2023-06-30-accounts - South Yorkshire County Of The Guide Association

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SOUTH YORKSHIRE COUNTY OF THE GUIDE ASSOCIATION

( Registered Charity Number 507808 )

TRUSTEE ANNUAL REPORT and FINANCIAL STATEMENTS

YEAR ENDED 30TH JUNE 2023

Contents Trustee Annual Report Financial Statements : Receipts and Payments Account Statement of Assets and Liabilities Notes to the Accounts Independent Examiners Report	Page
	2 - 5 6 7 8-10 11

Page 1

	Trustees' Annual Report for the period	Trustees' Annual Report for the period	Trustees' Annual Report for the period	Trustees' Annual Report for the period	Trustees' Annual Report for the period	Trustees' Annual Report for the period	Trustees' Annual Report for the period
From	Period start date			To	Period end date
	1st	July	2022		30th	June	2023

Section A	Reference and administration details South Yorkshire County of The Guide Association South Yorkshire Guide Association Girlguiding South Yorkshire 507808 Hesley Wood Guide House , Hesley Wood Scout Activity Centre, White Lane ,Chapeltown , Sheffield Postcode S35 2YH	Reference and administration details South Yorkshire County of The Guide Association South Yorkshire Guide Association Girlguiding South Yorkshire 507808 Hesley Wood Guide House , Hesley Wood Scout Activity Centre, White Lane ,Chapeltown , Sheffield Postcode S35 2YH
Charity name Other names charity is known by Registered charity number (if any) Charity's principal address
	Hesley Wood Guide House , Hesley Wood Scout Activity Centre,
	White Lane ,Chapeltown , Sheffield
	Postcode	S35 2YH

Names of the charity trustees who manage the charity

Names of the charity trustees who	manage the charity
Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (if any)
Janet Margaret Cain	County Commissioner		North East England Region Commissioner
Helen Elizabeth Cook	Assistant County Commissione		South Yorkshire County Commissioner
Rebecca Mary-Anne Findlay	Division Commissioner Job Shar	e	South Yorkshire County Commissioner
Karen Lynne Moisley-Stuart	Division Commissioner Job Shar	e	South Yorkshire County Commissioner
Claire Rachel Morley	Division Commissioner Job Shar	e	South Yorkshire County Commissioner
Lucy Eleanor Szocs	Division Commissioner Job Shar	e	South Yorkshire County Commissioner
Christine Tate	Division Commissioner Job Shar	e	South Yorkshire County Commissioner
Judith Kate Pleuvry	Division Commissioner		South Yorkshire County Commissioner
Alice Emily Lindley	Division Commissioner	From 01.03.2023	South Yorkshire County Commissioner
Zoe Samantha Stewart	Division Commissioner	To 28.02.2023	South Yorkshire County Commissioner
Juliette Ann Carpenter	Division Commissioner Job Shar	e From 01.09.2022	South Yorkshire County Commissioner
Jaqueline Jayne Taggart	Division Commissioner Job Shar	e From 01.09.2022	South Yorkshire County Commissioner
Nikki Emma Jewison	Division Commissioner Job Shar	e From 01.09.2022	South Yorkshire County Commissioner
Diane Parker	Division Commissioner	To 31.08.2022	South Yorkshire County Commissioner
Sara Adams	Division Commissioner		South Yorkshire County Commissioner
Zoe Kerrigan	Division Commissioner		South Yorkshire County Commissioner
Judith Elizabeth Evison	Division Commissioner		South Yorkshire County Commissioner
Kay Skelton	Division Commissioner	From 01.02.2023	South Yorkshire County Commissioner
Diane Addy	Division Commissioner	To 31.01.2023	South Yorkshire County Commissioner
Mandy Gale	Division Commissioner		South Yorkshire County Commissioner

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year The Guide Association Trust Corporation

Names and addresses of advisors (Optional information)

Type of advisor Name Address

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity's trusts

Type of governing document Royal Charter granted 14th December 1922 and subsequent amendements (eg. trust deed, constitution) How the charity is constitued Separately constituted branch of The Guide Association ( Charity Number 306016) (eg. trust, association, company) Trustee selection methods County Commissioner selected by the Commissioner for North East England Guide (eg. appointed by, elected by) Association Assistant County Commissioner and Division Commissioners selected by County Commissioner

