## **Trustees’ Annual Report for the period**
**From 1[st] April 2020 To 31[st] March 2021 Charity name: Menai Bridge Band Porthaethwy Charity registration number: 507457**
## **Objectives and Activities**
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SORP reference
Summary of the purposes Para 1.17 To promote the education of the
of the charity as set out public in appreciation and
in its governing understanding of music. Co-
document operate with the local authorities,
educational institutions and
cultural societies relating to study,
practice and presentation of
music. Offer musical training to
people of all ages. Perform music
in various functions and charities
as a service to the public.
Summary of the main Para 1.17 and The Charity has continued
1.19
activities in relation to wherever possible, and subject to
those purposes for the the
public benefit, in restrictions of both national and
particular, the activities, local
projects or services government as a result of the
identified in the Covid-19
accounts. pandemic, to promote its purpose
as listed above.
Statement confirming Para 1.18 The Trustees confirm that they
whether the trustees have had
have had regard to the due regard to the guidance issued
guidance issued by the by
Charity Commission on The Charity Commission on public
public benefit benefit and continue to follow this
in
planning and undertaking the
bands
activities.
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
SORP reference **Not applicable** Para 1.38 Policy on grant making **Not applicable**
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Para 1.38
Policy on social
investment including
program related
investment
During the period covered by this
Para 1.38 report volunteers have been
Contribution made by contributing to online recordings
volunteers of music. They have also been
carrying out necessary
maintenance and improvement
works to the Bandroom
infrastructure to facilitate a safe
return to rehearsals when
pandemic regulations allow. There
have been no public performances
during this period.
Not applicable
Other
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## **Achievements and Performance**
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SORP reference
Both the Senior and Training
Bands of which this Charity is
formed have continued to make
Summary of the main music in the form of video
Para 1.20
achievements of the recordings by individual members,
charity, identifying the which have then been combined
difference the charity’s together by those with the
work has made to the necessary skills and submitted to
circumstances of its online contests or used for
beneficiaries and any Charity-specific events such as the
wider benefits to society Bands’ Online Solos Night.
as a whole.
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
||Achievements against
objectives set|Para 1.41|**The main objectives during the**
**Covid-19 pandemic have been to**
**ensure that the Bands have**
**continued to function, albeit**
**online only, and to ensure that the**
**Bandroom is a safe environment in**
**which to rehearse, once**
**restrictions allow. These**
**objectives have been met with the**||
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support of the volunteers and the
receipt of grants for improvements
to the Bandroom infrastructure
(e.g., ventilation system, screens,
air purifiers etc.).
No fundraising activities have
taken place during the period due
Performance of to Covid-19 restrictions, other
fundraising activities Para 1.41 than the completion of grant
against objectives set applications.
Not applicable
Investment performance Para 1.41
against objectives
Not applicable
Other
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## **Financial Review**
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Review of the charity’s Para 1.21 The charities financial position as
financial position at the at
end of the period 31/03/2021 is sound. The Charity
has benefitted from several Covid-
19 related grants during the
period.
Statement explaining the Para 1.22 The policy of the Trustees is to
policy for holding maintain
reserves stating why they a reserve of no less than £3000
are held which is
considered a sum sufficient to
cover the
basic costs of running the charity
in the
absence of any income.
Amount of reserves held Para 1.22 No less than £3000
Reasons for holding zero Para 1.22 Not applicable
reserves
Details of fund materially Para 1.24 Not applicable
in deficit
Explanation of any Para 1.23 Not applicable
uncertainties about the
charity continuing as a
going concern
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
||The charity’s principal
sources of funds
(including any
fundraising)|Para 1.47|**The Charity’s main source of**
**income during the period covered**
**by this report has been from**
**Covid-19 related grants, with**
**smaller amounts from member**
**subscriptions and its ‘Friends’**
**scheme.**||
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Not applicable
Investment policy and
objectives including any Para 1.46
social investment policy
adopted
None currently other than the
ongoing
A description of the Para 1.46 Covid-19 pandemic.
principal risks facing the
charity
Other
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## **Structure, Governance and Management**
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Description of charity’s Constitution as adopted on 20
trusts: March 1978 and amended 22
January 1996 and 13 April 2000
Type of governing Para 1.25 Constitution
document
(trust deed, royal
charter)
How is the charity Para 1.25 Unincorporated association.
constituted?
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 Trustees are elected by the
methods including details members at
of any constitutional the annual meeting or co-opted by
provisions e.g. election to the
post or name of any Trustees during the year.
person or body entitled
to appoint one or more
trustees
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
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Policies and procedures
adopted for the induction Para 1.51
and training of trustees
The charity is run by a committee
of
The charity’s members, which includes two of
organisational structure Para 1.51 its Trustees.
