REGISTERED CHARITY NUMBER: 507006
REPORT OF THE TRUSTEES AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025
FOR
VICTORIA HALL ASSOCIATION
Bevan Buckland LLP Chartered Accountants Castle Chambers
6 Westgate Hill Pembroke Pembrokeshire SA71 4LB
VICTORIA HALL ASSOCIATION
CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025
| Page | |||
|---|---|---|---|
| Report of the Trustees | 1 | to | 3 |
| Independent Examiner's Report | 4 | ||
| Statement of Financial Activities | 5 | ||
| Balance Sheet | 6 | ||
| Notes to the Financial Statements | 7 | to | 11 |
| Detailed Statement of Financial Activities | 12 |
VICTORIA HALL ASSOCIATION
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2025
The trustees present their report with the financial statements of the charity for the year ended 31 March 2025. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES
Objectives and aims
A) To promote the benefit of the inhabitants of the neighbourhood in association with local authorities and voluntary organisations in a common effort provide facilities in the interests of social welfare, for recreation and leisure time occupation, thus improving the conditions of life for the said inhabitants.
B) To maintain and manage Victoria Hall, the adjoining Sports Field and the Multi Use Games Area (MUGA)
Significant activities
Victoria Hall Association operates as a community-focused organisation providing essential recreational, educational, and social facilities for residents. The Association's main activities centre around maintaining and operating a multi-purpose community facility that serves diverse age groups and interests.
Core Activities and Services: The Association provides comprehensive community hall facilities that serve as a central hub for local activities. These facilities support a wide range of fitness classes, promoting health and wellbeing within the community, alongside specialised youth classes that provide educational and recreational opportunities for young people.
The organisation facilitates small clubs and groups, fostering community connections and providing spaces for shared interests and social interaction. Regular entertainment programming enhances community cohesion and provides cultural enrichment for residents. This year has included a variety of social entertainment events including a Race Night, Bingo, Turkey Darts, Harvest Fair, Music Nights, New Year's Firework Display and another successful Pantomime production of Cinderella.
Recreational Facilities: The Association maintains outdoor recreational amenities including a multi-use games area that accommodates various sports and activities, promoting physical activity and youth engagement. The playing field meadow provides additional space for sporting activities, community events, and recreational use, contributing to the overall health and wellbeing of the local population. This year has seen the start of a trial to create a meadow space with paths for the community to enjoy whilst producing a more eco-rich outdoor area for the hall.
Public benefit
Through these diverse activities and facilities, Victoria Hall Association addresses key community needs including physical fitness, youth development, social cohesion, cultural enrichment, and recreational opportunities, thereby providing significant public benefit to the local community it serves.
The Trustees have had regard to the Charity Commission's guidance on public benefit.
Volunteers
Our dedicated volunteers contribute hundreds of hours annually across all aspects of our community programming. They provide essential support in organising our entertainment events, ensuring these services remain accessible and affordable for community members.
Volunteers play crucial roles in facility maintenance (along with professionals as appropriate), event setup and coordination, administrative support, and direct service delivery. Their contributions include, maintaining our multi-use games area, and providing hospitality services during community events.
Community Value: The volunteer workforce enables Victoria Hall Association to extend our reach and impact far beyond what would be possible. Their local knowledge, community connections, and personal investment in our mission enhance the quality and relevance of our services.
Without volunteer support, many of our community events and ongoing programs would not be financially viable or operationally feasible. Volunteers help us maintain low participation costs, ensuring our facilities and programs remain accessible to all community members regardless of economic circumstances.
Recognition: The Association acknowledges that our volunteers' time, skills, and dedication represent a significant in-kind contribution that directly supports our charitable objectives and maximises the public benefit we deliver to the community. Their commitment exemplifies the community spirit that Victoria Hall Association strives to foster and maintain.
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VICTORIA HALL ASSOCIATION
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2025
ACHIEVEMENT AND PERFORMANCE
Charitable activities
Victoria Hall Association has successfully established itself as a vital community asset, creating lasting positive change in the lives of local residents across all age groups. The charity has developed and maintained comprehensive facilities that directly address community needs for recreation, fitness, education, and social connection.
Direct Beneficiary Outcomes: The Association's fitness classes have improved the physical health and wellbeing of regular participants, with many members reporting increased fitness levels, better mental health, and enhanced quality of life. The structured youth programs have provided safe, supervised environments for young people, supporting their personal development, social skills, and educational advancement while offering positive alternatives to unsupervised activities.