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

Page 3

March 2012

TAR

Section C Objectives and activities

Summary of the objects of the To promote the education of girls and young women to help them develop charity set out in its governing emotionally, mentally, physically and spiritually so that they can make a positive document contribution to their community and the wider world. The County is a branch of Girlguiding, which with its branches forms the United Kingdom's largest voluntary organisation for girls and young women. A report on Summary of the main activities Girlguiding's public benefit activities during the previous year can be found in its undertaken for the public benefit in latest Annual Report. relation to these objects (include The County has continued to provide its own public benefit activities in particular by within this section the statutory declaration that trustees have had providing organisational and administrative support and training to subsidiary branches of Girlguiding within the County, and organising activities principally for the regard to the guidance issued by benefit of those branches, and also promoting more broadly the charitable objects of the Charity Commission on public benefit) Girlguiding for the benefit of girls and young women. In planning these activities, the trustees have had due regard to the guidance issued by the Charity Commission in respect of public benefit.

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

Section D Achievements and performance

Summary of the main The trustees met 5 times during the year at Hesley Wood Guide House for routine achievements of the charity during business meetings. In addition the trustees and other members of the county team the year held a development day to consider and plan the future strategy of the county.

Safeguarding and 1st Response training for volunteers continues to be a priority. In addition the county has orgnaised zoom and drop sessions to help volunteers with the adminstration and finance requirements of Girlguiding.

There continues to be an excellent uptake for the Duke of Edinburgh Award scheme. Two county events have been held during the year. In April 240 Rainbows,Brownies and their leaders enjoyed a day at Sundown Adventureland and in June 120 Guides, Rangers and their leaders went to Glenbrook (a Girlguiding Activity Centre) for an action packed weekend.

The opportunites provided by Girlguiding for the development of girls and young women can only be delivered if we have volunteer leaders to run units. As a county we believe that recognition of our volunteers is important and we ensure that we acknowledge our volunteers by organising "Thank you" events and by sending appropriate mailing shots.

March 2012

TAR

Page 4

Section E Financial Review

Brief statement of the charity’s policy on reserves

The reserve policy for the unrestricted General Fund is to hold an amount equivilant to the budget for the 12 months costs plus a buffer of £5000. The balance at 30.06.2023 after excluding this buffer equals £26609 compared to a current budget of £15205. There were significant underspends in the year due to either timing of events or lower than expected costs and the surplus generated will be taken into account when settting the annual levy paid in February 2024 to cover costs for Ye 30.06.2025

The Trading account is self balancing at 31st March each year as all profits are either transferred to the County's Helping Hand Grant Fund or paid to levels using this scheme.

The unrestricted reserve on Hesley Guide House is allowed to accumulate so that there are sufficient funds to meet nonperiodic costs eg redecoration. The balance on the fund at the year end includes fees of £2665 paid in advance for bookings after 30.06.2024

A maximum property reserve of £25000 excluding interest is held to provide a buffer for unexpected major maintenance or refurbishment of Hesley Guide House

Balances on other designated funds are reviewed on an ongoing basis as part of the financial reporting to trustee meetings.

The County has sufficient reserves to meet the expected costs for the year ending 30.06.2024

Details of any funds materially in deficit

None

Further financial review details (Optional information)

You may choose to include The annual subscription is the principle source of funds for the General Fund. additional information, where relevant Additionally fees are charged for attendance at trainings and other activties about: organised by the County.

the charity’s principal sources of Letting Fees for the use of the building generate the funds for Hesley Wood Guide funds (including any fundraising); House
how expenditure has supported the key objectives of the charity;
The key objective of the County is to provide support to Girlguiding units working with the young members so all our costs relate to fulfilling that function.
investment policy and objectives Investment funds are held with NS&I or equivalent organisation. They are not including any ethical investment invested in stocks, shares, bonds, unit trusts or similar funds.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date R	H E Cook	J E Evison
	Helen Elizabeth Cook	Judith Elizabeth Evison
	Chair (County Commissioner)	Trustee (Division Commissioner)
	27.09.2023	27.09.2023
	Page 5 March 20

