Edale Village Hall – Chair's Report 2023
Bookings for the village hall have returned to a more normal level this year, although still not quite to the heights of some pre-pandemic years.
It was wonderful to see the return of Edale Panto to the village hall. Downfall Productions had understandably been concerned as to whether audiences would come back, but they did and had a great time.
The committee have continued to look at developing the facilities, and new play equipment was acquired for the play area on the field. This has been very popular, although a few installation issues remain.
Within the hall there were concerns about the old hearing loop system. A new system has now been purchased and installed and is reported to be working well.
Increased visitor numbers this year have resulted in some visitors parking in village hall spaces and on the field. New lockable posts on the field, and new no-parking signs, have helped reduce this.
It is worth remembering that the village hall and playing field are run entirely by members of the community. There are many people who give their time to support the facilities, however special thanks must be given to:
-
The village hall committee for giving their time to keep the hall and playing field going.
-
Chris Wright, who has continued to keep on top of the invoicing and bill payment, as well as extra financial scrutiny due to the uncertain situation regarding booking levels. Chris has also been involved in many other activities, such as monitoring water usage, putting up new no-parking signs and installing the new hearing loop.
-
Cath Wynn who has scrutinised the annual accounts again this year.
-
Cathy Spingys, both for her role as secretary and for taking care of the defibrillator, first aid kit and accident book.
-
Belinda Critchlow, for continuing to get volunteers to litter pick and check the playing field every week.
-
John Gould for managing the Edale Charities Car Parking, which is such a benefit to the village hall, for installing the lockable posts onto the field and generally supporting the maintenance of the field. We will be very sad to see him go as he moves out of the area
-
Steve Spingys, who has continued to carry out a variety of maintenance tasks and checks.
-
Royston Sellman, who worked with Chris installing the hearing loop and no-parking signs.
-
Andrew Critchlow, for being on hand when needed for tasks large & small (including replacing a toilet seat at very short notice).
-
David Howe for continuing to maintain the playing field so well.
-
Chris Lorch, for managing the 100’s club for the first part of the year. This continues to be a major funding stream for the hall and field.
-
Berlie Doherty for kindly volunteering to take over the 100’s Club from Chris.
-
And thanks to Lynda Shirt who continues to give so much support to the hall in her roles as caretaker and bookings clerk.
And a massive thank you to everyone else who has helped over the last year, whether major tasks, or small roles, you’ve done a great job.
Julia Thompson
Chair, Edale Village Hall and Playing Field Management Committee
Edale Village Hall & Playing Field Charitable Trust
Registered Charity 507831
www.edalevillagehall.org.uk
Treasurers Report for 12 months ending 7th April 2023
1. Introduction
The village hall and playing field are held in trust on behalf of the community of Edale. The trust is a registered charity and the members of the management committee are trustees of that charity.
The running costs of the hall and playing field include items such as Cleaning, Insurance, Caretaker, Heating, Mowing, Play Area inspection and maintenance, Water, Electricity, General Rates and Licences.
Neither the hall nor the playing field are directly funded by the local councils.
Charges are made for hall letting in order to cover running costs. This includes the letting of the hall to non residents in-order to reduce the burden of these costs on the residents.
There are no charges for using the playing field and children's play area. Running costs therefore need to be covered indirectly e.g. by fund raising.
Funds can also be received by way of grants, fund raising activities and donations.
These accounts report on the above activities related to the year ending 7th April 2023. The following sections explain the tables and graphs being provided and comment on the figures that are being reported.
2. Income & Expenditure Summary
This year's activities, after excluding the ring fenced Bonfire event, have delivered delivered an overall deficit of £5,968.
Hall Letting contributed a deficit of £1,098, compared to a deficit of £2,362 in the previous year. Income has increased to a level not seen since 2019/20 only part of which was due a significant contribution from the bi-annual Edale Pantomime. Expendidture has also increased but to a lesser extent than the increase in income.
The Playing Field contributed a deficit of £1,439. The Tennis Club and the occasional local event such as wedding receptions provide the only direct income, meaning most of the costs need to be covered by fund raising.
