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2021-04-05-accounts

THE NORTHUMBRIA POLICE (LILLIAN EVE MEMORIAL) TRUST

REPORT AND FINANCIAL STATEMENTS For the year ended 05 April 2021

Charity Number 507081

THE NORTHUMBRIA POLICE (LILLIAN EVE MEMORIAL) TRUST

ANNUAL REPORT AND FINANCIAL STATEMENTS

For the year ended 05 April 2021

Contents Page
Trustees annual report 1 to 5
Independent examiners report 6
Statement of Financial Activities (including 7
income and expenditure account)
Balance sheet 8
Notes to the financial statements 9 to 16

THE NORTHUMBRIA POLICE (LILLIAN EVE MEMORIAL) TRUST TRUSTEES ANNUAL REPORT For the year ended 5 April 2021

The trustees are pleased to present their annual trustees’ report together with the financial statements of the charity for the year ended 5 April 2021.

The financial statements comply with the Charities Act 2011, the Memorandum and Articles of Association, and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)

1. Objectives and Activities

The object of the charity, as detailed in the trust deed, is the relief in conditions of need of members of the Northumbria Police or former members of those police forces previously existing within the Northumbria Police area and the wives, widows, children and other dependents of such persons.

2. Contribution by Volunteers

There are no volunteers currently in the charity

3. Achievements and Performance

The last year has seen the trust continue to support numerous officers who were requiring support. This has mainly been breaks at the log cabin in the Lake District. This is carefully managed. Every officer granted a break has been able to be accommodated. Due to COVID lockdowns and restrictions there has been a backlog of members awaiting a respite break, however this has been managed robustly and alternative breaks have been offered to ensure the necessary respite breaks are taken at the earliest opportunity when most needed.

Continuing stressful incidents have reinforced the need for the fund to be available to support officers involved in a variety of situations.

The charity also funds floral tributes for deaths of retired and serving police officers, as well as providing out-of-pocket expenses for those attending convalescent homes.

Income has been maintained by carefully budgeting and the assistance of financial advisors. We continue to explore new ways of maintaining our activities and other avenues of fundraising.

4. Investments

Continued investment with Brewin Dolphin

1

THE NORTHUMBRIA POLICE (LILLIAN EVE MEMORIAL) TRUST TRUSTEES ANNUAL REPORT For the year ended 5 April 2021

5. Financial review

Review of the year

The results for the year and the company's financial position at the end of the year are shown in the attached financial statements.

During the year the Charity had income of £31,853 (2020: £49,808) and expenditure of £30,146 (2020: £172,587). There was an operating surplus of £1,707 (2020: deficit of £122,779).

At 4 April 2021, the Charity had net assets of £1,239,514 (2020: £1,042,347).

Reserves policy/Going concern

The Trustees consider the level of reserves, £909,356 (2020: £709,440), prudent for the Charity at this time taking into account potential liabilities in the event that the charity ceased. Our Reserves Policy is reviewed annually.

6. Plans for future periods

The trust aims to continue to build on the good work of the previous year. Work continues to convert the few remaining non-covenanted members in order to maximise the tax relief available to the charity.

A new lodge was purchased in 2020 and following delays due to COVID-19, it was able to take members from September 2020 when COVID restrictions allowed. Regular ongoing maintenance of the holiday home will continue to take place to maintain it to a high standard, and funds are available to do this.

In March 2020 COVID-19 hit the UK. Due to this the committee put the following measures in place to be able to continue supporting its members:

All committee meetings were to be conducted online

A Brewin Dolphin representative was invited to address the committee at an online meeting regarding our investments.

The committee ensured that Government Guidelines were followed for COVID-19.

The holiday lodge site at Fallbarrow was contacted to ensure we were aware of any changes they were making due to COVID-19.

The Secretary updated the joining instructions for members to ensure they were COVID-19 compliant.

2

THE NORTHUMBRIA POLICE (LILLIAN EVE MEMORIAL) TRUST TRUSTEES ANNUAL REPORT For the year ended 5 April 2021

Following lockdown in March 2020 and the process of a new lodge being purchased, there were no members able to visit the lodge. From September 2020, once restrictions eased, members started to return to the lodge in a limited capacity to ensure Government COVID rules were adhered to.

