Trustees’ Annual Report for the period
From 01/04/2021 Period start date To 31/03/2022 Period end date
Charity name: Maryport & Solway Sea Cadets
Charity registration number: 507614
Objectives and Activities
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SORP reference
Summary of the purposes of Para 1.17 The charitable purpose of the Charity
the charity as set out in its (aka Unit) is to promote the
governing document development of young people in
achieving their physical, intellectual and
social potential as individuals and as
responsible citizens by the provision of
education and leisure time activities
using a nautical theme and in
accordance with the principles, ethos
and practices of the Marine Society &
Sea Cadets.
Summary of the main Para 1.17 and Main activities centre on offering young
1.19
activities in relation to those people a safe and structured
purposes for the public environment in which to develop.
benefit, in particular, the Provide access to education and
activities, projects or training including (but not restricted to):
services identified in the sailing (inshore and offshore), paddle
accounts. sports, power boating, seamanship,
navigation, marine engineering,
cooking, first aid, drill, piping, and
public service
Provide opportunities to obtain a range
of qualifications
Provide opportunities for community
involvement.
Statement confirming Para 1.18 The trustees have had regard to the
whether the trustees have guidance issued by the Charity
had regard to the guidance Commission on public benefit.
issued by the Charity
Commission on public
benefit
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Additional information (optional) You may choose to include further statements where relevant about:
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| Contribution made by volunteers |
Para 1.38 | No specific financial contribution is made to the Charity by Volunteers. Note: For certain Charitable bids, the ‘equivalent paid hours’ of volunteer time is sometimes used to aid calculate the |
value of volunteer time; usually at a rate of £12/hour. The contribution in time is considerable, and akin to a part-time job ‘ ’ in those equivalent paid hours .
Achievements and Performance
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SORP reference
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| Achievements and Performance | Achievements and Performance | Achievements and Performance |
|---|---|---|
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| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | We provided a safe and comfortable environment for our children and young people to learn various practical skills based on the traditions of the Royal Navy and develop their social skills through interaction with fellow juniors and cadets. Our volunteer staff are given training and support to provide the juniors and cadets with a high standard of learning. Of note this year was the higher number of young people from outside of the CA15 Postcode who travelled to the Unit for instruction in Sailing and Powerboating. The Cadets supported local civic events such as Remembrance Day and the installation of the new town Mayor. |
Financial Review
| Review of the charity’s financial position at the end of the period |
Para 1.21 | We are now in a strong and stable financial position; with a good balance of cash to cover any immediate issues with either equipment breakdown or repairs to the Unit building. Debts are now managed and reducing; which payment plans in place for Marina Fees and Utilities. We secured an income of £39,130 which is largely a result of: - Donations received. - Grants from both government (COVID recovery) and Charitable Funds, inc. via those administered by bodies such as Cumbria Community Foundation. - Fundraising by the Unit Volunteers / Parents & Guardians / Cadets such as our Weekly Lottery and Social Events such as Trafalgar Night and Pickle Night. - Weekly / Monthly Subscriptions from Cadets Largest expenses were in equipment such as Solar Panel Array and Storage Batteries, x10 Mountain Bikes, Wetsuits |
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| & Sailing suits and new Paddlesport Kayaks / Canoes. |
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| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The current Unit Management Team (UMT) was established in 2018. In 2020, the UMT established a budget based on essential estimated costs to remain operational; a required reserve. 2021-22 shows a slight increase from £8,800 due to the risk of increased utility bills for Gas and Water. Although it is predicted that Electricity will eventually reduce with the fitting of Solar Panel array and Storage Batteries. |
| Amount of reserves held | Para 1.22 | £10,000 |
| Reasons for holding zero reserves |
Para 1.22 | n/a |
| Details of fund materially in deficit |
Para 1.24 | n/a |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | The charity is now in a much stronger position than in the last 10-15 years, the Trustees assess the uncertainties and risks as Low to Medium, from a previous position of Medium risk. Bid writing capability and grant / fund successes have increased, with now an established track record of delivering value for money to those kindly donating. Additionally, our own fundraising activity has started to return to previous norms, post-COVID. |
