2023-09-30-accounts

Cullercoats Community Association

Accounts

30 September 2023

Cullercoats Community Association Contents

	Page
Legal and administrative information	1
Annual Report of the Trustees	2
Chairs Report	3 - 4
Reserves Policy	4
Independent Examiners Report	5 - 6
Income and Expenditure account	7
Balance sheet	8
Notes to the accounts	9 - 11

Cullercoats Community Association Legal and Administrative Information

Committee Members

Christine Woods (Chairperson) Karen Parkin (Secretary) Angela Burns (Treasurer) Carol Sander Natalie Sander Paul Hancock Susan Robson Amy Corbett Pauline O'Brien

Charity Offices

Cullercoats Community Centre Belle Vue Street Cullercoats Tyne & Wear NE30 4QX

Independent Examiner

Walsh & Co Chartered Accountants 103 Station Road Ashington Northumberland NE63 8RS

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Cullercoats Community Association

Annual Report of the Trustees

The Trustees present their report along with the financial statements of the Charity for the year ended 30 September 2023. The financial statements are prepared and comply with the Charity constitution and applicable law.

The Association is registered as a charity (No. 506945) and was formed for the benefit of the inhabitants of Cullercoats and surrounding area.

All of the Trustees are appointed annually at the Annual General Meeting.

The object of the Charity is to promote the benefit of the inhabitants of Cullercoats and the surrounding area without distinction of sex or of political, religious or other opinions by associating the local authorities, voluntary organisations and inhabitants in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure time occupation with the object of improving the conditions of life for the inhabitants. Also to maintain and manage the community centre, to cooperate with the local statutory authority in the maintenance and management of the centre for activities promoted by the Association and its constituent bodies in the furtherance of the above objectives.

In accordance with the Charity's constitution the title of the property is vested in Trustees. Those Trustees are as follows:

Antony Tickner Robert Oliver George Burns

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Cullercoats Community Association

Annual Report of the Trustees

Chairs Report

I’m pleased to report another successful year, with user numbers remaining healthy and room hire still in demand.

Our volunteers and management committee members continue to carry out routine tasks and maintenance to help keep running cost at a minimum. In addition the trustees give considerable time each month to attend meetings, organising and running fund raising events.

The success of the Centre is down to the commitment of our dedicated volunteers and Committee Members who continue to give their selfless time and energy to provide this much needed community centre.Thank you to all volunteers and committee members who contribute towards the smooth running of the Centre

Hall Hire

Since our last report, we have continued to use the Centre seven days a week and all groups remain strong and popular: Cullertots, indoor bowls, sequence dance, badminton, art, mindfulness, Keep fit, karate, zumba, football tots, coffee morning, knit and natter, line dance, heritage group, and monthly tabletop sales.

Wednesday coffee morning is the highlight of the week for locals who enjoy their weekly catch up with friends.

A successful art exhibition was held in the summer, our art group were delighted to be given the opportunity to show their work.

Open Heritage Day was once again a huge success, with large visitor numbers .This annual event involves months of volunteer preparation. Well done, Pauline, Kath, Arnold and Gloria

We are pleased that we continue to be in demand and that the Centre continues to be successful with excellent feedback from our users.

Building

Very little work has been carried out this year, as the building is in good order due to all the hard work carried out in past years.

All insurance and licences are in place. As well as monthly fires checks, all fire equipment has a twice yearly inspection by Cortec.

PAT test was carried out by UK Electrics

Mrs EC Woods Chair - Cullercoats Community Association

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Cullercoats Community Association

Annual Report of the Trustees

Reserves Policy

The Trustees actively review all major or emergency risks facing the charity and believe that the maintenance of current reserves is at a healthy level. The Trustees have also examined other operational and business risks faced by the charity and have confirmed that they are satisfied with the systems and that they are confident that they will mitigate significant risks in the coming year.

The Charity has recognised that to Maintain, upkeep and improve the centre they need to designate a specific fund:

The Building Maintenance and Renewal Fund

This will also allow for loss of Centre Hire income, in case the building is not accessible when building work is being carried out.

In addition, the organisation has decided to continue the funding that was started last year:

General Free Reserves

The Charity aim to have between 3 to 6 months running costs free reserves in line with the Charity Commissions guidelines.

Cash balances for the year ended 30 September 2021

The Building Maintenance and Renewal Fund General Free Reserves (3 months) Total Cash Reserves	12,000 3,801 15,801

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Cullercoats Community Association

Independent Examiners report to the Trustees of Cullercoats Community Association

I report on the accounts of the Trust for the year ended 30 September 2023, which are set out on pages 7 to 12.

Respective Responsibilities of Trustees and Examiner

As the Charity's Trustees, you are responsible for the preparation of the accounts: you consider that the audit requirement of Section 43(2) of the Charities Act 1993 (the Act) does not apply, and that an independent examination is needed.It is my responsibility to examine the accounts under Section 43(3)a of the Act, and to state, on the basis of proceedures specified in the General Direction given by the Charity Commissioners under Section 43(7)b of the Act, whether particular matters have come to my attention.

