Trustees Annual Chairs Report April 2023 March 2024
Another good year and a productive year. Thanks to our team of willing volunteers and Trustees. We are always busy, keeping up to the task of repairing replacing and decorating the building, and replacing and changing furniture etc. A mammoth task that requires planning time and resources as well as finances. Thankfully we are busy and the income is steady to help maintain and keep our valuable village hall open and in good repair. We have a duty to the residents of Clayton and the surrounding areas to continue to ensure the hall is fit for purpose now and in the future.
I could go on for pages and pages of all the great positive things we have achieved this year. A successful Mc Millan Coffee morning run by our volunteers. The Christmas fayre and Christmas lights switch on we hosted in partnership with Clayton Parish Council who have invested in many projects and initiatives. The summer fayre Remembrance Day we have hosted many local community events and milestones. School leavers Prom for the young people moving from Primary to Secondary school. Christmas parties. Panto performed by our local young people a great success every year. Holiday activities for children to engage in the school holidays. These are just a few as I said I could go on for pages and pages. We will continue to be here for our community working in the community for the community.
The bookings are plenty and bring in the much needed and welcome revenue to carry on providing this service to our Community.
We are open 7 days per week for numerous groups and organisations.
We are a community association, supported many groups by assisting with our knowledge and experience as a well-established charity and community organisation. We in turn have been supported with grants and funding from different sources. Clayton Parish Council have supported the Village hall with many projects and assistance with funding for the New Library Community Gardens etc.
We have had another successful busy year in the community café a volunteer run service that is not just a food provider, it also provides much more to our regular customers. There is always a friendly welcome a space to meet and chat catch up with the local goings on, and to meet and make new friends.
The Thursday craft class is growing every week with new faces dropping in for a chat and help with knitting and all manner of other crafts and hobbies.
Playgroup has ever changing young faces as children move through their education and life journey from playgroup to nursery and schools in our community.
Bingo on Wednesday afternoon is a lovely friendly session with up to 20 regular attendees. We have increased the prize money which was welcomed by our players.
Men’s group on a Friday afternoon play cards and dominos, a nice afternoon in each other’s company.
These are just a few of the groups who meet and enjoy the Village hall. We have many baby groups that meet Baby Sensory. Baby Ballet. Playgroup.
The Trustees are all willing and keen to keep the community venue open for all to enjoy and use. Thanks to the few willing volunteers we will continue. If you would like to volunteer Please get in touch we need all the help we can get to ensure we can continue into the future.
Thank you for your support throughout 2023/2024.
Regards Carol Thirkill. Chair
Clayton Communlty Assoclatlon Independent Examlners Report on the Accounts Report to the Management Committee (trustees) of Cjayton Communlty Associatlon on tbe Accounts for tbe Year Ended 3111 March 2024. Respective responsibilities of the Management Committee (trustees) and Independent Examiner The Management Committee, as the charity's trustees, are responsible for the preparation of the accounts. The Management Committee consider that an audit is not requires for this year under section 144(2) of the Charities Act 2011 (the 201 l Act) and that an independent examination is needed. As the Independent Examiner, it is my responsibility to l. Examine the accounts under section 145 of the 2011 Act 2. Follow the procedures laid down in the General Directions given by the Charity Commissioners under section 145(5)(b) of the 2011 Act and state whether particular matters have come to my attention Basis of the Independent Examinergs Statement My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the Management committee concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in a full audit, and consequently I do not express an opinion as to whether the accounts present a 'true and fair view, and the report is limited to those matters set out in the ststement below. Independent Examiner's Statement In connection with my examinatioffj no matters have come to my attention l. Which gives me reasonable cause to believe that in any material respect the requirements To keep accounting records in accordance with the 2011 Act and b. To prepare accounts which accord with these accounting records and comply with the accounting requirement of the 2011 Act have not been met or 2. To whicm in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Elis Brown, FCCA, MAAT E Brown Ltd Page I
Clayton Community Associ8tlon Independent Examiners Report OD tbe Accounts Report to the Management Committee (trustees) of Clayton Community Associ8tion OD the Accounts for the Year Ended 31Jt March 2024. Respective responsibilities of the Management Committee (trustees) and Independent ExsmiDer The Management Committee, as the charity's trustees, are responsible for the preparation of the accounts. The Management Committee consider that an audit is not requires for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. As the Independent Examiner, it is my responsibility to l . Examine the accounts under section 145 of the 2011 Act 2. Follow the procedures laid down in the General Directions given by the Charity Commissioners under section 145(5)(b) of the 201 l Act and state whether particular matters have come to my attention Basis of the IndepeDdent Examiner's Statement My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the Management committee concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in a full audit, and consequently I do not express an opinion as to whether the accounts present a 'true and fair view, and the report is limited to those matters set out in the statement below. IDdependent Examiner's Statement In connection with my examinatioffj no matters have come to my attention l. Which gives me reasonable cause to believe that in any material respect the requirements To keep accounting records in accordance with the 2011 Act and b. To prepare accounts which accord with these accounting records and comply with the accounting requirement of the 201 l Act have not been met or 2. To which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Elis Brown, FCCA, MAAT E Brown Ltd Page I