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← Clun And District Memorial Hall And Playing Fields Charity

2025-03-31-accounts

Clun & District Memorial Hall & Playing Fields Charity Chair : Robert Andrews. Secretary : Ian Macintyre. Treasurer : Lois Gwilliam. Registered Charity No. 507032

Annual Report and Accounts

Year Ended 31[st] March 2025

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Clun & District Memorial Hall & Playing Fields Charity

The Charity was established by an approved scheme on the 18[th] March 1991 to jointly administer the New Memorial Hall Trust (regulated by a declaration of trust on 28[th] October 1977) and The Clun and District Playing Fields Association (regulated by a conveyance dated 10[th] April 1972).

The object of the Charity is the provision and maintenance of a village hall and recreation ground for the use of the inhabitants of the Parish of Clun. The land and buildings are held in permanent endowment and the Parish Council act as Custodian Trustee, as the Charity is unincorporated.

It is run by representatives of the community (the Trustees). The constitution allows for each local organisation (maximum 17), to nominate a representative to the Management Committee and in addition, up to ten members can be elected from the public.

Committee meetings are held monthly, usually on the first Wednesday of each month unless business necessitates otherwise.

We are regulated by the Charity Commission but must also be mindful of other laws and regulations with which we must also comply. With that in mind, written policies are in place for the following, in accordance with the requirements of the Charity Commission:

Anti-Fraud Equal Opportunities Social Media Bullying & Harassment Financial Reserves Safeguarding Complaints Handling Internal Financial Controls Trustee Expenses Conflicts of Interest Risk Management Whistleblowing Data Protection Serious Incident s

Management Committee (The Trustees) 2024-2025

Robert Andrews Elected/Bowls Club Karen Macintyre Clun Methodist Church Lois Gwilliam Elected/Yng.Farmers Alan Roberts Elected (wef. 4 Sep 2024) Ian Macintyre Elected/CADS Katie Jones Clun Parents and Toddlers Barbara Vesty Elected Diane Andrews Clun Bowls Club Julie Lintunen Elected John Alcock (Resigned 31 Mar 2025) Matt Donaldson Elected/Green Man Steve Mapes Green Man Rowena Bowles Elected /Town Council Sally Tudor Clun W.I./RBL Chairman: Robert Andrews Hall Cleaning Contractor: Jon Churchett Treasurer: Lois Gwilliam Ground Maintenance : Andrew Wallace Chris Amass Secretary: Ian Macintyre Stephen Lewis Bank: CAF Bank Ltd, 25, Kings Hill Avenue, West Malling, ME19 4JQ Bar Franchise: Clun Bars Ltd, The Square, Clun Website: www.clunmemorialhall.co.uk

Chair’s Report

This last year has been a busy year on all fronts; events, improvements and fund raising. We have successfully applied for several grants to cover the cost of some of the work achieved/to be achieved and these are listed later in the report. I am very pleased to say that, excluding grant income, as this will vary from year to year, our income has increased over the previous year. This is principally due to the hard work, support and dedication of everyone on the committee, in helping to establish new income streams, such as the 200 Club, and supporting some very successful music & other events.

We have continued to enjoy the support of all our regular clubs throughout the year; this is our breadand-butter income and ensures that we can cover our running costs. And we have seen a general increase in bookings for parties, talks and other one-off events.

Our programme of music and other events has generally been very well supported, with sell out performances both for the band, ‘Slim Chance’ in October and for ‘This is Queen’ (a Queen tribute band) in November. Other bands hosted were, ‘DSUK’ (a Dire Straits tribute band) in April; The ‘Bluebird Belles’ in February, (3 delightful ladies who took us through the hits of the 40s & 50s), and the ‘Tim Kliphuis Trio’, who made a return visit in October. We also hosted ‘Kris Drever’, a Scottish musician & songwriter, on behalf of ‘Surge Forward’, a music and arts CIC based in Clun, which delivers music projects and events, both nationally & internationally. Unfortunately, due to the wet weather, the Green Man Festival was cancelled, and with it the ‘Green Man Rising’ folk concert and any income from car parking on the day.

