2021-03-31-accounts - Houghton-Le-Spring Racecourse Community Association

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Charity Commission

Charity Commission Annual Return 2021

HOUGHTON-LE-SPRING RACECOURSE COMMUNITY ASSOCIATION

Charity registration number: 507652

Most of the information you give in this form will become publicly available on the Register of Charities. Any field that the Charity Commission will not display will be clearly marked. This document is a record of the information provided in the Annual Return 2021.

Financial period

Financial period start date

01/04/2020

Financial period end date

31/03/2021

Income and spending

Income £

£25,957

Spending £

£6,962

Serious Incidents

For the period of this return, were there any serious incidents in your charity that have not been reported to the Charity Commission?

Fundraising - professional fundraiser

Did your charity raise funds from the public?

Yes

Did the charity work with any professional fundraisers?

Fundraising - commercial participator

Did your charity work with any commercial participators?

Government contracts

During the financial period for this annual return, d, id the charity receive income from contracts (other than grant agreements) with central government or local authorities? No

Government grants

During the financial period for this annual return, did the charity receive income from grants from central government or local authorities?

Yes

How many grants did your charity receive from central government or local authorities?

What was the total value of these grants?

£23,058

Income from outside the UK

Did your charity receive income from outside the UK ?

Spending outside England & Wales

Did your charity operate outside England and Wales?

Trading subsidiaries

Did the charity have any subsidiaries?

Trustee payments

Did any of the trustees receive any remuneration, payments or benefits from the charity other than refunds of legitimate trustee expenses?

Did any of the trustees resign and then take up employment with the charity?

Employees' salaries

Did any of your charity's staff receive total employee benefits of £60,000 or more? Select No if your charity does not have any staff , or does not pay any staff.

For your highest paid member of staff only, what was the total value of their employee benefits?

(For example if your highest paid member of staff received £35,000 enter 35000). If you do not have any staff or did not pay any staff, enter 0 (zero)

£0

Volunteers

How many UK volunteers, excluding trustees, did the charity have during the financial period?

Financial controls

Did your charity review its internal financial controls?

Safeguarding

Has the charity obtained a standard, enhanced or enhanced with barred lists DBS check on all trustees, employees and volunteers who are in roles that are eligible for these checks?

Select Yes if there are no trustees, employees or volunteers in roles that are eligible for these types of DBS checks.

Yes

Privacy statement

Any information you give us will be held securely and processed only in accordance with the rule on data protection. We will not disclose your personal details to anyone unconnected to the Charity Commission unless:

you have consented to their release; or
we are legally obliged to disclose them; or
we regard disclosure as either (a) necessary so that we can properly carry out our

statutory functions or (b) necessary in the public interest.

We may share and disclose information about you with relevant public authorities, regulatory bodies and agencies, outside the Charity Commission but only if:

we can lawfully do so; and
we decide that disclosure is necessary for national security, crime detection, prevention, and law enforcement, or other issues in the public interest

Information we collect about you

We will use this information:

To enable us to carry out our statutory functions and duties;

This will include the following actions:

(a) update, consolidate, and improve the accuracy of our records;

(b) undertake crime detection and prevention and law enforcement and assist the third

parties specified above to investigate or prevent crime and carry out law enforcement;

(c) data analysis, testing, research, statistical and survey purposes

Information we receive from other sources.

Information we receive from other sources

We may combine this information with information you give to us and information we collect about you.

We may use this information and the combined information for the purposes set out above (depending on the types of information we receive).

We will ensure that any such disclosure and use is proportionate; considers your right to respect for your private life; and is done fairly and lawfully in accordance with the data protection principles of the Data Protection Act.

The Data Protection Act 1998 regulates the use of 'personal data', which is essentially any information, however stored, about identifiable living individuals.

As a 'data controller' under the Act, the Charity Commission must comply with it. Any changes we may make to our privacy statement in the future will be set out in the replacement version of this form.

Please check back frequently to see any updates or changes to our privacy policy.

Declaration

Your role at the charity (select one):

⊠ Trustee

Given names	Anthony

Family name	Allen

Telephone	0191 512 1752
number

Email	tallenelec@sky.com

Date submitted	14/03/2022

It is a criminal offence under section 60 of the Charities Act 2011 for anyone to knowingly or recklessly provide false or misleading information to the commission; this includes suppressing, concealing or destroying documents.

Trustees’ Annual Report for the period

From 31/03/2020 Period start date To 31/03/2021 Period end date

Charity name: Houghton Racecourse Community Association

Charity registration number: 507652

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	For the benefit of the community.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	Fitness classes, social interaction, help with C.Vs and job applications, recreation activities.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The committee has all ways tried to adhere to the guidance issued by the Charity Commission on public benefit with regard to public benefit.

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	This year has been very difficult because of the restrictions placed on us by covid 19. We have spent a lot of the year closed to the public, but have used the time to continue our efforts to upgrade the halls facilities. Over all we consider this year to be a good year. We have plans to start new activities when the government restrictions allow. Our main concern is to open as soon as possible to allow the social activities for older people and isolated people to restart.

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	Excellent.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	We try to hold reserves to enable us to run for one year in the event that we have no income.
Amount of reserves held	Para 1.22	£26293
Reasons for holding zero reserves	Para 1.22	N/A
Details of fund materially in deficit	Para 1.24	N/A
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	M/A

Structure, Governance and Management

Description of charity’s trusts:		N/A
Type of governing document (trust deed, royal charter)	Para 1.25	adopted constitution document
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	adopted constitution document
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Trustee selection are by election to post and Sunderland council appoint 1 local councillor To management committee

Reference and Administrative details

Charity name	Houghton Racecourse Community Association.
Registered charity number	507652
Charity’s principal address
	Burdon Avenue Houghton-le-Spring Tyne & Wear DH5 8EG.

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee(if any)
	FREDA DENBY
	PENELOPE WHITE	Chair
	ANTHONY ALLEN
	MAUREEN BATES
	PATRICIA GULLIVER
	Ann berkbeck
	EDNA FIRTH

Exemptions from disclosure

Reason for non-disclosure of key personnel details

NONE

Other optional information

NONE

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Anthony Allen Position (eg Secretary, Secretary Chair, etc) Date