The committee agreed that the lodge would have to be closed to members when another lockdown occurred from January 2021. It was hopeful that the lodge would be reopened in April 2021 following the end of Lockdown and then easing of strict restrictions.

7. Reference and administrative details of the charity, its trustees and advisors

Registered charity name The Northumbria Police (Lillian Eve Memorial) Trust Charity number 507081 Trustees/Members of the Board L. Woodward D. Woodward A. Hewitt J. Watts J Bowman R. Blenkinsop I. Drummond A Hutchinson L Woodfine D Barton (commenced 20/09/21) W. Laider (resigned 20/09/21) Independent Examiner Doug Maltman FMAAT Connected Voice Business Services Ltd Higham House Higham Place Newcastle upon Tyne. NE1 8AF. Bankers Lloyds Bank Investment advisor Brewin Dolphin

3

THE NORTHUMBRIA POLICE (LILLIAN EVE MEMORIAL) TRUST TRUSTEES ANNUAL REPORT For the year ended 5 April 2021

8. Structure, governance and management

Governing Document

The organisation is a Charitable Company Limited by Guarantee. The Company was established under a Memorandum of Association which established the objects and powers of the Charitable Company and is governed under its Articles of Association. In the event of a winding up any member (who is a director) undertakes to contribute to the payment of liabilities such amount as may be required not exceeding the total of £1.

Recruitment and Appointment of the Board

The Directors of the Company are also Trustees for the purposes of charity law and under the company's Articles are also its members. Under the requirements of the Memorandum and Articles of Association, at the Annual General Meeting one-third of the Directors, who are subject to retirement by rotation, shall retire. Retiring Directors can be re-appointed at the Annual General Meeting.

Trustees are selected on the basis of specialist skills and commitment to the objectives and aims of the organisation.

Board Induction and Training

New Board Members are introduced to the work of the organisation and informed of their legal roles and responsibilities at an induction meeting. The induction and training programme for new Board Members includes:

4

THE NORTHUMBRIA POLICE (LILLIAN EVE MEMORIAL) TRUST TRUSTEES ANNUAL REPORT For the year ended 5 April 2021

9. Statement of Trustee Responsibilities

The trustees are responsible for preparing the Trustees’ Annual Report and the Financial Statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Charity SORP requires the trustees to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of the charity and of incoming resources and application of resources, including the receipts and payments of the charity for that year. In preparing those financial statements, the trustees are required to:

The trustees are responsible for keeping accounting records that disclose with reasonable accuracy at any time the financial position of the charity. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Approved by the Trustees on15/11/2021 and signed on their behalf by:

Angela Hewitt Treasurer

5

THE NORTHUMBRIA POLICE (LILLIAN EVE MEMORIAL) TRUST

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES

For the year ended 05 April 2021

I report on the financial statements of The Northumbria Police (Lillian Eve Memorial) Trust for the year ended 05 April 2021, which are set out on pages 7 to 16.

Respective responsibilities of trustees and examiner

The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 ("the Charities Act) and that an independent examination is needed.

Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to:

Basis of independent examiner's statement

My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.

Independent examiner's statement

In connection with my examination, no material matters have come to my attention which gives me cause to believe that in, any material respect:

I have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Doug Maltman FMAAT Connected Voice Business Services Ltd Higham House Higham Place Newcastle upon Tyne NE1 8AF Date: 13.12.2021

6

THE NORTHUMBRIA POLICE (LILLIAN EVE MEMORIAL) TRUST

STATEMENT OF FINANCIAL ACTIVITIES

For the year ended 05 April 2021

6
Other trading activities
7
8
Expenditure on:
9
10
16
Charitable activities
Operation of the charity
Total expenditure
Net gains/(losses) on investments
Net income/(expenditure) and net
movement of funds
Total income
Donations and legacies
Income from:
Investments
Charitable activities
Notes
Total funds carried forward
Reconciliation of funds
Total funds brought forward
Net income/(expenditure) before
investment gains/(losses)
Investment management costs
Unrestricted
Funds
£
-
14,163
17,690
31,853
7,997
22,149
30,146
1,707
195,460
197,167
1,042,347
1,239,514
Total
2021
£
-
14,163
17,690
31,853
7,997
22,149
30,146
1,707
195,460
197,167
1,042,347
1,239,514
Total
2020
£
2,002
19,689
28,117
49,808
9,461
163,126
172,587
( 122,779 )
( 115,756 )
( 238,535 )
1,280,882
1,042,347

The Statement of Financial Activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities

The notes on pages 9 to 16 form an integral part of these accounts.