In June, we held a general knowledge quiz at the White Horse which was well attended. Thanks to Jack Limond, who organised virtually everything, including sandwiches & chips at halftime; we only had to provide prizes for a raffle and sell the tickets to boost our funds further.

‘Flicks in the Sticks’, has continued to entertain with performances held monthly from September to April. Many thanks to Steve Mapes for hosting a varied programme.

The 200 club is developing successfully and whilst we haven’t yet reached our target of 200 numbers sold, we have reached 150, which is producing £4,500 (annualised) directly to hall funds and we are 75% of the way to our target of £6k, so if you are not yet a member, please do consider it. There are six monthly prizes, with an extra rollover in December. You could be a lucky winner and you would be supporting us without further effort.

We are very fortunate to have an active amateur dramatic society in Clun (CADS) which, under the direction of Tim Russell and Andrew Dobbin, has put on several great performances and has a growing cast membership. We share the box office income with them, in return for their having free access to the hall for meetings and rehearsals, which is an arrangement which suits both parties and which again, is welcome income to us.

All these events have made a positive contribution to hall funds.

Finally, in December we held a ‘free entry’, children’s Christmas party, for 50 children of the Parish, which also included a visit from Santa himself.

Grants Received & Projects Completed in 2024/5

The Heart of England grant was approved from the Inclusive Communities Fund, on behalf of the West Midlands Combined Authority and the Department of Digital Culture Media and Sport. The core aims of the fund were, bringing people together and improving health & wellbeing and they centred around the three themes of, physical activity & sport; arts, culture & creativity and mental health & wellbeing.

Projects Completed

The Marches Energy grant was provided by the Business Energy Advice Service, which is a partnership between the West Midlands Combined Authority and Worcestershire County Council and is funded by the Department of Energy Security and Net Zero and the Department of Levelling Up, Housing & Communities. It followed on from the Decarbonisation & Energy report completed in 2023 and has enabled the following:

It is projected that the above initiative will give an estimated carbon saving of 1.41 tons of CO2 p.a. an estimated energy saving 6,000 kWh/year and a financial saving of over £600 p.a. Due to the 90% grant received, payback for our contribution is around 12 months.

Clun Town Council We are delighted that an enlightened Town Council recognises the contribution which local volunteer groups make to the community and supports us with an annual grant, which in previous years has helped to fund the installation of donation boxes and LED lighting. This year it assisted towards demolishing the unsafe ballpark wall & the erection of a new fence round the play park. The concrete blocks being crushed on site and laid as an area of hardstanding. Recycling at its best.

Other projects completed during the year were:

In Course – during 2025/6

There are 3 main projects

Whilst we would aim to complete the first two, in 2025 and the new hall entrance by the end of 2026, this will depend upon fund raising, particularly of grants.

Finally , I have two acknowledgements and an appeal to make.

John Alcock stood down from the committee at the end of March, on account of his health. We thank him for his many years of voluntary work on the Hall’s behalf and wish him a speedy recovery.

I would also like to acknowledge the band of volunteers, who are not necessarily on the committee but who do give their time freely and willingly, to fixing and repairing all manner of things, from children’s playground equipment to floor cleaners and from decorating to serving tea and cooking. I won’t attempt to name check everyone as I would be bound to omit someone but know that without you, we could not function as we do. So, thank you.

As a committee, we share the principal objective of rejuvenating and improving the Memorial Hall and having it at the centre of the community. We work together with that objective; each member contributing their own talents and skills. However, we are a small group and with no employees, we often need another pair of hands. So, if you have expertise and/or experience, that you could contribute, particularly in social media, web site design/management, or advertising, we would love to hear from you!

We also need a football enthusiast to run the Saturday morning junior football sessions, without whom, those sessions will not continue. We would particularly welcome any young person (minimum age 18) seeking to broaden their life experience (charitable works always enhance a C.V.) and bring a younger person’s perspective to our initiatives.

