Falrfleld Villag6 H811 Tru518es' Annual Report andAccoun15 Year 8nd8d 31 Decèmbèr 2024 Fairfield Village Hall Registered Charity Number.. 507422 {Registered as Fairfield Church Hall) Trustees, Annual Report and Accounts Year ended 31 December 2024 Fairfield Village Hall Trustees, Annual Report 8ndAccounts Year ended 31 Decembar 2024 Contents Reference and Administrative Details Trustees, Report Examiners, Report Receipts and Payments Account statement of Assets and Liabilities Fairfield Village Hall Trustees. Annual Report andAccounls Year ended 31 December 2024 Reference and Administrative Details Trustees Mr. Alan Mabbelt MrJohn Woodhall Ms Mary Gibbs Mr Geoff Cotterill Mr Conrad Palmer Mrs Sue Wilkes Principal address.. Stourbridge Road Fairfield Bromsgrove. B619LZ Independent examiner.. Mr Paul Tivey FCA FCCA Pinfields Limited Meryll House 57 Worcester Road Bromsgrove 8617DN Falffleld Vlllage Hall Trustees'Annual Report 8ndAccounts Yèar ended 31 Dèc8mber 2023 Trustees, Report The Trustees present their Annual Report together with the financial statements and the Independent Examiner's Report of the Charity for the year ended 31 December 2024. The Charity's principal activity is the provision of Village Hall facilities for the benefit of the entire community in or around Fairfield. Activites include specific groups for the young and the old, the Parish Church, Women's Institute, and various local events. Structure, Governance and Management The Charity was created by a Trust Deed dated 30 December 1922. Details of the Trustees who served throughout the year except as noted are included in the Reference and Administrative Details on page 2. Objectlves and Activities Objects and Aims The principal objectives and aims of the charity are the operation of a successful, thriving village hall, for the public benefit, for the residents of Fairfield and surrounding areas. Objectives and Activities The Trustees oversee the management and activities held at the village hall and seek to ensure that the village hall provides real benefit to the inhabitants of Fairfield and surrounding areas. The village hall is used by a broad cross section of residents ranging from the young attending Pre School to older residents attending regular social events such as various forms of dancing, martial arts classes, various club and society events and the local Women's Institute meetings. The hall also provides cinema facilities, screening a broad range of films and live streams on a regular basis and live music of various tastes, to suit the whole community. Public Benefit The Trustees have complied with the duty in section 4 ofthe Charities Act 2006 to have due regard to public benefit guidance published by the Charity Commission in defining the operational activities of the Village Hall. The activities by the charity to achieve public benefit are set out above. Achievements and Performance The year has seen income levels improved compensating for a reduction in support grant funding with use of the Hall across all income streams. Expenditure has been increased to continue with a Programme of maintenance and upgrades. Hall finances have been managed to maintain an acceptable position to face the challenges presented and to preserve reserves for future upgrades. FaSrfield Vlllage Hall Trustees'Annu81 Report andA¢counts Yèar ended 31 December 2023 Financial Position The charity held bank balan￿S 31 December 2024 of £56,863.55 compared with £37,384.72 in the previous year. The significant increase in funding follows the receipt of a National Lottery Grant of £20,000 towards the funding already raised for a major refurbishment project of all toilet facilities at an estimated cost of £39,000, planned for summer of 2025. Reserves Policy The Trustees review the reserve levels of the charity annually. This review encompasses the nature of income and expenditure streams, the need to match income with commitments and the nature of reserves. The Trustees have determined that the appropriate level offree reserves should be approximately, £15,000. This is based on sufficient working capital to cover delays between spending and receipts and contingency for unexpected expenditure. Approved by order of the Trustees on 4 June 2025 and signed on its behalf by.. Mr. Geoff Cotterill Chair CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of FAIRFIELD VILLAGE HALL On accounts for the year ended 31 DECEMBER 2024 Charity no (if any) 507422 Set out on pages 6and7 I report to the trustees on my examination of the accounts of the above charity ("the Trust") for the year ended 31112 12024. Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b} of the Act. I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect.. accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records Independent examiner's statement I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Signed: Date: Name: PAUL IVEY CA FCCA Relevant professional qualification(s) or body (if any): INSTITUTE OF CHARTERED ACCOUNTANTS IN ENGLAND AND WALES ACCA (THE ASSOCIATION OF CHARTERED CERTIFIED ACCOUNTANTS) Address: PINFIELDS LTD, MERYLL HOUSE, 57 WORCESTER ROAD, BROMSGROVE, WORCESTERSHIRE, B617DN. IER October 2018 ri ts O O its ai r4 0 U> C> vi M o) P4 0 O ¢n 00 io O O C ID O C pi ￿ p4 (¢ u> ￿ o OWMC £ w c r4 CJ O 00 i￿ o (o ri