and any wider network
with which the charity
works
Relationship with any Para 1.51
related parties
Other
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## **Reference and Administrative details**
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Charity name Menai Bridge Band Porthaethwy
Other name the charity
uses
Registered charity 507457
number
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Charity’s principal Secretary
address Menai Bridge Band Porthaethwy
13 Tan y Graig
Bangor
LL57 4SD
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## **Names of the charity trustees who manage the charity**
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Name of person (or
Dates acted if not for body) entitled to
Trustee name Office (if any)
whole year appoint trustee (if
any)
1 Brian Mottershead Chair 12/09/2020 to date Charity members
2 Ian Ellis Inventory Officer Charity members
Richard Gwynedd Charity members
3
Roberts
4 Glyn Jones Charity members
5 Sheila Adrienne Owen Secretary Charity members
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
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Corporate trustees – names of the directors at the date the report was approved **Director name**
Name of trustees holding title to property belonging to the charity
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Trustee name Dates acted if not for whole
year
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**Funds held as custodian trustees on behalf of others** Description of the assets **Not applicable** held in this capacity Name and objects of the **Not applicable** charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements **Not applicable** for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees Signature(s)** (Original signed) (Original signed) **Full name(s)** Brian Mottershead Sheila Adrienne Owen **Position (eg** Chair Secretary **Secretary, Chair, etc) Date** 11[th] January 2022
## **MENAI BRIDGE BAND PORTHAETHWY**
|**Restricted**
**Funds**
£
£
£
£
**_RECEIPTS_**
Covid19-related Grants
11,125
21,000
Grants and Donations
385
163
Friends of the Band
615
HMRC - Gift Aid Tax Repayment
308
Membership Subscriptions
1,215
Engagements and Functions
50
Christmas Collections
-
Concerts/Fund Raising/Social Events
432
Competition Prizes
-
Hire of Bandroom
-
Band Sales
-
Bank Interest
3
11,510
23,786
**_Less PAYMENTS_**
Covid19 Capital Funding expenditure
8,890
Band Room
Insurance
399
Electricity
514
Water Rates
114
General Repairs and Maintenance
385
1,852
2,879
Insurance - Instruments etc/Public Liability
1,004
Bandsmens' Expenses
80
Memberships/Registrations
128
Music Scores
-
Instrument Purchase
-
Instruments Repair
160
Contest Expenses
155
Accompanists/Guest Conductors
-
Items for Resale
-
Administration & Sundry
288
9,275
4,694
Excess Receipts/Payments(-) for the year
2,235
19,092
Balances at Bank 31 March 2020 brought forward
-
20,403
**Balances at Bank 31 March 2021**
**2,235**
**£**
**39,495**
**Funds**
**Receipts and Payments Account**
**Year ended 31 March 2021**
**Unrestricted**|||
|---|---|---|
||**Unr**|**estricted Funds**
**2020**|
||-
603
675
657
1,375
1,823
1,335
1,247
545
100
414
7
8,781
399
573
112
779
1,863
1,004
1,375
154
699
149
85
801
40
358
218
6,746
2,035
18,368
£ 20,403||
||||
Jean Mottershead _Treasurer_
## _Examination Report_
I have reviewed the accounting records kept by the Menai Bridge Porthaethwy Band and compared the above Receipts and Payments Account for the year ended 31 March 2021 to those records. From my examination I am satisfied that the accounting requirements of the Charities Act 2011 have been met and no matter has come to my attention for report in order to enable the proper understanding of the Account.
Alan Willi3rn8
BANCIOR
l Octobcr2021
MENAI BRIDGE BAND ACCOUNTS
Year ended 31 March 2021
- a Monies received for specific purposes are classed as “Restricted” hence the new column in the account
- b The transfer of £10,000 to Reserve is not shown in the Receipts and Payments account as a payment or receipt but is reflected in the total bank balances ie
Reserve Account = 13,278.52 per Bank Statement Current Account = 28,451.90 per Bank Statement Per Receipts & Payments A/c 41,730 42 (ie 2,235 + 39,495)
## **INCOME**
In your Categorised Income cells J5.K21 the items that do not appear directly in the Receipts & Payments Account have been shown as follows
- 1 The refund of £400 Conductor’s Expenses was netted-off against the payments leaving a net charge of £80
- 2 Self Generated Income (see cells J77.K78)
- £30 refund on Instrument Repair was netted-off against the payment leaving a charge of £160.
- £62.62 received from the insurers was included in Grants & Donations
- 3 Donations & General Grants (see cells J122.K134)
The narrative in cell J130.K130 was changed to IOACC
The contents of the cells J122.K134 were then shown in the Account as
Covid19-related Grants
Arts Council 11,125.00 (restricted column) IOACC 21,000.00 (unrestricted column) Grants and Donations Ynys Mon 384.99 (restricted column) J E Singfield 100.00 (unrestricted column)
Concerts/Fund Raising/Social Events
Easy Funding 203.43 (unrestricted column) PayPal 228.92 (unrestricted column)
/ _continued_
## **EXPENDITURE**
In your Categorised Expenditure cells I5.J75 the items that do not appear directly in the Receipts & Payments Account have been shown as follows
- 1 The insurance premium £1,402.82 has been apportioned between the Band Room (£399) and Instruments/Public Liability (£1,404) based on the previous insurer’s charges a while ago. This is done to identify the running costs of the Band Room in the Account bearing in mind this assumption on insurance.
- 2 The Band Room costs (cells I11.J12) “Upgrade” and Arts Council and Ynys Mon amounts have been amended slightly
|Your amount (cells i11.j120)
Air purifier (cell c28)
Carpet Cleaner (cell c56)
Cleaning materials (cell c75)
_shown in the Account as_|“Upgrade” “Covid19” Ynys Mon
1,396.88
9.725.98
0.00
286.22
(286.22)
165.00
(549.99)
384.99
3.98
1,852.08
8,889.77
384.99
_1,852_
_8,890_
_385_
_unrestricted_
_restricted_
_restricted_|
|---|---|
I understand the air purifier was paid for out of the Band’s own funds
Moving the carpet cleaner shows the Ynys Mon restricted monies being fully utilised with the shortfall on the cost being borne by the Band
- 3 Bandsmen Expenses £480 reduced by repayments of £400 (see INCOME para 1above)=£80
- 4 Instrument Repairs £190 reduced by refund of £30 (see INCOME para 2 above) = £160
- 5 Admin and Sundries £292.22 reduced by £3.98 = £282.22 for Cleaning Materials transferred to Band Room costs (see EXPENDITURE para 2 above)
Alan Williams