March 2012

TAR

SOUTH YORKSHIRE GUIDE ASSOCIATION FINANCIAL STATEMENTS YEAR ENDED 30TH JUNE 2023

RECEIPTS AND PAYMENTS ACCOUNT Note RECEIPTS General Fund Subscriptions Donations / Fundraising Interest / Investment Income Grants Leadership,Training & Development 3 Programme & Wider Opportunities 4 Other Total Trading 5 Hesley Guide House 6 Helping Hand Grant Fund 7 Property Reserve Funds Holding Account 8 UK Trips & Activities International Trips Future Events Other Restricted Funds Total PAYMENTS General Fund Subscriptions Leadership,Training & Development 3 Programme & Wider Opportunities 4 AGM / Annual Review Expenses Insurance Fees & Charges Website Administration Support Other Total Trading 5 Hesley Guide House 6 Helping Hand Grant Fund 7 Property Reserve Funds Holding Account 8 UK Trips & Activities International Trips Future Events Other Restricted Funds Total NET RECEIPTS (PAYMENTS) TRANSFERS between funds FUNDS B/FWD 1ST JULY FUNDS C/FWD 30TH JUNE	Unrestricted Funds £ 15858 75 9 406 491 11323 28162 28162 170 3066 11201 913 1156 766 1100 103 3086 35 21596 21596 6566 683 24360 31609	Unrestricted Funds £ 15858 75 9 406 491 11323 28162 28162 170 3066 11201 913 1156 766 1100 103 3086 35 21596 21596 6566 683 24360 31609		Designate d Funds £ 0 15570 13050 5 24 6468 35117 0 13881 13106 252 0 6518 33757 1360 397 46320 48077		Restricted Funds £ 0 13264 0 0 7588 20852 0 13024 0 0 4592 17616 3236 -1080 1517 3673		This Year Total £ 15858 75 9 406 491 11323 0 28162 15570 13050 5 24 6468 13264 0 0 7588 84131 170 3066 11201 913 1156 766 1100 103 3086 35 21596 13881 13106 252 0 6518 13024 0 0 4592 72969 11162 0 72197 83359	Last Year Total £ 11518 265 0 0 766 2698 0	Last Year Total £ 11518 265 0 0 766 2698 0


										15247 13271 19388 520 4 1060 103 0 960 0
										50553
										263 3227 2963 1080 1465 686 1028 526 580 74
										11892 10144 21488 335 0 983 0 0 183 0
										45025
										5528 0 66669
										72197

Page 6

SOUTH YORKSHIRE GUIDE ASSOCIATION FINANCIAL STATEMENTS YEAR ENDED 30TH JUNE 2023

Note Unrestricted Funds £ STATEMENT OF ASSETS AND LIABILITIES MONETARY ASSETS Co-operative Bank Current Account 21225 NS&I Investment Account 10384 Total funds 31609 OTHER ASSETS Stock Badges & Resources @ cost Amounts owing to SYGA Total OTHER LIABILITIES Amounts owed by SYGA Refund share Trading Profit to units (Estimated) Funds held on behalf of South Yorkshire Levels ASSETS RETAINED FOR OWN USE Hesley Guide House including Fixtures, fittings and equipment South Yorkshire County Standard Equipment for Duke of Edinburgh Award expeditions Equipment for First Aid training Awards and resources for volunteers		Designated Funds £ 22016 26061 48077		Restricted Funds £ 3673 0 3673		This Year Total £ 46914 36445 83359 1309 1113 2422 1112 312 1865 3289	Last Year Total £ 35786 36411	Last Year Total £ 35786 36411

								72197
								955 50
								1005
								1119 241 0
								1360

Signed on behalf of all the trustees :

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date

H E Cook J E Evison Helen Elizabeth Cook Judith Elizabeth Evison Chair (County Commissioner) Trustee (Division Commissioner) 27.09.2023 27.09.2023

Page 7

SOUTH YORKSHIRE GUIDE ASSOCIATION FINANCIAL STATEMENTS YEAR ENDED 30TH JUNE 2023

1 Accounting Policies

The financial statements have been prepared in accordance with section 133 of the Charities Act 2011 using the Receipts and Payments basis available to small charities.

2 Fund Accounting

Unrestriced funds may be used by the charity for any of its ordinary purposes.