Small clubs and groups facilitated by the Association have created strong social networks, reducing isolation particularly among elderly and vulnerable community members. Regular participants have developed new friendships, skills, and interests, contributing to improved mental wellbeing and community connectedness.
Community-Wide Benefits: The Association's entertainment programming has strengthened community cohesion by bringing residents together for shared cultural experiences, fostering a sense of belonging and local pride. The multi-use games area and playing field meadow have increased physical activity opportunities across the community, supporting public health objectives and providing accessible recreational spaces.
Broader Societal Impact: Victoria Hall Association's work has contributed to building social capital within the local area, creating a more resilient and connected community. By providing affordable, accessible facilities and programs, the charity has helped reduce health inequalities and supported community integration across diverse demographic groups.
The Association's volunteer-driven model has strengthened civic engagement and demonstrated effective community self-organisation, contributing to broader social cohesion and local capacity building that extends beyond the immediate beneficiary group.
FINANCIAL REVIEW
Financial position
The trustees have determined that maintaining reserves of £20,000 is appropriate for the charity. This figure has been established based on:
-
Six months' operating costs, including utilities, insurance, and licences
-
Potential emergency building repairs and maintenance
-
Coverage for unexpected income shortfalls
-
Provision for equipment replacement
-
Potential loss of solar income
-
Buffer for seasonal fluctuations in revenue
FUTURE PLANS
In the coming years the Association we look to continue developing our outside space and focus on the interior maintenance of the hall to ensure both inside and out continue to be a usable space for our community.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The Trustees are responsible for the overall management and control of the Victoria Hall Association and aim to meet 3 times a year. The charity is controlled by its governing document, a deed of trust and constitutes an unincorporated charity. Trustees can be nominated and appointed by existing trustees or at the Annual General Meeting. The Trustees oversee the main aims and objectives of the hall which are implemented on a day-to-day basis by the Management Committee.
All trustees give of their time freely and no remuneration or expenses were paid in the year.
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VICTORIA HALL ASSOCIATION
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2025
STRUCTURE, GOVERNANCE AND MANAGEMENT
Risk management
Health and Safety Risk Management: The Association maintains comprehensive health and safety protocols covering all facility use, including regular safety inspections of the community hall, multi-use games area, and playing field meadow. Risk assessments are conducted for all community events. Emergency procedures are established and communicated to all users, with first aid provisions and incident reporting systems in place.
Financial Risk Management: The charity implements robust financial controls including monthly reporting to the Management Committee, spending approvals and regular financial reporting to trustees. Multiple revenue streams from hall hire, regular booking fees, community events and solar generation help diversify income and reduce dependency on single funding sources. Reserve funds are maintained to manage unexpected costs and ensure operational continuity.
Operational Risk Management: Insurance coverage protects against public liability, property damage, and operational risks.
Governance Risk Management: Clear trustee responsibilities and decision-making processes are established, with regular meetings and annual reviews. Compliance procedures ensure adherence to charity regulations and reporting requirements.
REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number 507006
Principal address
c/o 55 St Brides View Roch Haverfordwest Pembrokeshire SA62 6AZ
Trustees
M J Harris Ms E L Dent K C Jarvis Mrs A Jones (resigned 15.7.24) P Hancock Mrs A L Wadia Mrs J A Butterfield (appointed 15.7.24) Mrs M J Ablitt (appointed 15.7.24)
Independent Examiner
Bevan Buckland LLP Chartered Accountants Castle Chambers 6 Westgate Hill Pembroke Pembrokeshire SA71 4LB
Approved by order of the board of trustees on ............................................. and signed on its behalf by: 12th June 2025
........................................................................ MO) Narndea M J Harris - Trustee
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INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF VICTORIA HALL ASSOCIATION
Independent examiner's report to the trustees of Victoria Hall Association
I report to the charity trustees on my examination of the accounts of Victoria Hall Association (the Trust) for the year ended 31 March 2025.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trust's accounts carried out under Section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under Section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the Trust as required by Section 130 of the Act; or
-
the accounts do not accord with those records; or
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the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Caroline Wheeler
Bevan Buckland LLP Chartered Accountants Castle Chambers 6 Westgate Hill Pembroke Pembrokeshire SA71 4LB
Date: .............................................
