OpenCharities

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

2021-03-31-accounts

Company registration number: 01355539 Charity registration number: 507401

North Wales Medical Trust Limited

(A company limited by share capital) Annual Report and Financial Statements for the Year Ended 31 March 2021

Aston Hughes & Co Selby Towers 29 Princes Drive Colwyn Bay North Wales LL29 8PE

Contents

Reference and Administrative Details 1
Strategic Report 2 to 3
Trustees' Report 4 to 5
Statement of Trustees' Responsibilities 6
Independent Examiner's Report 7
Statement of Financial Activities 8
Balance Sheet 9
Notes to the Financial Statements 10 to 17

Reference and Administrative Details

Trustees Dr R B Ramsay Mr R S Smith Mrs C B Forfar Mrs D Gill Mr W Thomas Dr G S Pritchard Dr C Munteanu Secretary Mrs L Bonning Principal Office Tyldesley House Clarence Road Craig-y-Don Llandudno LL30 1TW The charity is incorporated in England and Wales. Company Registration Number 01355539 Charity Registration Number 507401 Independent Examiner Aston Hughes & Co Selby Towers 29 Princes Drive Colwyn Bay North Wales LL29 8PE

Page 1

Strategic Report for the Year Ended 31 March 2021

The trustees, who are directors for the purposes of company law, present their strategic report for the year ended 31 March 2021, in compliance with s414C of the Companies Act 2006.

Achievements and performance

The monthly Modular training course provided by the Trust to local GP’s, assisting with their continuing professional development, have been put on hold until further notice, due to the Covid-19 pandemic.

The partnership with Liverpool University Faculty of Medicine continues, with a contract until the end of June 2021. This contract is for eight 4th year students staying in 4-week blocks for 24 weeks of the year. It has recently been established that student numbers will not be increased in the foreseeable future. The house in Trinity Avenue, Llandudno has now been sold, and Liverpool students will reside at the flat in Tyldesley House. Students normally arrive during September, however, due to the Covid 19 pandemic, they did not arrive until November – this delay is reflected in the reduced amount of income shown in these accounts. The situation regarding student numbers will be reviewed at a later date and the possibility of purchasing another property, if numbers are going to increase, will then be considered by the Board. The Board of Governors has agreed that the surpluses accumulated over the past few years will enable us to cover any shortfall arising in the foreseeable future. Talks are ongoing regarding a new 3 year contract to commence September 2021.

These contracts are important to the future of General Practice in Wales because, in addition to the educating of these young medical professionals, we are introducing them to the North Wales area, in the hope that they may return to practice medicine. This initiative is therefore a benefit to the public, as there is a serious shortage of GPs in the North Wales area, and the UK generally.

Tyldesley House has many tenants, including the North Wales Faculty of the Royal College of General Practitioners. Our seminar room is hired out to various organisations, and our office space is currently 80% let. Our outbuildings have been improved and divided into units, all of which are let.

Financial review

Policy on reserves

The governors have established a policy whereby the unrestricted funds not committed or invested in tangible fixed assets (‘free reserves’) held by the charity are maintained at a level of between 2 and 4 months of the resources expended to enable the charity to continue its activities.

The level of free reserves shown in the accounts, as defined above, is £421,672 (total reserves less fixed assets and restricted funds), against resources expended of £125,078 (total unrestricted resources expended of £134,534 less depreciation of £9,456). This represents in excess of 2 months and is within the policy guidelines.

Principal funding sources

The contract with the University of Liverpool continues and is still a principal source of funding.

The rental of office space is a significant proportion of our income, and 80% of our offices are let, and all outbuildings units are currently fully let.

Investment policy and objectives

Under the Memorandum and Articles of Association, the charity has the power to invest any surplus funds, not immediately required, in any way the trustees see fit.

The Governors invested funds on deposit achieving less than 1% return during 2010/21.

Page 2

Strategic Report for the Year Ended 31 March 2021

Plans for future periods

Aims and key objectives for future periods

The contract with Liverpool University takes us to June 2021 and negotiations are looking positive for a renewal for a further 3 years from September 2021.

According to the Royal College of General Practitioners, the number of GPs in Wales is at its lowest level in decades. In order to tackle this problem, both the Welsh and English Departments of Health plan to strengthen the primary care workforces. It remains to be seen if these goals have changed, or been delayed, by the Covid-19 pandemic. The North Wales Medical Trust will be available for discussion with university medical schools, as to how we may become involved with the increased community placements that will be required.