Fund raising has covered the above Hall Letting and Playing Field deficits, with an overrall contribution of £2,869 from the Hundreds Club and the Parish Council's Station Yard Charity Car Park. There was no Country Day once again in 2022.
There was a net zero contribution from Grants with the £3,860 received from Derbyshire CC and £1,000 received from Breedon Cement having been used to help fund the significant purchase of new play equipment for the children's play area on the playing field.
A further £7,098 of the cost of the new equipment for the Children's Play area was taken from the charity's deposit accounts and recorded under Playing Field Refurbishment. There has been no investment on Hall Refurbishment this year.
3. Account Balance Sheet
The end of year balance is £60,063, of which £13,642 is the ring fenced Bonfire account, leaving £46,421 of the balance unrestricted.
4. Income & Expenditure
This sheet shows how the various activities of the charity contributed to the overall figures, including the contributions made by each fund raising activity.
The most notable items are:
£2,043 received from the Parish Council's Station Yard Charity car park.
£675 of donations received, principally from residents who borrowed tables/chairs/gazebos etc. £11,958 spent on the new equipment for the children's play area which was part funded by grants from Derbyshire CC and Breedon Cement.
£151 on the instalation of a water meter for the water supply to the Playing Field.
5. Hundreds Club
The Hundreds Club is a lottery run for the benefit of the village hall and playing field. A great deal of effort is put in by a number of volunteers to promote this and collect subscriptions. This year it has raised £780.
£3,500 of the Hundreds Club balance was used to help fund the new play equipment.
6. Bonfire
The bonfire is run by a sub committee of the village hall and playing field management committee. The 2022 Bonfire delivered a surplus of £3,794.
£2,000 of the surplus in the Bonfire balance was donated equally to Edale Primary School and Edale Stepping Stones.
7. Expenditure Analysis over 5 years
This section shows a breakdown of the costs to operate the hall and is included for future reference and analysis. Trendlines have been included on the graphs to smooth out the peaks and troughs that are sometimes due to estimated bills.
8. Hall Usage
Hall usage has risen to 32% this year, comparable to the pre-pandemic level seen in 2019/20 with usage by individual residents, non residents and local groups all having returned to normal levels appears.
9. Comparison of Closing Balances since 2003
This section has been included to give the current balance some historical context. The graph shows how funds of circa £70k were accumulated from 2003 upto the major refurbishment in 2011/12. Twelve years on from that major refurbishment, the current balance (excluding the Bonfire) of circa £46k shows how we are well on the way to being able to fund another major refurbishment in a few years time.
10. Overall Summary
Income from hall letting and fund raising have once again covered the operating costs of the organisation. A significant investment has been made in the new equipment on the playing field, part funded by grants received.
The main challenge for the management committee will be to navigate a path to the operating costs of the hall once again being covered by the income from hirers of the hall. The management committee could consider the following 3 measures to achieve this:
-
increase the utilisation (an increase from 33% to 36.5% could contribute £1,000)
-
increase hire charges (a 10% increase could contribute £1,000, charges last raised in 2016)
-
reduce costs (a 9% reduction could contribute £1,000)
Costs are however more likely to increase with a review of caretaking and cleaning rates long overdue.It should also be noted that the contribution from Edale Pantomime seen this year is only expected once every two years.
The £46k closing bank balance positions us well to meet this challenge whilst also continuing to invest in refurbishments when needed.
Christopher J. Wright Treasurer.
Accounts for 12 months ending 7th April 2023
Income & Expenditure Summary for the current and 2 previous years.
