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2021-03-31-accounts

Company registration number: 01351149 Charity registration number: 507337

The Grantham Canal Society

(A company limited by guarantee) Annual Report and Financial Statements for the Year Ended 31 March 2021

Community Accounting Plus Units 1 & 2 North West 41 Talbot Street Nottingham NG1 5GL

The Grantham Canal Society

Contents

Reference and Administrative Details 1 Trustees' Report 2 to 5 Independent Examiner's Report 6 Statement of Financial Activities 7 to 8 Balance Sheet 9 Notes to the Financial Statements 10 to 17

The Grantham Canal Society

Reference and Administrative Details

Honorary Patron Honorary President Trustees

His Grace The Duke of Rutland John Brydon

Michael Stone, Chairman

Jane Grylls

David Lyneham-Brown

Mark Hubbard

Mary Noble

Rosemary Gibson Anthony Osbond

Michelle Storer Rod Gordon

Company Secretary

Ashley Mather

Registered Office

Unit 2 Sherbrook Enterprise 100 Sherbrook Road Daybrook Nottingham NGS 6AB 01351149

Company Registration Number Charity Registration Number 507337

Independent Examiner

John O'Brien, employee of Community Accounting Plus Units 1 & 2 North West 41 Talbot Street Nottingham NGI S5GL

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The Grantham Canal Society

Trustees' Report

The trustees, who are directors for the purposes of company law, present the annual report together with the financial statements of the charitable company for the year ended 31 March 2021. Trustees

Michael Stone, Chairman Jane Grylls David Lyneham-Brown Mark Hubbard Mary Noble Rosemary Gibson Anthony Osbond

Michelle Storer (appointed 24 November 2020) Rod Gordon (appointed 24 November 2020) Ian Wakefield (resigned 24 November 2020)

Condolence The Trustees would like to express our sincere condolences to the family and friends of Gordon Wallis on his death. Gordon’s hard work, knowledge and enthusiasm will be greatly missed both as Company secretary and a friend.

Structure, governance and management

Nature ofgoverning document

The charity is a company limited by guarantee and registered charity. It is operated under the rules of its memorandum and articles of association dated 02/02/1978 and most recently amended 04/11/2008. It has no share capital and the liability of each member in the event of winding-up is limited to £1.

Recruitment and appointment oftrustees

Trustees are apointed at the AGM by the voting membership.

Objectives and activities

Objects and aims

To advocate the use, maintenance and development of inland waterways and particularly the Grantham Canal, to advocate and promote the restoration and maintenance in good order and condition of the Grantham Canal and other waterways and to promote the use of such waterways.

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The Grantham Canal Society

Trustees' Report

The aims include:

Objectives, strategies and activities

Activities in the year included: The main activity was the continued restoration of lock 14 on the Woolsthope Flight. Lock 15 is now open for use, and lock 14 will be completed in the coming year. Maintenance of the restored section ofthe canal as a navigable waterway. Weed and foliage clearances ongoing. Covid 19 caused disruption to planned open days during the summer, but boat trips helped raise money for the ongoing restoration. Education opportunities were offered to local schools and societies, but were restricted to online presentations due to the pandemic.

Operation of the Ranger service along the length of the canal. Our membership, supporters and the wider general public have generously donated money, materials and time to allow us to make progress. The Canal and River Trust and the Waterways Recovery Group have also helped us to maintain and restore this beautiful canal.

Public benefit

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The Grantham Canal Society

Trustees' Report

The trustees confirm that they have complied with the requirements of section 17 of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission for England and Wales.

Achievements and performance

Activity was restricted to allowable activities during the Covid19 pandemic. Main activity was the ongoing works on restoration of lock 14 on the Woolsthope Flight and landscaping works at Lock 15.