We actively marketing our vacant office space, using a local agent, which has resulted in the letting of most of the office space.

Cash Flow is currently positive, and cash investments are reviewed on a regular basis. If better interest rates can be found, then cash deposits will be moved around. There is, however, no expectation that there will be any improvement in deposit interest rates for the foreseeable future.

The strategic report was approved by the trustees of the charity on 14 September 2021 and signed on its behalf by:

......................................... Dr R B Ramsay Trustee

Page 3

Trustees' Report

The trustees, who are directors for the purposes of company law, present the annual report together with the financial statements of the charitable company for the year ended 31 March 2021.

Objectives and activities

Objects and aims

The company was formed to relieve sickness by providing an establishment and accommodation, attention, medical care, treatment and nursing for the sick, injured or disabled persons gratuitously or otherwise according to their means; to promote and encourage medical education and research, and to provide all necessary facilities including a medical library.

Public benefit

The North Wales Medical Trust is actively involved in the training of undergraduate medical students. A proportion of these students will become General Practitioners. It is widely known that the United Kingdom, particularly North Wales, has a severe shortage of GPs. These trainees live in the local area whilst training, and are encouraged to return here to practice medicine, thus bringing great benefit to the public.

The trustees confirm that they have complied with the requirements of section 17 of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission for England and Wales.

Structure, governance and management

Nature of governing document

North Wales Medical Trust is a charitable company limited by guarantee, incorporated on 31 March 1978 and registered as a charity. The company was established under a Memorandum of Association which established the objects and powers of the charitable company and is governed under its Articles of Association. In the event of the company being wound up, members are required to contribute an amount not exceeding £1.00 (one pound).

Recruitment and appointment of trustees

Under the Articles of Association of the company, the directors are known as Governors.

As set out in the Articles of Association, the Chair of the Governors is elected annually by the Board of Governors.

In accordance with Article 26, one third of the Governors are to retire by rotation and, being eligible, offer themselves for re-election.

Induction and training of trustees

An induction programme is in place, which includes their obligations under charity and company law, and a copy of the memorandum and articles association is provided to each new governor. Details of how often the Board meets, the organisational structure, health and safety matters (including evaluation procedures) and a current set of published and management accounts, along with an up to date action plan are also provided to each new governor.

Organisational structure

The Board of Governors meets quarterly for updates on the activities of the North Wales Medical Trust, whose day to day running is managed by its staff. Decisions are made collectively by the Board at these meetings and are fed back to the staff via the Action Plan.

Page 4

Trustees' Report

Financial instruments

Objectives and policies

The charity's activities expose it to a number of financial risks including credit risk, cash flow risk and liquidity risk. The use of financial derivatives is governed by the charity’s policies approved by the board of trustees, which provide written principles on the use of financial derivatives to manage these risks. The charity does not use derivative financial instruments for speculative purposes.

Cash flow risk

The charity’s activities expose it primarily to the financial risks of changes in foreign currency exchange rates and interest rates. The charity uses foreign exchange forward contracts and interest rate swap contracts to hedge these exposures.

Interest bearing assets and liabilities are held at fixed rate to ensure certainty of cash flows.

Credit risk

The charity’s principal financial assets are bank balances and cash, trade and other receivables, and investments. The charity’s credit risk is primarily attributable to its trade receivables. The amounts presented in the balance sheet are net of allowances for doubtful receivables. An allowance for impairment is made where there is an identified loss event which, based on previous experience, is evidence of a reduction in the recoverability of the cash flows.

The credit risk on liquid funds and derivative financial instruments is limited because the counterparties are banks with high credit-ratings assigned by international credit-rating agencies.

The charity has no significant concentration of credit risk, with exposure spread over a large number of counterparties and customers.

Liquidity risk

In order to maintain liquidity to ensure that sufficient funds are available for ongoing operations and future developments, the charity uses a mixture of long-term and short-term debt finance. Further details regarding liquidity risk can be found in the Statement of accounting policies in the financial statements.

The annual report was approved by the trustees of the charity on 14 September 2021 and signed on its behalf by:

......................................... Dr R B Ramsay Trustee

Page 5

Statement of Trustees' Responsibilities

The trustees (who are also the directors of North Wales Medical Trust Limited for the purposes of company law) are responsible for preparing the trustees' report and the financial statements in accordance with the United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice) and applicable law and regulations.

