## **Trustees' Annual Report for the period**
Period start date Period end date 06 April 2020 05 April 2021
**From**
**To**
## Section A Reference and administration details
**Charity name** SPONDON COMMUNITY ASSOCIATION **Other names charity is known by Registered charity number (if any)** 506901 —— _§_ **Charity's principal address** Village Hall Sitwell Street Spondon, Derby **Postcode DE21 7FG** ———— **Names of the charity trustees who manage the charity Name of person (or body) Dates acted if not for Trustee name Office (if any) entitled to appoint trustee whole year (if any)** a Reginald Pugh Chair, Executive ee eeee 1 Committee 2 David Hayes 3 Evonne Williams 4 David Winslow 1/3/21-5/4/21 5 6 7 8 9 10 11 12 13 14
**Registered charity number (if any)** 506901
15 16 17 18 19 20
**Names of the trustees for the charity, if any, (for example, any custodian trustees)** —————— **Name Dates acted if not for whole year**
March **2012**
**TAR**
1
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document
Constitution
- (eg. trust deed, constitution)
Association How the charity is constituted
(eg. trust, association, company)
Trustee selection methods
Elected by Council
- (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
The charity is overseen by the trustees, and by the SCA Council. Day to day issues are managed by the Executive Committee, appointed from Council members.
The charity has a set of management procedures which govern the day to day running of the Association.
There is one separate sub-committee, the Village Improvement Committee, which has its own treasurer and bank account, but reports to the Executive and Council as appropriate.
The SCA also runs a joint venture with the Spondon Historical Society, called Spondon Archives, publishing books about the history of Spondon. This is managed through the Village Improvement Committee.
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
March **2012**
**TAR**
2
To promote the benefit of the inhabitants of Spondon and the neighbourhood (hereinafter called ‘the area of benefit’) without distinction of sex, or of political, religious or other opinions by **Summary of the objects** associating with the local authorities, voluntary organisations **of the charity set out in** and inhabitants in a common effort to advance education and to **its governing document** provide facilities in the interests of social welfare for recreation and leisure-time occupation with the object of improving the conditions of life for the said inhabitants.
To establish or to secure the establishment of a Community Centre (hereinafter called ‘the Centre’) and to maintain and manage, or to co-operate with any local statutory authority in the maintenance and management of such a centre for activities promoted by the Association and its constituent bodies in furtherance of the above objects.
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
## **Additional details of objectives and activities (Optional information)**
March **2012**
**TAR**
3
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
Section D Achievements and performance
March **2012**
**TAR**
4
## Section D Achievements and performance
The SCA continues to successfully manage the operation and **Summary of the main** maintenance of the village hall in conjunction with Derby City **achievements of the** Council who hold responsibility for the building structure and **charity during the year** heating and lighting. The Village improvement Committee continued to carry out both summer and winter planting around the village, with associated maintenance, and also maintained the planting in the Sensory garden in Chapel Street..
The Executive Committee reviewed policies and procedures as required and updated and checked them before reissuing them. The hall was closed from Mar 2020 until 18[th] August due to COVID, and closed again from November until May 2021. Regular users have gradually returned and one-off bookings are now nearly back to normal. Due to a very small number of bookings requiring a bar, the decision has been taken to discontinue to offer this facility. With considerable loss of income we were able to take advantage of the furlough scheme and the provision of government grants, so our financial position remains sound.
