Company registration number: 01351149 Charity registration number: 507337
The Grantham Canal Society
(A company limited by guarantee) Annual Report and Financial Statements for the Year Ended 31 March 2022
Community Accounting Plus Units 1 & 2 North West 41 Talbot Street Nottingham NG1 5GL
The Grantham Canal Society
Contents
| Reference and Administrative Details | 1 |
|---|---|
| Trustees' Report | 2 to 5 |
| Independent Examiner's Report | 6 |
| Statement of Financial Activities | 7 to 8 |
| Balance Sheet | 9 |
| Notes to the Financial Statements | 10 to 17 |
The Grantham Canal Society
Reference and Administrative Details
Honorary Patron Honorary President
Trustees
Company Secretary Registered Office
Company Registration Number
Charity Registration Number Independent Examiner
His Grace The Duke of Rutland John Brydon Rosemary Gibson Rod Gordon Jane Grylls Mark Hubbard Mary Noble Anthony Osbond Michael Stone, Chairman Michelle Storer Ashley Mather Unit 2 Sherbrook Enterprise 100 Sherbrook Road Daybrook Nottingham NG5 6AB 01351149
507337 John O'Brien, employee of Community Accounting Plus Units 1 & 2 North West 41 Talbot Street Nottingham NG1 5GL
Page 1
The Grantham Canal Society
Trustees' Report
The trustees, who are directors for the purposes of company law, present the annual report together with the financial statements of the charitable company for the year ended 31 March 2022.
Trustees and officers
The trustees and officers serving during the year and since the year end were as follows:
Trustees: Rosemary Gibson Rod Gordon Jane Grylls Mark Hubbard Mary Noble Anthony Osbond Michael Stone, Chairman Michelle Storer David Lyneham-Brown, until 31 March 2022 Secretary: Ashley Mather (appointed 17 June 2021)
Structure, governance and management
Nature of governing document
The charity is a company limited by guarantee and registered charity. It is operated under the rules of its memorandum and articles of association dated 02/02/1978 and most recently amended 04/11/2008. It has no share capital and the liability of each member in the event of winding-up is limited to £1.
Recruitment and appointment of trustees
Trustees are appointed at the AGM by the voting membership.
Objectives and activities
Objects and aims
To advocate the use, maintenance and development of inland waterways and particularly the Grantham Canal, to advocate and promote the restoration and maintenance in good order and condition of the Grantham Canal and other waterways and to promote the use of such waterways.
Page 2
The Grantham Canal Society
Trustees' Report
The aims include:
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To promote, assist financially and otherwise support any measure or proposal for restoring, maintaining or
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improving the Grantham Canal or other inland waterways;
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To oppose the abandonment, neglect, pollution, obstruction, inappropriate development or closure of inland
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waterways or their infrastructure, environment and facilities;
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To create and promote by publicity and education the value and importance of inland waterways to the community;
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To promote by meetings, lectures, exhibitions, publications and other activities the collection and dissemination of knowledge about the Grantham Canal and other inland waterways;
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To lend and advance money to anybody established for charitable objects similar to those of the Society;
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To borrow or raise money for the purposes of the Society; sell goods, articles, services or things in connection with the promotion of the Society's objects;
• To do all such other lawful things as are necessary or desirable for the attainment of the Society's objects and which may lawfully be done by a body established for charitable purposes.
Objectives, strategies and activities
Activity was still constrained by the Covid 19 pandemic.
Rebuilding of lock 14 on the Woolsthorpe flight was completed and the lock is now available for use.
The restoration of the slipway at the Woolsthorpe depot was undertaken over the winter, and has now been completed, with the installation of rails, bogies and a winch, to allow the Society to take boats out of the canal for maintenance.
Work has begun on creating hard moorings above lock 18 for the workboats, this will continue into the next financial year.
Maintenance of the restored section of the canal has continued where Covid 19 restrictions allowed, and the new weed boat Otter has been clearing weed from the navigable section.
Work has taken place elsewhere on the canal to prepare for culvert repairs and to remove vegetation from the dry section, prior to surveys.
Where Covid 19 restrictions allowed, the Society has held open days to promote the Society and as fundraising activities.
Our membership, supporters, and the wider general public have generously donated money, materials and time to allow us to make progress. The Canal and River Trust and the Waterways Recovery Group have also helped us to maintain and restore this beautiful canal.