| Income | 2020 / 21 | 2021 / 22 | 2022 / 23 | £0 £5,000 £10,000 £15,000 £20,000 £25,000 £30,000 |
2020 / 21 2021 / 22 2022 / 23 Income |
|---|---|---|---|---|---|
| Hall Letting Playing Field Fund Raising Grants Donations Received Miscellaneous |
£3,600.00 |
£6,829.00 |
£9,604.00 £318.00 £4,169.93 £4,860.00 £675.00 £281.19 |
||
| £0.00 | £220.00 | ||||
| £3,840.32 | £5,439.02 | ||||
| £20,770.00 | £9,934.00 | ||||
| £1,080.12 | £260.00 | ||||
| £11.86 | £7.94 | ||||
| Sub Total (excl. Bonfire) | £29,302.30 | £22,689.96 | £19,908.12 | ||
| Bonfire | £0.00 | £7,950.20 | £9,256.12 | ||
| Total (Incl. Bonfire) | £29,302.30 | £30,640.16 | £29,164.24 | ||
| Expenditure | 2020 / 21 | 2021 / 22 | 2022 / 23 | -£30,000 -£25,000 -£20,000 -£15,000 -£10,000 -£5,000 £0 |
2020 / 21 2021 / 22 2022 / 23 Expenditure |
| Hall Letting Playing Field Fund Raising Grants Donations Made Hall Refurbishment Playing Field Refurbishment Miscellaneous |
-£4,493.90 | -£9,191.52 | -£10,701.46 -£1,757.37 -£1,300.00 -£4,860.00 £0.00 £0.00 -£7,257.27 £0.00 |
||
| -£1,959.73 | -£1,986.35 | ||||
| -£1,300.00 | -£1,300.00 | ||||
| £0.00 | -£600.00 | ||||
| £0.00 | £0.00 | ||||
| £0.00 | -£3,535.60 | ||||
| -£90.00 | -£6,798.12 | ||||
| £0.00 | -£21.07 | ||||
| Sub Total (excl. Bonfire) | -£7,843.63 | -£23,432.66 | -£25,876.10 | ||
| Bonfire | -£180.00 | -£4,693.40 | -£7,802.37 | ||
| Total (Incl. Bonfire) | -£8,023.63 | -£28,126.06 | -£33,678.47 | ||
| Net Contribution | 2020 / 21 | 2021 / 22 | 2022 / 23 | -£10,000 -£5,000 £0 £5,000 £10,000 £15,000 £20,000 £25,000 |
2020 / 21 2021 / 22 2022 / 23 Net Contribution |
| Hall Letting Playing Field Fund Raising Grants Donations Hall Refurbishment Playing Field Refurbishment Miscellaneous |
-£893.90 | -£2,362.52 | -£1,097.46 -£1,439.37 £2,869.93 £0.00 £675.00 £0.00 -£7,257.27 £281.19 |
||
| -£1,959.73 | -£1,766.35 | ||||
| £2,540.32 | £4,139.02 | ||||
| £20,770.00 | £9,334.00 | ||||
| £1,080.12 | £260.00 | ||||
| £0.00 | -£3,535.60 | ||||
| -£90.00 | -£6,798.12 | ||||
| £11.86 | -£13.13 | ||||
| Sub Total excl. Bonfire | £21,458.67 | -£742.70 | -£5,967.98 | ||
| Bonfire | -£180.00 | £3,256.80 | £1,453.75 | ||
| Total Incl. Bonfire | £21,278.67 | £2,514.10 | -£4,514.23 |
Account Balances
| Bank / Cash Building |
2020 / 21 £0.00 |
2021 / 22 £0.00 |
2022 / 23 £0.00 |
£60,000 | Total in Bank / Cash at 7th April | Total in Bank / Cash at 7th April | Total in Bank / Cash at 7th April | Total in Bank / Cash at 7th April | Total in Bank / Cash at 7th April | Total in Bank / Cash at 7th April | Total in Bank / Cash at 7th April | Total in Bank / Cash at 7th April | Total in Bank / Cash at 7th April | Total in Bank / Cash at 7th April | Total in Bank / Cash at 7th April | ||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Cash Current General Hundreds Club Sub Total excl. Bonfire Bonfire |
£28.58 £13,077.07 £35,011.86 £2,805.00 £50,922.51 £8,931.72 |
£0.00 £1,761.17 £44,007.94 £3,495.00 £49,264.11 £12,188.52 |
£0.00 £3,396.69 £40,210.86 £945.00 £44,552.55 £13,642.27 |
£0 £10,000 £20,000 £30,000 £40,000 £50,000 |
2020 / 21 | 2021 / 22 | 2022 / 23 | ||||||||||
| Total incl. Bonfire | £59,854.23 | £61,452.63 | £58,194.82 | ||||||||||||||
| ClosingBalance Debtors (note 1) Creditors (note 2) Advance receipts Advance expenditure Write Offs Sub Total excl. Bonfire (note 3) Bonfire (note 4) |
2020 / 21 £2,465.32 -£46.00 -£280.00 £70.00 £0.00 £53,131.83 £8,931.72 |
2021 / 22 £3,965.02 -£200.00 -£640.00 £0.00 £0.00 £52,389.13 £12,188.52 |
2022 / 23 £2,628.60 £0.00 -£1,060.00 £300.00 £0.00 £46,421.15 £13,642.27 |
£0 £10,000 £20,000 £30,000 £40,000 £50,000 £60,000 |
2020 / 21 2021 / 22 2022 / 23 Closing Balance |
||||||||||||
| Total incl. Bonfire(note 5) | £62,063.55 | £64,577.65 | £60,063.42 |
Explanatory Notes
-
1) Owed to the Village Hall but not yet paid into the Bank or held in Cash.
