# **CHADS Theatre Company Charity No. 507253** **Trustees’ Report and Unaudited Accounts** **30 June 2023** **CHADS Theatre Company** **Charity No. 507253** ## **Contents** **Trustees’ Annual Report** ............................................................................................................... 3 **Independent Examiner’s Report** .............................................................................................. 6 **Receipts and Payments** ................................................................................................................. 7 **Statement of Assets and Liabilities** ........................................................................................ 9 Page **2** of **9** **CHADS Theatre Company** **Charity No. 507253** ## **Trustees’ Annual Report** The trustees’ present their report with the unaudited financial statements of the charity for the year ended 30 June 2023 ## **REFERENCE AND ADMINISTRATIVE DETAILS** CHADS Theatre Company was registered with the Charity Commission as a charity under the name of the Cheadle Hulme Amateur Dramatic Society on 24'" February 1978. Following subsequent amendments to its constitution it is now known as the CHADS Theatre Company. ## **Charity No.** 507253 ## **Principal Office:** CHADS Theatre Mellor Road Cheadle Hulme Greater Manchester SK8 5AU ## **Trustees:** The following Trustees served during the year: S. Pratt - Chairman M A McHugh – Honorary Treasurer PR. Burt- Finance Chairman A. Quaife – Honorary Secretary ## **Accountants/Independent Examiner:** Rev’d. A. A. Clements MA, ACIB, FCIE. 15 Carleton Road Great Knowley Chorley PR6 8TQ **Bankers:** National Westminster Bank 34 High Street Cheadle Cheshire SK8 1AF Page **3** of **9** **CHADS Theatre Company** **Charity No. 507253** The objective of the charity is to promote the advancement and improvement of general education in relation to all aspects of the art of drama and the development of public appreciation of such art. During the past year the Society has fulfilled the following activities in pursuit of this objective: - The Theatre returned to its usual opening month of September with Ladies in Lavender. A full season of six main stage plays was produced and 3 studio productions. A first for Chads was the unusual staging of She Stoops to Conquer. The stage was cleared completely. The first two rows of seats were taken out and the stage extended and the show was performed in the round with no furniture or set. - It was definitely a season of great variety both in subject matter and staging and it has resulted in 5 nominations for acting awards and one technical award nomination from Greater Manchester Drama Federation (GMDF) - We continued to have three socially distanced performances for each play. In fact this did not seem to make a difference to ticket sales and in future we will make all seats available for all performances. - The introduction of a matinee performance on the last Saturday has proved increasingly popular and will be retained for future seasons. - The AGM was held on 21[st] July 2022 via Zoom. Representative members for all committees were elected with the exception of the Technical Co-ordinator. - The Executive and other committees, where required, have continued to meet on a regular basis during the 2022/23 season. - We have continued the use of paid advertising on Facebook and use of other social media to engage with our wider audience. This is a very cost effective way of marketing. - The Youth Theatre currently remains suspended. - Our membership numbers remain stable at 124 ## **STRUCTURE, GOVERNANCE AND MANAGEMENT** The Trustees are the Chairman, the Honorary Secretary and the Honorary Treasurer who are all members of the Executive Committee. The management of the Society and its funds are vested in this Executive Committee which also includes the President, the Artistic Coordinator, the Technical Co-ordinator, the Chairs of the Bar, Finance and Publicity committees together with three members elected at the Annual General Meeting. The Executive Committee meets on a minimum of five times per year. To aid with communications we introduced a WhatsApp group for the executive. Any decisions made in that group are recorded as an addendum to the next Executive meeting minutes. It is considered that all the trustees and any others who could be considered as managers within the charity are deemed to be fit and