Signed

Robert Andrews

May 2025

Chair of Trustees

AGM Treasurers Report 2025

I would like to present the accounts for the year ended 31 March 2025.

Our overall income excluding grants rose by about 15% this year although due to continued re-investment our profit was slightly down on last year. We have though managed to improve finances by £3,229 in the year (£2,407 excluding grant income & expenditure) taking our net assets to £20,998.

Our fundraising activities continued throughout the year, however unfortunately our income from that source was down by about 15%, in part due to the cancellation of the Greenman weekend at the beginning of year. As with many things it is a tricky act to balance the provision of a varied calendar of events at the right price and of the quality that ensures an enjoyable experience is had by all. This was evident when we put on DS:UK in April which although we had 129 attendees due to the costs involved it meant we made only a very small profit after taking bar income into the mix. Queen and the return of Slim Chance were thankfully more successful.

The income from our regular users increased a little thanks to the addition of another couple of classes being added to the weekly schedule. Sadly, the Tuesday evening Pilates class held by Ruth Morris ended but we wish her well as she enjoys a quieter pace of life.

The one-off events at the hall have increased by just over 75% this year which is fantastic to see as it shows the importance it holds in our community and hopefully as we continue to improve various aspects of the hall & its surroundings this will continue.

Rob has touched on the grant activity, the importance of our regular users, and CADs and the progress of the 200 Club so I will leave it as that on the income reporting.

Turning to expenditure (excluding grant spend) this has increased by about 30% this year. Certain expenditure obviously increases as the hall is used more but owing to the increase in overall income (excluding grants), we have continued to make improvements to both the internal and external areas.

This report highlights the charity's financial health, with increased receipts and payments compared to the previous year, a net surplus, and a growth in fund balances. The charity continues to invest in its facilities and activities while maintaining governance and operational costs.

Finally, as always, we owe a lot of the above to our wonderful volunteers who quietly help to manage and maintain the hall and surrounding area for the enjoyment of all and this is highly appreciated.

Lois Gwilliam

Treasurer

Clun & District Memorial Hall & Playing Fields Charity

CLUN MEMORIAL HALL AND PLAYING FIELDS CHARITY

CHARITY NO. 507032

ACCOUNTS FOR THE YEAR TO 31ST MARCH 2025

Independent examiner’s report to the trustees of Clun & District Memorial Hall & Playing Fields Charity

| report to the trustees on my examination of the accounts of the Clun & District Memorial Hall & Playing Fields Charity for the year ended 31 March 2025.

Responsibilities and basis of report

As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

| report in respect of my examination of the Trust’s accounts carried out under s. 145 of the 2011 Act and in carrying out my examination | have followed all the applicable Directions given by the Charity Commission under s. 145(5)(b) of the Act.

Independent examiner’s statement

| have completed my examination. | confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

(1)accounting records were not kept in respect of the Trust as required by section 130 of the

Act; (2)the accounts do not accord with those records; or

(3)the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination.

i have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed:“* Date: 19/1/26 Name: 0. 1M, Linowpd

