Registered Charity No: 506796 Scouts Hinckley HINCKLEY AND DISTRICT SCOUT COUNCIL TRUSTEES, ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 28 FEBRUARY 2022
Hinckley District Scout Council Contents Page Twstees, Annual Report Independent Examiner's Report Receipts and Payments Account 10-11 Statement of Assets and Liabilities 12 Notes to the Accounts 13-17
Hinckley District Scout Council Trustees. Annual Report For The Year Ended 28 February 2022 ADMINISTRATIVE DETAILS Name of charity: Registration number with The Scout Association Hinckley and District Scout Council 13202 Registered charity number Principal address- 506796 105 Priesthills Road Hinckley LE10 1AH Bankers: Natwest 13 The Borough Hinckley LE10 1NL Independent examiner: Celerica Ltd First Floor. The Old Chapel g Kempson Road Leicester LE2 8AN Charity Trustees The members of the District Executive Committee are tha Charity Trustees of Hinckley and District Scout Council. During the year the membe[5 were as foll0v. Dates served if not for the full year Ex offlcio District Chair District Commissioner L Rowe S Dowell P Woolaston District Secretary Y Waters District Treasurer C Sansome District Network Scout Commissioner vacancy District ExplOr Scout Commissioner P Allen District Youlh Commissioner L Curtin J Kindred R Love D Sidwell K West until 29 October 2021 from 21 August 2021 from 27 June 2021 Nominated by District Commissioner from 21 August 2021 to 21 August 2021 Elected P Adams M Clarke V Newton Co•OPted B Waters from 21 August 2021 to 29 October 2021
Hinckley District Scout Council Trustees. Annual Report (continued) For The Year Ended 28 February 2022 Goveming Documents The District's goveming documents are those of The Scout Association. They (x)nsist of a Royal Charter, which in tum gives authority to the Bye Laws of the Association and the Policy. Organisation and Rules of The Scout Association. How The District Is Constituted The District is a trust established under its rules. which are common to all Scouts. Trustees Selection Methods The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. Structure and Govemance Hinckley District S(x)ut Council is the electoral body, which supports and encourages the development of Scouting in the District. It is the body from which the District Executive Committee is elected. The District Executive Committee is accountable to the Scout Council and is respM)nsible for the management of Scouting in the District. If not already completed all members of the District Executive must complete the following training modules- Getting Started. GDPR. Safety and Safeguarding and Trustees Introduction within the first 5 months of appointment. Objectives And Activities The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development. empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity We act with integrity; we are honest. trustworihy and loyal. Respect We have self-respect and respect for others. Care We support others and take care of the world in which we live. Belief We explore our faiths, beliefs and attitudes. C04>peration We make a positive differen. we Cothoperate with others and make friends. The Scout Method Scouting takes place when young people. in partnership with adults. work together based on the values of Scouting and: - enjoy what they are doing and have fun take part in activities indoors and outdoors leam by doing share in spiritual reflection - take responsibility and make choi undertake new and Challenging activities make and liv8 by their Promise.
Hinckley District Scout Councll Trustees. Annual Report (continued) For The Year Ended 28 February 2022 Public Benefit Statement The District meets the Charity Commission's public benefit criteria undar both the advancement of education and the advancement of citizenship or communty development headings. Adivities and Achievements During the Year Once again, the effect of the pandemic and the consequent lockdowns have had a dramatic effect upon the functioning of the District. The gradual easing of restrictions throughout the early part of the year meant Groups could plan for reopening and by May most sections yre able to return to some form of face-to-face meeting albeit outside. It was not possible to run the usual District events during the year so regulars like the Four Point Challenge. St George's Day Parade. District Camps. Cubs Swimming Gala etc were all missing from the calendar. The District did join with the City Districts for an online celebration for St George's Day. The first post pandemic District event to take place was the Annual Cubs. Shooting Day in November. Many Groups. both from within and outside the District. have made use of Fox Coverts for their section meetings but it was not until September that ovemigm camping was able to restart. Much preparation work was done at Fox Coverts during the early part of the year. The n8W sewage system has been installed and commissioned - a grant from the Corah Foundation towards this project was gratefully reived. Legionella testing of the water system, asbestos surveys, electrical system condition testing and an aboricultural survey were all carried out in preparation for reopening the site to Young