes
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(1) 12 monthly prize draws of £100 plus an additional £100 prize draw at Christmas
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(2) To help cover playing field costs
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(3) Club member declined prizes
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(4) Subscriptions for current financial year already in the opening bank balance
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(5) Prize money for current financial year already accounted for in the opening bank balance
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(6) Subscriptions for next financial year already paid into the bank account
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(7) Prize money for next financial year already withdrawn from the bank account
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(8) This represents the total net funds available after including Debtors and Creditors and excluding advance subscriptions and expenditure.
Note that there is a liability to pay £1,300 of prize money for 2024/25 now that subscriptions for next year have been received
Edale Bonfire Fund
Income & Expenditure Summary
| Income | 2021 / 22 | 2022 / 23 | 2023 / 24 | (1) |
|---|---|---|---|---|
| Bar BBQ Hot Drinks / Snacks Gate Card Payments |
£1,279.30 £992.50 £1,004.40 £3,073.00 £1,601.00 |
£1,915.52 £1,436.40 £1,574.50 £4,329.70 £0.00 |
£2,138.00 £2,375.00 £1,503.20 £4,606.00 £0.00 |
|
| Total Income | £7,950.20 £9,256.12 |
£10,622.20 |
| Expenditure | 2021 / 22 | 2022 / 23 | 2023 / 24 | (2) (3) (4) |
|---|---|---|---|---|
| Bar BBQ Hot Drinks / Snacks Gate Card Payments Fireworks Insurance Other |
-£919.05 -£522.20 -£540.30 £0.00 -£27.11 -£2,060.00 -£336.00 -£288.74 |
-£954.74 -£761.44 -£544.00 £0.00 £0.00 -£2,472.00 -£336.00 -£394.29 |
-£1,086.25 -£1,009.80 -£751.34 -£28.79 £0.00 -£2,472.00 -£365.61 -£740.00 |
|
| Total Expenditure | -£4,693.40 | -£5,462.47 | -£6,453.79 |
| Contribution | 2021 / 22 2022 / 23 |
2021 / 22 2022 / 23 |
2023 / 24 |
|---|---|---|---|
| Bar BBQ Hot Drinks / Snacks Gate Card Payments Fireworks/Insurance/Other |
£360.25 £965.39 £464.10 £3,073.00 £1,573.89 -£2,684.74 |
£960.78 £674.96 £1,030.50 £4,329.70 £0.00 -£3,202.29 |
£1,051.75 £1,365.20 £751.86 £4,577.21 £0.00 -£3,577.61 |
| Total Contribution | £3,751.89 £3,793.65 |
£4,168.41 |
Account Balance
| Opening Bank Balance at 7th April 2023 | £13,642.27 |
|---|---|
| Plus contribution declared above Less capital expenditure Less funds distributed |
£4,168.41 -£2,089.79 -£33.00 |
| ClosingBank Balance at 7th April 2024 | £15,687.89 |
| Net Funds | £15,687.89 |
Notes
(1) Unattributable income collected via card payment card readers
(2) Cost of unattributable payment card transactions
(3) Bonfire specific part of the village hall insurance
(4) £330 Derbyshire Light Medical, £150 site clearance, £144 extinguisher hire
(5) £1,410 BBQ repair, £672 outdoor power cables
(6) £33 funding monthly coffee mornings in the hall
(7) Total net funds available after including Debtors and Creditors, excluding advance expenditure
Expenditure Analysis for 2023/24 and 4 previous years
20/21 and 21/22 (pandemic years) have been excluded to enable comparison between normal years
----- Start of picture text -----
£13,000
Card Fees
£12,000 Membership
£2,100
Caretaker & Booking
£11,000
Cleaning Equipment
Electrical Safety
£10,000
£1,680 £957 Fire Safety
Window Cleaning
£9,000 £1,232
£1,470 £420
Water
£8,000 £114 £436 Telephone
£1,392
Sanitary Bins
£7,000 £90 Refuse Collection
Maintenance
£6,000
Licences
Kitchen Equipment
£5,000
Internet
Insurance
£4,000 £709
£761 £771 Heating
£569
£1,462 Hardware
£3,000
General Rates
£2,000 Electricity
Domain Name
£1,000 £2,208 Consumables
£1,322 £1,421 £1,546 £1,180
Cleaning
£0
17/18 18/19 19/20 22/23 23/24
----- End of picture text -----
Expenditure Analysis for 2023/24 and 4 previous years
20/21 and 21/22 (pandemic years) have been excluded to enable comparison between normal years
----- Start of picture text -----
General Rates Insurance (Including Bonfire) Licences Refuse Collection
£2,500
£2,000
£1,500
£1,000
£500
£0
17/18 18/19 19/20 22/23 23/24
Maintenance Fire Safety Electrical Safety
£2,500
£2,000
£1,500
£1,000
£500
£0
17/18 18/19 19/20 22/23 23/24
----- End of picture text -----
Expenditure Analysis for 2023/24 and 4 previous years
----- Start of picture text -----
Caretaker & Booking Cleaning Consumables Sanitary Bins Window Cleaning
£6,000
£5,000
£4,000
£3,000
£2,000
£1,000
£0
17/18 18/19 19/20 22/23 23/24
----- End of picture text -----
----- Start of picture text -----
Internet Telephone
£1,000
£800
£600
£400
£200
£0
17/18 18/19 19/20 22/23 23/24
