Registered Charity No: 506796 Scouts Hinckley HINCKLEY AND DISTRICT SCOUT COUNCIL TRUSTEES, ANNUAL REPORT FOR THE YEAR ENDED 28 FEBRUARY 2025
Hinckley District Scout Council Contents Page Trustees, Annual Report Independent Examiner's Report Receipts and Payments Account Statement of Assets and Liabilities 10 Notes to the Accounts Additional information 16
Hinckley District Scout Council Trustees. Annual Report For The Year Ended 28 February 2025 Administrative Details Name of Charity Hinckley and District Scout Council Registration number with The Scout Association 13202 Registered Charity Number 506796 Principal address 105 Priesthills Road Hinckley LE10 1AH Bankers Natwest Bank plc 13 The Borough Hinckley LE10 1NL Lloyds Bank plc PO Box 1984 Andover SP10 9GZ Independent examiner Celerica Ltd First Floor, The Old Chapel 9 Kempson Road Leicester LE2 8AN Charity Trustees The members of the District Trustee Board are the Charity Trustees of Hinckley and District Scout Council. During the year the members were as follows: Dates served if not for the full ear Ex officio District Lead Volunteer District Youth Lead ointed District Chair District Treasurer District Treasurer P Woolaston J Semak From 21 Au ust 2024 A Stafford i-Eweka C Sansome To21Au ust 2024 From 21 Au ust 2024 Elected M Brou J Brown M Clarke J Cousins R Love DPa ne C Peacock A Smith hton From 21 Au ust 2024 To21Au ust 2024 To21Au ust 2024 From 21 Au ust 2024 To21Au ust 2024 From 21 Au ust 2024 To21Au ust 2024
Hinckley District Scout Council Trustees. Annual Report For The Year Ended 28 February 2025 Governing Documents The District's governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and the Policy, Organisation and Rules of The Scout Association. How the District is Constituted The District is a trust established under its rules, which are common to all Scouts. Trustees Selection Methods The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. Structure and Governance Hinckley and District Scout Council is the electoral body, which supports and encourages the development of Scouting in the District. It is the body from which the District Trustee Board is appointed. The District Trustee Board is accountable to the Scout Council and is responsible for the management of Scouting in the District. If not already completed all members of the Trustee Board must complete the seven steps in the Scout Association's volunteer joining journey within the specified timeframe. Until completed, the trustee's role will be deemed Provisional. Once all seven steps of the volunteer joining journey are satisfactorily completed, the membership system will update the role status to Full. Objectives and Activities The purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity We act with integrity, we are honest, trustworthy and loyal Respect We have self-respect and respect for others Care We support others and take care of the world in which we live Belief We explore our faiths, beliets and attitudes Co-operation We make a positive difference. we co-operate with others and make friends
Hinckley District Scout Council Trustees. Annual Report For The Year Ended 28 February 2025 The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and Enjoy what they are doing and have fun Take part in activities indoors and outdoors Learn by doing Share in spiritual reflection Take responsibility and make choices Undertake new and challenging activities Make and live by their Promise Public Benefit Statement The District meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. Activities and Achievements During the Year This year has seen the completion of the "Transformation" instigated by The Scout Association, introducing new ways of volunteering and new structures throughout TSA. The disappearance of familiar titles and roles, along with an updated training regime have caused some challenges but will result in improved governance at all levels. The rollout of the new digital membership system has not gone as smoothly as had been hoped and continues to cause some issues. With the reduction in Ex Officio members the trustee board is smaller than before, but this will allow it to focus on the management and development of the District. Financial planning and management have been the priority in this first year; a more structured budget has been agreed one aim of which is to make clearer the distinction between the District in general and the running of the campsite. The trustees agreed to the purchase of a static caravan to provide Improved accommodation for the campsite wardens. This has been sited where the old wardens, hut was situated, and thanks must be given to the volunteers from Jaguar Land Rover who dismantled the old wardens, hut. It will not be long before the new facility is fully commissioned and in use and this will help in attracting new wardens. In the District the trustees were able to provide a loan to help with the re-establishment of a group in Sharnford, as no start-up grant was available from The Scout Association. Also, the District support fund was able to provide funds to enable several youth members to attend camps and other activities. The annual St George's Day parade and Servi were led this year by 6th Hinckley with Hinckley Homeless Group as their nominated charity.
