2022-04-05-accounts - The Northumbria Police (Lilian Eve Memorial) Trust

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

THE NORTHUMBRIA POLICE (LILLIAN EVE MEMORIAL) TRUST

REPORT AND FINANCIAL STATEMENTS For the year ended 05 April 2022

Charity Number 507081

THE NORTHUMBRIA POLICE (LILLIAN EVE MEMORIAL) TRUST

ANNUAL REPORT AND FINANCIAL STATEMENTS

For the year ended 05 April 2022

Contents	Page
Trustees annual report	1 to 5
Independent examiners report	6
Statement of Financial Activities (including	7
income and expenditure account)
Balance sheet	8
Notes to the financial statements	9 to 16

THE NORTHUMBRIA POLICE (LILLIAN EVE MEMORIAL) TRUST TRUSTEES ANNUAL REPORT For the year ended 05 April 2022

The trustees are pleased to present their annual trustees’ report together with the financial statements of the charity for the year ended 5 April 2022.

The financial statements comply with the Charities Act 2011, the Memorandum and Articles of Association, and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)

1. Objectives, strategies and activities for the year

Objectives and Activities The object of the charity, as detailed in the trust deed, is the relief in conditions of need of members of the Northumbria Police or former members of those police forces previously existing within the Northumbria Police area and the wives, widows, children and other dependents of such persons

2. Contribution by Volunteers

There are no volunteers currently in the charity

3. Achievements and Performance

The last year has again seen the trust continue to support numerous officers who were requiring support, mainly by continuing to provide short breaks at the log cabin in the Lake District. A decision was also made for the fund to support team event days where a team or shift had experienced significant trauma related incidents at work. A trial team event supported following a referral from the force’s Trauma lead Sue Hadden took place with the following criteria agreed by the trust:-

a) Any future applications will be submitted through Wellbeing or a Benevolent Fund representative and not an individual member.
b) The team will make all arrangements for the event day and provide an invoice to the Treasurer for payment to the company directly.
c) A maximum of £50.00 per participant will be funded.
d) At least 1 participant of the Team must be a current member of the NPBF and must attend the Event Day.
e) All Team participants must be listed on the application report and all non- members must submit an application form to join the NPBF prior to the event day and payment of costs by NPBF.

THE NORTHUMBRIA POLICE (LILLIAN EVE MEMORIAL) TRUST

TRUSTEES ANNUAL REPORT For the year ended 05 April 2022

Continuing stressful incidents have reinforced the need for the fund to be available to support officers involved in a variety of situations.

The charity also funds floral tributes for deaths of retired and serving police officers, as well as providing out-of-pocket expenses for those attending convalescent homes.

Income has been maintained by carefully budgeting and the assistance of financial advisors. We continue to explore new ways of maintaining our activities and other avenues of fundraising.

4. Fundraising

No fundraising has taken place

5. Investments

Continued investment with Brewin Dolphin

6. Financial review

Review of the year

The results for the year and the charity's financial position at the end of the year are shown in the attached financial statements.

During the year the Charity had income of £36,420 (2021: £31,853) and expenditure of £61,657 (2021: £30,146). There was an operating deficit of £25,237 (2021: £1,707).

At 5 April 2022 the Charity had net assets of £1,254,596 (2021: £1,239,514).

Reserves policy/Going concern

The Trustees consider the level of reserves, £91,224 (2021: £61,538), prudent for the Charity at this time taking into account potential liabilities in the event that the charity ceased. Our Reserves Policy is reviewed annually.

7. Plans for future periods

The trust aims to continue to build on the good work of the previous year. They have created a brochure to promote membership of the charity including testimonials from previous users. The brochure, along with an application form has been sent to all current officers in the force who are not yet members of the fund to increase awareness of the charity and the support it can offer. Benevolent fund representatives have also been asked to speak to their colleagues to promote the charity and attend group sessions to speak to new student officers at the start of their careers.

THE NORTHUMBRIA POLICE (LILLIAN EVE MEMORIAL) TRUST

TRUSTEES ANNUAL REPORT For the year ended 05 April 2022

The holiday lodge at Fallbarrow is still being used regularly by members and regular ongoing maintenance of the holiday home continues to take place to maintain it to a high standard, and funds are available to do this.

