2022-06-30-accounts

SOUTH YORKSHIRE COUNTY OF THE GUIDE ASSOCIATION

( Registered Charity Number 507808 )

TRUSTEE ANNUAL REPORT and FINANCIAL STATEMENTS

YEAR ENDED 30TH JUNE 2022

Contents Trustee Annual Report Financial Statements : Receipts and Payments Account Statement of Assets and Liabilities Notes to the Accounts Independent Examiners Report	Page
	2 - 5 6 7 8-10 11

	Trustees' Annual Report for the period	Trustees' Annual Report for the period	Trustees' Annual Report for the period	Trustees' Annual Report for the period	Trustees' Annual Report for the period	Trustees' Annual Report for the period	Trustees' Annual Report for the period
From	Period start date			To	Period end date
	1st	July	2021		30th	June	2022

Section A	Reference and administration details South Yorkshire County of The Guide Association South Yorkshire Guide Association Girlguiding South Yorkshire 507808 Hesley Wood Guide House , Hesley Wood Scout Activity Centre, White Lane ,Chapeltown , Sheffield Postcode S35 2YH	Reference and administration details South Yorkshire County of The Guide Association South Yorkshire Guide Association Girlguiding South Yorkshire 507808 Hesley Wood Guide House , Hesley Wood Scout Activity Centre, White Lane ,Chapeltown , Sheffield Postcode S35 2YH
Charity name Other names charity is known by Registered charity number (if any) Charity's principal address
	Hesley Wood Guide House , Hesley Wood Scout Activity Centre,
	White Lane ,Chapeltown , Sheffield
	Postcode	S35 2YH

Names of the charity trustees who manage the charity

Names of the charity trustees who	manage the charity
Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (if any)
Janet Margaret Cain	County Commissioner		North East England Region Commissioner
Helen Elizabeth Cook	Assistant County Commissione		South Yorkshire County Commissioner
Rebecca Mary-Anne Findlay	Division Commissioner -Job Share	From 01.02.2022	South Yorkshire County Commissioner
Karen Lynne Moisley-Stuart	Division Commissioner -Job Share	From 01.02.2022	South Yorkshire County Commissioner
Claire Rachel Morley	Division Commissioner -Job Share	From 01.02.2022	South Yorkshire County Commissioner
Lucy Eleanor Szocs	Division Commissioner -Job Share	From 01.02.2022	South Yorkshire County Commissioner
Christine Tate	Division Commissioner -Job Share	From 01.02.2022	South Yorkshire County Commissioner
Carole Christine Taylor	Division Commissioner	To 30.09.2021	South Yorkshire County Commissioner
Judith Kate Pleuvry	Division Commissioner	From 01.11.2021	South Yorkshire County Commissioner
Sally Elizabeth Warren	Division Commissioner	To 31.10.2021	South Yorkshire County Commissioner
Zoe Samantha Stewart	Division Commissioner		South Yorkshire County Commissioner
Diane Parker	Division Commissioner		South Yorkshire County Commissioner
Sara Adams	Division Commissioner		South Yorkshire County Commissioner
Zoe Kerrigan	Division Commissioner		South Yorkshire County Commissioner
Judith Elizabeth Evison	Division Commissioner		South Yorkshire County Commissioner
Diane Addy	Division Commissioner		South Yorkshire County Commissioner
Mandy Gale	Division Commissioner		South Yorkshire County Commissioner

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March 2012

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Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year The Guide Association Trust Corporation

Names and addresses of advisors (Optional information)

Type of advisor Name Address

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity's trusts

Type of governing document Royal Charter granted 14th December 1922 and subsequent amendements (eg. trust deed, constitution) How the charity is constitued Separately constituted branch of The Guide Association ( Charity Number 306016) (eg. trust, association, company) Trustee selection methods County Commissioner selected by the Commissioner for North East England Guide (eg. appointed by, elected by) Association Assistant County Commissioner and Division Commissioners selected by County Commissioner

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

• policies and procedures adopted for the induction and training of trustees;

• the charity’s organisational structure and any wider network with which the charity works;

• relationship with any related parties;

• trustees’ consideration of major risks and the system and procedures to manage them.

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Section C Objectives and activities

Summary of the objects of the To promote the education of girls and young women to help them develop charity set out in its governing emotionally, mentally, physically and spiritually so that they can make a positive document contribution to their community and the wider world. The County is a branch of Girlguiding, which with its branches forms the United Kingdom's largest voluntary organisation for girls and young women. A report on Summary of the main activities Girlguiding's public benefit activities during the previous year can be found in its undertaken for the public benefit in latest Annual Report. relation to these objects (include The County has continued to provide its own public benefit activities in particular by within this section the statutory declaration that trustees have had providing organisational and administrative support and training to subsidiary branches of Girlguiding within the County, and organising activities principally for the regard to the guidance issued by benefit of those branches, and also promoting more broadly the charitable objects of the Charity Commission on public benefit) Girlguiding for the benefit of girls and young women.