Company law requires the trustees to prepare financial statements for each financial year. Under company law the trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the charitable company and of its incoming resources and application of resources, including its income and expenditure, for that period. In preparing these financial statements, the trustees are required to:

The trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the charitable company's transactions and disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Approved by the trustees of the charity on 14 September 2021 and signed on its behalf by:

......................................... Dr R B Ramsay Trustee

Page 6

Independent Examiner's Report to the trustees of North Wales Medical Trust Limited

I report to the charity trustees on my examination of the accounts of the charity for the year ended 31 March 2021 which are set out on pages 8 to 17.

Respective responsibilities of trustees and examiner

As the charity’s trustees of North Wales Medical Trust Limited (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).

Having satisfied myself that the accounts of North Wales Medical Trust Limited are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner’s statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

  1. accounting records were not kept in respect of North Wales Medical Trust Limited as required by section 386 of the 2006 Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair view' which is not a matter considered as part of an independent examination; or

  4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)].

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

...................................... Aston Hughes & Co Chartered Accountants

Selby Towers 29 Princes Drive Colwyn Bay North Wales LL29 8PE

14 September 2021

Page 7

Statement of Financial Activities for the Year Ended 31 March 2021 (Including Income and Expenditure Account and Statement of Total Recognised Gains and Losses)

Total Total
Unrestricted 2021 2020
Note £ £ £
Income and Endowments from:
Charitable activities 3 75,476 75,476 56,337
Other trading activities 4 26,691 26,691 26,341
Investment income 5 575 575 2,364
Total Income 102,742 102,742 85,042
Expenditure on:
Raising funds (10,867) (10,867) (9,098)
Charitable activities 6 (123,667) (123,667) (126,532)
Total Expenditure (134,534) (134,534) (135,630)
Net expenditure (31,792) (31,792) (50,588)
Net movement in funds (31,792) (31,792) (50,588)
Reconciliation of funds
Total funds brought forward 592,811 592,811 643,399
Total funds carried forward 17 561,019 561,019 592,811

All of the charity's activities derive from continuing operations during the above two periods. The funds breakdown for 2020 is shown in note 17.

The notes on pages 10 to 17 form an integral part of these financial statements. Page 8

(Registration number: 01355539) Balance Sheet as at 31 March 2021

2021 2020
Note £ £
Fixed assets
Tangible assets 13 139,347 281,453
Current assets
Debtors 14 3,900 25,061
Cash at bank and in hand 15 440,141 299,449
444,041 324,510
Creditors: Amounts falling due within one year 16 (22,369) (13,152)
Net current assets 421,672 311,358
Net assets 561,019 592,811
Funds of the charity:
Unrestricted income funds
Unrestricted funds 561,019 592,811
Total funds 17 561,019 592,811

For the financial year ending 31 March 2021 the charity was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.

Directors' responsibilities:

These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.

The financial statements on pages 8 to 17 were approved by the trustees, and authorised for issue on 14 September 2021 and signed on their behalf by:

.........................................

Dr R B Ramsay Trustee

The notes on pages 10 to 17 form an integral part of these financial statements. Page 9

Notes to the Financial Statements for the Year Ended 31 March 2021

1 Charity status

The charity is limited by share capital, incorporated in England and Wales.

The address of its registered office is: Tyldesley House Clarence Road Craig-y-Don Llandudno LL30 1TW

These financial statements were authorised for issue by the trustees on 14 September 2021.

2 Accounting policies

Summary of significant accounting policies and key accounting estimates

The principal accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all the years presented, unless otherwise stated.

Statement of compliance

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102). They also comply with the Companies Act 2006 and Charities Act 2011.

Basis of preparation

North Wales Medical Trust Limited meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy notes.

Going concern

The trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern nor any significant areas of uncertainty that affect the carrying value of assets held by the charity.

Exemption from preparing a cash flow statement

The charity opted to early adopt Bulletin 1 published on 2 February 2016 and have therefore not included a cash flow statement in these financial statements.

Income and endowments

Investment income

Dividends are recognised once the dividend has been declared and notification has been received of the dividend due.

Page 10

Notes to the Financial Statements for the Year Ended 31 March 2021

Expenditure

All expenditure is recognised once there is a legal or constructive obligation to that expenditure, it is probable settlement is required and the amount can be measured reliably. All costs are allocated to the applicable expenditure heading that aggregate similar costs to that category. Where costs cannot be directly attributed to particular headings they have been allocated on a basis consistent with the use of resources, with central staff costs allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset’s use. Other support costs are allocated based on the spread of staff costs.