Basis of Independent Examiners Report

My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Charity and a comparison of any unusual items or disclusures in the accounts, and seeking explanations from you, Trustees, concerning any such matters. The procedures undertaken do not provide all the evidence that would be required of an audit, and consequently, I do not express an audit opinion on the view given by the accounts.

Independent Examiners Statement

In connection with my examination, no matter has come to my attention:

1. Which gives me reasonable cause to believe that in any material respect the requirements a) to keep accounting records in accordance with Section 41 of the Act; and

b) to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Act.

have not been met: or

1. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

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Cullercoats Community Association

Independent Examiners report to the Trustees of Cullercoats Community Association

Surplus in Current Account

The management committee of Cullercoats Community Association have agreed that the unrestricted surplus funds should be retained for use in the following circumstances, at the discretion of the management committee:

As a contribution towards major funding needed for renovation and development of the Community Centre. To cover any emergency repairs and maintenance to the building structure, as and when needed. Emergency use to support the running of the Centre in the short term and maintain continuity, should there be any interruption in income streams and as the Employement Fund (please see reserves policy on page 6).

Walsh & Co Chartered Accountants 103 Station Road Ashington Northumberland NE63 8RS

8 March 2024

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Cullercoats Community Association Income and Expenditure account for the year ended 30 September 2023

Income Expenses Wages, salaries and other staff costs Rent, rates, power and insurance costs Repairs and renewals of property and equipment Telephone, fax, stationery and other office costs Accountancy, legal and other professional fees Depreciation and loss/(profit) on sale Other business expenses (Deficit) / Surplus	2023 £ 27,012 - 2,648 9,378 2,902 280 2,203 2,628 20,039 6,973	2022 £ 30,785 3,360 3,491 4,775 2,636 240 2,221 1,670 18,393 12,392

7

Cullercoats Community Association Balance Sheet as at 30 September 2023

Notes Fixed assets Equipment, machinery and motor vehicles 3 Premises 4 Current assets Bank/building society balances Other current assets and prepayments Current liabilities Other liabilities and accruals Net current assets Net assets Capital account Balance at start of period Net Income/(Expenditure) for the year	62,236 592 62,828 240	2023 £ 587 186,594 187,181 62,588 249,769 242,796 6,973 249,769	51,981 1,631 53,612 200	2022 £ 691 188,693 189,384 53,412 242,796 230,404 12,392 242,796

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Cullercoats Community Association Notes to the Accounts for the year ended 30 September 2023

1 Accounting basis

The accounts have been compiled on a basis that enables profits to be calculated in accordance with UK Generally Accepted Accounting Practice and that provides sufficient and relevant information to enable the completion of a tax return.

2 Income and Expenditure analysis

Income History & Heritage Art Group Toddlers Subscriptions Sequin dance Membership Line dance Fitness league Donations - Note 5 Coffee morning Starfish One off bookings Capo Bowls Karate Bowls2 Spanish	2023 £ 419 7,530 - - 5,851 180 592 - 962 1,143 1,024 417 - 1,961 1,360 1,216 4,357 27,012	2022 £ 198 7,102 926 171 6,226 - 727 768 1,461 641 785 436 394 2,833 1,710 1,497 4,910 30,785

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Cullercoats Community Association Notes to the Accounts for the year ended 30 September 2023

Overhead Expenditure

Wages, salaries and other staff costs Wages and salaries Rent, rates, power and insurance costs Rates Light and heat Repairs and renewals of property and equipment Repairs and maintenance Telephone, fax, stationery and other office costs Telephone and fax Stationery and printing Other insurance costs Accountancy, legal and other professional fees Accountants fees Depreciation and loss/(profit) on sale Depreciation Other business expenses Subscriptions - PRS Heritage Other expenses	- 656 1,992 2,648 9,378 231 336 2,335 2,902 280 2,203 1,039 480 1,109 2,628	3,360 586 2,905 3,491 4,775 260 300 2,076 2,636 240 2,221 - 73 1,597 1,670

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Cullercoats Community Association Notes to the Accounts

for the year ended 30 September 2023

3 Plant, machinery and motor vehicles Cost At 1 October 2022 At 30 September 2023 Depreciation At 1 October 2022 Charge for the year At 30 September 2023 Net book value At 30 September 2023 At 30 September 2022 4 Other fixed assets Premises	Plant and machinery £ 5,581 5,581 4,890 104 4,994 587 691	Property £ 209,865 209,865 21,172 2,099 23,271 186,594 188,693 2023 £ 186,594	Total £ 215,446 215,446 26,062 2,203 28,265 187,181 189,384 2022 £ 188,693

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