-
2) Owed by the Village Hall but not yet taken from the Bank or from Cash.
-
3) This represents the net funds available excluding ring fenced funds
-
4) This represents the net funds available in the ring fenced funds Bonfire fund
-
5) This represents the total net funds available after allowing for the bank balance, cash, debtors, creditors, advance receipts, advance expenditure and write offs.
Income and Expenditure for 2022/23
| Income | Expenditure | Expenditure | Net Contribution |
(1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) (12) (13) |
|||
|---|---|---|---|---|---|---|---|
| Hall Lettings |
Local Groups |
Downfall Productions Edale Horticultural Society Edale Parish Council Edale WI Stepping Stones FOES The Edale Society Edale PCC Edale Senior Citizens Edale Table Tennis |
£1,239.00 £207.00 £135.00 £120.00 £72.00 £51.00 £45.00 £36.00 £36.00 £15.00 |
Caretaker & Booking Heating Cleaning Maintenance Insurance Electricity Water Refuse Collection Telephone Fire Safety Sanitary Bins Consumables Window Cleaning Licences Internet General Rates Membership |
-£1,680.00 -£1,461.99 -£1,180.00 -£968.63 -£850.18 -£816.82 -£680.35 -£580.90 -£491.47 -£419.73 -£374.40 -£359.92 -£225.00 -£221.55 -£166.68 -£163.84 -£60.00 |
||
| Sub Total Local Groups | £1,956.00 | ||||||
| Residents | £3,328.00 | ||||||
| Non Residents | £4,320.00 | ||||||
| Sub Total Hall Lettings | £9,604.00 | Sub Total Hall Lettings | -£10,701.46 | -£1,097.46 | |||
| Playing Field |
Edale Tennis Club Residents |
£220.00 £98.00 |
Mowing Mole Catching Play Area Inspection Maintenance |
-£1,500.00 -£141.80 -£90.00 -£25.57 |
|||
| Sub Total Field Lettings | £318.00 | Sub Total Field Lettings | -£1,757.37 | -£1,439.37 | |||
| Fund Raising |
Hundreds Club Station Yard Car Park Bar |
£2,080.00 £2,043.60 £46.33 |
Hundreds Club | -£1,300.00 | £780.00 £46.33 |
||
| Sub Total Fund Raising | £4,169.93 | Sub Total Fund Raising | -£1,300.00 | £2,869.93 | |||
| Grants | Play Equipment | £4,860.00 | Play Equipment | -£4,860.00 | |||
| Sub Total Grants | £4,860.00 | Sub Total Grants | -£4,860.00 | £0.00 | |||
| Donations | Residents Hundreds Club Other |
£610.00 £50.00 £15.00 |
|||||
| Sub Total Donations Received | £675.00 | Sub Total Donations Made |
£0.00 | £675.00 | |||
| Hall Refurb. |
|||||||
| Sub Total Hall Refurb. | £0.00 | Sub Total Hall Refurb. | £0.00 | £0.00 | |||
| Field Refurb. |
Play Equipment Water Supply Lights |
-£7,097.99 -£151.00 -£8.28 |
|||||
| Sub Total Field Refurb. | £0.00 | Sub Total Field Refurb. | -£7,257.27 | -£7,257.27 | |||
| Bonfire | Sub Total Bonfire | £9,256.12 | Sub Total Bonfire | -£7,802.37 | £1,453.75 | ||