Additional information (optional) You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | In 2021-22, the primary source of funding remained COVID related government grants and monies from Funds / Granting bodies to which we either applied directly, or via bodies such as Cumbria Community Foundation. Fundraising Events, Cadet Subscriptions and Weekly Lottery form the regular ‘income stream’. |
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| A description of the principal risks facing the charity |
Para 1.46 | The Charity and Unit Management Team only consists of 3 Trustees / Members. This is effectively the ‘minimum’ to run an effective Charity / Unit, therefore any reduction is a principal risk to the charity and Unit. |
| Other: A note on costs and funds. |
The current Unit Management Team inherited historical debts e.g. Water Utility in the £1,000s and Marina berthing fees in the £100s; these now have structured payment plans in place. The UMT inherited some assets and infrastructure which had received little in the way of care, maintenance or investment e.g. a closed .22 Shooting Range, inefficient Heating, Lighting and Storage facilities and Boating Pontoons; these will require further investment / costs. Evidence of this is in the replacement of worn-out Sailing Suits and Wetsuits for the Cadets. |
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Structure, Governance and Management
| Description of charity’s trusts: |
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| Type of governing document (trust deed, royal charter) |
Para 1.25 | Marine Society Sea Cadets (MSSC) Sea Cadet Regulations |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Unincorporated |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees are elected at the Charity / Unit Annual General Meeting. The AGM / election is open and overseen by the Sea Cadets District Officer, or their deputy. |
| Additional information (optional) You may choose to include further statements |
Additional information (optional) You may choose to include further statements |
where relevant about: |
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| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | Trustees are also Cadet Force Adult Volunteers (CFAV), all CFAV undergo Induction, Safeguarding, Data Handling MSSC Training Courses and vetting prior to appointment. |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | The structure is that of Chair, Treasurer & Members. Although a separate and independent Charity, it is affiliated to and governed by procedures and oversight of the MSSC. |
Reference and Administrative details
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Charity name Maryport & Solway Sea Cadets
Other name the charity uses Maryport’ Solway Sea Cadet Unit, TS Caesar
Registered charity number 507614
Charity’s principal address 70 King Street
Maryport
Cumbria
CA15 6AZ
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Names of the charity trustees who manage the charity
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Trustee name Office (if any) Dates acted if not for whole year Name of person (or body) entitled to appoint trustee(if any) |
Trustee name Office (if any) Dates acted if not for whole year Name of person (or body) entitled to appoint trustee(if any) |
Trustee name Office (if any) Dates acted if not for whole year Name of person (or body) entitled to appoint trustee(if any) |
Trustee name Office (if any) Dates acted if not for whole year Name of person (or body) entitled to appoint trustee(if any) |
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| Chair Elected byUnit Membership Mark Dawson |
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| HannahNeedham Treasurer Elected byUnit Membership |
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| Charlotte Iredale | UMT Member | Elected byUnit Membership |
– Corporate trustees names of the directors at the date the report was approved
Director name N/A
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year N/A
Funds held as custodian trustees on behalf of others
Description of the assets N/A held in this capacity
Name of chief executive or names of senior staff members (Optional information)
Lt. Claire Bostel, Commanding Officer of the Unit (Volunteer)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
N/A
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s)
Full name(s) Mark Dawson
Position (eg Secretary, Chair Chair, etc)
Date 30th January 2023
MARYPORT & SOLWAY SEA CADETS
Income & Expenditure Account Y/E 31/03/2022
| Income Donations 25,272 Grants 10,667 Subs 2,316 Marine Society 876 Equipment Sundries¹ Marina fees Insurance Utilities Maintenance Internet Totals 39,130 Overall total 17,519 ¹Sundries Fuel travel Fundraising event costs* ICO Planning fees Training Bank Charges |
Income 25,272 10,667 2,316 876 |
Expenditure 11,306 2,279 2,000 1,841 2,398 1,458 330 21,611 271 88 1,631 35 134 100 20 2,279 |
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| 39,130 | ||
| 17,519 |
*hire of Golden Lion for Trafalagar night and food for Pickle night (costs recovered within ticket sales)