_**THE GUIDE ASSOCIATION NORTH YORKSHIRE NORTH EAST ANNUAL REPORT AND ACCOUNTS**_
**The Guide Association (Incorporated under Royal Charter dated 14 December 1922) Area** _**NORTH YORKSHIRE NORTH EAST COUNTY**_
**Year ended**
_**31ST DECEMBER 2023**_
## **Charity Number 507724**
The County is a branch of Girlguiding, which with its branches forms the United Kingdom's largest voluntary organisation for girls and young women. A report on Girlguiding's public benefit activities during the previous year can be found in its latest Annual Report.
## **Trustees:**
The trustees are the officers of the County and the voting members of the executive committee, who are appointed by the general membership in accordance with the regulations of the Guide Association. The names of the trustees are listed below.
## **Public Benefit**
The trustees complied with the duty in section 17(5) of the Charities Act 2011 to have due regard to public benefit guidance published by the Commission. The County has continued to provide public benefit activities, in particular by providing organisational and administrative support and training to subsidiary branches of Girlguiding within the County, and promoting more broadly the charitable objects of Girlguiding for the benefit of girls and young women.
## **Activities**
The main events of the year were two weekends at the new PGL site within our County, the first for Guides and the second for Brownies. Both were well attended and much enjoyed. Rainbows had two activity days, one at each side of the County, equally well attended and enjoyed.
The County Annual Review was combined with a morning of trainings for leaders, and First Response trainings were held throughout the County.
## **Results**
The County has traditionally expected its income to cover its costs. For the last few years we have not included a transfer to the Property Fund in the budget, but this year, due to significant expenditure at both properties, the decision was taken nevertheless to transfer £2000.
## **Donations**
No significant donations have been received in this year.
## **Policies**
## **Investments**
Most of the funds are held in interest earning bank accounts but some are invested in approved funds as shown in the accounts. All investments need the prior approval of the Trustees.
## **Reserves**
The funds are held for various purposes as shown in the fund summary on page 4.
The property fund forms a firm foundation for the future maintenance of the fabric of the property at Barneybeck and Holme House.
The non cash assets are held for use by all members within the County to help in the carrying out of the Guiding programme for girls and young women
The county prepares a budget each year before setting the level of subscription required.
The NYNE part of the subscription has traditionally been set at a level which would provide funds to meet at least that year's running costs along with any other known events or commitments, including an annual contribution to the property fund. This latter was paused some years ago, but has been reinstated in the budget for 2024.
## **Going Concern**
Our numbers are increasing but are still well below pre-pandemic levels. However, our reserves are still substantial and the County is still financially stable.
## **Future Plans**
In 2024 it will be 50 years since the County of North Yorkshire North East was created. Celebration plans for the year include a County Day Out in May at the Yorkshire Wildlife Park, at PGL.
## **Declaration**
The trustees declare that they have approved the trustees' report above on .
Signed on behalf of the charity's trustees
Rachel Lamond Amanda Peckitt County Commissioner County Secretary
Trustees Mrs Rachel Lamond County Commissioner Mrs Jane Gilby Treasurer Mrs Amanda Peckitt Secretary Mrs Susan Dickinson Mrs Eleanor Albrecht (until 29.9.23) Mrs Ruth Hall Mrs Lynn Wagstaff Miss Alison Beacom Mrs Jacquelyn Ahearn Mrs Amelia Forrest Mrs Angela Burniston (designate from 1.10.23) Ms Hannah Sawyer Mrs Stacey Stockdale (designate from 1.10.23) Contact Address 7 Alpha Court, Monks Cross Drive, Huntington,York,YO32 9WN
## _**THE GUIDE ASSOCIATION NORTH YORKSHIRE NORTH EAST**_ ~~SS~~ _**FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST DECEMBER 2023**_ ~~——————_—_—_—_—_—_—_—_——~~
## **Notes to the Financial Statements**
The financial statements of North Yorkshire North East have been prepared in accordance with the Statement of Recommended Practice 2008 using the Receipts and Payments basis.