All committee meetings are now conducted in person as opposed to online as a result of government guidelines being lifted following the COVID pandemic.

A Brewin Dolphin representative continues to maintain regular contact with the charity regarding the investment portfolio. He is invited to attend trust meetings at least annually to provide a full update in addition to all trustees.

8. Reference and administrative details of the charity, its trustees and advisors

Registered charity name

The Northumbria Police (Lillian Eve Memorial) Trust

Charity number

507081

T rustees and Members of the Board L. Woodfine

D. Woodward

A. Hewitt

J. Watts

J Bowman

R. Blenkinsop

I. Drummond A Hutchinson

L Woodward

D Barton (commenced 20/09/21)

Independent Examiner

Doug Maltman FMAAT Connected Voice Business Services Ltd Higham House Higham Place Newcastle upon Tyne. NE1 8AF.

Bankers

Lloyds Bank

THE NORTHUMBRIA POLICE (LILLIAN EVE MEMORIAL) TRUST

TRUSTEES ANNUAL REPORT For the year ended 05 April 2022

9. Structure, governance and management

Governing Document

The organisation is a Charitable Trust. The Charitable Trust was established under a Memorandum of Association which established the objects and powers of the Charitable Trust and is governed under its Articles of Association. In the event of a winding up any member (who is a trustee) undertakes to contribute to the payment of liabilities such amount as may be required not exceeding the total of £1.

Recruitment and Appointment of the Board

Trustees are selected on the basis of specialist skills and commitment to the objectives and aims of the organisation.

Board Induction and Training

New Board Members are introduced to the work of the organisation and informed of their legal roles and responsibilities at an induction meeting. The induction and training programme for new Board Members includes:

A briefing by the Chair or Chief Executive
An explanation of roles and responsibilities as a Board Member
Copies of the main charity documents including the Memorandum and Articles of Association and the Financial Statements
Copy of the business plan and most recent evaluation report
Copies of recent board papers including budgets and management accounts
A copy of the Charity Commission publication "How to be an Effective Trustee"
A copy of the governance structure.

THE NORTHUMBRIA POLICE (LILLIAN EVE MEMORIAL) TRUST TRUSTEES ANNUAL REPORT For the year ended 05 April 2022

17. Statement of Trustee Responsibilities

The trustees are responsible for preparing the Trustees’ Annual Report and the Financial Statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Charity SORP requires the trustees to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of the charity and of incoming resources and application of resources, including the receipts and payments of the charity for that year. In preparing those financial statements, the trustees are required to:

select suitable accounting policies and apply them consistently;
observe the methods and principles in the Charities SORP;
make judgements and estimates that are reasonable and prudent;
state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;
prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.

The trustees are responsible for keeping accounting records that disclose with reasonable accuracy at any time the financial position of the charity. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Approved by the Trustees on 29.11.2022 and signed on their behalf by:

Angela Hewitt Treasurer

THE NORTHUMBRIA POLICE (LILLIAN EVE MEMORIAL) TRUST

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES

For the year ended 05 April 2022

I report on the financial statements of The Northumbria Police (Lillian Eve Memorial) Trust for the year ended 05 April 2022, which are set out on pages 7 to 16.

Respective responsibilities of trustees and examiner

The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 ("the Charities Act) and that an independent examination is needed.

Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to:

h examine the accounts under section 145 of the Charities Act,
h to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act), and
h to state whether particular matters have come to my attention.

Basis of independent examiner's statement

My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.

Independent examiner's statement

In connection with my examination, no material matters have come to my attention which gives me cause to believe that in, any material respect:

h the accounting records were not kept in accordance with section 130 of the Charities Act; or
h the accounts did not accord with the accounting records; or
h the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a "true and fair" view which is not a matter considered as part of an independent examination.

