CHADS Theatre Company Charity No. 507253
Trustees’ Report and Unaudited Accounts
30 June 2022
CHADS Theatre Company
Charity No. 507253
Contents
Trustees’ Annual Report ............................................................................................................... 3 Independent Examiner’s Report .............................................................................................. 7 Receipts and Payments ................................................................................................................. 8 Statement of Assets and Liabilities ...................................................................................... 10
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CHADS Theatre Company
Charity No. 507253
Trustees’ Annual Report
The trustees’ present their report with the unaudited financial statements of the charity for the year ended 30 June 2022.
REFERENCE AND ADMINISTRATIVE DETAILS
CHADS Theatre Company was registered with the Charity Commission as a charity under the name of the Cheadle Hume Amateur Dramatic Society on 24'" February 1978. Following subsequent amendments to its constitution it is now known as the CHADS Theatre Company.
Charity No. 507253
Principal Office: CHADS Theatre Mellor Road Cheadle Hulme Greater Manchester SK8 5AU
Trustees:
The following Trustees served during the year: S Pratt - Chairman MA McHugh – Honorary Treasurer (Appointed 2 August 21) PR Burt- (Appointed 5 August 21) A Quaife – Honorary Secretary
Accountants/Independent Examiner:
Rev’d. A. A. Clements MA, ACIB, FCIE. 15 Carleton Road Great Knowley Chorley PR6 8TQ
Bankers:
National Westminster Bank 34 High Street Cheadle Cheshire SK8 1AF
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CHADS Theatre Company
Charity No. 507253
The objective of the charity is to promote the advancement and improvement of general education in relation to all aspects of the art of drama and the development of public appreciation of such art. During the past year the Society has fulfilled the following activities in pursuit of this objective:
· Following being shut down due to the Covid-19 restrictions, the Theatre reopened on 9th October 2021 with Alan Ayckbourn’s “Relatively Speaking.”
· A full season of six main stage plays was produced and a reduced season of one studio production.
· Our Centenary was in 2020 but celebrations and the performance of our 100th Season of plays had to be out on hold. We finally had our year of celebration as we put on our 100th season of plays. A Gala performance on the last night of the last show of the season, Hay Fever, was held with invited guests and local dignitaries from Stockport Council and local amateur theatres. It was a resounding success and the year has ended with a much anticipated Centenary Ball.
· Although the Government had removed the requirements for social distancing it was agreed by the executive committee to have, for all main stage productions, reduced capacity performances on the first Saturday, Tuesday and last Saturday Matinee. This reduced the capacity of the auditorium from 145 to 102 seats to aid with social distancing. The aim was to help re-engage with audience members who were still cautious about returning to the theatre. As expected our audience numbers were below that recorded for pre- pandemic years. We are running at approx. 50% which is comparable to other amateur and some professional theatres recovering from the impact of the pandemic.
· The introduction of a matinee performance on the last Saturday has proved popular and will be retained for future seasons.
· The AGM was held on 21st July 2021 via zoom. Representative members for all committees were elected with the exception of the Technical Co-ordinator role which remains vacant at the time of writing. Mr MA McHugh was elected by the membership to be Treasurer and has become a Trustee.
· The Executive and other committees, where required, have continued to meet on a regular basis during the 2021/22 season initially via Zoom in 2021 and in person in 2022
· Social media has continued to be used to engage with our wider audience.
· As reported last year plans for a Youth Theatre with a new tutor were completed and it opened in September 2021 and staged a Christmas production devised by the youth members. Unfortunately some of the new youth members dropped out in the second term due to exam commitments and the overall numbers remaining was not viable. The Youth Theatre is currently suspended.
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CHADS Theatre Company
Charity No. 507253
STRUCTURE, GOVERNANCE AND MANAGEMENT
The Trustees are the Chairman, the Honorary Secretary, the Chair of the Finance committee and the Honorary Treasurer who are all members of the Executive Committee. The management of the Society and its funds are vested in this Executive Committee which also includes the President, the Artistic Co-ordinator, the Technical Co-ordinator, the Chairs of the Finance and Publicity committees together with three members elected at the Annual General Meeting. The Executive Committee meets on a minimum of five times per year.
It is considered that all the trustees and any others who could be considered as managers within the charity are deemed to be fit and proper persons under the terms of the Finance Act 2010.
The contents and obligations of the Equality Act 2010 and GDPR 2018 are known and complied with to the best of the Trustees ability. The Trustees recognize that in respect of Risk Assessment they accept the term 'risk' includes any circumstances that may, or do, have an adverse effect, and is wider than financial matters.
They have been observing the advice given by the Charity Commission in respect of Public Benefit and are conscious of their responsibility regarding fire and accident safety. An accident book is maintained. There is a protection policy in place with regard to children. Checks are made with the Disclosure and Barring Service in respect of persons dealing regularly with young people and vulnerable adults.