Raising funds

These are costs incurred in attracting voluntary income, the management of investments and those incurred in trading activities that raise funds.

Charitable activities

Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.

Support costs

Support costs include central functions and have been allocated to activity cost categories on a basis consistent with the use of resources, for example, allocating property costs by floor areas, or per capita, staff costs by the time spent and other costs by their usage.

Governance costs

These include the costs attributable to the charity’s compliance with constitutional and statutory requirements, including audit, strategic management and trustees' meetings and reimbursed expenses.

Taxation

The charity is considered to pass the tests set out in Paragraph 1 Schedule 6 of the Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes. Accordingly, the charity is potentially exempt from taxation in respect of income or capital gains received within categories covered by Chapter 3 Part 11 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively to charitable purposes.

Tangible fixed assets

Individual fixed assets costing £500.00 or more are initially recorded at cost, less any subsequent accumulated depreciation and subsequent accumulated impairment losses.

Depreciation and amortisation

Depreciation is provided on tangible fixed assets so as to write off the cost or valuation, less any estimated residual value, over their expected useful economic life as follows:

Asset class Depreciation method and rate
Leasehold interest in land and buildings 2% straight line
Leasehold improvements 33.3% straight line
Fixtures & fittings 12.5% straight line
Equipment 33.3% straight line

Page 11

Notes to the Financial Statements for the Year Ended 31 March 2021

Trade debtors

Trade debtors are amounts due from customers for merchandise sold or services performed in the ordinary course of business.

Trade debtors are recognised initially at the transaction price. They are subsequently measured at amortised cost using the effective interest method, less provision for impairment. A provision for the impairment of trade debtors is established when there is objective evidence that the charity will not be able to collect all amounts due according to the original terms of the receivables.

Cash and cash equivalents

Cash and cash equivalents comprise cash on hand and call deposits, and other short-term highly liquid investments that are readily convertible to a known amount of cash and are subject to an insignificant risk of change in value.

Fund structure

Unrestricted income funds are general funds that are available for use at the trustees' discretion in furtherance of the objectives of the charity.

Pensions and other post retirement obligations

The charity operates a defined benefit pension scheme.Typically defined benefit plans define an amount of pension benefit that an employee will receive on retirement, usually dependent on one or more factors such as age, years of service and compensation.

The liability recognised in the Balance Sheet in respect of defined benefit pension plans is the present value of the defined benefit obligation at the reporting date minus the fair value of plan assets. The defined benefit obligation is measured using the projected unit credit method. The present value of the defined benefit obligation is determined by discounting the estimated future payments by reference to market yields at the reporting date on high-quality corporate bonds that are denominated in the currency in which the benefits will be paid, and that have terms to maturity approximating to the terms of the related pension liability.

Actuarial gains and losses are charged or credited to other comprehensive income in the period in which they arise.

3 Income from charitable activities

Unrestricted
funds Total Total
General 2021 2020
£ £ £
Medical education support services 1,321 1,321 7,402
Accommodation and services 27,022 27,022 48,935
Profit on sale of fixed assets 47,133 47,133 -
75,476 75,476 56,337

Page 12

Notes to the Financial Statements for the Year Ended 31 March 2021

4 Income from other trading activities

Unrestricted
funds Total Total
General funds 2020
£ £ £
Property rental income 26,691 26,691 26,341
26,691 26,691 26,341
5 Investment income
Unrestricted
funds Total Total
General 2021 2020
£ £ £
Interest receivable and similar income;
Interest receivable on bank deposits 575 575 2,364
6 Expenditure on charitable activities
Unrestricted
funds Total Total
General 2021 2020
Note £ £ £
Medical education support services 18,535 18,535 26,598
Depreciation, amortisation and other
similar costs 9,456 9,456 9,322
Staff costs 92,541 92,541 86,701
Allocated support costs 7 1,482 1,482 1,863
Governance costs 7 1,653 1,653 2,048
123,667 123,667 126,532

£123,667 (2020 - £126,532) of the above expenditure was attributable to unrestricted funds and £Nil (2020 - £Nil) to restricted funds.

In addition to the expenditure analysed above, there are also governance costs of £1,653 (2020 - £2,048) which relate directly to charitable activities. See note 7 for further details.