Appointment as Approved Contractor to carry out work for The Canal and River Trust. Development of an outline plan for restoration tasks in the period 2021 to 2030. Preparation of plans for the restoration of Locks 13 and 12 to aid fundraising efforts for this task. Maintenance of the restored section of the canal as a navigable waterway continued where Covid19 restrictions allowed. The old weed boat, Osberton, was sold and replaced by a new weed cutter, Otter, volunteers have been trained in the use of Otter and have used it when Covid 19 permitted to help clear weed from the navigable section. Works started on clearing the vegetation from the dry section, to permit future surveys and determine the cause of the water loss. Weed and foliage clearances are ongoing where restrictions permit. On-line fundraising for several proposed projects has allowed us to plan the raising of the spillway at Denton and reinstallation of the slipway at the Woolsthorpe depot. Online talks have been presented to local societies, The Ranger service has been operating along the length of the canal in line with Covid19 restrictions. Our membership, supporters, and the wider general public have generously donated money, materials and time to allow us to make progress. The Canal and River Trust and the Waterways Recovery Group have also helped us to maintain and restore this beautiful canal.

Financial review

The major works planned for the financial year 2020-21 were all cancelled due to the Covid 19 restrictions. On-line income was maintained and increased which partially off-set the inability to open the depot or run the trip boat for fundraising events. We have previously relied heavily on face to face relationship with donors and the general public at open days, this has of course had to halt due to Covid 19. We are committed to a remaining £11k of Match Funding payments in respect of the restoration ofLocks 15 and 14, this would have been paid out during 2020-21 but was postponed due to the Covid19 restrictions. During the year we were able to claim back £12,942 in Gift Aid.

Policy on reserves

Reseves required are an annual balance of £5K to cover insurances, licenses and essential inspection certificates and maintenance. This is considered by the Committee to be adequate at the present time bearing in mind that the Society has no paid employees and all the work of the Society is undertaken by unpaid volunteers.

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The Grantham Canal Society

Trustees’ Report

Statement of Trustees' Responsibitities The trustees (who are also the directors of The Grantham Canal Society for the purposes of ¢ ompany jaw) ars Tesponsible for preparing the trustees’ report and the financial statements in accordance with the United andKingdomregulationsAccounting Standards (United Kingdom Generally Accepted Ac counting Practice) and applicable law Company law requires the trustees to prepare financial statements for each financial year. Under company law the trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of aijairs of the charitable company and of its incoming resources and application of resources, requiredincludingto:its income and expenditure, for that period. In preparing these financial statements, the trustees are

Small companies provision statement

This report has been prepared in accordance with the small companies regime under the Companies Act 2906,

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The aghual report was approved by the trustees of the charity on [Sep 292 and signe: on its behali’ by:
Michael Stone
Trdstee
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s

The Grantham Canal Society

Independent Examiner's Report to the trustees of The Grantham Canal Society

Independent examiner’s report to the trustees of The Grantham Canal Society (‘the Company’) I report to the charity trustees on my examination of the accounts of the company for the year ended 31 March 2021.

Responsibilities and basis of report

As the charity's trustees of the company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act').

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, | report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.

Independent examiner’s statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair! view which is not a matter considered as part of an independent examination; or

  4. 4, the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)].

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Ba Pom

tien MSc, FCCA, FCIE, employee of Community Accounting Plus Fellow of the Association of Charity Independent Examiners

Units 1 & 2 North West 41 Talbot Street Nottingham NG1 5GL

DatesBOcs

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The Grantham Canal Society

Statement of Financial Activities for the Year Ended 31 March 2021 (Including Income and Expenditure Account and Statement of Total Recognised Gains and Losses)

Note Unrestricted
funds
£
Restricted
funds
£
Total
2021
£
Total
2020
=
Income and Endowments from:
Donations and legacies
Charitable activities
2
3
14,764
21,287
-
14,938
14,764
36,225
35,443
27,224
Investment income 4 2 - 2 3
Totalincome 36,053 14,938 50,991 62,670
Expenditure on:
Charitable activities 5 (17,569) (1,071) (18,640) (55,894)
Total expenditure (17,569) (1,071) (18,640) (55,894)
Netincome 18,484 13,867 3253541, 6,776
Netmovement in funds 18,484 13,867 32,351 6,776
Reconciliation offunds
Total funds brought forward 86,408 3,008 89,416 82,640
Totalfundscarriedforward 14 104,892 16,875 121,767 89,416

All of the charity's activities derive from continuing operations during the above two periods. The funds breakdown for the period is shown in note 14.