FINANCIAL REVIEW
The financial results of the Charity are presented on pages 8 to 10.
RESERVES POLICY
Reserves: The Society aims to maintain sufficient working capital for the purposes of the daily running of the Society and this is equivalent to three months of income. Any funds above this amount effectively constitute a reserve which is held against future requirements for capital investment. All funds are unrestricted income funds.
FUTURE PLANS
The Theatre is starting to get back into its routine of Play Selection, casting and performances. The Executive have authorised a small team from the executive to investigate the benefits and requirements of becoming a CIO. The findings will be put to the membership at the next AGM or if concluded sooner an EGM will be arranged. The Trustees are confident that the Society will generate sufficient future cash flows to both meet existing liabilities as and when they fall due and to continue with ongoing plans to enhance the theatre. This will be done by restricting all discretionary spend protecting existing reserves.
This report was approved by the Trustees on 28/02/2023 and signed on their behalf by S Pratt, Chairman
S Pratt Chairman Date: 07/03/2023
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CHADS Theatre Company
Charity No. 507253
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CHADS Theatre Company Charity No. 507253 Independent Examiner's Report Ch•rlU•• A¢t 2011 Independent Exarninees Reprrt to Ihe TnJstees ol Theatre Crmpany, No. 507253. 1 report on the a£¢tyJnts of oaartv for the year w¢1ed 3( June 2022 vlhlth are set out on page5 8 to 10. R•pOnbIlItl¢S and b••1• rf Iy As the chartty trustees of the Trust. you are re5vwe ftr the preyaratiw of the accoun in acwrdance v41th the reqUireMt5 of the Chanties Act 2011 fthe ALtI. I report In respett of my examlnaUon of the Trust's ac(wnts out under 5ecOon 145 of the 2011 Act ènd In carrying trJt my examination. I have follo¥Yed the applicable Directsons 91¥en by the Chjnty Commiss1 under sethon 1451511bl of the I have cornpleted my exarnination. I confirm Ihat no matertal mattets have came to rny ttentlfm In connettion v41th the exarnination whith glves me t$ to be¢ie¥e that In. Jny matthal respect.. attDUrtJrvJ rec¢Yls were fvjt In accwjance wth secty 130 of the Art or the *counts do not wlth the accountny I have Th) Concern and have mme acrw no other matters In confieLt1 theexarnlnatlon to attentlm shk1 be drawn IN orrfer to enable a pmper understènding of the accounts to be rwhed. 111 eiL fJ 7'd Cl•m•nts ACI4 FCIE. Fdlow of the Assodatlon of Chadty Independwt Examlr IS Carfeton RoBd Great Knowlev Chorfey PR6 8TQ Date: /0&£ Iho rcL 2 U21 Py7olJQ Page 7 of 10
CHADS Theatre Company
Charity No. 507253
Receipts and Payments for the period 1 July 2021 to 30 June 2022
| Unrestricted funds |
Unrestricted funds |
Restricted funds |
Restricted funds |
Endowment funds |
Endowment funds |
Total funds | Total funds | Last year | |
|---|---|---|---|---|---|---|---|---|---|
| to the nearest £ |
to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ |
|||||
| Receipts | |||||||||
| Bar income | 11,017 | - | - | 11,017 | 375 | ||||
| Teas & Coffees | 702 | - | - | 702 | - | ||||
| Members lunches | - | - | - | - | - | ||||
| Subscriptions | 3,731 | - | - | 3,731 | 1,620 | ||||
| Tuition Fees (Youth Group) | 450 | - | - | 450 | - | ||||
| Carpark | 3,793 | - | - | 3,793 | 2,893 | ||||
| Donations and fundraising | 3,751 | - | - | 3,751 | 9,284 | ||||
| Gift Aid | - | - | - | - | - | ||||
| Presidents Fund | 1,210 | - | - | 1,210 | - | ||||
| Wardrobe Hire | 1,396 | - | - | 1,396 | - | ||||
| Plays / Productions | 37,357 | - | - | 37,357 | 425 | ||||
| Theatre Hire | 3,389 | - | - | 3,389 | 996 | ||||
| Grants | 2,667 | - | - | 2,667 | 20,651 | ||||
| VAT | - | - | - | - | - | ||||
| Interest received | 9 | - | - | 9 | 3 | ||||
| Other Income | 240 | - | - | 240 | - | ||||
| Sub total | 69,712 | - | - | 69,712 | 36,246 | ||||