I have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Doug Maltman FMAAT Connected Voice Business Services Ltd Higham House Higham Place Newcastle upon Tyne NE1 8AF Date: 30.11.2022

THE NORTHUMBRIA POLICE (LILLIAN EVE MEMORIAL) TRUST

STATEMENT OF FINANCIAL ACTIVITIES

For the year ended 05 April 2022

----- Start of picture text -----
Unrestricted Total Total
Funds 2022 2021
£ £ £
Income from:
Donations and legacies 6 40 40 -
Charitable activities
Other trading activities 7 16,474 16,474 14,163
Investments 8 19,906 19,906 17,690
Total income 36,420 36,420 31,853
Expenditure on:
Investment management costs 9 8,956 8,956 7,997
Charitable activities
Operation of the charity 10 52,701 52,701 22,149
Total expenditure 61,657 61,657 30,146
Net income/(expenditure) before ( 25,237 ) ( 25,237 ) 1,707
investment gains/(losses)
Net gains/(losses) on investments 16 40,319 40,319 195,460
Net income/(expenditure) and net
15,082 15,082 197,167
movement of funds
Reconciliation of funds
Total funds brought forward 1,239,514 1,239,514 1,042,347
Total funds carried forward 1,254,596 1,254,596 1,239,514
Notes
----- End of picture text -----

The Statement of Financial Activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities

The notes on pages 9 to 16 form an integral part of these accounts.

Charity Number 507081

THE NORTHUMBRIA POLICE (LILLIAN EVE MEMORIAL) TRUST

BALANCE SHEET

As at 05 April 2022

Fixed assets Tangible assets 15 Investments 16 *Total fixed assets* Current assets Debtors 18 Investments 16 Cash at bank and in hand 19 *Total current assets* Creditors:amounts falling due within one year 20 *Net current assets* *Total assets less current liabilities* *Total net assets or liabilities* Funds of the charity Unrestricted income funds *Total funds* Notes	£ 614 71,752 20,418 92,784 ( 1,560 )	Total 2022 £ 297,142 866,230 1,163,372 91,224 1,254,596 1,254,596 1,254,596 1,254,596	£ 2,702 38,891 20,725 62,318 ( 780 )	Total 2021 £ 330,158 847,818 1,177,976 61,538 1,239,514 1,239,514 1,239,514 1,239,514

The notes on pages 9 to 16 form an integral part of these accounts. These financial statements were approved by the Board on: 29.11.2022 and are signed on its behalf by: A Hewitt Treasurer

THE NORTHUMBRIA POLICE (LILLIAN EVE MEMORIAL) TRUST

NOTES TO THE FINANCIAL STATEMENTS

For the year ended 05 April 2022

1 Accounting Policies

The principal accounting policies adopted, judgements and key sources of estimation uncertainty in the preparation of the financial statements are as follows:

2 Basis of accounting

2.1 Basis of preparation

These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts.

The accounts have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) – Charities SORP (FRS 102), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011.

The Northumbria Police (Lillian Eve Memorial) Trust meets the definition of a public benefit entity under FRS

2.2 Preparation of the accounts on a going concern basis

The charity reported total unrestricted funds at the year end of £1,254,596 and has already secured a significant amount of funding for the current year. The trustees are of the view that the immediate future of the charity for the next 12 to 18 months is secure and that on this basis the charity is a going concern.

Due to the COVID-19 pandemic, it has put pressure on all businesses in 2021-22. It should be noted that the debtors have been received and the creditors are being paid when the payments are falling due. No other significant events affecting the Charity since the year end.

3 Income

3.1 Recognition of income

Income is recognised when the charity has entitlement to the resources, any performance conditions attached to the item(s) of income have been met, it is more likely than not that the resources will be received and the monetary value can be measured with sufficient reliability

3.2 Offsetting

There has been no offsetting of assets and liabilities, or income and expenses, unless required or permitted by FRS102 SORP or FRS102.

3.3 Interest receivable

Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the charity; this is normally upon notification of the interest paid or payable by the bank.

3.4 Income from membership subscriptions

Membership subscriptions received in the nature of a gift are recognised in donations and legacies.

Membership subscriptions which gives a member the right to buy services or other benefits are recognised as income earned from the provision of goods and services as income from charitable activities.

THE NORTHUMBRIA POLICE (LILLIAN EVE MEMORIAL) TRUST

NOTES TO THE FINANCIAL STATEMENTS

For the year ended 05 April 2022

3.5 Fund accounting

Unrestricted funds are available to spend on activities that further any of the purposes of the charity. Designated funds are unrestricted funds of the charity which the trustees have decided at their discretion to set aside to use for a specific purpose. Restricted funds are donations which the donor has specified are to be solely used for particular areas of the charity's work or for specific projects being undertaken by the

4 Expenditure and liabilities

4.1 Liability recognition

Liabilities are recognised when it is more likely than not that there is a legal or constructive obligation committing the charity to pay out resources and the amount of the obligation can be measured with reasonable certainty.