People. After a very frustrating wait intemet access is now available at Fox Coverts. This means it has been possible to move forward with the installation of security CCTV and to begin planning to move the booking system over to OSM. The trustees commissioned a new website for the campsite with the express intention of providing the link to OSM so all bookings can be made online. It is frustrating Ihat, at the time of writing. it has not yet been possible for this to go live. With the transfer of the Burbage premises to 1 St Britannia underway it was decided, last year, to refurbish the Bus Shelter to accommodate an indoor shooting range. To this end the roof was overhauled and sealed and a new ceiling and lighting installed along with a backstop for shooting. Whilst the building can now be used as a shooting range it is still a multipurpose space which can be booked for general use. A base has been prepared alongside the Bus Shelter to accommodate a hut for activities such as rubber band guns. nerf guns and indoor crossbows all of which can be leader supervised rather than needing a qualified instructor. A base has aSso bean prepared for the Cave8us. The deGision by The Scout Association to revoke licences to sell TSA branded goods through retail outlets means there were no local outlets for people to buy uniform clothing. The decision by the County Scout Council to move their shop to online only meant there was no opportunity for people to try on uniform before buying. As a result. it was decided to expand the campsite 'luck shop" to sell unifomi items. A wholesale account has been open with Scout Shops. Global supply issues have been very frustrating, but we are now able to order and supply uniform. The 'shop" has been taken to Groups in the Hinckley
Hinckley Distrlct Scout Council Trustees. Annual Report (contlnued) ForThe Year Ended 28 February 2022 District and b8yond to supply unifOn and is operating as a 'pop-up° shop at 41h Hinckley HQ on the second Saturday of each month. Throughout the year discussions Vre taking place about developing the buildings at Fox Coverts, as reported last year, and by November the trustees were able to apply for planning permission to the Borough Council. The application covers extending the "24- houff toilets. the extension to the Wilson building, a new maintenance workshop and store and a new Wardens. hut. However. even as the plans We being prepared. personnel changes within the District were beginning to take place. Steve Dowell was unable to continue as DC and he stood down in October. Phil Woolaston was appointed as DC at the end of December. Further changes before Christmas meant a new management structure for the campsite was urgently needed. The trustees set up an interim committee which met for the first time at the beginning of February: the working of this committee will be reviewed before the AGM. As might be expected these changes have influenced planning for the future. Even though no decision has been received from the Council the fubjre of the building project is in severe doubt as the amount of money needed is beyond reach at this point. However. the work already started in the Wilson building has put both the kitchen and leaders, room out of use. Wilh quotes for a completely refitted kitchen coming in at OV8r £40.000 it was soon realised that there was no prospect of this happening. As so many bookings want the use of the building it was decided the kitchen should be reinstated 'as was. and as soon as possible. The room has been thoroughly deep cleaned and redecorated. A rep1arnent cooker has been installed and a new fridgelfveezer is to be bought. Towards the end of 2021 the trustees took the opportunty to review and revise the charges for the campsite. the first increase for more than 5 years. The new price structure will come into operation on 1 March 2022. The contracuagreement for the CaveBus is giving some cause for concem and has not yet been signed. Hopefully the diffsculties can be sorted and this long-awaited activity be installed and in use. The annual census taken at the end of January 2022 showed an encouraging overall increase in the number of Young Members, with a 17 % increase in membership compared to 2021. The number of Beavers (175), Cubs (212) and Explorers {47) are all up compared to 2021. The number of Scouts (140) is the same as 2021. Only 3 Groups have not grown in number Sin 2021 but. at the same time, only 3 Groups have recovered to their pre pandemic numbers. Overall, the number of Youth Members is still 15°/. lower than in 2020. Encouragingly. after an absence of 3 years, Barwell has been able to restart their Scout Troop. Due to falling numbers. Phoenix ESU has had to close. hopefully this will prove to be a temporary interruption and the Unit v17, like the Phoenix. rise again. Unsurprisingly, the financial statements show an excess of expenditure over income of over £30,000. As predicted. there was virtually no income generated by the campsite in the past year whilst expenditure exceeded income by over £35.000. Much of this is accounted for in the new sewage system and olher developments which have been met from tho reserves built up for this purp06e.