In planning these activities, the trustees have had due regard to the guidance issued by the Charity Commission in respect of public benefit.

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

• policy on grantmaking;

• policy programme related investment;

• contribution made by volunteers.

Section D	Achievements and performance
Summary of the main achievements of the charity during the year
	The trustees met 7 times during the year at Hesley Wood Guide House for routine business meetings. In addition the trustees and other members of the county team met for two "County Development" sessions (one a full day and one an evening) to discuss and plan the future strategy for the county. As the restrictions on face-to face meetings were lifted, we have been able to provide training sessions which ensure that our volunteers are compliant with the safeguarding and safety requirements required by Girlguiding. Opportunities for our young members have also been reintroduced. There has been an excellent uptake for the Duke of Edinburgh Award scheme and plans are in hand for expeditions to take place over the summer months. A county trip to Scotland is planned for summer 2023 and we were able to hold a selection weekend to choose participants for that event. The opportunites provided by Girlguiding for the development of girls and young women can only be delivered if we have volunteer leaders to run units. As a county we believe that recognition of our volunteers is important and we ensure that we acknowledge our volunteers by organising "Thank you" events and by sending appropriate mailingshots.

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Section E Financial Review

Details of any funds materially in deficit Brief statement of the charity’s policy on reserves

A maximum property reserve of £25000 excluding interest is held to provide a buffer for unexpected major maintenance or refurbishment of Hesley Guide House The unrestricted reserve on Hesley Guide House is allowed to accumulate so that there are sufficient funds to meet nonperiodic costs eg redecoration. The balance on the fund at the year end includes fees of £2917.40 paid in advance for bookings after 30.06.2022 The County has sufficient reserves to meet the expected costs for the year ending 30.06.2023 The reserve policy for the unrestricted General Fund is to hold an amount equivilant to the budget for the 12 months costs plus a buffer of £5000. The balance at 30.06.2022 after excluding this buffer equals £19359.97 compared to a budget of £19005 for the year ending 30.06.2023 The Trading account is self balancing at 31st March each year as all profits are either transferred to the County's Helping Hand Grant Fund or paid to levels using this scheme. Balances on other designated funds are reviewed on an ongoing basis as part of the financial reporting to trustee meetings.

None

Further financial review details (Optional information)

You may choose to include The annual subscription is the principle source of funds for the General Fund. additional information, where relevant Additionally fees are charged for attendance at trainings and other activties about: organised by the County.

• the charity’s principal sources of Letting Fees for the use of the building generate the funds for Hesley Wood Guide funds (including any fundraising); House

• how expenditure has supported The key objective of the County is to provide support to Girlguiding units working with the key objectives of the charity; the young members so all our costs relate to fulfilling that function.

• investment policy and objectives Investment funds are held with NS&I or equivalent organisation. They are not including any ethical investment invested in stocks, shares, bonds, unit trusts or similar funds.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date R	Janet M Cain	Helen E Cook
	Janet M Cain	Helen E Cook
	County Commissioner (Chair)	Assistant County Commissioner
	05.10.2022	05.10.2022
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SOUTH YORKSHIRE GUIDE ASSOCIATION FINANCIAL STATEMENTS YEAR ENDED 30TH JUNE 2022

RECEIPTS AND PAYMENTS ACCOUNT Note RECEIPTS General Fund Subscriptions Donations / Fundraising Interest / Investment Income Grants Leadership,Training & Development 3 Programme & Wider Opportunities 4 Other Total Trading 5 Hesley Guide House 6 Helping Hand Grant Fund 7 Property Reserve Funds Holding Account 8 Future Events UK Trips & Activities International Trips Total PAYMENTS General Fund Subscriptions Leadership,Training & Development 3 Programme & Wider Opportunities 4 AGM / Annual Review Expenses Insurance Fees & Charges Website Administration Support Other Total Trading 5 Hesley Guide House 6 Helping Hand Grant Fund 7 Property Reserve Funds Holding Account 8 Future Events UK Trips & Activities International Trips Total NET RECEIPTS (PAYMENTS) TRANSFERS between funds FUNDS B/FWD 1ST JULY FUNDS C/FWD 30TH JUNE	Unrestricted Funds £ 11518 265 766 2698 15247 15247 263 3227 2963 1080 1465 686 1028 526 580 74 11892 11892 3355 -6990 27995 24360	Unrestricted Funds £ 11518 265 766 2698 15247 15247 263 3227 2963 1080 1465 686 1028 526 580 74 11892 11892 3355 -6990 27995 24360		Designate d Funds £ 0 13271 19388 520 4 1060 34243 0 10144 21488 335 983 32950 1293 6990 38037 46320		Restricted Funds £ 0 960 103 1063 0 183 183 880 0 637 1517		This Year Total £ 11518 265 0 0 766 2698 0 15247 13271 19388 520 4 1060 960 103 0 50553 263 3227 2963 1080 1465 686 1028 526 580 74 11892 10144 21488 335 0 983 183 0 0 45025 5528 0 66669 72197	Last Year Total £ 7019 91 260 1204 564 149 6559 31 714 -205	Last Year Total £ 7019 91 260 1204 564 149 6559 31 714 -205
										16386
										362 3176 338 607 248 661 1103 194 5555 6539 400 1122
										20305
										-3919 0 70588
										66669