proper persons under the terms of the Finance Act 2010. The contents and obligations of the Equality Act 2010 and GDPR 2018 are known and Page **4** of **9** **CHADS Theatre Company** **Charity No. 507253** complied with to the best of the Trustees ability. The Trustees recognize that in respect of Risk Assessment they accept the term 'risk' includes any circumstances that may, or do, have an adverse effect, and is wider than financial matters. They have been observing the advice given by the Charity Commission in respect of Public Benefit and are conscious of their responsibility regarding fire and accident safety. An accident book is maintained. There is a protection policy in place with regard to children. Checks are made with the Disclosure and Barring Service in respect of persons dealing regularly with young people and vulnerable adults. ## **FINANCIAL REVIEW** The financial results of the Charity are presented on pages 7 to 9. ## **RESERVES POLICY** Reserves: The Society aims to maintain sufficient working capital for the purposes of the daily running of the Society and this is equivalent to three months of income. Any funds above this amount effectively constitute a reserve which is held against future requirements for capital investment. All funds are unrestricted income funds. ## **FUTURE PLANS** The Theatre is back into its routine of Play Selection, casting and performances. As reported last year a small team from the executive has been investigating the benefits and requirements of becoming a CIO. The findings will be put to the AGM in July 2023 and if supported by the membership we will continue to progress this objective. The Trustees are confident that the Society will generate sufficient future cash flows to both meet existing liabilities as and when they fall due and to continue with ongoing plans to enhance the theatre. This will be done by restricting all discretionary spend protecting existing reserves. This report was approved by the Trustees on 13[th] and 14[th] March 2024 via email and signed on their behalf by S Pratt, Chairman Page **5** of **9** CHADS Theatre Company Charity No. 507253 Independent Examiner's Report independent Ex*miTherfs Report Charit￿$ Art 2011 Independent Examlr*rfs Rep(wt to the Tvustees of Chads TI￿atre Company. No. 507253. 1 report on the accounts of the thanty for the year ended W Jur* 2023 whKth are set out on pages 7 to 9. R•wnslbllltle¥ •nd b••l• ol rtyort As the chaniy trustees of the Trust, you are responsib* fof the prwaw3tk>n rf the accounts In accordance with the reoulrernents of the Chartt￿$ 2011 fthe I report In re5pert of my examlnatkjn of the TnJsYs at**funds**|**Unrestricted**
**funds**|**Unrestricted**
**funds**|**Restricted**
**funds**|**Restricted**
**funds**|**Restricted**
**funds**|**Endowment**
**funds**|**Endowment**
**funds**|**Endowment**
**funds**|**Total funds**|**Total funds**|**Total funds**|**Last year**| |---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||**to the nearest**
**£**|||**to the nearest £**|||**to the nearest £**|||**to the nearest £**|||**to the nearest**
**£**| ||||||||||||||| |**Receipts**|||||||||||||| |Bar income|**17,627**|||**-**|||**-**|||**17,627**|||**11,017**| |Teas & Coffees|**1,418**|||**-**|||**-**|||**1,418**|||**702**| |Members lunches|**-**|||**-**|||**-**|||**-**|||**-**| |Subscriptions|**3,285**|||**-**|||**-**|||**3,285**|||**3.731**| |Tuition Fees(Youth Group)|**-**|||**-**|||**-**|||**-**|||**450**| |Carpark|**4,859**|||**-**|||**-**|||**4,859**|||**3,793**| |Donations and fundraising|**3,520**|||**-**|||**-**|||**3,520**|||**3,751**| |Gift Aid|**2,241**|||**-**|||**-**|||**2,241**|||**-**| |Presidents Fund|**592**|||**-**|||**-**|||**592**|||**1,210**| |Wardrobe Hire|**2,099**|||**-**|||**-**|||**2,099**|||**1,396**| |Plays / Productions|**51,634**|||**-**|||**-**|||**51,634**|||**37,357**| |Theatre Hire|**2,084**|||**-**|||**-**|||**2,084**|||**3,389**| |Grants|**-**|||**-**|||**-**|||**-**|||**2,667**| |VAT|**29**|||**-**|||**-**|||**29**|||**-**| |Advertising Space|**100**|||**-**|||**-**|||**100**|||**-**| |Interest Received|**232**|||**-**|||**-**|||**232**|||**9**| |Other Income|**-**|||**-**|||**-**|||**-**|||**240**| |**_Sub total_**|**89,720**|||**-**|||**-**|||**89,720**|||**69,712**| ||||||||||||||| |**Asset and investment**
**sales, (see table).