Online talks and visits have taken place to local societies.
The Ranger service has been operating along the length of the canal in line with Covid 19 restrictions.
Page 3
The Grantham Canal Society
Trustees' Report
Public benefit
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The education and training of the Society's volunteers in heritage and building skills;
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The provision of "hands on" experience and involvement in the restoration, repair, maintenance, and management
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of canals and waterways;
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The restoration, repair, maintenance and management of the Grantham Canal as a navigable canal;
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The provision of a multi-use leisure facility for the community both on and off the water (e.g. boating, fishing,
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walking, running, cycling, bird and wildlife watching and relaxation);
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Provision of access for the public to exercise in the open, in a safe and traffic free green environment, to promote
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mental and physical health and wellbeing;
• The provision of a wildlife environment along the line of the canal for the enjoyment of all; the promotion of the canal and its wildlife and leisure facilities to the community and the encouragement of the community to use and enjoy the canal and its facilities;
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The provision of education and involvement opportunities for children and young persons in the flora, fauna and
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wildlife found in, on, and around the canal;
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The provision of boat trips and other events on and around the canal for the enjoyment of the public;
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The maintenance of an archive about the history and heritage surrounding the Grantham Canal and the
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dissemination of such information to the public.
The trustees confirm that they have complied with the requirements of section 17 of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission for England and Wales.
Financial review
Major works planned for the previous financial year have been undertaken in line with Covid 19 restrictions. The planned works on the new slipway over-ran budget, due to the unexpected increase in materials costs, but this has now been completed satisfactorily.
Income has suffered somewhat because of the restrictions on public open days, however some were undertaken and were well supported by the public.
We hold funds of £5,645.95 raised by GCRS SLOW for work on the Kinoulton/Hickling dry areas. This money will be used by GCS to undertake specific works agreed by GCRS SLOW.
Policy on reserves
We hold an annual reserve balance of £5,000 to cover Insurance, Licences, necessary inspections and training, maintenance and repair costs and general running costs. This is considered by the Committee to be adequate at the present time bearing in mind that the Society has no paid employees and all the work of the Society is undertaken by unpaid volunteers.
Small companies provision statement
This report has been prepared in accordance with the small companies regime under the Companies Act 2006.
Page 4
The Grantham Canal Society
Trustees' Report
Statement of Trustees' Responsibilities
The trustees (who are also the directors of The Grantham Canal Society for the purposes of company law) are responsible for preparing the trustees' report and the financial statements in accordance with the United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice) and applicable law and regulations. The report and accounts have been prepared in accordance with the provisions in the Companies Act 2006 relating to small companies.
Company law requires the trustees to prepare financial statements for each financial year. Under company law the trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the charitable company and of its incoming resources and application of resources, including its income and expenditure, for that period. In preparing these financial statements, the trustees are required to:
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select suitable accounting policies and apply them consistently;
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observe the methods and principles in the Charities SORP;
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make judgements and estimates that are reasonable and prudent;
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state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements; and
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prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in business.
The trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the charitable company's transactions and disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
03/11/2022 The annual report was approved by the trustees of the charity on .................... and signed on its behalf by:
......................................... Michael Stone Trustee
Page 5
The Grantham Canal Society
Independent Examiner's Report to the trustees of The Grantham Canal Society
Independent examiner’s report to the trustees of The Grantham Canal Society ('the Company')
I report to the charity trustees on my examination of the accounts of the company for the year ended 31 March 2022.
Responsibilities and basis of report
As the charity's trustees of the company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.
Independent examiner’s statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair' view which is not a matter considered as part of an independent examination; or
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the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)].
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
......................................
John O'Brien MSc, FCCA, FCIE, employee of Community Accounting Plus Fellow of the Association of Charity Independent Examiners
Units 1 & 2 North West 41 Talbot Street Nottingham NG1 5GL
3/11/22 Date:.............................