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SOUTH YORKSHIRE GUIDE ASSOCIATION FINANCIAL STATEMENTS YEAR ENDED 30TH JUNE 2022

Note Unrestricted Funds £ STATEMENT OF ASSETS AND LIABILITIES MONETARY ASSETS Co-operative Bank Current Account 13986 NS&I Investment Account 10374 Total funds 24360 OTHER ASSETS Stock Badges & Resources @ cost Amounts owing to SYGA Total OTHER LIABILITIES Amounts owed by SYGA Refund share Trading Profit to units (Estimated) ASSETS RETAINED FOR OWN USE Hesley Guide House including Fixtures, fittings and equipment South Yorkshire County Standard Equipment for Duke of Edinburgh Award expeditions Equipment for First Aid training Awards and resources for volunteers		Designated Funds £ 20283 26037 46320		Restricted Funds £ 1517 0 1517		This Year Total £ 35786 36411 72197 955 50 1005 1119 241 1360	Last Year Total £ 30261 36408	Last Year Total £ 30261 36408
								66669
								2075 170
								2245
								43 546
								589

Signed on behalf of all the trustees : Janet M Cain Helen E Cook Signature	Print Name Janet M Cain County Commissioner (Chair) Helen E Cook Assistant County Commissioner	Date of Approval 05.10.2022
		05.10.2022

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SOUTH YORKSHIRE GUIDE ASSOCIATION FINANCIAL STATEMENTS YEAR ENDED 30TH JUNE 2022

1 Accounting Policies

The financial statements have been prepared in accordance with section 133 of the Charities Act 2011 using the Receipts and Payments basis available to small charities.

2 Fund Accounting

Unrestriced funds may be used by the charity for any of its ordinary purposes.

General Fund Total	Balance Bfwd £ 27995		Current Year Receipts £ 15247	Current Year Receipts £ 15247		Current Year Payments £ -11892	Current Year Payments £ -11892	Current Year Transfers £ -6990 -6990	Balance cfwd £ 24360 0
	27995			15247			-11892		24360

Designated funds represent unrestricted funds set aside by the charity for specific designated purposes; they can be transferred back into general funds at the charity's decision.

Trading Hesley Wood Guide House Helping Hand Fund ( See Note 1) Property Reserve Fund (See Note 2) Funds Holding Account (See Note 3) Total	Balance Bfwd £ 1005 5984 6276 26033 -1261		Current Year Receipts £ 13271 19388 520 4 1060	Current Year Receipts £ 13271 19388 520 4 1060		Current Year Payments £ -10144 -21488 -335 0 -983	Current Year Payments £ -10144 -21488 -335 0 -983	Current Year Transfers £ -2531 7152 1942 0 427 6990	Balance cfwd £ 1601 11036 8403 26037 -757
	38037			34243			-32950		46320

Note 1: Helping Hand Fund opening balance is an addition of the closing balances at 30.06.2021 re the International Grant Fund (£4310) and the Helping Hand Fund (£1966)

Note 2: Current year receipt is interest received on the NS&I account

Note 3: The balance on the Funds Holding Account includes a negative of £767 re the stock of website merchandise.

Restricted funds represent income which may be expended only on those restricted objects provided in the terms of a trust or bequest or donations or grants received or invited for a specific purpose.These funds can only be spent on the specific purpose for which they were given. Any balance remaining unspent must be carried forward as a balance on that fund for future expenditure on that specific purpose, or returned: it cannot be absorbed into general funds

Future Events UK Trips & Activities International Trips Total Analysis of total restricted funds Duke of Edinburgh Award Thanks & Recognition Events UK Trips & Activities Retained Balance Scotland 2023 International Trips Retained Balance Total	Balance Bfwd £ 0 497 140		Current Year Receipts £ 960 103 0	Current Year Receipts £ 960 103 0		Current Year Payments £ -183 0	Current Year Payments £ -183 0	Current Year Transfers £ 0 0 0 0 -597 597 0 0	Balance cfwd £ 777 600 140
	637			1063			-183		1517
	0 0 497 0 140			960 0 100 3 0			-105 -78 0 0		855 -78 0 600 140 0
	637			1063			-183		1517

