Nash Parish Hall
Registered Charity No. 507446
Report of the Trustees for the Y/E 31[st] March 2025
Trustees:
Rupert Hunt (Chair), Stuart Lapper (Secretary), Jessica Brigg-Hayes, Jo Verth, Rebecca Cashmore-Jones (Treasurer), James Morris (proposed)
Trustees
stepping down recently. The committee will be bolstered by the proposed addition of James Morris who we hope will be the Parish Councils representative on the committee over the coming year. Stuart as secretary will present the proposed committee for the next year shortly and Rebecca, our treasurer, will present the finances for the year just past.
Management
The committee has met regularly throughout the year and has continued to maintain the Hall in its current form.
The only event arranged by the Committee was the 80[th] anniversary of D-Day last June which was very well attended, possibly due to the free meal available. The only other event arranged by the committee, a Bingo Night, was cancelled due to lack of demand.
In total there have been 37 private bookings of the hall over the year. It has also been used twice as a poling station and numerous times by the Parish Council. Overall the use of the hall has increased marginally year on year.
As you will all be aware, we are in receipt of Naill Kirk’s charitable donation, the money being deposited in a high interest account and earning a substantial amount of interest. Planning has been obtained for a substantial redevelopment of the hall, however, with significantly increased costs and limited usage of the hall, the committee has decided to rationalised these works with the objective now being to retain the existing structure where possible with a view to increasing the buildings life by a further 25 years. To develop the kerbside appeal of the building and encourage further use with upgrades internally including the addition of openings and a balcony to the SW. Proposed plans are available to view this evening.
process of obtaining tenders from three local builders, with a view to starting works in the Autumn of this year.
One celebration that the committee is likely to undertake prior to the works starting is the Hall’s 100[th] birthday, more to follow on that in due course.
Finances
The treasurer, Rebecca, will provide details of the year in numbers.
Signed on behalf of the Trustees by
Rupert Hunt Chairperson
Nash Village Hall 2024/2025 Accounts
| BANK BALANCE 2024/2025 | ||
|---|---|---|
| TOTAL OPENING BALANCE | £233,617.91 | |
| TOTAL CLOSING BALANCE | £338,033.82 | |
| TOTAL gain/reduction | £104,415.91 | |
| INCOME BREAKDOWN 2024/2025 | ||
| Hall hire | £1,610.00 | |
| Committee lead activity income | £528.00 | |
| Bar profits/receipts | £366.49 | |
| Interest on savings accounts | £10,540.29 | |
| Legacy | Total | £100,000.00 £113,044.78 |
| EXPENDITURE BREAKDOWN 2024/2025 | ||
| Running Costs | £2,310.60 | |
| Bar/food costs | £804.56 | |
| Misc expenses | £169.71 | |
| Professional fees | ||
| Equipment purchase | ||
| Hall renovation project | £4,890.00 | |
| Donations/Charitable | Total | £454.00 £8,628.87 |
| TOTAL PROFIT/LOSS 2024/2025 | £104,415.91 | |
| PROFIT/LOSS BREAKDOWN 2024/2025 | ||
| Operating profit/loss | -£780.38 | |
| Interest | £10,540.29 | |
| Donations | -£454.00 | |
| Legacy receipt | £100,000.00 | |
| Project expenditure | Total | -£4,890.00 £104,415.91 |
Independent Examiners Report to The Trustees of Nash `Village Hall Charity
I report on the accounts for the year ended 31[st] March 2025 that are set out on the attached pages.
Respective responsibilities of trustees and examiner.
As the charity’s trustees you are responsible for the preparation of the accounts.
The gross income of the trust is such that the accounts can be subject to independent examination and need not be subject to audit.
It is the responsibility of the independent examiner to state, on the basis of procedures specified in the General directions given by the Charity Commissioners under The Charities Act 1993 section 43 (7) (b), whether particular matters have come to my attention.
Basis of independent examiners’ report.
My examination was carried out in accordance with the general directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and comparison of the account presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit , and consequently I do not express an audit opinion on the view given by the accounts.
Independent Examiners’ statement.
In connection with my examination, the following matters have come to my attention :
Points to Note
- The village hall made a surplus in the financial year ending on 31[st] March 2025 as follows
Receipts £ 113,044.78 Payments £ 8628.87 Surplus £ 104,415.91
Please note that the Receipts include a legacy of £ 100,000.00 which has greatly increased the surplus in the year.
- The Village hall has total Assets of £ 338,033.82.
It should be noted that the majority of these funds are held in two savings accounts and that the sums held in those accounts exceed the maximum Financial Services Protection Guarantee of £ 85,000 per account
It is suggested that the Trustees approach your bankers and discuss setting up additional accounts and transfer funds between them to ensure that no single bank account exceeds the maximum protected amount.
Minor points
-
3 The trial balance and accounts presented to me were accurate in total but there were two minor items - refunds which should be netted off receipts and payments
-
Refund of £ 40 income deposited in error ie not expenditure but -ve income
-
Refund of electricity of £ 114.85 ie not income but -ve expenditure
-
Hence both receipts and Payments should be reduced by £ 154.85.
4 The cash book shows the total of each item paid and received, it is suggested that it also be analysed into types of income / expenditure – hall hire/donations etc to enable easy compilation of the accounts.
- Not all expenditure had an accompanying invoice or receipt.
The Charity should seek to always get an invoice or receipt which details what the expenditure is for. And also details of where cash deposits have come from ie hall hire/booking date or donation etc.
The Charity has asked me to carry out this independent examination as your income in 2024/25 exceeded £ 25,000 due to the legacy of £ 100,000.
Please note that I am retiring this year and that I will not be available to carry out the examination in future years if your income exceeds £ 25,000 in any one year.
Date 08/06/25
Kevin L Adams Bsc 5 Sheet house The Sheet Ludlow Shropshire. SY8 4JT