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The Grantham Canal Society

Statement of Financial Activities for the Year Ended 31 March 2021 (Including Income and Expenditure Account and Statement of Total Recognised Gains and Losses)

These are the figures for the previous accounting period and are included for comparative purposes

Unrestricted Restricted Total
Note funds
£
funds
£
2020
£
Income and Endowments from:
Donationsand legacies
Charitable activities
Investment income
2
3
4
35,443
27,224
3
-
-
-
35,443
27,224
3
Totalincome 62,670 - 62,670
Expenditure on:
Charitable activities 5 (55,894) - (55,894)
Totalexpenditure (55,894) - (55,894)
Netincome 6,776 - 6,776
Netmovement infunds 6,776 - 6,776
Reconciliation of funds
Totalfundsbroughtforward 79,632 3,008 82,640
Totalfundscarriedforward 14 86,408 3,008 89,416

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The Grantham Canal Society

(Registration number; 01351149) Balance Sheet as at 31 March 2021

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||||||| |---|---|---|---|---|---| |2021|2020| |Note|£|£| |Fixed|assets| |Tangible assets|)|28,67¢|26,997| |Current|assets| |Stocks|lo|886|2,265| |Debtors|11|1,256|5,219| |Cash|at bank|and|in hand|y1.469|55,559| |93,611|63,043| |Creditors:|Amounts|falling due within one year|2|(320)|(624)| |Net current|assets|93,09]|62,419| |Net assets|121,767|89,416| |Funds|of the|charity:| |Restricted|income|funds| |Restricted funds|14|16,875|3,008| |Unrestricted|income|funds| |Unresiricted|funds|104.852|86,408| |Total funds|14|121,767|89,416|

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For the financial year ending 71 March 221 the charity was entitled to exemption from audit under seetion 477 of the Companies Act 2006 relating to small companies

Directors’ responsibilities:

These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.

The financial stetements on pages 7 to 17 were approved by the trustees, and authorised for issue on 1}-9-4.2.). and signed on their behalt bv:

Jane Grylls Trustee

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The Grantham Canal Society

1 Accounting policies

Notes to the Financial Statements for the Year Ended 31 March 2021

Summary of significant accounting policies and key accounting estimates The principal accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all the years presented, unless otherwise stated.

Statement of compliance

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102). They also comply with the Companies Act 2006 and Charities Act 2011.

Basis of preparation

The Grantham Canal Society meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy notes.

Going concern

The financial statements have been prepared on a going concern basis.

The trustees assess whether the use of going concern is appropriate i.e. whether there are any material uncertainties related to events or conditions that may cast significant doubt on the ability of the charity to continue as a going concern. The trustees make this assessment in respect of a period of one year from the date of approval of the financial statements.

Exemption from preparing a cash flow statement

The charity opted to adopt Bulletin 1 published on 2 February 2016 and have therefore not included a cash flow statement in these financial statements.

Income and endowments

Voluntary income including donations, gifts, legacies and grants that provide core funding or are of a general nature is recognised when the charity has entitlement to the income, it is probable that the income will be received and the amount can be measured with sufficient reliability.

Donations and legacies

Donations are recognised when the charity has been notified in writing of both the amount and settlement date. In the event that a donation is subject to conditions that require a level of performance by the charity before the charity is entitled to the funds, the income is deferred and not recognised until either those conditions are fully met, or the fulfilment of those conditions is wholly within the control of the charity and it is probable that these conditions will be fulfilled in the reporting period.

Investment income

Dividends are recognised once the dividend has been declared and notification has been received of the dividend due.