4.2 Charitable activities

Expenditure on charitable activities includes the costs of work and other activities undertaken to further the purposes of the charity and their associated support costs.

4.3 Governance and support costs

Support costs have been allocated between governance cost and other support. Governance costs comprise all costs involving public accountability of the charity and its compliance with regulation and good practice.

Support costs are those functions that assist the work of the charity but do not directly undertake charitable activities. Support costs include central functions and have been allocated to activity cost categories on a basis consistent with the use of resources.

4.4 Irrecoverable VAT

Irrecoverable VAT is charged as a cost against the activity for which the expenditure was incurred.

4.5 Creditors

The charity has creditors which are measured at settlement amounts less any trade discounts.

4.6 Provisions for liabilities

A liability is measured on recognition at its historical cost and then subsequently measured at the best estimate of the amount required to settle the obligation at the reporting date.

5 Assets

5.1 Tangible fixed assets for use by the charity

Individual fixed assets costing £1,000 or more are capitalised at cost and are depreciated over their estimated useful economic lives on a straight line basis, the charity does not currently have any tangible fixed

Freehold property

Straight line for a useful life of 50 years

THE NORTHUMBRIA POLICE (LILLIAN EVE MEMORIAL) TRUST

NOTES TO THE FINANCIAL STATEMENTS

For the year ended 05 April 2022

5.2 Investments

Fixed asset investments in quoted shares, traded bonds and similar investments are valued at initially at cost and subsequently at fair value (their market value) at the year end. The same treatment is applied to unlisted investments unless fair value cannot be measured reliably in which case it is measured at cost less impairment.

Investments held for resale or pending their sale and cash and cash equivalents with a maturity date of less than 1 year are treated as current asset investments.

THE NORTHUMBRIA POLICE (LILLIAN EVE MEMORIAL) TRUST

NOTES TO THE FINANCIAL STATEMENTS

For the year ended 05 April 2022

----- Start of picture text -----
Analysis of income
Unrestricted Total Total
Funds 2022 2021
£ £ £
6 Donations and legacies
Donations and gifts 40 40 -
40 40 -
7 Other trading activities
Subscriptions 16,474 16,474 14,163
16,474 16,474 14,163
8 Income from investments
Income on investments 19,906 19,906 17,690
19,906 19,906 17,690
Analysis of expenditure on charitable activities
Unrestricted Total Total
Funds 2022 2021
£ £ £
9 Expenditure on investments
Investment management costs 8,956 8,956 7,997
8,956 8,956 7,997
10 Charitable activities
Direct costs
Lodge and travel expenses 8,192 8,192 6,478
Donations and Grants - - 2,959
Charitable activities 5,156 5,156 -
Support costs
Insurance 1,083 1,083 575
Office equipment costs 1,561 1,561 1,743
Depreciation 33,016 33,016 7,836
Other expenses 923 923 131
Governance costs
Independent examiner's fees for reporting on the
accounts 780 780 780
Trustee expenses 490 490 150
Treasurer expenses 750 750 750
Secretary expenses 750 750 750
52,701 52,701 22,149
----- End of picture text -----

THE NORTHUMBRIA POLICE (LILLIAN EVE MEMORIAL) TRUST

NOTES TO THE FINANCIAL STATEMENTS

For the year ended 05 April 2022

11 Fees for examination of the accounts

Independent examiner's fees for reporting on the accounts	2022 £ 780 780	2021 £ 780 780

12 Analysis of staff costs and the cost of key management personnel

The charity currently does not employ staff.

13 Transactions with trustees

The trustees have been paid remunerations and received other benefits from an employment with their charity or a related entity.

In the period the charity has paid trustees remuneration and benefits.

Name A Hewitt D Woodward L Woodfine	Remuneration £ 750 - 750	Pension Other £ £ - - - - - -	Total 2022 £ 750 - 750	Total 2021 £ 750 375 375

Allowance for time spent on the charity activities but. not as a trustee.

Trustees' expenses

The following detail the expenses incurred by the trustees.

Travel Other	2022 £ 300 190 490	2021 £ 75 75 150

Transaction(s) with related parties

There have been no related party transactions in the reporting period.

