Charity Registration Number 506951
CRAGHEAD COMMUNITY ASSOCIATION FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 DECEMBER 2021
Smith & Co Accountants Limited Unit G2 Tanfield Lea Business Park Stanley Co Durham DH9 9DB
CRAGHEAD COMMUNITY ASSOCIATION
FINANCIAL STATEMENTS
YEAR ENDED 31 DECEMBER 2021
| CONTENTS | PAGE |
|---|---|
| Members of the management committee and | 1 |
| professional advisers | |
| Annual report of the trustees | 2-5 |
| Independent examiners report | 6 |
| Statement of financial activities (incorporating income | 7 |
| and expenditure account) | |
| Balance sheet | 8 |
| Notes to the financial statements | 9-12 |
CRAGHEAD COMMUNITY ASSOCIATION
MEMBERS OF THE MANAGEMENT COMMITTEE AND PROFESSIONAL ADVISERS
TRUSTEES
| CHAIR PERSON | Linda Gosbee |
|---|---|
| VICE CHAIR PERSON | Gail Robinson |
| TREASURER | Mark Davinson |
| Sheila McCamley | |
| Olive Hillary | |
| Stacey Alexander | |
| David Marshall | |
| MAIN OFFICE | Craghead Village Hall Craghead |
| Stanley | |
| Co Durham | |
| DH9 6AN | |
| ACCOUNTANTS | Smith & Co Accountants |
| Unit G2 Tanfield Lea Business Centre | |
| Stanley | |
| Co Durham | |
| DH9 9DB | |
| CHARITY NUMBER | 506951 |
CRAGHEAD COMMUNITY ASSOCIATION
ANNUAL REPORT OF THE TRUSTEES
YEAR ENDED 31 DECEMBER 2021
The trustees present their report together with the financial statements of the Charity for the year ended 31 December 2021. Legal and administrative information set out on page one forms part of this report.
Constitution and objects
The charity is constituted as an unincorporated association under an original constitution dated 4th October 1977 and updated on 11th October 2002 and is a registered charity, number 506951.
The objects of the association are to:
Promote the benefits of the inhabitants of Craghead and the neighborhood without distinction of sex, sexual orientation, race or of political, religious or other opinions, by associating together the said inhabitants and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interest of social welfare for recreation and leisure time occupation with the object of improving the conditions of life of the said inhabitants. Establish or secure establishment of a community centre and to maintain and manage the same in furtherance of these objects.
Promote such other charitable purposes as may from time to time be determined.
The association shall be non-party in politics and non-sectarian religion. Membership is open to all individuals aged eighteen years and over who live in the area of benefit (full members) or outside the area of benefit (associate members with the right to vote), individual members under eighteen years’ Junior members), non-profit distributing organizations operating in the area of benefit (one representative appointed with one vote) and statutory authorities in whose administrative area the area of benefit lies (one representative with one vote).
Mission
The aim of the Village Hall is to provide facilities for local residents to hold events and activities, offer room hire for external groups to supplement our programme of activities, organise charity events for residents and sell room hire to organisations for meetings and seminars.
Organisation
The charity is operated by the General Management Committee who are elected annually at the Annual General Meeting. The General Management Committee may co-opt members onto the committee who will serve until the next A.G.M.
2
CRAGHEAD COMMUNITY ASSOCIATION
ANNUAL REPORT OF THE TRUSTEES continued
YEAR ENDED 31 DECEMBER 2021
Members of the management committee may not have any personal interest in any contracts entered into by the Association and may not receive remuneration.
The opportunity for appointment as a trustee is promoted widely and informal meetings for those who are potentially interested in becoming trustees are undertaken, to inform them of the work of the charity and the role and responsibilities of the trustees. Honorary officers are appointed annually by the members at the AGM.
The charity is still operated by a small team of core volunteers and more are needed to safeguard the future of the village hall as a community venue.
Financial activities and results
The Charity maintains a steady programme of regular events which include exercise classes, line dancing and carer and toddler group. Trustees would like to encourage more residents to use these groups and set up new ones to meet their needs. The financial figures have been helped this year by covid disruption grants which covered a long period with no income and funding for the equipment to do environmental activities which has yet to be spent.
Public Benefits
The trustees have complied with the duty in the Charities Act 2011 to have due regard to public benefit guidance published by the Charity Commission.
Review Of the Year
2021 was a whole year crushed into three months by the disruption caused by Covid-19. Life has begun to gain a sense of normality as activities and events have restarted near the end of the year. Work has begun on the backlog of maintenance jobs either slowed by the pandemic or identified after reopening. New volunteers have been recruited to take the charity forward into the post covid world and the trustees are hopeful we can maintain the building and activities to a high standard.
At the beginning of the year the skeleton staff of volunteers kept the building open for the foodbank and a limited number of regular activities which could take place. Restrictions were lifted at the end of June just before holiday season which prevented some activities restarting until September. Things slowly grew over the next few months with old and new users coming into the hall and ended with Christmas celebrations.
