## **PARBOLD COMMUNITY ASSOCIATION**
## **Minutes of the AGM held on Friday November 22nd 2024**
## **1. Present**
M Bonsall (Chair) S Halton C Littler L Jones P Walker
## **2. Apologies**
R Perry D Butts C Rowe
In the absence of R Perry, the Vice Chair M Bonsall agreed to chair the meeting
## **3. Declarations of Interest**
M Bonsall Douglas Music
C Littler Slimming World
## **4. Minutes of the Annual General Meeting held November 2023**
Erratum S Halton M Bonsall (name spelling correction)
The minutes of the meeting held on November 24[th] 2023 were accepted as a true record
Proposed L Jones Seconded C Littler
## **5. Chairman’s Report**
## **M Bonsall on behalf of R Perry**
As the Village Hall enters its 30[th] year since opening (I have served 28years!) I look back at how much we have achieved despite the ups and downs we have faced along the way.
We have transformed the Hall over the years - lowering the main hall ceiling, fitting the lighting grid, and introducing the cinema and projection facilities in the studio. Under floor heating has been installed and this, together with the heat source pump and recently installed solar panels has made our Hall as green as possible.
The Solar Panels are proving a great asset, dramatically reducing the Hall’s electricity consumption.
I tell you this as we must continue to move forward to make the Hall a place for future generations to enjoy. During the next year we will be upgrading our website as well as introducing digital banking. We aim to improve our internet presence, attract people from a wider area and facilitate bookings.
I must thank the Committee for their continuing efforts and express our gratitude to Alan Barton, who is leaving the Committee, for his ideas and enthusiasm.
Our fabulous group of volunteers are the backbone of so many events – the Coffee Mornings, the Lunch Club, Talking Pictures, the Bridge Club and the Picture House – we could not function without them and cannot thank them enough for their commitment.
I’m sure 2025 will have its trials but with such goodwill I feel sure that we will be able to embrace whatever challenges we face and carry the Hall forward on the next step in its development.
The Chairman’s Report was accepted
Proposed C Littler Seconded L Jones
## **6. Statement of Accounts**
Audited Statement circulated. S Halton (Treasurer) reported that ….
- Whilst the Hall’s financial position is still the cause of concern the balance of accounts is showing slow steady improvement. The latest statement showed a positive balance of £11k which is the strongest position for some time.
- The cost of utilities has been much reduced by the installation of the solar panels. Electricity expenditure is expected to fall this year from £21k to £4k.
- The Electricity contract is due for renewal. Octopus Energy, recommended by ACRE, has been invited to tender for a fixed rate contract for electricity, gas and management of the solar panels.
- Overall this year’s fall in expenditure combined with the upturn in bookings results in a more positive financial prediction for next year.
The Committee accepted the Statement of Accounts
Proposed L Jones Seconded C Littler
## **7. Election of Honorary Officers and the General Committee a) Election of Chairman**
**R Perry** Proposed S Halton Seconded L Jones **b) Election of Vice Chairman M Bonsall** Proposed P Walker Seconded C Littler **c) Election of Secretary P Walker** Proposed M Bonsall Seconded L Jones
## **d) Election of Treasurer**
**S Halton** will continue as Treasurer until the digital banking system is established
**C Littler** is willing to assume responsibility for the digital banking system thereafter
Proposed M Bonsall Seconded P Walker
## **8. Election of General Committee**
**C Rowe** Proposed S Halton Seconded M Bonsall **L Jones** Proposed S Halton Seconded M Bonsall **C Littler** Proposed M Bonsall Seconded L Jones
## **9. Appointment of Examiner of Accounts**
Evergreen was proposed to continue in this role Proposed S Halton Seconded by L Jones
## **10. Appointment of Booking Secretary**
S Halton will continue to be responsible for Bookings Proposed C Littler Seconded L Jones
**Date of next A.G.M. November 2025** Date to be confirmed
M Bonsall thanked everyone for their attendance and closed the meeting.
Signed ………………………………………. Date
…………………………………
**Charity Number: 507386**
## **PARBOLD COMMUNITY ASSOCIATION**
**REPORTS AND FINANCIAL STATEMENTS**
**FOR THE YEAR ENDED 31ST AUGUST 2024**
**Charity Number: 507386**
## **PARBOLD COMMUNITY ASSOCIATION**
**REPORTS AND FINANCIAL STATEMENTS**
**FOR THE YEAR ENDED 31ST AUGUST 2024**
**INDEX**
1 Charity information 2 Accountants report 3 Statement of financial activities
## **PARBOLD COMMUNITY ASSOCIATION**
## **REPORTS AND FINANCIAL STATEMENTS**
## **FOR THE YEAR ENDED 31ST AUGUST 2024**
**Trustees** Roger Parry (Chairman) Penny Walker (Secretary) Susan Halton (Treasurer) Michael Bonsall Carol Littler Chris Rowe Alan Barton Linda Jones **Charity Number** 507386 **Charity Offices** 15 Beech Avenue Parbold Wigan WN8 7NS **Accountants** Evergreen Accountants 112 Spendmore Lane Coppull Chorley Lancs PR7 5BX **Bankers** Royal Bank of Scotland 36 St Andrew Square Edinburgh UK EH2 2YB
**Page 1**
## **INDEPENDENT EXAMINERS' REPORT TO THE TRUSTEES OF PARBOLD COMMUNITY ASSOCIATION**
## **FOR THE YEAR ENDED 31ST AUGUST 2024**
We report on the financial statements which are set out hereto.
## **Respective Responsibilities of the Trustees**
As the charity's trustees, you are responsible for the preparation of the accounts. You consider that the audit requirements of Section 43(2) of the Charities Act 1993 (the Act) do not apply. It is our repsonsibility to state on the basis of procedures specified in the General Directions given by the Charity Commissioners under section 43(7)(b) of the Act, whether particular matters have come to our attention.