Page 6
The Grantham Canal Society
Statement of Financial Activities for the Year Ended 31 March 2022 (Including Income and Expenditure Account and Statement of Total Recognised Gains and Losses)
| Note Income and Endowments from: Donations and legacies 2 Charitable activities 3 Investment income 4 Total income Expenditure on: Charitable activities 5 Total expenditure Net (expenditure)/income Net movement in funds Reconciliation of funds Total funds brought forward Total funds carried forward 11 |
Unrestricted £ 30,345 29,476 - 59,821 (71,375) (71,375) (11,554) (11,554) 104,892 93,338 |
Restricted £ - - - - (8,279) (8,279) (8,279) (8,279) 16,875 8,596 |
Total 2022 £ 30,345 29,476 - 59,821 (79,654) (79,654) (19,833) (19,833) 121,767 101,934 |
Total 2021 £ 14,764 36,225 2 |
|---|---|---|---|---|
| 50,991 | ||||
| (18,640) | ||||
| (18,640) | ||||
| 32,351 | ||||
| 32,351 89,416 |
||||
| 121,767 |
All of the charity's activities derive from continuing operations during the above two periods. The funds breakdown for the period is shown in note 11.
The notes on pages 10 to 17 form an integral part of these financial statements. Page 7
The Grantham Canal Society
Statement of Financial Activities for the Year Ended 31 March 2022 (Including Income and Expenditure Account and Statement of Total Recognised Gains and Losses)
These are the figures for the previous accounting period and are included for comparative purposes
| Note Income and Endowments from: Donations and legacies 2 Charitable activities 3 Investment income 4 Total income Expenditure on: Charitable activities 5 Total expenditure Net income Net movement in funds Reconciliation of funds Total funds brought forward Total funds carried forward 11 |
Unrestricted funds £ 14,764 21,287 2 36,053 (17,569) (17,569) 18,484 18,484 86,408 104,892 |
Restricted funds £ - 14,938 - 14,938 (1,071) (1,071) 13,867 13,867 3,008 16,875 |
Total 2021 £ 14,764 36,225 2 |
|---|---|---|---|
| 50,991 | |||
| (18,640) | |||
| (18,640) | |||
| 32,351 | |||
| 32,351 89,416 |
|||
| 121,767 |
The notes on pages 10 to 17 form an integral part of these financial statements. Page 8
The Grantham Canal Society
(Registration number: 01351149) Balance Sheet as at 31 March 2022
| Note Fixed assets Tangible assets 6 Current assets Stocks 7 Debtors 8 Cash at bank and in hand Creditors: Amounts falling due within one year 9 Net current assets Net assets Funds of the charity: Restricted income funds Restricted funds 11 Unrestricted income funds Unrestricted funds Total funds 11 |
2022 £ 40,681 1,275 4,423 56,090 61,788 (535) 61,253 101,934 8,596 93,338 101,934 |
2021 £ 28,676 886 1,256 91,469 |
|---|---|---|
| 93,611 (520) |
||
| 93,091 | ||
| 121,767 | ||
| 16,875 104,892 |
||
| 121,767 |
For the financial year ending 31 March 2022 the charity was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
Directors' responsibilities:
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The members have not required the charity to obtain an audit of its accounts for the year in question in accordance with section 476; and
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The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.
These financial statements have been prepared in accordance with the special provisions relating to companies subject to the small companies regime within Part 15 of the Companies Act 2006.
The financial statements on pages 7 to 17 were approved by the trustees, and authorised for issue on .................... and signed on 3/11/22 their behalf by:
......................................... Jane Grylls Trustee
The notes on pages 10 to 17 form an integral part of these financial statements. Page 9
The Grantham Canal Society
Notes to the Financial Statements for the Year Ended 31 March 2022
1 Accounting policies
Summary of significant accounting policies and key accounting estimates
The principal accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all the years presented, unless otherwise stated.
Statement of compliance
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)) (issued in October 2019) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.
Basis of preparation
The Grantham Canal Society meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy notes.
Going concern
The financial statements have been prepared on a going concern basis.
The trustees assess whether the use of going concern is appropriate i.e. whether there are any material uncertainties related to events or conditions that may cast significant doubt on the ability of the charity to continue as a going concern. The trustees make this assessment in respect of a period of one year from the date of approval of the financial statements.
Exemption from preparing a cash flow statement
The charity opted to adopt Bulletin 1 published on 2 February 2016 and have therefore not included a cash flow statement in these financial statements.
Income and endowments
Voluntary income including donations, gifts, legacies and grants that provide core funding or are of a general nature is recognised when the charity has entitlement to the income, it is probable that the income will be received and the amount can be measured with sufficient reliability.