14 Corporation Taxation

The charity is exempt from tax on income and gains falling within section 505 of the Taxes Act 1988 or section 252 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objectives.

THE NORTHUMBRIA POLICE (LILLIAN EVE MEMORIAL) TRUST

NOTES TO THE FINANCIAL STATEMENTS

For the year ended 05 April 2022

15 Tangible fixed assets Cost Balance brought forward Additions Disposals Balance carried forward Depreciation Basis Rate Balance brought forward Depreciation charge for year Disposals Balance carried forward Net book value Brought forward Carried forward	Freehold Property £ 391,735 - - 391,735 SL 10 years 61,577 33,016 - 94,593 330,158 297,142	Total 2022 £ 391,735 - - 391,735 61,577 33,016 - 94,593 330,158 297,142	Total 2021 £ 386,648 5,087 - 391,735 53,741 7,836 - 61,577 332,907 330,158

For the year ended 5 April 2022 the life span of the asset has been changed to ten years.

16 Fixed asset investments

Valuation at the beginning of the reporting period Acquisitions during the reporting period Disposals during the reporting period Revaluation during the reporting period Valuation as at 5th April 2021 Cash element of investments Opening balance at beginning of reporting period Acquisitions during the reporting period Disposals during the reporting period Dividends received during the reporting period Transfer in/(out) during the reporting period Management fee for the reporting period Net cash gain/(loss) as at 5th April 2021 Total investment value as at 5th April 2021	£ 2022 847,818 4,007 ( 25,914 ) 40,319 866,230 £ 2022 38,891 ( 4,007 ) 25,914 19,906 4 ( 8,956 ) 71,752 937,982	£ 2021 653,898 111,215 ( 112,755 ) 195,460 847,818 £ 2021 27,658 ( 111,215 ) 112,755 17,690 - ( 7,997 ) 38,891 886,709

THE NORTHUMBRIA POLICE (LILLIAN EVE MEMORIAL) TRUST

NOTES TO THE FINANCIAL STATEMENTS

For the year ended 05 April 2022

17 Loans

Loan period is three years and is to a user of the services of the trust.

Loan principal 2021-22 Repayment 18 Debtors and prepayments (receivable within 1 year) 19 Cash at bank and in hand Cash at bank Lloyds 20 Creditors and accruals (payable within 1 year) Accruals Independent examination of accounts Loans Prepayments	£ 2,000 ( 2,000 ) - 2022 £ - 614 614 2022 £ 20,418 20,418 2022 £ 1,560 1,560	2021 £ 2,000 702 2,702 2021 £ 20,725 20,725 2021 £ 780 780

21 Events after the end of the reporting period

Due to the COVID-19 pandemic, it has put pressure on all businesses in 2020-21. It should be noted that the debtors have been received and the creditors are being paid when the payments are falling due. No other significant events affecting the Company since the year end.

22 Analysis of charitable funds

Analysis of movements in unrestricted funds As at 5 April 2022

Unrestricted funds General unrestricted fund *Totals*	Fund balances brought forward £ 1,239,514 1,239,514	Incoming Resources resources expended £ £ 76,739 ( 61,657 ) 76,739 ( 61,657 )	Transfers £ - -	Fund balances carried forward £ 1,254,596 1,254,596

THE NORTHUMBRIA POLICE (LILLIAN EVE MEMORIAL) TRUST

NOTES TO THE FINANCIAL STATEMENTS

For the year ended 05 April 2022

As at 5 April 2021

Unrestricted funds General unrestricted fund *Totals* Purpose of unrestricted funds General unrestricted fund	Fund balances brought Incoming Resources forward resources expended £ £ £ 1,042,347 227,313 ( 30,146 ) 1,042,347 227,313 ( 30,146 ) The 'free reserves' of the charity	Transfers £ - -	Fund balances carried forward £ 1,239,514 1,239,514

23 Capital commitments

As at 05 April 2022, the charity had no capital commitments (2021 -£nil)

24 Analysis of net assets between funds

Cash at bank and in hand Investments Tangible fixed assets Other net current assets/(liabilities)	Unrestricted Funds £ 297,142 866,230 20,418 70,806 1,254,596	Total 2022 £ 297,142 866,230 20,418 70,806 1,254,596	Total 2021 £ 330,158 847,818 20,725 40,813 1,239,514