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VICTORIA HALL ASSOCIATION
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2025
| 2025 Unrestricted fund Notes £ INCOME AND ENDOWMENTS FROM Donations and legacies 2 1,152 Other income 3 24,896 Investment income 4 115 Total 26,163 EXPENDITURE ON Other 25,870 NET INCOME/(EXPENDITURE) 293 RECONCILIATION OF FUNDS Total funds brought forward 32,228 TOTAL FUNDS CARRIED FORWARD 32,521 |
2024 Total funds £ 1,398 22,452 - 23,850 36,624 (12,774) 45,002 32,228 |
|---|---|
The notes form part of these financial statements
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VICTORIA HALL ASSOCIATION
BALANCE SHEET 31 MARCH 2025
| 2025 | 2024 | ||
|---|---|---|---|
| Unrestricted | Total | ||
| fund | funds | ||
| Notes | £ | £ | |
| FIXED ASSETS | |||
| Tangible assets | 7 | 16,096 | 19,542 |
| CURRENT ASSETS | |||
| Debtors | 8 | 582 | 1,348 |
| Cash at bank and in hand | 30,356 | 28,255 | |
| CREDITORS | 30,938 | 29,603 | |
| Amounts falling due within one year | 9 | (1,401) | (1,100) |
| NET CURRENT ASSETS | 29,537 | 28,503 | |
| TOTAL ASSETS LESS CURRENT LIABILITIES | 45,633 | 48,045 | |
| ACCRUALS AND DEFERRED INCOME | 10 | (13,112) | (15,817) |
| NET ASSETS | 32,521 | 32,228 | |
| FUNDS | 11 | ||
| Unrestricted funds | 32,521 | 32,228 | |
| TOTAL FUNDS | 32,521 | 32,228 |
The financial statements were approved by the Board of Trustees and authorised for issue on ............................................. and were signed on its behalf by:
............................................. MO) Narndea
............................................. M J Harris - Trustee
.............................................
E L Dent - Trustee
The notes form part of these financial statements
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VICTORIA HALL ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Equipment - 15% on cost
Taxation
The charity is exempt from tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
Grant income
Grant income is credited to income on receipt and allocated over the life of the project. Any amounts outstanding at the year end are included in either debtors or creditors. Capital grant income is written off to the profit and loss account at the same rate as the estimated useful life of the asset.
2. DONATIONS AND LEGACIES
| DONATIONS AND LEGACIES | ||
|---|---|---|
| 2025 | 2024 | |
| £ | £ | |
| Donations | 252 | 1,398 |
| Grants | 900 | - |
| 1,152 | 1,398 | |
| Grants received, included in the above, are as follows: | ||
| PAVS | 2025 £ 400 |
2024 £ - |
| Solva Edge Festival | 500 | - |
| 900 | - |
During the period the charity received a grant from PAVS of £400. This related to the Community Connect Club, all conditions were met and no amounts are outstanding at the year end.
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VICTORIA HALL ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2025
2. DONATIONS AND LEGACIES - continued
During the period the charity received a grant from the Solva Edge Festival. This grant related to the maintenance of the Multi Use GAmes Area (MUGA). All conditions have been met and no amounts are outstanding at the year end.
3. OTHER INCOME
| Fundraising events Book and card sales Lettings Green Energy Wayleave Wifi contribution INVESTMENT INCOME Deposit account interest |
2025 £ 12,535 54 9,121 2,842 104 240 24,896 2025 £ 115 |
2024 £ 11,574 13 7,625 2,874 102 264 22,452 2024 £ - |
|---|---|---|
4. INVESTMENT INCOME
5. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 31 March 2025 nor for the year ended 31 March 2024.
Trustees' expenses
There were no trustees' expenses paid for the year ended 31 March 2025 nor for the year ended 31 March 2024.
6. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
| INCOME AND ENDOWMENTS FROM | Unrestricted fund £ |
|---|---|
| Donations and legacies | 1,398 |
| Other income | 22,452 |
| Total | 23,850 |
| EXPENDITURE ON | |
| Other | 36,624 |
| NET INCOME/(EXPENDITURE) | (12,774) |
| RECONCILIATION OF FUNDS | |
| Total funds brought forward | 45,002 |
| TOTAL FUNDS CARRIED FORWARD | 32,228 |
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VICTORIA HALL ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2025
7. TANGIBLE FIXED ASSETS
| COST At 1 April 2024 and 31 March 2025 DEPRECIATION At 1 April 2024 Charge for year At 31 March 2025 NET BOOK VALUE At 31 March 2025 At 31 March 2024 8. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Other debtors 9. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Other creditors |
Equipment £ 22,988 3,446 3,446 6,892 16,096 19,542 2025 2024 £ £ 582 1,348 2025 2024 £ £ 1,401 1,100 |
|---|---|
10. ACCRUALS AND DEFERRED INCOME
During 2024 the charity received a grant from Moondance for £16,799.20 relating to the construction of a play area. All terms of the grant have been met and no amounts are outstanding at the year end.