Hinckley District Scout Council Trustees. Annual Report For The Year Ended 28 February 2025 The Bluebell Festival was held the following weekend. On Saturday we welGorned members of the public to look around to see what the site has to offer and, in some cases, to reflect on past adventures; the event was much appreciated by all who attended. Sunday should have seen the campsite alive with young people having a go at the various on-site activities" unfortunately, torrential rain overnight and on Sunday morning caused this event to be cancelled. The sudden and untimely death of Paul Adams in September came as a total shock. Paul had been involved in scouting for most of his life. He worked tirelessly for his group, 2nd Hinckley. the District shooting team and, of course, Fox Coverts. He was a generous benefactor and will be sorely missed. The number of people at his funeral was testament to the high regard in which he was held. Thanks must be given to Paul's family for allowing donations made in memory of Paul to be given to Fox Coverts. In total £363 was received and will be added to the building fund Paul established for the development of the toilet facilities at Fox Coverts. A day at Fox Coverts, to celebrate Paul's life, is planned for April 27, 2025, the day after the annual St George's Day parade. Towards the end of last financial year, the District applied to the County for grants under the Forward5 scheme with funds provided by Youth Fun Days. Grants for activities at the campsite and for catering equipment were awarded and have been used to very good effect. The annual membership census at the end of January brought the disappointing news of a small decline in youth numbers following the rise in 2024. 10 Groups and four Explorer Units all returned lower numbers than last year. Stoney Stanton Explorer Unit have taken the decision to suspend operations for the time being to allow concentration on growing Scout numbers with the aim of reactivating the Unit once numbers allow. The three existing Explorers have all been helped to find a base in other Units. Overall, Explorer numbers were up, due, in part, to the opening of the new Unit at 12th Hinckley. The overall reduction in youth numbers means income from the District Levy will be down and obviously affect the amount of money the trustees have at their disposal, to support Scouting in the District. Reserves Policy The District's policy is to hold sufficient resources to continue the charitable activities of the District should income fall short. The Trustees considers the District should hold a sum equivalent to approximately 12 months running costs for Fox Coverts and have set aside £10,000 plus accrued interest. The Trustee Board is aware there is a risk to the income of the District because of the failure of capital equipment, such as a boiler, at Fox Coverts. The Executive therefore considers it prudent to establish a contingency reserve of £10,000 plus accrued interest against this eventuality. If necessary, this money can be used to fund essential maintenance at the campsite and subsequently be replad as funds allow.
Hinckley District Scout Council Trustees. Annual Report For The Year Ended 28 February 2025 It is also considered prudent to cary over any unspent money from the funds allocated annually for both the District and the campsite against higher or unexpected bills in the future. These are identified as designated funds within the financial statements. It is this policy which, for example, enabled the District to accumulate sufficient funds to be able to replace the sewage system at Fox Coverts and purchase the static caravan to serve as the wardens, accommodation. The Trustees declare they have approved the Trustees, report above. Signed on behalf of the charity trustees by date