----- End of picture text -----
----- Start of picture text -----
Electricity avg £/day Electricity avg kwh/day Electricity avg £/kwh
£6 16 £0.6
£5 £0.5
12
£4 £0.4
£3 8 £0.3
£2 £0.2
4
£1 £0.1
£0 0 £0.0
17/18 18/19 19/20 22/23 23/24 17/18 18/19 19/20 22/23 23/24 17/18 18/19 19/20 22/23 23/24
Heating avg £/day Heating avg l/day Heating avg £/l
£12 12.0 £1.4
£10 10.0 £1.2
£8 8.0 £1.0
£0.8
£6 6.0
£0.6
£4 4.0 £0.4
£2 2.0 £0.2
£0 0.0 £0.0
17/18 18/19 19/20 22/23 23/24 17/18 18/19 19/20 22/23 23/24 17/18 18/19 19/20 22/23 23/24
Water avg £/day Water avg cubic m/day Water avg £/cubic m
£6 3.0 £12
£5 2.5 £10
£4 2.0 £8
£3 1.5 £6
£2 1.0 £4
£1 0.5 £2
£0 0.0 £0
17/18 18/19 19/20 22/23 23/24 17/18 18/19 19/20 22/23 23/24 17/18 18/19 19/20 22/23 23/24
Quarter 1 Quarter 3 Quarter 1 Quarter 3 Quarter 1 Quarter 3 Quarter 1 Quarter 3 Quarter 1 Quarter 3 Quarter 1 Quarter 3 Quarter 1 Quarter 3 Quarter 1 Quarter 3 Quarter 1 Quarter 3 Quarter 1 Quarter 3 Quarter 1 Quarter 3 Quarter 1 Quarter 3 Quarter 1 Quarter 3 Quarter 1 Quarter 3 Quarter 1 Quarter 3
Quarter 1 Quarter 4 Quarter 2 Quarter 3 Quarter 4 Quarter 2 Quarter 4 Quarter 1 Quarter 3 Quarter 2 Quarter 1 Quarter 4 Quarter 2 Quarter 3 Quarter 4 Quarter 2 Quarter 4 Quarter 1 Quarter 3 Quarter 2 Quarter 1 Quarter 4 Quarter 2 Quarter 3 Quarter 4 Quarter 2 Quarter 4 Quarter 1 Quarter 3 Quarter 2
Quarter 2 Quarter 4 Quarter 2 Quarter 4 Quarter 2 Quarter 4 Quarter 2 Quarter 4 Quarter 2 Quarter 4 Quarter 2 Quarter 4 Quarter 2 Quarter 4 Quarter 2 Quarter 4 Quarter 2 Quarter 4 Quarter 2 Quarter 4 Quarter 2 Quarter 4 Quarter 2 Quarter 4 Quarter 2 Quarter 4 Quarter 2 Quarter 4 Quarter 2 Quarter 4
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Summary of Hall Usage over 5 years:
1 day = 3 sessions (i.e. Morning, Afternoon and Evening)
20/21 and 21/22 (pandemic years) have been excluded to enable comparison between normal years
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Income for FY 23/24
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Sessions for FY 23/24
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9%
49%
42%
Income over 5 years
£12,000
£10,000
£4,200
£8,000
£5,169 £4,890 £4,320
£4,130
£6,000
£4,200
£4,000
£3,313
£2,981 £3,609
£3,537
£2,000
£1,490 £2,423 £1,194 £1,956 £819
£0
17/18 18/19 19/20 22/23 23/24
Non Residents
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22% 14%
64%
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Sessions over 5 years
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500
400 79
300 98 94 79
69
210
200
170 196 179
200
100
146
87 67 74 42
0
17/18 18/19 19/20 22/23 23/24
Local Group Residents
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Utilisation over 5 years
100%
75%
50%
25%
33% 40% 33% 30% 30%
0%
17/18 18/19 19/20 22/23 23/24
% Utilised % Not Utilised
Avg £/session over 5 years
£30
£20
£27 £25 £27 £29 £27
£10
£0
17/18 18/19 19/20 22/23 23/24
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Sessions by Month over 5 calendar years
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80
70
a
60
=-7°39"WNW-
50
| eeTJ EZ]
40 |
30 Wo
20
10
‘i li ill;oe bis
0
2017 2018 2019 2022 2023
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
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Sessions Monthly Comparison over 5 calendar years
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80
70
60 |lg||
SCO
50
40
30 he hao a oe eo
20
Laddaltdahiaid
10
(IinininZin#iZ#iKilZ#ilHi&ffnfiffiif
0
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2017 2018 2019 2022 2023
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Comparison of Closing Balances since 2003 (excluding Bonfire)
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£80,000
£70,000
£60,000
£50,000
£40,000
£30,000
£20,000
£10,000
£-
02/03 03/04 04/05 05/06 06/07 07/08 08/09 09/10 10/11 11/12 12/13 13/14 14/15 15/16 16/17 17/18 18/19 19/20 20/21 21/22 22/23 23/24
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Edale Village Hall and Playing Fields Charity Accounts
Scrutiny of the Accounts for the Year to 7th April 2024
The Accounts for the years 2023 - 2024 were scrutinised on Sunday 12th and Monday 13th May 2024. Bank statements for the Coop Bank Accounts - Current account, Bar Account (used as the Bonfire Account), Hundreds Club were provided and the Building Account (CAF) were provided and cross referenced with receipts for expenditure and invoices for hire which were provided.
These were compared to the electronic accounts in the spreadsheets, EVH Ledger and EVH End of Year Accounts, together with the online Hall Bookings.
Given the detailed record keeping, and the checks conducted, I have no concerns over the accuracy of the accounts.
Dr Catherine Wynn
15/5/23