Page 13

Notes to the Financial Statements for the Year Ended 31 March 2021

7 Analysis of governance and support costs

Raising funds expenditure

Other costs for generating funds

Unrestricted
funds Total Total
General 2021 2020
Basis of allocation £ £ £
Establishment costs A 7,088 7,088 6,396
Repairs and maintenance A 3,779 3,779 2,702
10,867 10,867 9,098
Charitable activities expenditure
Unrestricted
funds Total Total
General 2021 2020
Basis of allocation £ £ £
Establishment costs A 967 967 1,310
Repairs and maintenance A 515 515 553
1,482 1,482 1,863

Basis of allocation

Reference Method of allocation A Rental income

Governance costs

Unrestricted
funds Total Total
General 2021 2020
£ £ £
Independent examiner fees
Examination of the financial statements 1,600 1,600 1,600
Legal fees 53 53 448
1,653 1,653 2,048

8 Net incoming/outgoing resources

Net outgoing resources for the year include:

Depreciation of fixed assets

2021 2020
£ £
9,456 9,322

Page 14

Notes to the Financial Statements for the Year Ended 31 March 2021

9 Trustees remuneration and expenses

No trustees, nor any persons connected with them, have received any remuneration from the charity during the year.

No trustees have received any reimbursed expenses or any other benefits from the charity during the year.

10 Staff costs

The aggregate payroll costs were as follows:

The aggregate payroll costs were as follows:
2021 2020
£ £
Staff costs during the year were:
Wages and salaries 80,370 74,613
Social security costs 4,779 4,891
Pension costs 7,392 7,197
92,541 86,701

The monthly average number of persons (including senior management team) employed by the charity during the year expressed as full time equivalents was as follows:

Administration

2021 2020
No No
2 2

2 (2020 - 2) of the above employees participated in the Defined Contribution Pension Schemes.

No employee received emoluments of more than £60,000 during the year.

11 Independent examiner's remuneration

2021 2020
£ £
Examination of the financial statements 1,600 1,600

Page 15

Notes to the Financial Statements for the Year Ended 31 March 2021

12 Taxation

The charity is a registered charity and is therefore exempt from taxation.

13 Tangible fixed assets

13 Tangible fixed assets
Land and Furniture and
buildings equipment Total
£ £ £
Cost
At 1 April 2020 485,297 138,525 623,822
Disposals (201,698) - (201,698)
At 31 March 2021 283,599 138,525 422,124
Depreciation
At 1 April 2020 204,313 138,056 342,369
Charge for the year 8,987 469 9,456
Eliminated on disposals (69,048) - (69,048)
At 31 March 2021 144,252 138,525 282,777
Net book value
At 31 March 2021 139,347 - 139,347
At 31 March 2020 280,984 469 281,453

Included within the net book value of land and buildings above is £Nil (2020 - £Nil) in respect of freehold land and buildings and £139,347 (2020 - £280,984) in respect of leaseholds.

14 Debtors

14 Debtors
2021 2020
£ £
Other debtors 3,900 25,061
15 Cash and cash equivalents
2021 2020
£ £
Cash at bank 440,141 299,449
16 Creditors: amounts falling due within one year
2021 2020
£ £
Other taxation and social security 3,754 2,015
Other creditors 18,615 11,137
22,369 13,152

Page 16

Notes to the Financial Statements for the Year Ended 31 March 2021

17 Funds

17 Funds
Balance at 1 Incoming Resources Balance at 31
April 2020 resources expended March 2021
£ £ £ £
Unrestricted funds
General 592,811 102,742 (134,534) 561,019
Balance at 1 Incoming Resources Balance at 31
April 2019 resources expended March 2020
£ £ £ £
Unrestricted funds
General 643,399 85,042 (135,630) 592,811
18 Analysis of net assets between funds
18 Analysis of net assets between funds
Unrestricted Total funds at
funds 31 March
General 2021
£ £
Tangible fixed assets 139,347 139,347
Current assets 444,041 444,041
Current liabilities (22,369) (22,369)
Total net assets 561,019 561,019
Unrestricted Total funds at
funds 31 March
General 2020
£ £
Tangible fixed assets 281,453 281,453
Current assets 324,510 324,510
Current liabilities (13,152) (13,152)
Total net assets 592,811 592,811

19 Related party transactions

There were no related party transactions in the year.

Page 17