| Asset and investment sales, (see table). |
|||||||||
| Loans received from members | - | - | - | - | |||||
| Loans received | - | - | - | 15,000 | |||||
| - | - | - | - | ||||||
| Sub total | - | - | - | 15,000 | |||||
| Total receipts | 69,712 | - | - | 69,712 | 51,246 | ||||
| Payments | |||||||||
| Ground Rent | 25 | - | - | 25 | 25 | ||||
| Rates | 187 | - | - | 187 | - | ||||
| Water | 2,476 | - | - | 2,476 | 962 | ||||
| Insurance | 4,655 | - | - | 4,655 | 3,000 | ||||
| Electricity | 9,549 | - | - | 9,549 | 7,008 | ||||
| Youth Tutor | 875 | - | - | 875 | - | ||||
| Telephone | 1,031 | - | - | 1,031 | 445 | ||||
| Postage & Stationery | 21 | - | - | 21 | 9 | ||||
| Printing & Publicity | 3,173 | - | - | 3,173 | - | ||||
| Licenses | 200 | - | - | 200 | 195 |
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CHADS Theatre Company
Charity No. 507253
| Maintenance | 14,062 | - | - | 14,062 | 9,774 | ||||
|---|---|---|---|---|---|---|---|---|---|
| Stage Expenses | 4,848 | - | - | 4,848 | 483 | ||||
| Subscriptions | 25 | - | - | 25 | 35 | ||||
| Front of House Expenses | 1,757 | - | - | 1,757 | 225 | ||||
| Sundry Expenses | 136 | - | - | 136 | 11 | ||||
| VAT & VAT non-reclaimable | 1,940 | - | - | 1,940 | 1,905 | ||||
| Professional fees | 205 | - | - | 205 | - | ||||
| Accountancy | 1,512 | - | - | 1,512 | 1,638 | ||||
| Royalties | 7,924 | - | - | 7,924 | -3,846 | ||||
| Scripts | 638 | - | - | 638 | 21 | ||||
| Bar expenses | 50 | - | - | 50 | 10 | ||||
| Ticket source fees | 1,897 | - | - | 1,897 | - | ||||
| Credit Card Charges | - | - | - | - | 75 | ||||
| Refunds | - | - | - | - | - | ||||
| Presidents Fund | 562 | - | - | 562 | - | ||||
| Roof Project | - | - | - | - | - | ||||
| Other | - | - | - | - | 97 | ||||
| Bar Stock | 6,273 | - | - | 6,273 | - | ||||
| Sub total | 64,021 | - | - | 64,021 | 20,148 | ||||
| Asset and investment purchases, (see table) |
|||||||||
| Fixtures & Fittings | 1,467 | - | - | 1,467 | 24 | ||||
| Loan Repayments | 9,143 | - | - | 9,143 | 20,099 | ||||
| Members Loans payments | 3,500 | - | - | 3,500 | - | ||||
| Sub total | 14,110 | - | - | 14,110 | 20,122 | ||||
| Total payments | 78,131 | - | - | 78,131 | 40,271 | ||||
| Net of receipts/(payments) | -8,419 | - | - | -8,419 | 10,975 | ||||
| Transfers between funds | - | - | - | - | |||||
| Cash funds last year end | 58,431 | - | - | 58,431 | 47,456 | ||||
| Cash funds this year end | 50,012 | - | - | 50,012 | 58,431 |
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CHADS Theatre Company
Charity No. 507253
Statement of Assets and Liabilities for the period ended 30 June 2022
| Categories | Details | Details | Unrestricted funds |
Unrestricted funds |
Restricted funds |
Restricted funds |
Endowment funds |
Endowment funds |
|
|---|---|---|---|---|---|---|---|---|---|
| to nearest £ | to nearest £ | to nearest £ |
|||||||
| £ | |||||||||
| Cash funds | Current Account | 11,213 | - | - | |||||
| Saver Account | 27,312 | - | - | ||||||
| Bar Current Account | 10,280 | - | - | ||||||
| Cash in Hand | 1,207 | - | - | ||||||
| Total cash funds | 50,012 | - | - | ||||||
| Unrestricted funds |
Restricted funds |
||||||||
| Details | to nearest £ | to nearest £ | |||||||
| Other monetary assets | Bar Stock | 2374 | - | - | |||||
| - | - | - | |||||||
| Details | Fund to which asset belongs |
Cost (optional) |
|||||||
| Investment assets | - | - | - | ||||||
| Details | Fund to which asset belongs |
Cost (optional) |
|||||||
| Assets retained for the charity’s own use |
Fixtures & Fittings | Unrestricted | 533458 | 272757 | |||||
| - | - | ||||||||
| - | - | ||||||||
| Details | Fund to which liability relates |
Amount due (optional) |
|||||||
| Liabilities | Bank Loans | Unrestricted | 35,155 | ||||||
| Members Loans | Unrestricted | 13,060 | |||||||
| VAT | 754 - |
Signed on behalf of all the trustees by:
S. Pratt Chairman
Date: 07/03/2023
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