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The Grantham Canal Society

Notes to the Financial Statements for the Year Ended 31 March 2021

Expenditure

All expenditure is recognised once there is a legal or constructive obligation to that expenditure, it is probable settlement is required and the amount can be measured reliably. All costs are allocated to the applicable expenditure heading that aggregate similar costs to that category. Where costs cannot be directly attributed to particular headings they have been allocated on a basis consistent with the use of resources, with central staff costs allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset’s use. Other support costs are allocated based on the spread of staff costs.

Charitable activities

Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.

Taxation

The charity is considered to pass the tests set out in Paragraph 1 Schedule 6 of the Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes. Accordingly, the charity is potentially exempt from taxation in respect of income or capital gains received within categories covered by Chapter 3 Part 11 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively to charitable purposes.

Tangible fixed assets

Individual fixed assets costing £200.00 or more are initially recorded at cost, less any subsequent accumulated depreciation and subsequent accumulated impairment losses.

Depreciation and amortisation

Depreciation is provided on tangible fixed assets so as to write off the cost or valuation, less any estimated residual value, over their expected useful economic life as follows:

Asset class Depreciation method and rate Furniture and equipment 25% straight line Boats° 10% straight line to leave a residual value of 50% ofthe cost

Stock

Stock is valued at the lower of cost and estimated selling price less costs to complete and sell, after due regard for obsolete and slow moving stocks. Cost is determined using the first-in, first-out (FIFO).

Trade debtors

Trade debtors are amounts due from customers for merchandise sold or services performed in the ordinary course of business.

Trade debtors are recognised initially at the transaction price. They are subsequently measured at amortised cost using the effective interest method, less provision for impairment. A provision for the impairment of trade debtors is established when there is objective evidence that the charity will not be able to collect all amounts due according to the original terms of the receivables.

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The Grantham Canal Society

Notes to the Financial Statements for the Year Ended 31 March 2021

Cash and cash equivalents

Cash and cash equivalents comprise cash on hand and call deposits, and other short-term highly liquid investments that are readily convertible to a known amount of cash and are subject to an insignificant risk of change in value.

Fund structure

Unrestricted income funds are general funds that are available for use at the trustees’ discretion in furtherance of the objectives of the charity.

Restricted income funds are those grants for use in a particular area or for specific purposes, the use of which is restricted to that area or purpose.

2 Income from donations and legacies

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Unrestricted
funds
General Total2021 Total2020
£ £ £
Donations and legacies;
Donations from individuals 14,764 14,764 35,443
14,764 14,764 35,443
Income from charitable activities
Unrestricted
funds
General Restrictedfunds Total2021 Total2020
Subscriptions £ £ £ £
Boat 11,991 - 11,991 11,353
Salestrips - - - 8,310
& events 4,711 - 4,711 1,901
Sundry receipts 594 - 594 -
Training - - - 5,660
Donations - 14,938 14,938 -
Gain on disposal of fixed asset 3,991 - 3,991 -
21,287 14,938 36,225 27,224
----- End of picture text -----

3 Income from charitable activities

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The Grantham Canal Society

Notes to the Financial Statements for the Year Ended 31 March 2021

4 Investment income

Unrestricted
funds
General Total
2021
Total
2020
£ £ £
Interest receivable and similar income;
Interestreceivableonbank deposits 2 DD3 3
5
Expenditure on charitable activities
Unrestricted
funds
General Restricted
funds
Total
2021
Total
2020
£ £ £ £
Insurances& licenses
Boatmaintenance
Equipment testing
Costofsales
3,887
4,220
150
1,379
-
63
-
-
3,887
4,283
150
1,379
3,569
1,794
101
-
Depot lock ups
Administration& training
Events
HLF contribution
Three Shires costs& projects
Sundry payments
Equipment
Depreciation
758
1,983
305
-
325
919
-
3,643
-
1,008
-
-
-
-
-
-
758
2,991
305
-
325
919
-
3,643
996
4,648
2133
34,000
891
1,820
2,653
3,289
17,569 1,071 18,640 55,894

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The Grantham Canal Society

Notes to the Financial Statements for the Year Ended 31 March 2021

6 Trustees remuneration and expenses year.No trustees, nor any persons connected with them, have received any remuneration from the charity during the No trustees have received any reimbursed expenses or any other benefits from the charity during the year.