## **Basis of Independent Examiners' Report**
Our examination was carried out in accordance with General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosure in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently we do not express an audit opinion on the view given by the accounts.
## **Independent Examiners' Statement**
In our opinion, the financial statements give a true and fair view of the state of the Charity's affairs as at 31st August 2024 and of it's results for the period then ended.
**….........................................................................**
**Date: …...........................**
## **Evergreen Accountants**
112 Spendmore Lane Coppull Chorley Lancs PR7 5BX
**Page 2**
## **PARBOLD COMMUNITY ASSOCIATION**
## **RECEIPTS AND PAYMENTS FOR THE YEAR ENDED 31ST AUGUST 2024**
|**_2022-23_**
**Unrestricted**
**Funds**
**Restricted**
**Funds**
**Total**
**_Total_**
£
£
£
_£_
**Receipts**
Non commercial users
15,248.00
15,248.00
_10,509.10_
Special Projects/Fundraising
792.66
792.66
_532.67_
Commercial Users
16,146.50
16,146.50
_15,414.70_
Parties Occasional
2,121.50
2,121.50
_2,148.00_
Newsletter Sponsors
1,800.00
1,800.00
_1,389.90_
Picture House - Sunday
6,941.15
6,941.15
_5,825.65_
Bank Interest received
176.68
176.68
_182.49_
Grants/Donations/Misc
224.00
42,936.28
43,160.28
_850.00_
43,450.49
42,936.28
86,386.77
_36,852.51_
**Expenses**
Parish Council Rent
1,200.00
1,200.00
1,498.84
Council Tax
828.34
828.34
-709.89
WLBC Bin collections
263.99
263.99
503.60
Cleaning - Wages and Materials
9,129.33
9,129.33
7,781.79
Gas/Water/Electricity
21,617.25
21,617.25
11,700.43
Insurance/Licences
2,640.92
2,640.92
2,331.59
Maintenance and repairs
2,838.91
2,838.91
5,072.44
Committee Expenses
584.65
584.65
865.52
Picture House - Sunday
4,602.91
4,602.91
4,428.46
Telephone
939.16
939.16
841.69
Newsletter
1,905.00
1,905.00
1,725.00
Caretaker
6,360.00
6,360.00
6,240.00
Special Project
0.00
0.00
0.00
Miscellaneous
220.00
220.00
0.00
Heating Project
0.00
417.59
417.59
850.00
Accountancy
360.00
360.00
360.00
PPC Funding
89.97
39,200.00
39,289.97
0.00
53,580.43
39,617.59
93,198.02
_43,489.47_
**Net (Payments) Receipts**
-10,129.94
3,318.69
-6,811.25
-6,636.96
Cash Funds at 31st August 2023
15,558.14
15,558.14
_22,195.10_
Add: Unrecorded bankings
0.00
0.00
_0.00_
Less: Unrecorded payments
-120.00
-120.00
_0.00_
Add: HIBA Unrecorded bankings
672.00
672.00
_0.00_
Cash Funds at 31st August 2024
5,980.20
3,318.69
**9,298.89**
_15,558.14_
Balance per RBS Current Account as at**31st August 2024**/2023
**236.60**
-167.33
Balance per RBS High Interest Account as at**31st August 2024**/2023
**9,422.29**
16,085.47
Accrual
**-360**
-360
**9,298.89**
15,558.14
**2023-24**|**Unrestricted**
**Funds**
**Restricted**
**Funds**
**Total**
£
£
£
15,248.00
15,248.00
792.66
792.66
16,146.50
16,146.50
2,121.50
2,121.50
1,800.00
1,800.00
6,941.15
6,941.15
176.68
176.68
224.00
42,936.28
43,160.28
**2023-24**|**Unrestricted**
**Funds**
**Restricted**
**Funds**
**Total**
£
£
£
15,248.00
15,248.00
792.66
792.66
16,146.50
16,146.50
2,121.50
2,121.50
1,800.00
1,800.00
6,941.15
6,941.15
176.68
176.68
224.00
42,936.28
43,160.28
**2023-24**|**_2022-23_**
**_Total_**
_£_
_10,509.10_
_532.67_
_15,414.70_
_2,148.00_
_1,389.90_
_5,825.65_
_182.49_
_850.00_|
|---|---|---|---|
||43,450.49
42,936.28
86,386.77||_36,852.51_|
||1,200.00
1,200.00
828.34
828.34
263.99
263.99
9,129.33
9,129.33
21,617.25
21,617.25
2,640.92
2,640.92
2,838.91
2,838.91
584.65
584.65
4,602.91
4,602.91
939.16
939.16
1,905.00
1,905.00
6,360.00
6,360.00
0.00
0.00
220.00
220.00
0.00
417.59
417.59
360.00
360.00
89.97
39,200.00
39,289.97||1,498.84
-709.89
503.60
7,781.79
11,700.43
2,331.59
5,072.44
865.52
4,428.46
841.69
1,725.00
6,240.00
0.00
0.00
850.00
360.00
0.00|
||53,580.43
39,617.59
93,198.02||_43,489.47_|
||-10,129.94
3,318.69
-6,811.25
15,558.14
15,558.14
0.00
0.00
-120.00
-120.00
672.00
672.00||-6,636.96
_22,195.10_
_0.00_
_0.00_
_0.00_|
||5,980.20
3,318.69
**9,298.89**||_15,558.14_|
|||**236.60**
-167.33
**9,422.29**
16,085.47
**-360**
-360||
|||**9,298.89**
15,558.14||