7

Charity Number 507081

THE NORTHUMBRIA POLICE (LILLIAN EVE MEMORIAL) TRUST

BALANCE SHEET

As at 05 April 2021

Fixed assets
Tangible assets
15
Investments
16
Total fixed assets
Current assets
Debtors
18
Investments
16
Cash at bank and in hand
19
Total current assets
Creditors:amounts falling due within
one year
20
Net current assets
Total assets less current liabilities
Total net assets or liabilities
Funds of the charity
Unrestricted income funds
Total funds
Notes
£
2,702
38,891
20,725
62,318
( 780 )
Total
2021
£
330,158
847,818
1,177,976
61,538
1,239,514
1,239,514
1,239,514
1,239,514
£
5,779
27,658
66,920
100,357
( 44,815 )
Total
2020
£
332,907
653,898
986,805
55,542
1,042,347
1,042,347
1,042,347
1,042,347

The notes on pages 9 to 16 form an integral part of these accounts.

These financial statements were approved by the Board on: 10.12.2021 and are signed on its behalf by: A Hewitt Treasurer

8

THE NORTHUMBRIA POLICE (LILLIAN EVE MEMORIAL) TRUST

NOTES TO THE FINANCIAL STATEMENTS

For the year ended 05 April 2021

1 Accounting Policies

The principal accounting policies adopted, judgements and key sources of estimation uncertainty in the preparation of the financial statements are as follows:

2 Basis of accounting

2.1 Basis of preparation

These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts.

The accounts have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) – Charities SORP (FRS 102), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011.

The Northumbria Police (Lillian Eve Memorial) Trust meets the definition of a public benefit entity under FRS

2.2 Preparation of the accounts on a going concern basis

The charity reported total unrestricted funds at the year end of £1,239,514 and has already secured a significant amount of funding for the current year. The trustees are of the view that the immediate future of the charity for the next 12 to 18 months is secure and that on this basis the charity is a going concern.

Due to the COVID-19 pandemic, it has put pressure on all businesses in 2020-21. It should be noted that the debtors have been received and the creditors are being paid when the payments are falling due. No other significant events affecting the Company since the year end.

3 Income

3.1 Recognition of income

Income is recognised when the charity has entitlement to the resources, any performance conditions attached to the item(s) of income have been met, it is more likely than not that the resources will be received and the monetary value can be measured with sufficient reliability

3.2 Offsetting

There has been no offsetting of assets and liabilities, or income and expenses, unless required or permitted by FRS102 SORP or FRS102.

3.3 Interest receivable

Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the charity; this is normally upon notification of the interest paid or payable by the bank.

3.4 Income from membership subscriptions

Membership subscriptions received in the nature of a gift are recognised in donations and legacies.

Membership subscriptions which gives a member the right to buy services or other benefits are recognised as income earned from the provision of goods and services as income from charitable activities.

9

THE NORTHUMBRIA POLICE (LILLIAN EVE MEMORIAL) TRUST

NOTES TO THE FINANCIAL STATEMENTS

For the year ended 05 April 2021

3.5 Fund accounting

Unrestricted funds are available to spend on activities that further any of the purposes of the charity. Designated funds are unrestricted funds of the charity which the trustees have decided at their discretion to set aside to use for a specific purpose. Restricted funds are donations which the donor has specified are to be solely used for particular areas of the charity's work or for specific projects being undertaken by the

4 Expenditure and liabilities

4.1 Liability recognition

Liabilities are recognised when it is more likely than not that there is a legal or constructive obligation committing the charity to pay out resources and the amount of the obligation can be measured with reasonable certainty.

4.2 Charitable activities

Expenditure on charitable activities includes the costs of work and other activities undertaken to further the purposes of the charity and their associated support costs.

4.3 Governance and support costs

Support costs have been allocated between governance cost and other support. Governance costs comprise all costs involving public accountability of the charity and its compliance with regulation and good practice.

