Trustees. Annual Report for the period Perioj stsrt date i Period end date 23 Section A Reference and administration details Charity namo cla￿On Community Association Other names charlty Is known by Reglstered charity number (if any) 507697 Charlty's prlnclpal addrnss Clayton Village Hall Reva Syke Road Clayton. Bradford Postcodo BD14 6QN Nam08 of tho charlty trusts•• who manage the charity D•ts¥ acted rf not for whole Trugts• nam• Offlc• Ilf •nyl N•me of peroon lor body) errtitled nt tru•t Ifan Carol Thirkill Chair Nigel Thornton lan Findlay Anne Clarke Secretary Treasurer Amanda Harris Pauline Grainger 10 12 13 14 15 16 17 18 19 20 Names of the trustees for the charity, rf any, (for example, any custodian trustees) Namo Dates acted rf not for whole ear TAR March 2012 Names and addresses of advisers {Optional Infomiation) e of adviser Name Address Name of chlef executive or nam￿ of Senior slaff members {Optional infomiation) Section B Structure, governance and management Descrlptlon of the charlty'8 trusts Constitution adopted on 0310712014 Type of governing document leg triigl deed Lonstitutioiil How the charity is constituted leg trust 3ssociatson company! Unincorporated association Truslee selection methods leg Jppoinled by. elected ￿￿), I Trustees are appointedlreappointed annually at the Annual General Meeting. Addltional gov•rnanc•188u•• {Optlonal Infomiatlon You may choose to includ8 additional information, where relevant, about. poIici8s and procedures adopted for the induction and training of trustees; the charity's organisational structure and any wider network wilh whi¢h the charty workg., relationship with any related parties., truste6s' consideration of major risks and the system and procedures to manage them. Section C Ob'ectives and activities The Chanty's Objects are.'- {1)The provision and maintenance of Clayton Village Hall for the use of the inhabitants of Clayton and the surrounding areas withoLrt distinction of political, religious or other opinions including use for.. a) Meetings. lectures and classes., and b) Other forms of recreation and leisure-time occupation, with the object of improving the conditions of life of the inhabitants. Summary of the objects of th• charity Sat out in its governlng document TAR March 2012 Clayton Village Hall provides a truly intergenerational space to benefit all the communty. The variety of the events host are greal. from baby classes, to Horticultural shows, Dance and Theatre schools including Pantomimes, to Slimming Worfd and a Dementia group, Parish Council and many other groups and organisations. We also provide a venue for many parties. ￿lebratiOnS and family events. We have a bar which is used at vanous functions and also provides a source of income. W8 run a coffee shop on 3 momings a week and also a popular cinema showng once a month. The trustees cary out their duties wth regard to thè guidanc& on public benefrt issued by the Charity Commission. Summary of the main aclivitios undertaken for the publlc benefit in relation to these objects (include within this section the statutory declaration that tru8teos have had regard to the guidanco Issued by the Charity Commission on public benefit) Addltlonal deta118 of objectlves and actfvltle8 (Optlonal Inlomiatlonl You may choose to include further statements, where rel8vanl, about.. policy on grantmaking., policy programme related investment., contribution made by volunteers. TAR March 2012 Section D Achievements and performance Thanks to our willing volunteers and trustees we have had a good and productive year. We are kept busy repairinglreplacing furnFture elc and re-paints'ng the areas that get signrficant use. This is a mammoth task that also requires funding. Thankfully we had a steady stream of income to make this possible. We have a duty lo the residènls of Clayton and the surrounding area to ensure thg hall is fit for purpose now and in th6 future. We have hosted several events this year including The Late Queens Platinum Jubilee.. the Kings Coronation,. and also Remembrance Day. We also h05ted local community events e.g. school leavers Prom, Christmas Parties. a Pantomime and holiday activities for children to engage in during the school holidays. We have activities going on 7 days a week. We have received grants from Awards for All, Clayton Parish Council, and the Fred T0￿er Trust which enabled us to refurbish the kitchen, install blackout blinds and have some plastering work don8 and replace the coffee lounge table tops We are very grateful to all the orgenisations that provide the grants. Besides the user groups Ihat use the h811 our volunt8ers also run 8 Very successful Community Café, providing food and a placé to have a chal, a Craft Class, Playgroup, Men's Group and Bingo which has réstarted on Wednesdays and is prowng very popular. Summary of the main achievements of the charlty during th8 year TAR March 2012 Section E Financial review Cash at the bank is £59,992 in