Covid-19 brought the best out of the community and this was again demonstrated in November when storm Arwen caused havoc in the village with electricity supplies to some properties off for several days. Residents in Blackhouse had no electricity for ten days and required ongoing help. Volunteers from the village hall supported residents with hot water, drinks, food and provided a space residents could access to keep warm and charge their devices. They also distributed emergency packs from the Fire and Rescue Authority to the vulnerable.
3
CRAGHEAD COMMUNITY ASSOCIATION
ANNUAL REPORT OF THE TRUSTEES continued
YEAR ENDED 31 DECEMBER 2021
Future Prospects
Income has increased, expenditure has remained around the same, and the centre is still actively looking to develop new solutions for generating income while serving the community with new opportunities. As restrictions reduced new volunteers gradually came forward to help with the charity and trustees are hoping they will become more involved in running the village hall. Looking forward to 2022 we hope the opportunities for return to normality will present themselves and the village hall can again become a vibrant hub of the community. Challenges in the future could include possible utility price rises and the increased maintenance costs for the building which is now over twenty years old. Parts of the building including the lighting now need replacing to current versions.
Risk Management
An ongoing review process is undertaken to identify funding opportunities available to the charity and also any risks to which it is exposed. The management committee reviews financial activities regularly, with remedial action taken to compensate for any projected shortfall or overspend. Internal risks are minimised by a system of internal control.
Risk Statement
The centre has now increased the breadth of income streams that play a part in its sustainability. The Village Hall has continued to look at ways of promoting the facility to private and statutory organisations. Focus is still placed on supporting the community groups from within it. Risk in future years is anticipated from rising energy prices and increased maintenance needs.
Fixed Assets
The assets are held for the day to day running of the Charity. Fixed assets are the building , fixtures and fittings.
Statement of Trustees' Responsibilities
The charity trustees are responsible for preparing financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of its financial activities for that period. In preparing these financial statements the trustees are required to
-
a) Select suitable accounting policies and apply them consistently;
-
b) Make judgements and estimates that are reasonable and prudent;
-
c) Prepare the Financial Statement on a going concern basis unless it is inappropriate to assume that the charity will continue operating.
4
CRAGHEAD COMMUNITY ASSOCIATION
ANNUAL REPORT OF THE TRUSTEES continued
YEAR ENDED 31 DECEMBER 2021
The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the Financial Statements comply with the Charities Act 2011 and the Charity (Accounts and Reports) Regulations 2008. They are also responsible for safeguarding the assets of the company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by the board on
and signed on its behalf
Linda Gosbee Chairman
5
CRAGHEAD COMMUNITY ASSOCIATION
Independent examiner's report to the trustees of Craghead Community Association Year ended 31st December 2021
I report on the accounts of the company for the year ended 31 December 2021, which are set out on pages 7-12.
Respective responsibilities of trustees and examiner
The trustees are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011(the 2011Act) and that an independent examination is needed. It is my responsibility to:
-
Examine the accounts under section 145 of the 2011 Act
-
To follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act; and
-
To state whether particular matters have come to my attention.
Basis of independent examiner's report
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.
Independent examiner's statement
In connection with my examination, no matter has come to my attention:
-
which gives me reasonable cause to believe that in any material respect the requirements: • to keep accounting records in accordance with section 130 of the 2011 Act; and
-
to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met.
-
- to which, in my opinion, attention should be drawn inorder to enable understanding of the accounts to be reached.