| Misc. | Interest | £281.19 | |||||
| Sub Total Misc. | £281.19 | Sub Total Misc. | £0.00 | £281.19 | |||
| Total | £29,164.24 | -£33,678.47 | -£4,514.23 |
Notes
-
(1) Excludes Bonfire specific element of the insurance (see separate Bonfire sheet)
-
(2) Fire alarm/extinguisher safety inspection and maintenance
-
(3) PPL/PRS and entertainments licences
-
(4) See separate Hundreds Club sheet for further details
-
(5) Village Hall share of the Parish Council charities car park
-
(6) Grants from Derbyshire CC (£3,860) and Breedon Cement (£1,000)
-
(7) Donations from users of chairs, tables and gazebos
-
(8) Club members declined prizes
-
(9) Donations from Amazon and SumUp
(10) Village Hall contribution to the cost of the new Double Turret play equipment
(11) Instalation of a water meter for the water supply to the Playing Field
(12) Bulkhead lights for the paying field hut
- (13) See separate Bonfire sheet for further details
Edale Hundreds Club
Income & Expenditure Summary
| 2020 / 21 | 2021 / 22 | 2022 / 23 | (1) | |
|---|---|---|---|---|
| Income from Subscriptions Prize money |
£2,095.00 -£1,300.00 |
£2,120.00 -£1,300.00 |
£2,080.00 -£1,300.00 |
|
| Net Funds Raised | £795.00 | £820.00 | £780.00 |
Membership Summary
| Membership | 2020 / 21 | 2021 / 22 | 2022 / 23 |
|---|---|---|---|
| Total numbers | 105 | 106 | 104 |
Account Balance
| Opening Bank Balance at 7th April 2022 | £3,495.00 |
|---|---|
| Plus contribution declared above Less funds used Plus donations received Less advance subscriptions received in the previous year Plus advance expenditure withdrawn in the previous year Plus advance subscriptions for next year already received Less advance expenditure for next year already withdrawn Less transfers to the'General'deposit account |
£780.00 -£3,500.00 £50.00 -£640.00 £0.00 £1,060.00 -£300.00 £0.00 |
| ClosingBank Balance at 7th April 2023 | £945.00 |
Notes
-
(1) 12 monthly prize draws of £100 plus an additional £100 prize draw at Christmas
-
(2) Contribution to the new Double Turret play equipment
-
(3) Club member declined prizes
-
(4) Subscriptions for current financial year already in the opening bank balance
-
(5) Prize money for current financial year already accounted for in the opening bank balance
-
(6) Subscriptions for next financial year already paid into the bank account
-
(7) Prize money for next financial year already withdrawn from the bank account
-
(8) This represents the total net funds available after including Debtors and Creditors and excluding advance subscriptions and expenditure.