7 Fees payable to independent examiner

AccountingDuring the Plusperiod,are analysedthe fees aspayablefollows:(excluding VAT) to the charity’s independent examiner Community

Independent examination

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2021 2020
£ £
520 520
520 520
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The Grantham Canal Society

Notes to the Financial Statements for the Year Ended 31 March 2021

8 Taxation

The charity is a registered charity and is therefore exempt from taxation.

9 Tangible fixed assets

Furniture and
equipment
£
Boats
z
Total
£
Cost
At April2020
Additions
Disposals
16,367
1,331
-
43,138
10,000
(8,583)
At31March2021 17,698 44,555 62,253
Depreciation
At 1 April2020
Chargefortheyear
Eliminated ondisposals
13,283
1,416
-
19,225
2,227
(2,574)
32,508
3,643
(2,574)
At31 March2021 14,699 18,878 33,577
Net book value
At31 March2021
At
31 March2020
2,999
eoooaoaoaoaoaa—=
3,084
25,677
=Seo
23,913
28,676
Seo
26,997
10 Stock
2021 2020
Stocks £
E
886
2,265
oe aS
11 Debtors
2021 2020
Accrued income £ £
VATrecoverable 977
279
4,788
431
1,256 5,219
12 Creditors: amounts fallingduewithin oneyear
2021 2020
Othercreditors £ 520 £
624

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The Grantham Canal Society

Notes to the Financial Statements for the Year Ended 31 March 2021

13 Charity status

The charity is a company limited by guarantee and consequently does not have share capital. Each of the trusteesliquidation.is liable to contribute an amount not exceeding £1 towards the assets of the charity in the event of

14 Funds

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|||||||| |---|---|---|---|---|---|---| |Balance|at|1|Incoming|Resources|Balance at 31| |April 2020|resources|expended|March 2021| |£|£|£|£| |Unrestricted|funds| |General| |General fund|86,408|36,053|(17,569)|104,892| |Restricted|funds| |Lock|13| |Training|-|390|-|390| |Woolsthorpe|3,008|-|(1,008)|2,000| |Slipway|-|14,548|(63)|14,485| |Total|restricted funds|3,008|14,938|(1,071)|16,875| |Total funds|89,416|50,991|(18,640)|121,767| |Balance|at|1|Incoming|Resources|Balance|at 31| |April 2019|resources|expended|March 2020| |£|£|£|£| |Unrestricted|funds| |General| |General|fund|79,632|62,670|(55,894)|86,408| |Restricted|funds| |Training|3,008|-|-|3,008| |Total funds|82,640|62,670|(55,894)|89,416|

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The specific purposes for which the funds are to be applied are as follows:

The Training fund is to cover occasional training for volunteers. Lock 13 is for additional renovations. Woolsthorpe Slipway is towards the restoration ofthe slipway.

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The Grantham Canal Society

Notes to the Financial Statements for the Year Ended 31 March 2021

15 Analysis of net assets between funds

Unrestricted
funds
Restricted
Tangible
fixed assets
Current assets
General
£
28,676
funds
£
-
Total funds
£
28,676
Current
liabilities
Total
netassets
76,736
(520)
104,892
16,875
-
16,875
93,611
(520)
121,767
Unrestricted
funds
Tangible
fixedassets
Current assets
General
£
26,997
Restricted
funds
2
-
Totalfunds at
31March
2020
£
26,997
Current
liabilities
Total
netassets
60,035
(624)
86,408
————
3,008
-
3,008
=
—— 63,043
(624)
89,416

16 Benefits in kind The charity benefits from considerable input from many volunteers. The value of this contribution is not included within the financial statements.

17 Related party transactions

There were no related party transactions in the year.

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