Support costs are those functions that assist the work of the charity but do not directly undertake charitable activities. Support costs include central functions and have been allocated to activity cost categories on a basis consistent with the use of resources.

4.4 Irrecoverable VAT

Irrecoverable VAT is charged as a cost against the activity for which the expenditure was incurred.

4.5 Creditors

The charity has creditors which are measured at settlement amounts less any trade discounts.

4.6 Provisions for liabilities

A liability is measured on recognition at its historical cost and then subsequently measured at the best estimate of the amount required to settle the obligation at the reporting date.

5 Assets

5.1 Tangible fixed assets for use by the charity

Individual fixed assets costing £1,000 or more are capitalised at cost and are depreciated over their estimated useful economic lives on a straight line basis, the charity does not currently have any tangible fixed

Freehold property

Straight line for a useful life of 50 years

10

THE NORTHUMBRIA POLICE (LILLIAN EVE MEMORIAL) TRUST

NOTES TO THE FINANCIAL STATEMENTS

For the year ended 05 April 2021

5.2 Investments

Fixed asset investments in quoted shares, traded bonds and similar investments are valued at initially at cost and subsequently at fair value (their market value) at the year end. The same treatment is applied to unlisted investments unless fair value cannot be measured reliably in which case it is measured at cost less impairment.

Investments held for resale or pending their sale and cash and cash equivalents with a maturity date of less than 1 year are treated as current asset investments.

11

THE NORTHUMBRIA POLICE (LILLIAN EVE MEMORIAL) TRUST

NOTES TO THE FINANCIAL STATEMENTS

For the year ended 05 April 2021

Analysis of income

6
Donations and legacies
7
Other trading activities
8
Income from investments
Analysis of expenditure on charitable activities
9
Expenditure on investments
10 Charitable activities
Direct costs
Support costs
Governance costs
Insurance
Subscriptions
Income on investments
Investment management costs
Office equipment costs
Secretary expenses
Depreciation
Other expenses
Independent examiner's fees for reporting on
the accounts
Trustee expenses
Other
Lodge and travel expenses
Donations and Grants
Bank charges
Loss on disposal of asset
Treasurer expenses
Unrestricted
Funds
£
-
-
14,163
14,163
17,690
17,690
Unrestricted
Funds
£
7,997
7,997
6,475
2,959
575
1,743
7,836
-
131
780
150
750
750
-
22,149
Total
2021
£
-
-
14,163
14,163
17,690
17,690
Total
2021
£
7,997
7,997
6,475
2,959
575
1,743
7,836
-
131
780
150
750
750
-
22,149
Total
2020
£
2,002
2,002
19,689
19,689
28,117
28,117
Total
2020
£
9,461
9,461
15,566
1,160
916
544
7,734
134,335
185
780
295
-
1,500
114
163,126

12

THE NORTHUMBRIA POLICE (LILLIAN EVE MEMORIAL) TRUST

NOTES TO THE FINANCIAL STATEMENTS

For the year ended 05 April 2021

11 Fees for examination of the accounts

Independent examiner's fees for reporting on the accounts

2021
£
780
780
2020
£
780
780

12 Analysis of staff costs and the cost of key management personnel

The charity currently does not employ staff.

13 Transactions with trustees

The trustees have been paid remunerations and received other benefits from an employment with their charity or a related entity.

In the period the charity has paid trustees remuneration and benefits.

Name
A Hewitt
D Woodward
L Woodfine
Remuneration
£
750
375
375
Pension
Other
£
£
-
-
-
-
-
-
Total
2021
£
750
375
375
Total
2020
£
750
750
-

Allowance for time spent on the charity activities but. not as a trustee.

Trustees' expenses

The following detail the expenses incurred by the trustees.

Travel
Other
2021
£
75
75
150
2020
£
150
145
295

Transaction(s) with related parties

There have been no related party transactions in the reporting period.

14 Corporation Taxation

The charity is exempt from tax on income and gains falling within section 505 of the Taxes Act 1988 or section 252 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objectives.