Note that there is a liability to pay £1,300 of prize money for 2022/23 now that subscriptions for next year have been received
Edale Bonfire Fund
Income & Expenditure Summary
| Income | 2020 / 21 | 2021 / 22 | 2022 / 23 | (1) |
|---|---|---|---|---|
| Bar BBQ Hot Drinks / Snacks Gate Card Payments |
£0.00 £0.00 £0.00 £0.00 £0.00 |
£1,279.30 £992.50 £1,004.40 £3,073.00 £1,601.00 |
£1,915.52 £1,436.40 £1,574.50 £4,329.70 £0.00 |
|
| Total Income | £0.00 £7,950.20 |
£9,256.12 |
| Expenditure | 2020 / 21 | 2021 / 22 | 2022 / 23 | |
|---|---|---|---|---|
| Bar | £0.00 | -£919.05 | -£954.74 | |
| BBQ | £0.00 | -£522.20 | -£761.44 | |
| Hot Drinks / Snacks | £0.00 | -£540.30 | -£544.00 | |
| Card Payments | £0.00 | -£27.11 | £0.00 | (2) |
| Fireworks | £0.00 | -£2,060.00 | -£2,472.00 | |
| Insurance | £0.00 | -£336.00 | -£336.00 | (3) |
| Other | -£180.00 | -£288.74 | -£394.29 | (4) |
| Total Expenditure | -£180.00 | -£4,693.40 | -£5,462.47 | |
| £0.00 | ||||
| Contribution | 2020 / 21 | 2021 / 22 | 2022 / 23 | |
| Bar | £0.00 | £360.25 | £960.78 | |
| BBQ | £0.00 | £470.30 | £674.96 | |
| Hot Drinks / Snacks | £0.00 | £464.10 | £1,030.50 | |
| Card Payments | £0.00 | £1,573.89 | £0.00 | |
| Gate | £0.00 | £3,073.00 | £4,329.70 | |
| Fireworks/Insurance/Other | -£180.00 | -£2,684.74 | -£3,202.29 | |
| Total Contribution | -£180.00 | £3,256.80 | £3,793.65 |
Account Balance
| Opening Bank Balance at 7th April 2022 | £12,188.52 |
|---|---|
| Plus contribution declared above Less capital expenditure Less funds distributed |
£3,793.65 -£339.90 -£2,000.00 |
| ClosingBank Balance at 7th April 2023 | £13,642.27 |
| Net Funds | £13,642.27 |
Notes
(1) Unattributable income collected via card payment card readers
(2) Cost of unattributable payment card transactions
(3) Bonfire specific part of the village hall insurance
(4) £300 Derbyshire Light Medical first aid services, £94.29 other general
(5) £150 BBQ repair, £189.90 outdoor lighting
(5) £1,000 to Edale Primary School, £1,000 to Edale Stepping Stones
(7) Total net funds available after including Debtors and Creditors, excluding advance expenditure
Expenditure Analysis for 2022/23 and 4 previous years
----- Start of picture text -----
General Rates Insurance (Including Bonfire) Licences Refuse Collection
£1,400
£1,200
£1,000
£800
£600
£400
£200
£0
18/19 19/20 20/21 21/22 22/23
----- End of picture text -----
----- Start of picture text -----
Maintenance Fire Safety Electrical Safety
£1,200
£1,000
£800
£600
£400
£200
£0
18/19 19/20 20/21 21/22 22/23
----- End of picture text -----
Expenditure Analysis for 2022/23 and 4 previous years
----- Start of picture text -----
Caretaker & Booking Cleaning Consumables Sanitary Bins Window Cleaning
£2,000
£1,500
£1,000
£500
£0
18/19 19/20 20/21 21/22 22/23
----- End of picture text -----
----- Start of picture text -----
Internet Telephone
£600
£500
£400
£300
£200
£100
£0
18/19 19/20 20/21 21/22 22/23
----- End of picture text -----
----- Start of picture text -----
Electricity avg £/day Electricity avg kwh/day Electricity avg £/kwh
£12 24 £0.6
£10 20 £0.5
£8 16 £0.4
£6 12 £0.3
£4 8 £0.2
£2 4 £0.1
£0 0 £0.0
18/19 19/20 20/21 21/22 22/23 18/19 19/20 20/21 21/22 22/23 18/19 19/20 20/21 21/22 22/23
Heating avg £/day Heating avg l/day Heating avg £/l
£12 12.0 £1.4
£10 10.0 £1.2
£8 8.0 £1.0
£0.8
£6 6.0
£0.6
£4 4.0 £0.4
£2 2.0 £0.2
£0 0.0 £0.0
18/19 19/20 20/21 21/22 22/23 18/19 19/20 20/21 21/22 22/23 18/19 19/20 20/21 21/22 22/23