Hinckley District Scout Council Trustees. Annual Report (continued) ForThe Year Ended 28 February 2022 Additional "Covid. grants have helped to offset running costs. We are indeed fortunate that we have not had to make use of our own contingency reserves. so we are still in a strong position to be able to continue to operate whilst usage remains low. Bookings received so far for next year suggest an income of around £8.000 is likely, still well short of the £12,000 needed to "breakoven. but well within our ability to cope. Reserves Policy The District's policy is to hold sufficient resources to continue the charitable activities of the District should income fall short. The Executive considers the District should hold a sum equivalent to approximately 12 months running costs for Fox Coverts and have set aside £10.000. The Executive is also aware there is a risk to the income of the District because of the failure of capital equipment. such as a boiler. at Fox Coverts. The Executive therefore considers it prudent to establish a contingency reserve of £10.000 against this eventuality. If necessary. this money can be used to fund essential maintenance at the mpsIte and subsequently be replaced as funds allow. The Executive is also aware of the need to undertake a considerable amount of forestry work at the Gampsite. Initially a budget of £3000 per year has been allocated to this. Any surplus will be held over at the end of the year with the intention of establishing a foresty reserve. This amount of money may not be sufficient. especially in the next few years, and the Executive will keep this under review. It is also conSided prudent to cary over any unspent money from the fijnds allocated annually for campsite development and campsita maintenance against higher or unexpected bills in the future. Implementing this policy enabled the District to accumulate sufficient funds to be able to repla the sewage system at Fox Coverts The trustees declare they have approved the trustees. report abov8. Signed on behalf of the charity's trustees by date
Hinckley District Scout Council Thls page Is intsntlonally blank
Hinckley Dlstrict Scout Council Independent Examinerfs Report To The Trustees Of Hinckley Dlstrlct Scout Council We report to the charity trustees on our examination of the accounts of the charity for th8 year ended 28 February 2022 vthich are set out on pages 10-17. Responsibilities and basls of report As the chariws trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (the Act) We report in respect of my examination of the charity's accounts carried out under section 145 of the Act and in carrying out my examination we have followed all the applicable Directions given by the Charity Commission under section 145(5){b) of the Act. Independent examinefs statement We have completed our examination. We confirm that no material matters have come to our attention in connection with the examination glving us cause to believe that in any material respect: accounting records were not kept in respect of the charity as required by section 130 of the Act., or 2. the accounts do not accord with those records We have no concems and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. l& A- .& 2021 CeleriGa Llmited Certified Accountants First Floor. The Old Chapel 9 Kempson Road Leicester LE2 8AN
Hinckley District Scout Council Receipts And Payments Account For The Year Ended 28 February 2022 RECEivrs Donatlons. grants and similar Membership fees Less paid on Net retained.. District Net retained: Explorers Grants Donations Gfft aid notes Unrestricted Restricted Total 2022 Total 2021 24,878 21.105 3,773 1,265 12,763 3.259 359 24.878 21.105 3.773 1.265 12.763 3,259 359 31.322 25.776 5,136 410 27.409 509 sub total Youth programme and Artivities Activities and events Campsite irKy)rne 21,419 505 505 1.087 782 954 sub total 1.592 Fundraising {gross) 1,387 1.387 Burbage inco Shop sales Other income Campsite Fundraising 9.430 4,594 4,594 3,608 2,154 15,198 820 6.801 820 sub total Investment Income SA STIS 48 29.860 48 244 Total TeceiptS 29.860 10
Hlnckley District Scout Council Receipts And Payments Account For The Year Ended 28 February 2022 PAYMENTS Charitable paymerrts Youth pnwramme Activities and events notes Unrestrlctèd RoslrJ¢ted Totsl 2022 Total 2021 2.109 2.109 37.555 39,664 120 39.784 C8mpsitg costs 10.733 11.414 105 sub lolal Adult support and training sub total 39,664 120 Support Undservi5 Sundry insurances Administration 351 351 646 343 422 360 46 Other costs sub total Fundraising expenses Burbage Nnning costs Badge purchases Campsite Fundraising expenses Shop: stock and eXSe$ Accommodation Block 1.357 1,171 6,392 126 9.391 126 433 4.685 4.360 18.995 60.136 7.303 962 4.685 4,360 sub total 8.265 20.955 Total payments 52,777 7.359 Net rlPt$ (22,917) (7.3591 130.2761 29.687 Cash funds at 1 March 2021 91,220 20.658 111.878 82,191 Cash funds at 28 Febnjary 2022 81.602 111.878 11