## **Section E Financial review**
March **2012**
**TAR**
5
It is the policy to always have one years running costs in reserve **Brief statement of the** and this has been maintained. **charity’s policy on reserves**
**Details of any funds materially in deficit**
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **aration**
March **2012**
**TAR**
6
**SPONDON COMMUNITY ASSOCIATION 506901**
|CHARITYCOMMISSION|**506901**
**SPONDON COMMUNITY ASSOCIATION**
COMMISSION|**506901**
**SPONDON COMMUNITY ASSOCIATION**
COMMISSION|**506901**
**SPONDON COMMUNITY ASSOCIATION**
COMMISSION|**506901**
**SPONDON COMMUNITY ASSOCIATION**
COMMISSION|**506901**
**SPONDON COMMUNITY ASSOCIATION**
COMMISSION|**506901**
**SPONDON COMMUNITY ASSOCIATION**
COMMISSION|**506901**
**SPONDON COMMUNITY ASSOCIATION**
COMMISSION|||
|---|---|---|---|---|---|---|---|---|---|
||**Receipts andpayments accounts**||||||||**CC16a**|
||**For the period**
**from**
~~**e**e~~||6th April 2020
Period start date|5th April 2021
Period end date
**To**
~~e~~||||||
|**Section A Receipts and payments**
~~Pe~~||||||||||
||**Unrestricted**
**funds**||**Restricted**
**funds**||**Endowment**
**funds**||**Total funds**||**Last year**|
||**to the nearest £**||**to the nearest £**||**to the nearest £**||**to the nearest £**||**to the nearest £**|
|**A1 Receipts**||||||||||
|Donations and subscriptions|**1,140**||**-**||**-**||**1,140**||**815**|
||**-**||**-**||**-**||**-**||**-**|
|Grants|**24,003**||**-**||**-**||**24,003**||**-**|
|Lettings|**3,617**||**-**||**-**||**3,617**||**40,569**|
|Sales and events|**376**||**-**||**-**||**376**||**3,780**|
|Job Retention Scheme|**8,198**||**-**||**-**||**8,198**||**-**|
|Interest received|**252**||**-**||**-**||**252**||**524**|
||**-**||**-**||**-**||**-**||**-**|
|**_Sub total_**_(Gross income for_
_AR)_|_(Gross income for_
_AR)_
**37,586**||**-**||**-**||**37,586**||**45,688**|
|**A2 Asset and investment sales,**
**(see table).**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ -**
**-**
**-**
**-**
**-**
~~——————~~||||||||||
|**_Total receipts_ **
**A3 Payments**|**37,586**
**-**
**-**
**37,586**
~~CO) Ce) CeLd~~||||||||**45,688**|
|Purchases|**1,930**||**-**||**-**||**1,930**||**1,420**|
|Fund raisingevents|**-**||**-**||**-**||**-**||**664**|
|Grants and donations|**225**||**-**||**-**||**225**||**50**|
|Costs of charitable activities|**182**||**-**||**-**||**182**||**4,903**|
|Wages|**20,348**||**-**||**-**||**20,348**||**19,963**|
|Occupancyand insurance|**2,677**||**-**||**-**||**2,677**||**5,129**|
|Maintenance|**4,373**||**-**||**-**||**4,373**||**2,380**|
|Office overheads|**413**||**-**||**-**||**413**||**560**|
|Cleaningand sundryexpenses|**2,402**||**-**||**-**||**2,402**||**1,802**|
|**_Sub total_ **|**32,550**||**-**||**-**||**32,550**||**36,871**|
|**A4 Asset and investment**
**purchases, (see table)**
**-**
**-**
**-**
**-**
Fixed assets
**19,031**
**-**
**-**
**19,031**
**5,273**
**_Sub total_ 19,031**
**-**
**-**
**19,031**
**5,273**
**_Total payments_ 51,581**
**-**
**-**
**51,581**
**42,144**
~~——————~~
~~CO) Ce) (ee)FEE ES 7~~||||||||||
|**_Net of receipts/(payments)_**|**- 13,995**|**- 13,995**|**-**|**-**|**- - 13,995**|**- - 13,995**|**- - 13,995**|**- - 13,995**|**3,544**|
|**A5 Transfers between funds**|**-**|**-**|**- -**|**- -**|**- -**||**-**||**-**|
|**A6 Cash funds last year end**|**73,244**|**73,244**|**- -**|**- -**|**- -**||**73,244**||**69,700**|
|**_Cash funds this year end_**|**59,249**|**59,249**|**-**|**-**|**- 59,249**|**- 59,249**|**- 59,249**||**73,244**|
CCXX R1 accounts (SS)
25/11/2021
1
|**Section B Statement of assets and liabilities at the end of the period**
**Unrestricted**
**Restricted**
**Endowment**
= Complete
"zeae
~~a eee~~
Unlimited P
i|**Section B Statement of assets and liabilities at the end of the period**
**Unrestricted**
**Restricted**
**Endowment**
= Complete
"zeae
~~a eee~~
Unlimited P
i|**Section B Statement of assets and liabilities at the end of the period**
**Unrestricted**
**Restricted**
**Endowment**
= Complete
"zeae
~~a eee~~
Unlimited P
i|**Section B Statement of assets and liabilities at the end of the period**