Smith & Co Accountants Unit G2 Tanfield Lea Business Centre Stanley Co Durham DH9 9DB
Dated:
6
CRAGHEAD COMMUNITY ASSOCIATION
STATEMENT OF FINANCIAL ACTIVITIES (incorporating Income and Expenditure Account)
YEAR ENDED 31 DECEMBER 2021
| Note Incoming Resources Income resources friom generated funds: Volutary income; Grants and donations 2 Activities for generating funds; Investment income Income resources for charitable activities; Income from activities 3 Total incoming resources Resources expended Cost of generating funds Charitable activities Governance costs Total resources expended 4 Net resources before transfers Transfer between funds 11 Net income resources/ resources expended Fund balances brought forward at 1st January 2021 11 Fund balance carried forward at 31st December 2021 11 |
Unrestricted Restricted 2021 2020 £ £ £ £ 19,335 4,300 23,635 20,403 - - 30 - 13,134 - 13,134 7,954 |
|---|---|
| 32,470 4,300 36,800 28,357 |
|
| 33,909 - 33,909 27,963 - 744 744 744 |
|
| 33,909 744 34,653 28,707 |
|
| 1,439 - 3,556 2,147 350 - |
|
| 1,439 - 3,556 2,147 350 - |
|
| 531,848 532,198 533,995 531,848 |
CRAGHEAD COMMUNITY ASSOCIATION
BALANCE SHEET AS AT 31 DECEMBER 2019
| YEAR ENDED 31 DECEMBER 2021 Note Fixed assets Tangible fixed assets 8 Current assets Debtors and prepayments 9 Stocks Cash at bank and in hand Creditors Amounts falling due within one year 10 Net current assets Funds Unrestriced funds 11 Restricted funds 11 Total funds 11 |
£ £ 502,065 - - 41,850 41,850 9,921 - 31,929 533,994 12,877 - 546,842 533,965 2021 |
£ £ 502,065 - - 41,850 41,850 9,921 - 31,929 533,994 12,877 - 546,842 533,965 2021 |
£ £ 515,207 3,879 - 21,938 25,817 9,177 - 16,640 531,847 11,438 - 543,286 531,848 2020 |
£ £ 515,207 3,879 - 21,938 25,817 9,177 - 16,640 531,847 11,438 - 543,286 531,848 2020 |
|---|---|---|---|---|
| 9,921 - |
9,177 - |
|||
| 12,877 - 546,842 533,965 |
11,438 - 543,286 531,848 |
These financial statements were approved and signed by the trustees and authorised for issue on
Signed: Date:
CRAGHEAD COMMUNITY ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS
YEAR ENDED 31 DECEMBER 2021
3. Income resources from charitable activities
| Unrestricted | Restricted | 2021 | 2020 | ||
|---|---|---|---|---|---|
| £ | £ | £ | £ | ||
| Income from activities | |||||
| Room hire | 8,244 | - | 8,244 | 3,629 | |
| Community activities | 1,550 | - | 1,550 | 4,325 | |
| 9,793 | - | 9,793 | 7,954 |
4. Analysis of total resources expended
| Costs directly allocated to activities Group costs Resources Support costs Utilities Repairs and maintenance Wages and volunteer expenses Legal and professional Insurance Licenses Cleaning of premises Telephone Sundry expenses Donation Depreciation 5. Governance Accountancy and professional fees |
Charitable Voluntary Governance 2021 2020 activities income - - 47 45 |
|---|---|
| - - - 47 45 10,513 6,326 2,307 - 3,740 3,562 - 3,879 3,875 - 46 84 180 180 55 364 - 13,142 13,527 |
|
| - - - 33,862 27,918 |
|
| - - - 33,909 27,963 |
|
| 2021 2020 744 648 744 648 |
6. Trustees' remunerations
The trustees neither receive nor waived any emuluments or reimbursement of expenses during the period (2020:£Nil)
CRAGHEAD COMMUNITY ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS
YEAR ENDED 31 DECEMBER 2021
| 2021 | 2020 | ||
|---|---|---|---|
| **7. ** | Staff costs | £ | £ |
| Wages and salaries social security costs | 3,740 | 3,562 | |
| 3,740 | 3,562 |
Wages and salary costs represent re-charged costs from Craghead Development Trust for the directly attributable services of their employees.
| Cost At 1 January 2021 At 31 December 2021 Depreciation At 1 January 2021 At 31 December 2021 Net book value At 31 December 2021 At 31 December 2020 |
Office Fixtures Property Equipment & Fittings Total £ £ £ £ 781,791 33,451 9,756 824,998 781,791 33,451 9,756 824,998 |
|---|---|
| 268,679 33,451 7,661 309,791 281,507 33,451 7,975 322,933 |
|
| 500,284 - 1,781 502,065 |
|
| 513,112 - 2,095 515,207 |
The property is held in trust on behalf of Craghead Community Association by John Watson, Janice Docherty and Janine Docherty as custodian trustees.
| 2021 | 2020 | |||
|---|---|---|---|---|
| **8. ** | Stocks | £ | £ | |
| Stock | - | - | ||
| **9. ** | Debtors | |||
| Trade Debtors | - | - | ||
| Other Debtors | - | 3,879.00 | ||
| - | 3,879.00 |
CRAGHEAD COMMUNITY ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS
YEAR ENDED 31 DECEMBER 2021
| 10. Credit: amounts falling due within Accruals and deferred income 11. Statement of funds Unrestricted funds-general Total unrestricted funds Restricted Funds: Fixed assets resources Total restricted funds Total funds |
one year Balance B/Fwd Incoming 11,438 - 32,470 11,438 - 32,470 |
2021 2020 £ £ 9,921 9,177 9,921 9,177 |
|---|---|---|
| Outgoing Balance C/Fwd 33,909 12,877 - 33,909 12,877 - |
||
| 543,286 4,300 543,286 4,300 |
744 546,842 744 546,842 |
|
| 531,848 36,770 |
34,653 533,965 |
The fixed asset fund represents the book value of capital items funded with restricted grants.
Funds are represented by: Fixed Assets Current Assets Total £ £ £ Unrestricted funds Restricted funds -
12. Related parties
In the opinion of the trustees there is no ultimate controlling party.