|**RECEIPTS AND PAYMENTS ACCOUNT**|**RECEIPTS AND PAYMENTS ACCOUNT**|**RECEIPTS AND PAYMENTS ACCOUNT**|**GENERAL ACCOUNT**|
|---|---|---|---|
|2022||**RECEIPTS**|**2023**|
|9229||Subscriptions received|10030|
||73|Donations|166|
||380|Interest and dividends received|539|
||420|Fees received for trainings|255|
||435|Waddow 2022||
|2080||Badge Sales|1964|
|||County Events (PGL/Fun on the Farm)|20179|
|2300||Outdoor Activities||
||499|Sundry|378|
|15416
84
705
1844
105
1538
217
496
2817
4056
1671
5131
——||**EXPENDITURE**
Insurance
General travel costs
Sundry expenses
Grants made
Training and Advisors costs
Leadership Costs
Subscriptions paid
Awards/badges
County Administrator
County Events (PGL/Fun on the Farm)
Outdoor expenses/PGL2024
Waddow 2022
new equipment
County AGM
Transfer to Property Fund|**33511**
42
394
676
945
2321
266
546
1776
2511
20305
330
1317
1733
2000
—_——|
|18664|||**35162**|
|-3248||**INCREASE (DECREASE) IN FUNDS OVER THE YEAR**|**-1651**|
Page 1
## _**THE GUIDE ASSOCIATION NORTH YORKSHIRE NORTH EAST FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST DECEMBER 2023**_
|**RECEIPTS AND PAYMENTS ACCOUNT**|**RECEIPTS AND PAYMENTS ACCOUNT**|**BARNEYBECK ACCOUNT**||
|---|---|---|---|
|2022|**RECEIPTS**||**2023**|
|6158|Site Fees received||6331|
|19|Wayleave received||15|
|291|Sale of Badges & Souvenirs||124|
|282|Bank Interest Received||500|
|200|Sale of Canoe Paddles|||
|295|Donations|||
|7245|||**6970**|
|604
1088
384
118
127
95
347
270
3
192|**EXPENDITURE**
Water & Electricity Costs
Insurance
Maintenance of site
Trees
Sundry Repairs and Equipment
Key Safes
Telephone
Travel Costs
Postage and Stationery
Cost of Badges & Souvenirs||761
1767
314
327
530
100|
|3228|||**3799**|
|4017|**INCREASE (DECREASE) IN FUNDS OVER THE YEAR**|**INCREASE (DECREASE) IN FUNDS OVER THE YEAR**|**3171**|
|||||
|||**PROPERTY FUND**||
|2022|||**2023**|
|251|**RECEIPTS**
Funds received
Interest credited||2000
376|
|251|||**2376**|
|857|**EXPENDITURE**
new showers at Barneybeck
roof repairs to large barn at Barneybeck
wall repairs Holme House
New gate and roof repairs at Holme House||1723
330
3933|
|857|||**5986**|
|-606|**INCREASE (DECREASE) IN FUNDS OVER THE YEAR**|**INCREASE (DECREASE) IN FUNDS OVER THE YEAR**|**-3610**|
Page 2
## _**THE GUIDE ASSOCIATION NORTH YORKSHIRE NORTH EAST FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST DECEMBER 2023**_
||**HOLME HOUSE ACCOUNT**||
|---|---|---|
|2022||**2023**|
||**RECEIPTS**||
|3800|Fees received for Use of House|5095|
|721|Fees received for use of field /equipment|517|
|3|Telephone & Breakages|3|
|407|Sale of Souvenirs|752|
|230|Interest received|304|
|155|Donation|395|
|5316||**7066**|
|638
5906
154
49
1022
918
90
38|**EXPENDITURE**
Insurance
Gas and Electricity
Telephone
Travel costs
General maintenance and replacement of equipment
Upkeep of field and outdoor areas
New flag
Cost of Souvenirs
Sundry expenditure
New fridge|1022
5754
146
148
2353
1103
1762
273|
|8815|**12561**||
|-3499|**INCREASE (DECREASE) IN FUNDS OVER THE YEAR**
**-5495**||
|||**BURSARY FUND**||
|---|---|---|---|
|2022|||**2023**|
||**RECEIPTS**
Donations and Funds received
**EXPENDITURE**
Bursaries paid out during the year||nil
100|
|nil|**INCREASE (DECREASE) IN FUNDS OVER THE YEAR**||**-100**|
Page 3
## _**THE GUIDE ASSOCIATION NORTH YORKSHIRE NORTH EAST FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST DECEMBER 2023**_
## **SUMMARY OF ACCOUNTS FOR THE YEAR ENDED 31ST DECEMBER 2023**
|||Fund at|Receipts|Expenditure|Increase|Transfers|Fund|
|---|---|---|---|---|---|---|---|
|||start|||-Decrease||at end|
|GENERAL ACCOUNT|Unrestricte|34,743|33,511|-35,162|-1,651||33,092|