**Unrestricted**
**Restricted**
**Endowment**
= Complete
"zeae
~~a eee~~
Unlimited P
i|**Section B Statement of assets and liabilities at the end of the period**
**Unrestricted**
**Restricted**
**Endowment**
= Complete
"zeae
~~a eee~~
Unlimited P
i|**Section B Statement of assets and liabilities at the end of the period**
**Unrestricted**
**Restricted**
**Endowment**
= Complete
"zeae
~~a eee~~
Unlimited P
i|**Section B Statement of assets and liabilities at the end of the period**
**Unrestricted**
**Restricted**
**Endowment**
= Complete
"zeae
~~a eee~~
Unlimited P
i|**Section B Statement of assets and liabilities at the end of the period**
**Unrestricted**
**Restricted**
**Endowment**
= Complete
"zeae
~~a eee~~
Unlimited P
i|
|---|---|---|---|---|---|---|---|
|**Categories**|**Details**||**funds**||**funds**||**funds**|
||||**to nearest £**||**to nearest £**||**to nearest £**|
|**B1 Cash funds**|Bank current accounts||**33,767**||**-**||**-**|
||Bank deposit accounts||**11,329**||**-**||**-**|
||Cash in hand||**389**||**-**||**-**|
||**_Total cash funds_**|**_Total cash funds_**|**45,485**||**-**||**-**|
||(agree balances with receipts and payments|(agree balances with receipts and payments||||||
||account(s))||Agreement Error||OK||OK|
||||**Unrestricted**||**Restricted**||**Endowment**|
||||**funds**||**funds**||**funds**|
||**Details**||**to nearest £**||**to nearest £**||**to nearest £**|
|**B2 Other monetary assets**|||**-**||**-**||**-**|
||||**-**||**-**||**-**|
||||**-**||**-**||**-**|
||||**-**||**-**||**-**|
||||**-**||**-**||**-**|
||||**-**||**-**||**-**|
||**Details**||**Fund to which**
**asset belongs**||**Cost (optional)**||**Current value**
**(optional)**|
|**B3 Investment assets**|||||**-**||**-**|
||||||**-**||**-**|
||||||**-**||**-**|
||||||**-**||**-**|
||||||**-**||**-**|
||**Details**||**Fund to which**
**asset belongs**||**Cost (optional)**||**Current value**
**(optional)**|
|**B4 Assets retained for the**|Debtors||Unrestricted||**-**||**11,474**|
|**charity’s own use**|||||**-**||**-**|
||||||**-**||**-**|
||||||**-**||**-**|
||||||**-**||**-**|
||||||**-**||**-**|
||||||**-**||**-**|
||||||**-**||**-**|
||||||**-**||**-**|
||||**Fund to which**||**Amount due**||**When due**|
||**Details**||**liability relates**||**(optional)**||**(optional)**|
|**B5 Liabilities**|Creditors||Unrestricted||**-**||**140**|
||||||**-**|||
||||||**-**|||
||||||**-**|||
||||||**-**|||
|Signed by one or two trustees on
behalf of all the trustees|Signature||Print Name|Print Name|||Date of
approval|
CCXX R2 accounts (SS)
25/11/2021
2
## ae.
## **Independent examiner's report on the accounts**
**Section A Independent Examiner’s Report**
**Report to the trustees/** Charity Name **members of** SPONDON COMMUNITY ASSOCIATION **On accounts for the year** 5TH APRIL 2021 **Charity no** 506901 **ended (if any) Set out on pages** 1 and 2 (remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 5th April 2021. **DD / MM / YYYY** . **Responsibilities and** As the charity's trustees, you are responsible for the preparation of the **basis of report** accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
- **Independent** I have completed my examination. I confirm that no material matters have
- **examiner's statement** come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect:
- the accounting records were not kept in accordance with section 130 of the Charities Act; or
- the accounts did not accord with the accounting records; or
- • the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
* _Please delete the words in the brackets if they do not apply._
|**Signed:**||**Date:**|30th April 2021
~~|~~|30th April 2021
~~|~~|
|---|---|---|---|---|
|**Name:**|L W Riley||||
||||||
|**Relevant professional**|FCA||||
|**qualification(s) or body**|||||
|**(if any):**|||||
||||||
|**Address:**|68 Moor End||||
**Oct 2018**
1
**IER**
be
## use p ~~eriod has ended.~~ Spondon ~~PDF~~ Complete. Thank Derby DE21 7EE you for using
## **Section B Disclosure**
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of any items that the examiner wishes to disclose** .
**Oct 2018**
2
**IER**