unrestncted funds. Thè fsnancial risks are not beiro able to rent out the various rooms and also potenlially expensive repairs to our grade 2 listed building. We normally keep a minimum of £20,000 as reserves for unexpected events. Brief ststement of the charity's policy on reservos Details of any funds matsrlally In deficit Furthar financlal review details (Optional Snfonnatlon) The chartties nomial running costs are usually funded by the rents from the rooms in the village hall. Major upgradés and repairs we fund through grant applications fr¢Jm a range of funders. You may choose to include additional information, where rélevant about.. the charity's principal sources of funds (including any fundraising)., how expenditure has 8UPPOrt8d the key objectives of the charlty., investment policy and objectives including any ethical investment policy adopted. Section F Other optional information Section G Declaration Th8 trustees declare that they have approved the Iruste8s' report abova. Slgn•d on behalf of thè charity's trustees Slgnaturels Full namel$)i Nigel John Thomton Posltlon (eg Secretary, Chair, etcl ,' Secretary Date 17th January 2023 TAR March 2012 Claytoll ComAbyJIty Awci8iloA for tkn ytbr tnded 31 2023 aaytoll Communlty Asfoclation loforni•lion Accfjvntaats FCCA CeniraI Plac£ Clgyton Bradfo BD14 6AZ addres8 Clay￿Th Villw Hall Reva Sfv knd claY￿n BD14 CQN Clayton Commuoity A&wdAIS0tt Contetyts Pxge Ac￿ul)￿nIs, r¢rrtirt Tradin& Profit and loss aLLxJuni Bdlance sheet Notes io the aCLX)uDIs aayton C¢•mulltty AwJa¢io Indep￿deAl Report oll th¢ Ac¢ThJMts Rtport to tbe Management Commlttee (Iruslets) of Claytox Commynlty A•sodatlon on ¢he Ateounts for the Ytar Ended 31rt March 21Y23. Respeeilyt mpomiblltslu of the MAnAgemeThl Commltte• (Iroslets) awd lJJd¢pendent Examkner Th¢ ManaseJn¢ni G)mmitier. u t1￿ chaTiry'S Inkgte¢s. are rv4x)rk4iblv lor th¢ prepar￿]0￿ of the account5. Th¢ Mana8emeN CoLfLmitiec consider that an audit iq lloi tequiKs fDr ihis year wndcr S￿li0n 144(2} nf the chori11￿ 2011 (Ihe 2011 Act) and that an indeFndent examinatton is neeAed. A% th¢ Indewd¢nl ExamineT, li is my r¢S￿AsibilitY l. Examine the a(Younts under sedion 145 of the 2011 Art l Follow ihe Pr￿edures1O1d th)wn IN the Genernl DAre¢tiODg &Yen by the Ch¥ity Commi&siDnerJ undcT section 145(5Xb) ol Ihe 2011 Act aod stsl¢ whdher particular maitLT¥ have com¢ 10 my attentio BAsIo of the IndepenthDI Stst•ment My examinaiion w&8 carri￿1 out in Kuydance with the Ger￿Tal Directions given by ihe Ch8rity Cornmi55ioneffs. An ¢xaminaiion includts a review of th¢ ￿ullI]ng ￿COrdS kept by the charity ind (x)mparison of the aLcovnts presented with those rea)rds. It also induths LX)nside[￿}o￿ of any unusual items or di¢Llosurts in the accounts. aDd 5eekng explanaiions from the MaThagement oimmilt¢¢ concerning any such mailers. Thc pr(Kedures undertak¢n do uoi pmide all the evidence that would be required in & full audi4 aod ￿n$¢que￿IlY I do noi expr￿8 an opinion 45 ts) whether thc 8c(J)unis PTeseni J 'ou¢ and fair view, and th¢ r¢p)n 18 limited ￿ ttM)se matters set Oui in the st*tcmcllt belaw. Indtpendellt Eumlner'j Ststso*Dt In connection with my ¢xamin&ioD. ￿ rnaLtM5 l¥v¢ EO my attelliion I. Ivhich gtyes mc r¢88ooable cause ￿ klieve that in any mlterial the requirements To keep accounting reo)ttts in a(wrdanLf with the 2011 A¢t 4nd b. To prepAr¢ a¢LY)unts which •¢mrd with these aLwuntin8 records and comply wilh th ac(t)vntin8 requiremeni 0£ the 2011 Act have not be£D mel OT l To which, in my opinion. allenrion 8lJould Ee drawn in order to ¢nabl¢ a pmper undersianding of the accounts lo be Teacbed. Elisa B wn, FCCA MAAT E Brown Lld Page A Trading aJd profit l&vJ *ttount for tht year ended 31 M*rtk 2423 2023 2022 Sak5 DisburJemenL8 recoverable Oth¢r in(x)me BHnk dwit interest 55.7TI 39.695 1.014 16,427 i&1 J50 74,052 57,138 Co81 ofsalej HI￿ of Films Pureh&8es 1.275 15.378 11.602 16.653 57J99 43,0311 Expen Wages Salari Trustec Wasca Ral&8 Insurw Light and ht Cle*ni118 Re￿rS And mgAnlenao Raffle ti¢keL8 and pri￿5 AdVe￿Iln8 Tel¢phtme al￿ Aco)un¢ancy Sulldry eXPBnXS SubsLziNions Dcpreciation on Ff. & Equkpmenl 6.1 632 8.435 708 2,3¢y3 1118 9.1(Kl 1.787 21.19￿1 156 1.633 10,027 67 128 541 075 1.413 862 325 I￿72 433 (53.186) (34.02n 9.611 Net profil 4213 Bxlaace sThee¢ 4q at 31 m￿th 2023 2023 2022 Notes Tangible ¥ssets 9&783 99,108 CDrrent aJse14 Cth at baok aDd in hand 59,992 57.086 Current li4billtles (Mots 3) Oth¢r creditors 1.632 1..932 Nel turrent 59.692 55,154 Tot#1 lesN eum*¢ liabllltles 158,475 154,262 Caplthl a¢¢ouu¢ Bmughi forward at L April 2022 Profil for ihe ye8X 154262 4,213 144,051 9.611 1511,475 154,262 l apP￿ve th&s¢ acLYmnts Ll)nfm I have made milabk all T¢l¢vant Tew(ts and informativn fuT Ih¢it i)￿paT￿lI¥n. Date: 8e3 Clayts*D Cnmmunlty knodxtk*R Notes to the Aeeounts for Ihe year eadal 31 Mttrth 2023 Accountin8 pollties 1.1. Acujunthig CODTentlo The acLouots prepered under the h1thNi￿E cosi umventson llKxllfied wknn n