Hinckley District Scout Council Independent Examinerfs Report To The Trustees Of Hinckley District Scout Council We report to the charity trustees on our examination of the accounts of the charity for the year ended 28 February 2025 which are set out on the following pages. Responsibilities and basis of report As the charity's trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (the Act) We report in respect of my examination of the charity's accounts carried out under section 145 of the Act and in carrying out my examination we have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent examiner's statement We have completed our examination. We confirm that no material matters have come to our attention in connection with the examination giving us cause to believe that in any material respect: accounting records were not kept in respect of the charity as required by section 130 of the Act; or 2. the accounts do not accord with those records 3. the accounts do not comply with the applicable requirements concerning the form and content of the accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a "true and fair view" which is not a matter considered as part of an independent examination. We have no concems and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. 2S/7/ Celerica Limited Certified Accountants First Floor, The Old Chapel g Kempson Road Leicester LE2 8AN
Hinckley District Scout Council Receipts And Payments Account For The Year Ended 28 February 2025 RECEIPTS Donations, grants and similar Membership fees Less paid on notes Unrestricted Restricted Totsl 2025 Total 2024 45.020 31.960 45,020 31,960 35,351 27.363 Net retained: District Net retained: Explorers Grants: District Grants.. Explorers 13,060 4,675 13,060 4.675 2,840 3.500 5.524 2.464 7.943 2,840 3,500 Donations: District Donations: Explorers 364 24,001 24,365 2,353 3,225 2,353 Gift aid 18 460 sub total Youth programme and Activities Activities and events Campsite fees 23.970 32,841 56,811 34.907 15.237 111 35.018 51,281 sub total 111 50,255 71,423 Fundraising (gross) Explorers Shop sales Other income Campslte Fundraising 1,970 6.561 10 1,970 6,561 10 392 1.938 7.196 273 392 sub total Burbage property Reimbursement of incurred costs Investment Income Bank interest 11,513 11.513 7,595 183 275 458 Total receipts 94,743 33.227 127,970 112,646
Hinckley District Scout Council Receipts And Payments Account For The Year Ended 28 February 2025 PAYMENTS Charitable payments Youth pmgromme notes Unrestrlcted Restricted Totsl 2025 Total 2024 Activities and events Campsite costs 51,786 23,337 1,111 6,904 52,897 30.241 24.066 sub total 75,123 8.015 83,138 48.860 Adult support and training 110 110 1,502 sub total 75,233 8.015 83,248 Support and Services Sundry insurances 390 390 361 Administration Accountancy Badges and Awards 1,082 360 42 1,082 360 42 67 360 404 Other Costs 13 13 100 sub total 1.887 Fundraising expenses Campsite Fundraising expenses Shop: stock and expenses Accommodation Block 659 5.169 5,285 5,285 sub total 5.285 5.285 Burbage Property Incurred Costs 11,220 93,625 9,272 66,754 Total payments 8,105 101.640 Net receipts Cash funds at 1 March 2024 1.118 112.617 25,212 18.823 26.330 131.440 45,892 85.548 Cash funds at 29 February 2025 113735 44,035 157,770
Hinckley District Scout Council Statement Of Assets And Liabilities As At 28 February 2025 Total 2025 Total 2024 Note Unrestricted Restricted Cash funds Bank current accounts Natwest Liquidity Manager Retsined in Zettle account Cash floats Cash held by Groups on behalf of ExplOr Scout Units Total cash funds 86.128 20,183 250 301 13,760 30,275 99,888 50,458 250 301 127,259 250 561 6,873 113.735 6,873 157770 3.370 Other Monetary assets Tax claim Debtors Expenses paid in advance Total 2,371 3,323 2,371 3.323 3,574 3,191 6,765 Non-monetary assets for charlty's own use Value of shop stock at cost Land and buildings Scouting equipment, fumiture etc Total 3,897 2,016,348 117,394 2 137,639 3,897 2,836 2,016,348 1,951,934 117,394 117,353 2,137,639 2,072,123 Llabllities Accounts not yet paid Creditors Payments received in advance Total (224) (224) (584) (1,494) 1,718 (1,494) 1,718 (3416) The above Receipts and Payments Account and Statement of Assets and Liabil'tie related notes set out on pages 11 to 16 were approved by the Trustees on 25 and signed on their behalf by: and £o- io
Hinckley District Scout Council Notes To The Accounts For The Year Ended 28 February 2025 1. Youth Programme And Activities Recei ment Surplusl (Deficit) bfiNd chvd Unrestricted funds Squirrels: Fun Day Cubs: Jam Cubs: Football Scouts: 4 Point Challenge Explorers: General Explorers: DofE Expeditions 24 & 25 Explorers: Kandersteg 25 St George's Day Parade Carol Service District AGM Archery Climbing Shooting Support Fund Grants Other events and activity costs 270 (257) 550 (530) 168 (238) 2,390 (1,496) 4,255 (11,969) 1,798 (2,713) 5,507 20,522 (29,627) 23,046 24 (426) (57) (154) (325) (2,251) (2,395) (348) 13 20 (70) 894 (7.714) 6,422 32,151 (402) (57) (154) 655 (569) (127) (348) 980 1,682 2,268 Sub total 38,573 34,907 (52,786) 28,553 (17,879) Restricted funds St George's Day Collection 111 111 Total 38,573 35,018 52,897 28,553 The financial statements are prepared on a receipts and payments basis, which can include payments for previous andlor future financial periods. li