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SOUTH YORKSHIRE GUIDE ASSOCIATION FINANCIAL STATEMENTS YEAR ENDED 30TH JUNE 2022

3 4 5 6	Leadership,Training & County Development Leadership Training County Development Thanks & Recognition Programme & Wider Opportunities D of E Award D of E Award Equipment Queen's Guide Award International Selection Weekend County Thinking Day Event 22.02.2022 Glenbrook 2023 Sub- committee expenses Trading Trading Expenses Stripe Fees Trading Rebate Stock Holding Value @ Cost Hesley Wood Guide House Letting Receipts HWGH Badges Grants Building Refurbishment Maintenance Equipment Purchases Rent Utilities Consumables & Services Expenses Insurance Statutory Inspection Fees Other Fees & Charges SYCSC Support Other Transfer from General Fund		Receipts £ 82 684		Payments £ -859 -413 -443 -1512	Transfer £ 2		Total £ -777 271 -443 -1510 -2459 -120 -61 0 -2 -53 -29 0 -265 3290 -85 -80 -2529 596 188 8380 168 11000 -12000 -1854 0 -2383 -2079 -185 -265 -1555 -864 -75 -220 -16 7000 5052	Prior Year £ -243 114 0 -1843
			766		-3227	2			-1972
			1349 160 900 289		-1469 -221 -902 -342 -29				226 0 0 0 0 0 0
			2698		-2963	0			226
			13271		-9979 -85 -80	-2 -2529			1074 -70 0
			13271		-10144	-2531			1004
			8380 8 11000		-12000 -1854 -2383 -2079 -185 -257 -1555 -864 -75 -220 -16	160 -8 7000			199 31 0 0 0 -820 0 -2256 -651 -975 -34 -1499 -264 0 0 -40 0
			19388		-21488	7152			-6508

The spend of £12000 on building refurbishment relates to the replacement of rotten fascias. We were fortunate to receive £11000 in grants from the National Lottery and the Leslie Sell Charitable Trust towards the cost of this work. The closure of the premises due to the pandemic has also resulted in additional maintenance costs.

The trustees transferred £7000 from the General Fund reserve to offset costs incurred while the building was closed because of the pandemic.

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SOUTH YORKSHIRE GUIDE ASSOCIATION FINANCIAL STATEMENTS YEAR ENDED 30TH JUNE 2022

7 8	Helping Hand Grant Fund Transfer ex General Fund Transfer Trading Profit Unclaimed Trading Rebate Sale of Badges Grants Funds Holding Account Annual Subscriptions HWGH Badges County Standard Badges County 26 Challenge Badges GGSY Website shop expenses Trading Rebate to Levels HWGH Badges HWGH Badges (Original Design) County Standard Badges County 26 Challenge Badges		Receipts £ 520		Payments £ -335	Transfer £ 1428 227 287
			520		-335	1942
			79 444 99 438 0		-79 -10 -1 -12 -20 -861	-166 -51 -253 24 873
			1060		-983	427

9 Trustees Remuneration and Expenses

The trustees receive no remuneration but are reimbursed for any expenses incurred in their role as a trustee.

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Independent Examinerfs Report to the Trustees of South Yorkshire County of the Gulde Association I report to the charity Iruslees on Jny exarnin8tion of the acwunts of the charty for Ihe year ended 30 JL5tJe 2022 which are set out on page¥ 1 to 5. Re9ponslblllties and b3Si8 of roport As the GhariV8 trustees you are responsible lor the prepara￿On of Ihe accounts In accordancEt with Ihe requirements of the Charities AGt 2011 1.the Arti. I report in respect of my examination of the charity's accounts carried out under $e¢tion 14$ of tha Act and in carrying out tny exatninalion I have followed all Ihe applICab￿ DI￿0*10￿& given by th8 Charity Cornmi55ion under section 145(51(b) of the Act. Independent 9Xa￿l￿o￿8 Slatement I have cotnpleted my ex8rn1nation. I confirtn th81 no materi21 matters have come to rny attenti¢Jn in ￿nnectiO with the exatnination giving me cause to believe that in ¥ny material ￿Spect.. accounting records were not kept ¢n resp8¢1 Df Ihe charity as required by se¢Yon 130 01th8 Ad.. or the aGGOUnts do not a¢cord wllh Ih05e records. have no concerns 8n¢ have come across other matters in connection with the exAminatton to which attention should b8 drawn In this report In order lo enable 8 pr¢per understanding ofthe account$ to be reached. Jane Mellor Institute of Chartered Accountants in Engl8nd Bnd Wales Glover & Co ch￿ere￿ Accountants 13115 Nelherhall Rtsad DONCASTER DN1 2PH 21 September 2022 FS Page11

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