CLoun

CHKSa PCHIRE S44 Son

CLUN MEMORIAL HALL AND PLAYING FIELDS CHARITY

RECEIPTS AND PAYMENTS ACCOUNTS

FOR THE YEAR TO 31ST MARCH 2025

Unrestricted
Funds
£
RECEIPTS
Voluntary receipts
Grants
0
Donations
1,368
Net Surplus from fundraising activities
Green Man Rising
0
Green Man BBQ
0
Green Man Car Parking
0
Slim Chance
1,166
Psychic Evening
0
Car Boot Sales
0
Carnival Stall
0
Abba
0
Floristry Demonstration
0
Ceilledh
0
Children's Party
0
DS:UK
(76)
Whist Drive
0
Quiz
306
Tim Kliphuis
664
Queen
2,206
The Bluebird Belles
248
Flicks in the Sticks
(82)
CADS
661
Zumba (CMH Class)
910
200 Club
4,373
11,743
Activities for generating funds
Hire of Hall
Regular user
5,821
Occasional users
4,880
Bar Franchise
1,747
12,448
Other Receipts
Wayleave
12
12
Investment income
Interest
456
456
Total receipts
24,659		 Restricted
Funds
£
15,338
15,338
0
0
0
15,338		 2025
TOTAL
£
15,338
1,368
0
0
0
1,166
0
0
0
0
0
0
0
(76)
0
306
664
2,206
248
(82)
661
910
4,373
27,081
5,821
4,880
1,747
12,448
12
0
12
456
456
39,997		 2024
TOTAL
£
7162
285
49
290
219
918
1,235
782
83
1,733
272
451
6
0
71
290
0
0
0
48
363
1,232
3,788
19,276
5,366
2,761
866
8,993
12
0
12
258
258
28,538

CLUN MEMORIAL HALL AND PLAYING FIELDS CHARITY

RECEIPTS AND PAYMENTS ACCOUNTS

FOR THE YEAR TO 31ST MARCH 2025

Unrestricted
Funds
£
PAYMENTS
Payments for generating funds
Caretaker/cleaner
2,400
Window Cleaner
135
Cleaning consumables
120
Insurance
1,860
4,515
Charitable activities
Telephone and internet
505
Electricity
1,935
Water Rates
438
Oil
2,122
Gas
0
Fire extinguishers service
133
Mowing
Playarea
324
football pitch
455
Grounds Maintenance
3,421
General repairs and maintenance
2,558
Hall Consumables
24
Equipment
2,767
Electrical repairs
684
Plumbing repairs
0
ROSPA Inspection
132
15,496
Governance costs
PRS Licence
478
Bank charges
120
Licences'
538
1,136
Other Expenses
Sundry items
162
Stationery
0
Poppy Wreath
45
Grant Expenditure
0
207
Total Payments
21,354
Net Receipts/(Payments)
3,305
Fund Balances brought forward
17,023
Fund Balances carried forward
20,328		 Unrestricted
Funds
£
PAYMENTS
Payments for generating funds
Caretaker/cleaner
2,400
Window Cleaner
135
Cleaning consumables
120
Insurance
1,860
4,515
Charitable activities
Telephone and internet
505
Electricity
1,935
Water Rates
438
Oil
2,122
Gas
0
Fire extinguishers service
133
Mowing
Playarea
324
football pitch
455
Grounds Maintenance
3,421
General repairs and maintenance
2,558
Hall Consumables
24
Equipment
2,767
Electrical repairs
684
Plumbing repairs
0
ROSPA Inspection
132
15,496
Governance costs
PRS Licence
478
Bank charges
120
Licences'
538
1,136
Other Expenses
Sundry items
162
Stationery
0
Poppy Wreath
45
Grant Expenditure
0
207
Total Payments
21,354
Net Receipts/(Payments)
3,305
Fund Balances brought forward
17,023
Fund Balances carried forward
20,328		 Restricted
Funds
Refurbish
ment
£
0
0
-
-
0
15,413		 2025
TOTAL
£
2,400
135
120
1,860
4,515
505
1,935
438
2,122
0
133
324
455
3,421
2,558
24
2,767
684
0
132
15,496
478
120
538
1,136
162
0
45
15,413		 2024
TOTAL
£
2,200
60
265
1,821
4,345
699
2,312
442
1,372
90
127
252
636
450
1,437
249
221
1,764
1,145
160
11,355
251
149
0
400
0
0
45
6,436
207
21,354
3,305
17,023
20,328		 15,413
15,413
(76)
746
670		 15,620
36,768
3,229
17,769
20,998		 6,481
22,582
5,957
11,812
17,769