Hinckley District Scout Council Notes To The Accounts (continued) For The Year Ended 28 February 2025 2. District Campsite Total 2025 Total 2024 (a) Income Campsite fees Shop Fundraising 15,237 6,561 392 22,190 20,142 7,196 1,061 28,399 (b) Running costs Utilities Insurances Repairs & maintenance Forestry Development Equipment Consumables Shop: Admin Shop: Stock Administration Fundraising expenses 2,882 4,763 5,457 6,223 4,229 5,797 400 3,301 2,011 751 74 5,096 2,082 659 2,946 11,117 872 54 5,231 2,204 3. Burbage Property Total 2025 Total 2024 Balance bfvid (2,316) {639) (a) Income Reimbursement of incurred costs (b) incurred costs Utilities Insurance Admin Repairs & maintenance Development Cleaning Consumables 4.865 2,679 663 50 3,149 2.484 468 2,817 146 11,220 2,023 2,912 260 9,272 Sub total Balance 12
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Hinckley District Scout Council Notes To The Accounts (continued) For The Year Ended 28 February 2025 5. Statement Of Funds At 1 March Recei 2024 At ments Transfers 28 Februa 2025 Unrestricted Funds Designated & General funds Explorer Unit funds 67,178 45,439 112,617 56.306 38,073 94,379 (51,410) 42,534 93,994 683 72,756 40,979 113 735 Restricted funds Toilet Block refurbishment fund St George's Day Youth Mental First Aid Support TSA Explorer Grant YFDIForward5- catering equipment Youth Fun Days - activity development 6.298 30,640 111 36.938 (111) 1,619 4,000 3,906 (1,269) 350 3,000 3,747 (1.000) (2.999) 3,586 7,696 2,840 586 18,823 33,591 44,035 Total funds 131,440 127,970 101,640 157,770 (a) Unrostrlcted funds Unrestricted funds are those the trustees may spend In accordance with the constitution {b) Restrlctad funds Restricted funds are those where the trustees are bound by conditions that have either been imposed by the donor or the temis of an appeal. The nature of the restrlctlons is as follows: Toilet Bl ck refurt)ishment fund At the request of the original donor, monies donated, together with associated Gift Aid and interest, for a proposed accommodation block at the District campsite. Fox Coverts have been enhanced by further donations and the fund repurposed to develop the "24 HouV' toilet block. St Geo e's D Parade Monies collected during the St Georges Day Parade to be donated to a nominated charity Youth Mental First Aid Su Borough Council Grant for training and support TSA Ex lorer Grant Grant from the Scout Ass¢xiation for the development of Explorer Scouting in the District YFD Forward5 rant For purchase of new catering equipment at Fox Coverts Youth Fun Da rant For purchase of activity equipment at Fox Coverts 14
Hinckley District Scout Council Notes To The Accounts (continued) For The Year Ended 28 February 2025 6. Property & Equipment Buildings and equipment are included at insurance values: 2025 2024 Freehold buildings Leasehold buildings 1,250,123 766,225 2,016,348 1,210,185 741,749 1,951,934 Scouting equipment, furniture etc 117,394 117,353 No valuation has been made of freehold land. The leasehold buildings are on land for which the lease expires in 2043. 15
Hinckley District Scout Council Additional information This table shows how the cash held in the designated and general funds is held and the movement in these funds over the financial year. It does not form part of the statutory notes to the Receipts & Payments Account or the Statement of Assets and Liabilities. Net movement during year At 1 March 2024 At 28 Feb 2025 Unrestricted Funds Designated Funds District: Support Fund District: Jamboree Fund District: Group Support District: Contingency Reserrfe Campsite: Repairs and Maintenance Fund Campsite: Regular Maintenancelcompliance Campsite: Development Fund Campsite: Equipment Fund Campsite: Forestry Fund Campsite: Running Cost Reserve Campsite: Capital Equipment Reserve General Funds District: General Purpose Fund Campsite: General purpose Fund AMF and other payments in advance 652 300 {1,000) 600 652 600 300 1,000 1,000 1,600 7,977 2,658 848 9,499 7,651 10,000 10,000 1,292 (749) (848) (4,811) 349 91 92 9,269 1,909 4,688 8,000 10,091 10,092 1,259 14,986 (14) 1,621 8,003 5,578 1,245 16,607 8,003 72,756 Totals 67,178 16