13

THE NORTHUMBRIA POLICE (LILLIAN EVE MEMORIAL) TRUST

NOTES TO THE FINANCIAL STATEMENTS

For the year ended 05 April 2021

15 Tangible fixed assets
Cost
Balance brought forward
Additions
Disposals
Balance carried forward
Depreciation
Basis
Rate
Balance brought forward
Depreciation charge for year
Disposals
Balance carried forward
Net book value
Brought forward
Carried forward
Gain/loss on disposal of fixed asset
Cost of asset
Less accumulated depreciation
Less part exchange value
Loss on disposal of asset
16 Fixed asset investments
Valuation at the beginning of the reporting period
Acquisitions during the reporting period
Disposals during the reporting period
Revaluation during the reporting period
Valuation as at 5th April 2021
Freehold
Property
£
386,648
5,087
-
391,735
SL
50 years
53,741
7,836
-
61,577
332,907
330,158
£
2021
653,898
111,215
( 112,755 )
195,460
847,818
Total
2021
£
386,648
5,087
-
391,735
53,741
7,836
-
61,577
332,907
330,158
£
2021
-
-
-
-
£
2020
944,149
267,838
( 442,333 )
( 115,756 )
653,898
Total
2020
£
359,643
195,000
(167,995)
386,648
66,167
7,734
(20,160)
53,741
293,476
332,907
£
2020
167,995
( 20,160 )
( 13,500 )
134,335

14

THE NORTHUMBRIA POLICE (LILLIAN EVE MEMORIAL) TRUST

NOTES TO THE FINANCIAL STATEMENTS

For the year ended 05 April 2021

Cash element of investments
Opening balance at beginning of reporting period
Acquisitions during the reporting period
Disposals during the reporting period
Dividends received during the reporting period
Transfer in/(out) during the reporting period
Management fee for the reporting period
Net cash gain/(loss) as at 5th April 2021
Total investment value as at 5th April 2021
£
2021
27,658
( 111,215 )
112,755
17,690
-
( 7,997 )
38,891
886,709
£
2020
14,507
( 267,838 )
442,333
28,117
( 180,000 )
( 9,461 )
27,658
681,556

17 Loans

Loan period is three years and is to a user of the services of the trust.

Loan principal
2016-17 Repayments
2017-18 Repayments
2020-21 Repayments (debtor)
£
5,800
( 745 )
( 1,788 )
( 3,267 )

-

Loan period is three years and is to a user of the services of the trust.

Loan principal
2020-21 Repayments (Debtor)
£
2,000
( 2,000 )
-

Loan period is three years and is to a user of the services of the trust.

Loan principal £
2,000
2,000

18 Debtors and prepayments (receivable within 1 year)

Loans
Prepayments
2021
£
2,000
702
2,702
2020
£
5,267
512
5,779

15

THE NORTHUMBRIA POLICE (LILLIAN EVE MEMORIAL) TRUST

NOTES TO THE FINANCIAL STATEMENTS

For the year ended 05 April 2021

19 Cash at bank and in hand

19 Cash at bank and in hand
Cash at bank Lloyds
20 Creditors and accruals (payable within 1 year)
Accruals
Independent examination of accounts
Asset payments
2021
£
20,725
20,725
2021
£
-
780
780
2020
£
66,920
66,920
2020
£
44,035
780
44,815

21 Events after the end of the reporting period

Due to the COVID-19 pandemic, it has put pressure on all businesses in 2020-21. It should be noted that the debtors have been received and the creditors are being paid when the payments are falling due. No other significant events affecting the Company since the year end.

22 Analysis of charitable funds

Analysis of movements in unrestricted funds

Unrestricted funds
General unrestricted fund
Totals
Purpose of unrestricted funds
General unrestricted fund
Fund
balances
brought
Incoming
Resources
forward
resources
expended
£
£
£
1,042,347
31,853
165,314
1,042,347
31,853
165,314
The 'free reserves' of the charity
Transfers
£
-
-
Fund
balances
carried
forward
£
1,239,514
1,239,514

23 Capital commitments

As at 05 April 2021, the charity had no capital commitments (2020 -£nil)

24 Analysis of net assets between funds

Cash at bank and in hand
Investments
Tangible fixed assets
Other net current assets/(liabilities)
Unrestricted
Funds
£
330,158
847,818
20,725
40,813
1,239,514
Total
2021
£
330,158
847,818
20,725
40,813
1,239,514
Total
2020
£
332,907
653,898
66,920
( 11,378 )
1,042,347

16