|BARNEYBECK ACCOUNT|Designated|32,254|6,970|-3,799|3,171||35,425|
|HOLME HOUSE ACCOUNT|Designated|19,574|7,066|-12,561|-5,495||14,079|
|PROPERTY FUND|Designated|24,507|2,376|-5,986|-3,610||20,897|
|BURSARY FUND|Designated|1,911||-100|-100||1,811|
|**TOTAL FUNDS**||112,989|49,923|-57,608|-7,685||**105,304**|
## **STATEMENT OF ASSETS AND LIABILITIES AS AT 31ST DECEMBER 2023**
|Balances held in Current Accounts at the Bank|Balances held in Current Accounts at the Bank||||4,927|
|---|---|---|---|---|---|
|Balances held in Deposit Accounts at the Bank|||||90,778|
|Investments||||Date
Value at
Cost||
|3697 Income Shares in COIF Fixed Rate Interest Fund||||Bought
31.12.23
29/01/1996
4,523
4800||
|642 Units in Equities Investment Fund for Charities (Charifund)|642 Units in Equities Investment Fund for Charities (Charifund)|||29/01/1996
9,213
4800|9,600|
|||||||
|**TOTAL FUNDS**|||||**105,305**|
|**OTHER ASSETS HELD FOR OWN USE**
Date||Cost|Valuation|(Increase)
Added
ReductionDisposed|DisposedValuation|
||bought||31.12.22|during the
in value
of during|31.12.23|
|Land at Barneybeck,Redmire|1992|14,176|14,000|year
over year
year|14,000|
|Barns and Buildings at Redmire|1993/94|5,590|0||0|
|Shower Block at Barneybeck|2002/04|52,846|50,000||50,000|
|Tentage|1994/2019|12,000|0||0|
|Camping Equipment|1994|5,080|0||0|
|Holme House Furniture|||15,000||15,000|
|County Standard|||2,500||2,500|
|**Valuation of Assets held for own use**|||81,500||**81,500**|
|||||||
|Jane Gilby|||County Treasurer|||
|Rachel Lamond|||County Commissioner|||
The above annual report and accounts were approved by the Executive Committee on 24.4.24
Page 4
## _**THE GUIDE ASSOCIATION NORTH YORKSHIRE NORTH EAST**_
## _**INDEPENDENT EXAMINERS REPORT**_
I report on the accounts of **The Guide Association North Yorkshire North East**
for the year ended **31st December 2023**
which are set out on pages one to four.
## _**Respective responsibilities of the examiner and the Trustees**_
As the Charities trustees, you are responsible for the preparation of the Accounts. You consider that an audit is not required for this year under Section 144(2) of the Charities Act 2011 and that an independent examination is needed
It is my responsibility to
- examine the accounts under section 145 of the 2011 Act;
- to follow the procedures laid down in the General Directions
- given by the Charity Commissioner under section 145(5)(b) of the 2011 Act; and
- to state whether particular matters have come to my attention.
## _**Basis of Examiner’s Statement**_
My examination was carried out in accordance with the General Directions given by the Charity Commissioners.
An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records
It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you, as trustees, concerning such matters.
The procedures undertaken do not provide all the evidence that would be required in an audit and consequently, I do not express an opinion as to whether the accounts present a `true and fair view' and the report is limited to those matters set out in the statement below.
## _**Independent Examiner’s Statement**_
In connection with my examination, no matter has come to my attention
- i) which gives me reasonable cause to believe that, in any material respects:
proper accounting records have not been kept in accordance with Section 130 of the 2011 Act the accounts which have been prepared are not in accord with the accounting records, the accounts do not comply with the requirements of the 2011 Charities Act.
- ii) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Name:
Margaret Roberts
Qualification/Occupation: Accountant
Date 23rd February 2024