CLUN MEMORIAL HALL AND PLAYING FIELDS CHARITY

STATEMENT OF ASSETS AND LIABILITIES

AS AT 31ST MARCH 2025

----- Start of picture text -----
||||||| |---|---|---|---|---|---| |Total|all|funds| |2025|2024| |Assets|£|£| |Prepayments|2,099|0| |Accrued|Income|2,310|2,220| |Caf|Bank| |Caf Cash|692|706| |New Caf Cash|681|1,869| |Caf|Gold|117|106| |New Caf Gold|16,085|15,087| |Cash|0|0| |Accruals|(986)|(2,219)| |Derferred|Income|0|0| |a|eee| |Funds| |Unrestricted|20,328|17,023| |Restricted|-|Performing|arts|670|746| |20998|~~|47,769.|

----- End of picture text -----

Permanent Endownment

Land and bulidings used by the charity Clun Memorial Hall and Playing Fields, Freehold title vested in Clun Parish Council as custodial tustees,

Assets retained for the charity's own use

----- Start of picture text -----
||||||||| |---|---|---|---|---|---|---|---| |Purchased/| |Installed|Cost,| |Furniture|and equipment|in|hall|N/K| |Theatrical|equipment and costumes| |per insurance|valuation|3,000| |Scrubber/Dryer machine|09/07/2003|1,400| |Pump/Borehole|and|attachments|01/10/1999|1,958| |Sound|monitor|01/06/2003|829| |Vax|07/09/2004|144| |Lights|and|PA project|402| |Seating|with stackable equipment|2009|6,604| |PA System|2009|1,000| |Curtains|2010|5,501| |Hearing|Loop|2011|439| |Crockery|2012|1,794| |Front|Door|2016|1,455| |Piano|2017|200| |Doors|2018|1,740| |Improvements to playarea|total|cost|2019|8,941| |GIK Acoustics|2023|708| |Football|Posts|(not|covered|by grant)|2024|2,767| |Solar|Panels|2025|5,845| |EL| |Signed|by|two|trustees|on|behalf of|all|trustees| |Ane|Robert|Andrews -Chairman|Date|bj | |(24,| |Lz,Corbin|Lois Gwilliam|- Treasurer|Date|08/01/2026|

----- End of picture text -----

CLUN MEMORIAL HALL AND PLAYING FIELDS CHARITY

Restricted Funds
Balance B/fwd
Receipts
Grant
Payments
Balance C/fwd		 Accessible
Field Margin
Children's
Heart of
Worcestershire
Total
Toilet
Project
Party
England
Council
658
14
74
746
9,000
6,338
15,338
(2)
(74)
(9,000)
(6,338)
(15,414)
658
12
0
0
(0)
670

Accessible Toilet

Receipts
Bingo
2019
2020
Expenses		 394
264
658
658

CLUN MEMORIAL HALL AND PLAYING FIELDS CHARITY

Fund Raising

Receipts
Expenses		 DS:UK
Tim
Kliphuis
Slim
Chance
Queen
The
Bluebird
Belles
Tim
Kliphuis
Zumba
Quiz
Flicks in
the Sticks
Total
2,326
1,281
3,844
4,094
995
1,232
910
306
662
15,650
2,402
902
2,678
1,888
747
947
0
0
744
10,308
(76)
379
1,166
2,206
248
285
910
306
(82)
5,342

CLUN MEMORIAL HALL AND PLAYING FIELDS CHARITY

ACCRUALS AND PREPAYMENTS

Prepayments
Insurance
Fundraising Costs
- Horse Racing
Accrued Income
Flicks in Sticks
Zumba
Debtors
200 Club Prize - March
Accruals
Fundraising Expenses
Donations paid to wrong account
Plumbing
200 Club Prizes
- February
- March
- Christmas Retainer
Deferred Income		 2025
2,049
50		 2025
2,049
50		 2024
0
0
2,099 0
190
8
1,737
375		 300
28
1,542
350
2,310 2,220
(125)
(750)
(110)		 0
(1,250)
(166)
(700)
(103)
(986) (2,219)
0 0