Donations and legacies
Donations are recognised when the charity has been notified in writing of both the amount and settlement date. In the event that a donation is subject to conditions that require a level of performance by the charity before the charity is entitled to the funds, the income is deferred and not recognised until either those conditions are fully met, or the fulfilment of those conditions is wholly within the control of the charity and it is probable that these conditions will be fulfilled in the reporting period.
Page 10
The Grantham Canal Society
Notes to the Financial Statements for the Year Ended 31 March 2022
Expenditure
All expenditure is recognised once there is a legal or constructive obligation to that expenditure, it is probable settlement is required and the amount can be measured reliably. All costs are allocated to the applicable expenditure heading that aggregate similar costs to that category.
Charitable activities
Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
Taxation
The charity is considered to pass the tests set out in Paragraph 1 Schedule 6 of the Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes. Accordingly, the charity is potentially exempt from taxation in respect of income or capital gains received within categories covered by Chapter 3 Part 11 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively to charitable purposes.
Tangible fixed assets
Individual fixed assets costing £200.00 or more are initially recorded at cost, less any subsequent accumulated depreciation and subsequent accumulated impairment losses.
Depreciation and amortisation
Depreciation is provided on tangible fixed assets so as to write off the cost or valuation, less any estimated residual value, over their expected useful economic life as follows:
| Asset class | Depreciation method and rate |
|---|---|
| Furniture and equipment | 25% straight line |
| Boats | 10% straight line to leave a residual value of 50% of the cost |
| Motor vehicles | 25% straight line |
Stock
Stock is valued at the lower of cost and estimated selling price less costs to complete and sell, after due regard for obsolete and slow moving stocks. Cost is determined using the first-in, first-out (FIFO).
Trade debtors
Trade debtors are amounts due from customers for merchandise sold or services performed in the ordinary course of business.
Trade debtors are recognised initially at the transaction price. They are subsequently measured at amortised cost using the effective interest method, less provision for impairment. A provision for the impairment of trade debtors is established when there is objective evidence that the charity will not be able to collect all amounts due according to the original terms of the receivables.
Page 11
The Grantham Canal Society
Notes to the Financial Statements for the Year Ended 31 March 2022
Cash and cash equivalents
Cash and cash equivalents comprise cash on hand and call deposits, and other short-term highly liquid investments that are readily convertible to a known amount of cash and are subject to an insignificant risk of change in value.
Fund structure
Unrestricted income funds are general funds that are available for use at the trustees' discretion in furtherance of the objectives of the charity.
Restricted income funds are those grants for use in a particular area or for specific purposes, the use of which is restricted to that area or purpose.
2 Income from donations and legacies
| Donations and legacies; Donations from individuals |
Unrestricted funds General £ 30,345 30,345 |
Total 2022 £ 30,345 30,345 |
Total 2021 £ 14,764 |
|---|---|---|---|
| 14,764 |
3 Income from charitable activities
| Subscriptions Sales & events Donations & gift aid Sundry income Gain on disposal Three Shires income |
Unrestricted funds General £ 13,174 4,195 5,341 398 - 6,368 29,476 |
Total 2022 £ 13,174 4,195 5,341 398 - 6,368 29,476 |
Total 2021 £ 11,991 4,711 14,938 594 3,991 - |
|---|---|---|---|
| 36,225 |
Page 12
The Grantham Canal Society
Notes to the Financial Statements for the Year Ended 31 March 2022
| 4 Investment income Interest receivable and similar income; Interest receivable on bank deposits 5 Expenditure on charitable activities |
Total 2022 £ - |
Total 2021 £ 2 |
|---|---|---|
| Insurances & licenses Boat maintenance & diesel Small tools maintenance Cost of sales Depot & utilities Administration, accounts & training Events PR & Communications Projects Sundry payments Three Shires costs Depreciation |