Water avg £/day Water avg cubic m/day Water avg £/cubic m
£14 6.0 £24
£12 5.0 £20
£10 4.0 £16
£8
3.0 £12
£6
£4 2.0 £8
£2 1.0 £4
£0 0.0 £0
18/19 19/20 20/21 21/22 22/23 18/19 19/20 20/21 21/22 22/23 18/19 19/20 20/21 21/22 22/23
Quarter 1 Quarter 3 Quarter 1 Quarter 3 Quarter 1 Quarter 3 Quarter 1 Quarter 3 Quarter 1 Quarter 3 Quarter 1 Quarter 3 Quarter 1 Quarter 3 Quarter 1 Quarter 3 Quarter 1 Quarter 3 Quarter 1 Quarter 3 Quarter 1 Quarter 3 Quarter 1 Quarter 3 Quarter 1 Quarter 3 Quarter 1 Quarter 3 Quarter 1 Quarter 3
Quarter 2 Quarter 3 Quarter 4 Quarter 2 Quarter 4 Quarter 3 Quarter 4 Quarter 3 Quarter 1 Quarter 3 Quarter 2 Quarter 3 Quarter 4 Quarter 2 Quarter 4 Quarter 3 Quarter 4 Quarter 3 Quarter 1 Quarter 3 Quarter 2 Quarter 3 Quarter 4 Quarter 2 Quarter 4 Quarter 3 Quarter 4 Quarter 3 Quarter 1 Quarter 3
Quarter 1 Quarter 3 Quarter 1 Quarter 3 Quarter 1 Quarter 3 Quarter 1 Quarter 3 Quarter 1 Quarter 3 Quarter 1 Quarter 3 Quarter 1 Quarter 3 Quarter 1 Quarter 3 Quarter 1 Quarter 3 Quarter 1 Quarter 3 Quarter 1 Quarter 3 Quarter 1 Quarter 3 Quarter 1 Quarter 3 Quarter 1 Quarter 3 Quarter 1 Quarter 3
----- End of picture text -----
Summary of Hall Usage over 5 years:
1 day = 3 sessions (i.e. Morning, Afternoon and Evening)
----- Start of picture text -----
Sessions for FY 22/23 Income for FY 22/23
20%
24% 22% 45%
54%
35%
Sessions over 5 years Income over 5 years
500 £12,000
400 £10,000
£8,000
300
£6,000
200
£4,000
100
£2,000
0 £0
18/19 19/20 20/21 21/22 22/23 18/19 19/20 20/21 21/22 22/23
Local Group Residents Non Residents
----- End of picture text -----
----- Start of picture text -----
Utilisation over 5 years
100%
75%
50%
25%
40% 33% 32%
23% 22%
0%
18/19 19/20 20/21 21/22 22/23
% Utilised % Not Utilised
----- End of picture text -----
----- Start of picture text -----
Avg £/session over 5 years
£30
£20
£25 £27 £29 £29
£10
£15
£0
18/19 19/20 20/21 21/22 22/23
----- End of picture text -----
Sessions by Month over 5 calendar years
----- Start of picture text -----
80
70
60
50
40
30
20
10
0
2018 2019 2020 2021 2022 2023
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
----- End of picture text -----
Comparison of Closing Balances since 2003 (excluding Bonfire)
----- Start of picture text -----
£80,000
£70,000
£60,000
£50,000
£40,000
£30,000
£20,000
£10,000
£-
02/03 03/04 04/05 05/06 06/07 07/08 08/09 09/10 10/11 11/12 12/13 13/14 14/15 15/16 16/17 17/18 18/19 19/20 20/21 21/22 22/23
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Edale Vlllage Hall and Playlng Flelds Charlty A¢£ounts Scrutiny of the Accounts for the Year to 7th April 2023 The Account5 for the years 2022- 2023 were scrutinised on Monday 15th May 2023. Bank statements for the Coop Bank Accounts- Current account, Bar Account lused as the Bonfire Account), Hundreds Club were provided and the Building Account ICAFI were provided and cross referenced with receipts for expenditure and invoices for hire which were provided. These were compared to the ele¢tronic a¢counts in the spreadsheets, EVH Ledger an¢J EVH End of Year Accounts. The bookings for the year were also consulted. There is a significant return to 'normal' activity which is reflected in over 500 individual transactions taklng place over the perlod. Given the detailed record keeping, and the checks conducted, I have no concerns over the accuracv f the accounts. Dr Catherine Wnn 1515123