General Fund Total	Balance Bfwd £ 24360		Current Year Receipts £ 28162	Current Year Receipts £ 28162		Current Year Payments £ -21596	Current Year Payments £ -21596	Current Year Transfers £ 683 683	Balance cfwd £ 31609 0

	24360			28162			-21596		31609

Designated funds represent unrestricted funds set aside by the charity for specific designated purposes; they can be transferred back into general funds at the charity's decision.

transferred back into general funds at the charity's decision.	rity's decision.
Balance Bfwd Current Year Receipts £ £ Trading 1601 15570 Hesley Wood Guide House 11036 13050 Helping Hand Fund 8403 5 Property Reserve Fund 26037 24 Funds Holding Account -757 6468 Total 46320 35117 Note 1: Current year receipt is interest received on the NS&I account	Balance Bfwd £ 1601 11036 8403 26037 -757	Current Year Receipts £ 15570 13050 5 24 6468		Current Year Payments £ -13881 -13106 -252 0 -6518		Current Year Transfers £ -1957 262 1002 0 1090 397	Balance cfwd £ 1333 11242 9158 26061 283

	46320		35117		-33757		48077

Restricted funds represent income which may be expended only on those restricted objects provided in the terms of a trust or bequest or donations or grants received or invited for a specific purpose.These funds can only be spent on the specific purpose for which they were given. Any balance remaining unspent must be carried forward as a balance on that fund for future expenditure on that specific purpose, or returned: it cannot be absorbed into general funds

Balance Bfwd £ 600 140 777 0	Current Year Receipts £ 13264 0 0 7588	Current Year Payments £ -13024 0 0 -4592	Balance cfwd £ 1202 140 0 2331

1517	20852	-17616	3673
0 600 140 855 -78 0 0 0	0 13264 0 0 0 500 2661 4427	0 -13024 0 0 0 -464 -2060 -2068	0 1202 140 0 0 36 431 1864
1517	20852	-17616	3673

Page 8

SOUTH YORKSHIRE GUIDE ASSOCIATION FINANCIAL STATEMENTS YEAR ENDED 30TH JUNE 2023

Receipts £ 21 470	Payments £ -486 -513 -553 -1514	Transfer £ -78	Prior Year £ -777 271 -443 -1510
491	-3066	-78	-2459
4110 7213	-4837 -6272 -50 -42	370 225	-120 -61 0 -2 -53 0 -29 0
11323	-11201	595	-265
15570	-13610 -98 -173	12 1 -1970	3290 -85 -80 -2529
15570	-13881	-1957	596
12323 540 7 180	-2397 -900 -2383 -2739 -516 -276 -1738 -444 -103 -1560 -50	172 90	188 8380 168 11000 -12000 -1854 0 -2383 -2079 -185 -265 -1555 -864 -75 -220 -16 7000
13050	-13106	262	5052

Page 9

SOUTH YORKSHIRE GUIDE ASSOCIATION FINANCIAL STATEMENTS YEAR ENDED 30TH JUNE 2023

Receipts £ 5	Payments £ -2 -250	Transfer £ 1128 297 52 -475
5	-252	1002
354 4765 522 103 724	-354 -4148 -694 -6 -2 -558 -756	766 -169 -46 -6 545
6468	-6518	1090

9 Trustees Remuneration and Expenses

The trustees receive no remuneration but are reimbursed for any expenses incurred in their role as a trustee.

Page 10

Independant Examlnerfs Report to the Trustee¥ of South Yorkshire County of the Gulde Association I report to the charity trustees on my examinatlon of the arwunt5 of the charity lor th8 year en¢aed 30 Jure 2023 whl¢h a set out on pages 1 to 7. R•sponsibillUo8 b¥81$ of r•port A3 thg ch¥rity'$ trustees you are responsible tr the preparatlon of the ac£ounts in a¢¢Or<jan vAth the reqLiirernents of thè Charities Act 2011 ('the ACVI. I report in respect of my examination of the ch¥rity'$ 8¢counts carrled out under 8e¢tion 14$ of the Ad aThY in carrying out rny 8xamin8Yon I have followed all the applicabl• DI¢0n9 given by the Charity Commission under Section 145151(bl of the Act. Independent exarnIn•¥ ststevnent I hav6 ts)mpleterJ my examsnation. I confirm that no material matters have co¥ne to my 8ttentlon in connection th the examinatlon giving me cau8e to believe that In any material respect". attountlng records were not kept ia respe of ths charlty as required by soction 130 01 Act,. or the attnIS do not accord with those records. I have no con<xrns and hav• come across no other matters in ¢onne<ion with the examinalion to which attention should be drawn in this rep)rt order to enable a proper understandlng of the acwunts to b& reached. Jane Mellor Insti( of Chartered Acts)LJntants In ETrJland and Wales Glover & Co Chartered AcwuntAnt5 1W15 Netherhall Road DONCASTER t)N1 2PH 5 September 2023 Page 11