During 2024 the charity received a grant from PAVS for £1,230 relating to the purchase of outside benches. All terms of the grant has been met and no amounts are outstanding at the year end.
11. MOVEMENT IN FUNDS
| Unrestricted funds | At 1.4.24 £ |
Net movement in funds £ |
At 31.3.25 £ |
|---|---|---|---|
| General fund | 32,228 | 293 | 32,521 |
| TOTAL FUNDS | 32,228 | 293 | 32,521 |
| Net movement in funds, included in the above are as follows: | |||
| Unrestricted funds | Incoming resources £ |
Resources expended £ |
Movement in funds £ |
| General fund | 26,163 | (25,870) | 293 |
| TOTAL FUNDS | 26,163 | (25,870) | 293 |
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VICTORIA HALL ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2025
11. MOVEMENT IN FUNDS - continued
Comparatives for movement in funds
| Net | |||
|---|---|---|---|
| movement | At | ||
| At 1.4.23 | in funds | 31.3.24 | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 45,002 | (12,774) | 32,228 |
| TOTAL FUNDS | 45,002 | (12,774) | 32,228 |
Comparative net movement in funds, included in the above are as follows:
| Unrestricted funds | Incoming Resources resources expended £ £ |
Movement in funds £ |
|---|---|---|
| General fund | 23,850 (36,624) |
(12,774) |
| TOTAL FUNDS | 23,850 (36,624) |
(12,774) |
| A current year 12 months and prior year 12 months combined position is as follows: | ||
| Unrestricted funds | Net movement At 1.4.23 in funds £ £ |
At 31.3.25 £ |
| General fund | 45,002 (12,481) |
32,521 |
| TOTAL FUNDS | 45,002 (12,481) |
32,521 |
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
| Unrestricted funds | Incoming Resources resources expended £ £ |
Movement in funds £ |
|---|---|---|
| General fund | 50,013 (62,494) |
(12,481) |
| TOTAL FUNDS | 50,013 (62,494) |
(12,481) |
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VICTORIA HALL ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2025
12. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 31 March 2025.
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VICTORIA HALL ASSOCIATION
DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2025
| 2025 | 2024 | |
|---|---|---|
| £ | £ | |
| INCOME AND ENDOWMENTS | ||
| Donations and legacies | ||
| Donations | 252 | 1,398 |
| Grants | 900 | - |
| Other income | 1,152 | 1,398 |
| Fundraising events | 12,535 | 11,574 |
| Book and card sales | 54 | 13 |
| Lettings | 9,121 | 7,625 |
| Green Energy | 2,842 | 2,874 |
| Wayleave | 104 | 102 |
| Wifi contribution | 240 | 264 |
| Investment income | 24,896 | 22,452 |
| Deposit account interest | 115 | - |
| Total incoming resources | 26,163 | 23,850 |
| EXPENDITURE | ||
| Support costs | ||
| Governance costs | ||
| Water charges | 259 | 249 |
| Insurance | 1,640 | 1,440 |
| Light and heat | 2,272 | 2,257 |
| Wifi expenses | 470 | 498 |
| Sundries | 476 | 255 |
| Cleaning expenses | 1,707 | 1,674 |
| Repairs and maintenance | 4,677 | 2,375 |
| Grass cutting | 1,705 | 1,325 |
| 200 Club prizes | - | 315 |
| Accountancy | 144 | 612 |
| Equipment | 1,453 | - |
| Licences | 602 | 219 |
| Toilet refurbishment | - | 13,416 |
| Kitchen refurbishment | - | 5,316 |
| Fundraising expenses | 9,708 | 5,439 |
| Bank charges | 15 | - |
| Depreciation of equipment | 3,446 | 3,446 |
| Release of capital grants | (2,704) | (2,212) |
| 25,870 | 36,624 | |
| Total resources expended | 25,870 | 36,624 |
| Net income/(expenditure) | 293 | (12,774) |
This page does not form part of the statutory financial statements
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