Unrestricted funds General £ 5,546 1,949 2,078 122 959 1,608 63 868 50,165 120 1,209 6,688 71,375 |
Restricted funds £ - - - - - 395 - - 7,884 - - - 8,279 |
Total 2022 £ 5,546 1,949 2,078 122 959 2,003 63 868 58,049 120 1,209 6,688 79,654 |
Total 2021 £ 3,887 4,283 150 1,379 758 2,991 305 - 325 919 - 3,643 |
|---|---|---|---|---|
| 18,640 |
Page 13
The Grantham Canal Society
Notes to the Financial Statements for the Year Ended 31 March 2022
6 Tangible fixed assets
| Cost At 1 April 2021 Additions At 31 March 2022 Depreciation At 1 April 2021 Charge for the year At 31 March 2022 Net book value At 31 March 2022 At 31 March 2021 7 Stock Stocks 8 Debtors Trade debtors Accrued income VAT recoverable 9 Creditors: amounts falling due within o Other creditors |
Furniture and equipment £ 17,698 10,299 27,997 14,699 2,363 17,062 10,935 2,999 ne year |
Motor vehicles £ - 8,394 8,394 - 2,098 2,098 6,296 - |
Motor vehicles £ - 8,394 8,394 - 2,098 2,098 6,296 - |
Boats £ 44,555 - |
Total £ 62,253 18,693 80,946 33,577 6,688 40,265 40,681 28,676 2021 £ 886 |
|
|---|---|---|---|---|---|---|
| 8,394 | 44,555 | |||||
| - 2,098 |
18,878 2,227 |
|||||
| 2,098 | 21,105 | |||||
| 6,296 | 23,450 | |||||
| - | 25,677 | |||||
| 2022 £ 1,275 2022 £ 623 - 3,800 4,423 2022 £ 535 |
||||||
| 2021 £ - 977 279 |
||||||
| 1,256 | ||||||
| 2021 £ 520 |
Page 14
The Grantham Canal Society
Notes to the Financial Statements for the Year Ended 31 March 2022
10 Charity status
The charity is a company limited by guarantee and consequently does not have share capital. Each of the members is liable to contribute an amount not exceeding £1 towards the assets of the charity in the event of liquidation.
11 Funds
| Unrestricted funds General General fund Restricted funds Lock 13 Training Woolsthorpe Slipway Total restricted funds Total funds Unrestricted funds General General fund Restricted Lock 13 Training Woolsthorpe Slipway Total restricted funds Total funds |
Balance at 1 April 2021 £ 104,892 390 2,000 14,485 16,875 121,767 Balance at 1 April 2020 £ 86,408 - 3,008 - 3,008 89,416 |
Incoming resources £ 59,821 - - - - 59,821 Incoming resources £ 36,053 390 - 14,548 14,938 50,991 |
Resources expended £ (71,375) (390) (395) (7,494) (8,279) (79,654) Resources expended £ (17,569) - (1,008) (63) (1,071) (18,640) |
Balance at 31 March 2022 £ 93,338 - 1,605 6,991 |
|---|---|---|---|---|
| 8,596 | ||||
| 101,934 | ||||
| Balance at 31 March 2021 £ 104,892 390 2,000 14,485 |
||||
| 16,875 | ||||
| 121,767 |
Page 15
The Grantham Canal Society
Notes to the Financial Statements for the Year Ended 31 March 2022
The specific purposes for which the funds are to be applied are as follows:
The Training fund is to cover occasional training for volunteers. Lock 13 is for additional renovations.
Woolsthorpe Slipway is towards the restoration of the slipway.
12 Analysis of net assets between funds
Unrestricted
| Tangible fixed assets Current assets Current liabilities Total net assets Tangible fixed assets Current assets Current liabilities Total net assets |
General £ 40,681 53,192 (535) 93,338 Unrestricted General £ 28,676 19,017 (520) 47,173 |
Restricted £ - 8,596 - 8,596 Restricted £ - 74,594 - 74,594 |
2022 Total funds £ 40,681 61,788 (535) |
|---|---|---|---|
| 101,934 | |||
| 2021 Total funds £ 28,676 93,611 (520) |
|||
| 121,767 |
13 Benefits in kind
The charity benefits from considerable input from many volunteers. The value of this contribution is not included within the financial statements.
14 Taxation
The charity is a registered charity and is therefore exempt from taxation.
Page 16
The Grantham Canal Society
Notes to the Financial Statements for the Year Ended 31 March 2022
15 Trustees remuneration and expenses
No trustees, nor any persons connected with them, have received any remuneration from the charity during the year.
No trustees have received any other benefits from the charity during the year.
16 Related party transactions
There were no related party transactions in the year.
17 Fees payable to independent examiner
During the period, the fees payable (excluding VAT) to the charity’s independent examiner Community Accounting Plus are analysed as follows:
| Plus are analysed as follows: | ||
|---|---|---|
| Independent examination | 2022 £ 535 535 |
2021 £ 520 |
| 520 |
Page 17