**|||||||||||||| |Loans received from
members|**-**|||**-**|||**-**|||**-**|||**-**| |Loans received|**-**|||**-**|||**-**|||**-**|||**-**| ||**-**|||**-**|||**-**|||**-**|||**-**| |**_Sub total_**||||**-**|||**-**|||**-**|||**-**| ||||||||||||||| |**_Total receipts_**|**89,720**|||**-**|||**-**|||**89,720**|||**69,712**| ||||||||||||||| |**Payments**|||||||||||||| |Ground Rent|**25**|||**-**|||**-**|||**25**|||**25**| |Rates|**172**|||**-**|||**-**|||**172**|||**187**| |Water|**2,251**|||**-**|||**-**|||**2,251**|||**2,476**| |Insurance|**4,794**|||**-**|||**-**|||**4,794**|||**4,655**| |Electricity|**16,402**|||**-**|||**-**|||**16,402**|||**9,549**| |Youth Tutor|**-**|||**-**|||**-**|||**-**|||**875**| |Telephone|**1,162**|||**-**|||**-**|||**1,162**|||**1,031**| |Postage & Stationery|**7**|||**-**|||**-**|||**7**|||**21**| |Printing & Publicity|**5,573**|||**-**|||**-**|||**5,573**|||**3,173**| Page **7** of **9** **Charity No. 507253** ## **CHADS Theatre Company** |Licenses|**80**||**-**||**-**||**80**||**200**| |---|---|---|---|---|---|---|---|---|---| |Maintenance|**3,670**||**-**||**-**||**3,670**||**14,062**| |Stage Expenses|**6,066**||**-**||**-**||**6,066**||**4,848**| |Subscriptions|**1,535**||**-**||**-**||**1,535**||**25**| |Front of House Expenses|**1,772**||**-**||**-**||**1,772**||**1,757**| |Sundry Expenses|**-**||**-**||**-**||**-**||**136**| |VAT & VAT non-reclaimable|**4,936**||**-**||**-**||**4,936**||**1,940**| |Professional fees|**-**||**-**||**-**||**-**||**205**| |Accountancy|**1,520**||**-**||**-**||**1,520**||**1,512**| |Royalties|**3,567**||**-**||**-**||**3,567**||**7,924**| |Scripts|**1,402**||**-**||**-**||**1,402**||**638**| |Bar expenses|**23**||**-**||**-**||**23**||**50**| |Ticket source fees|**1,876**||**-**||**-**||**1,876**||**1,897**| |Bank Interest Fees on Loans|**2,001**||||||**2,001**||| |Refunds|**-**||**-**||**-**||**-**||**-**| |Presidents Fund|**2,788**||**-**||**-**||**2,788**||**562**| |Roof Project|**-**||**-**||**-**||**-**||**-**| |Other|**-**||**-**||**-**||**-**||**-**| |Bar Stock|**8,364**||**-**||**-**||**8,364**||**6,273**| |**_Sub total_**|**69,985**||**-**||**-**||**69,985**||**64,021**| ||||||||||| |**Asset and investment**
**purchases, (see table)**|||||||||| |Fixtures & Fittings|**1,034**||**-**||**-**||**1,034-**||**1,467**| |Loan Repayments|**10,740**||**-**||**-**||**10,740**||**9,143**| |Members Loans payments|**-**||**-**||**-**||**-**||**3,500**| |**_Sub total_**|**11,774**||**-**||**-**||**11,774**||**14,110**| ||||||||||| |**_Total payments_**|**81,759**||**-**||**-**||**81,759**||**78,131**| ||||||||||| |**_Net of receipts/(payments)_**|**7,961**||**-**||**-**||**7,961**||**-8,419**| |**Transfers between funds**|**-**||**-**||**-**||**-**||**-**| |**Cash funds last year end**|**50,012**||**-**||**-**||**50,012**||**58,431**| |**_Cash funds this year end_**|**57,973**||**-**||**-**||**57,973**||**50,012**| ||||||||||| ||||||||||| Page **8** of **9** **CHADS Theatre Company** **Charity No. 507253** ## **Statement of Assets and Liabilities for the period ended 30 June 2022** ||**Categories**|**Details**|**Details**|**Unrestricted**
**funds**|**Unrestricted**
**funds**|**Restricted**
**funds**|**Restricted**
**funds**|**Endowment**
**funds**|**Endowment**
**funds**| |---|---|---|---|---|---|---|---|---|---| |||||**to nearest £**||**to nearest £**||**to nearest**
**£**|| |||||||||**£**|| ||**Cash funds**|Current Account||**7,031**||**-**||**-**|| |||Saver Account||**41,534**||**-**||**-**|| |||Bar Current Account||**7,226**||**-**||**-**|| |||Cash in Hand||**1,181**||**-**||**-**|| |||**_Total cash funds_**||**57,973**||**-**||**-**|| ||||||||||| |||||**Unrestricted**
**funds**||**Restricted**
**funds**|||| |||**Details**||**to nearest £**||**to nearest £**|||| ||**Other monetary assets**|Bar Stock||1,453||**-**||**-**|| |||||**-**||**-**||**-**|| |||**Details**||**Fund to**
**which asset**
**belongs**||**Cost**
**(optional)**|||| ||**Investment assets**|||**-**||**-**||**-**|| |||**Details**||**Fund to**
**which asset**
**belongs**||**Cost**
**(optional)**|||| ||**Assets retained for the**
**charity’s own use**|Fixtures & Fittings||Unrestricted||534,298||267,414|| |||||||**-**||**-**|| |||||||**-**||**-**|| |||**Details**||**Fund to**
**which**
**liability**
**relates**||**Amount due**
**(optional)**|||| ||**Liabilities**|Bank Loans||Unrestricted||29,936|||| |||Members Loans||Unrestricted||13,560|||| |||VAT|||||||| Signed on behalf of all the trustees by: ## **S. Pratt Chairman** **Date:** 26[th] March 2024 Page **9** of **9**