Hinckley District Scout Council Statement Of Assets And Liabilities As At 28 February 2022 Total 2021 Note Unrestrlcted Restricted 2022 Cash funds Bank cuent accounts 64.889 13.299 78.188 77,464 The Scout Association Short-Tem Investment Service Cash floats Balance retained in Zettle account 31,343 658 766 250 766 250 Cash held by Groups on behalf of Explorer Scout Units Total ¢ash funds 2,398 68,303 2,413 111,878 81.602 Other Monetary assets Tax claim Debtors Expenses paid in advance Sub total 173 3,672 173 3,672 3,957 3.957 Non4nonetary assets for ¢harW$ own use Value of shop stock at cost Land and buildings Scouting equipmenL fumiture etc 1.608 1.652.859 1,608 1,652,859 1.612,546 94,914 93.143 Sub totsl 1749 381 1,749.381 1.705.689 Llabllitios AUnts not yet paid 360 360 672 The above Receipts and Payments Account and Statement of Assets and Liabilities and related notes set out on pages 10-17 were approved by the TTUStees on 13 August 2022 and signed on their behalf by: Lyn Rowe District Chair Chris Sansome Di3triGt Trea3urer 12
Hinckley District Scout Council Notes To The Accounts For The Year Ended 28 February 2022 1. Youth Programme And Actlvities Surplusl ments (Deficit) bfyvd Rocei Unrestricted funds Explorer Scouts Archery Climbing Shooting Support Fund Grants Other events and activity costs 275 (1,502) (1.227) 35 145 (144) 1250) (200} 213 213 (2.109) (1.604) 505 Restricted funds st George's Day Collection 505 2,109 The financial statements are prepared on a CeiptS and payments basis. which can include payments for previous andlor future financial periods. 2. District Campsite Total 2022 Total 2021 {a} Income Campsite fees Shop Fundraising 1.087 4,594 820 6,501 844 110 2.154 3,108 Ib) Running costs Utilities Insuran$ Repairs & maintenance Forestry Development Equipment Consumables Shop: Hardware Shop: Stock Shop". card charges Administration Fundraising expenses 1,899 3,404 4,213 1,028 17,675 3,215 192 233 4.424 28 5,929 433 3,165 3.507 1,135 1.200 168 288 1.270 962 11,695 13
Hinckley District Scout Council Notes To The Accounts (continued) For The Year Ended 28 February 2022 3. Burbage Property Total 2022 Total 2020 {a) Income Hire income (b) Running Costs Utilities Insurance Admin Repairs & maintenance Development Cleaning Consumabl8S 3.990 1,922 387 89 2.790 1.828 675 313 2,807 196 9,391 1,427 270 7,303 4. Other income Total 2022 Total 2021 Bank error Miscellan8OUS Insurance settlement Total 46 3.559 14
Hinckley District Scout Council Notes To The Accounts (continued) For The Year Ended 28 February 2022 5. Explorer Scouts There are a number of Explorer Scout Units within the DistricL The following figures are extracted from the receipts arKI payments account above: Unit Unit Unit Dra ons Endeavour Unit 11" Unit Phoenix Unlt stone Total 2022 Membership subscripttons Less paid on Net membership subsc*ption retsined 710 214 270 (428) 672 214 496 214 454 268 2,602 1.337 496 158 458 282 187 1,265 Donations Activity receipts Activity payments 214 275 (782) 214 275 (1.146) (45) (271) (48) Administration payments (55) (143) (8) (149) (355) Fundraising ripts 1,387 1,387 Net receiptsi(payments) 1,535 (158) 270 11 38 1,640 Funds brought foNard 903 322 2.125 1,217 5,607 Funds carried forward 164 2,395 1.228 983 7.247 15
Hinckley District Scout Council Notes To The Accounts (continued) For The Year Ended 28 February 2022 6. Statement Of Funds At 1 March Pa 2021 At ments Transfers 28 Februa 2022 Unrestrlctsd Funds General fund Explorer Unit funds 85,613 26,719 3.141 29,860 (51,276) 1,501 52.777 61.056 7.247 68,303 Restricted funds Accommodation Block St George's Day RHL grant for Burbage 10.658 (4.360) 6,298 10.000 20.658 2,999 7.359 7,001 13.299 Total funds 111,878 29.860 60.136 81,602 {a) Unrostrfcted funds Unrestricted ftjnds are those thatthe trustees may spend in accordance with the constitution (b) Restrl¢t8d funds Restrided funds are those where the trustees are tx)und by nditionS that have either been imposed by the donor or the temis of an appeal. The na of the restrictions is as follows: ation Monies donated. togetherwth associated Grfl and interesL for a proposed accommodation block at the District campsite. Fox Coverts. e's D Parade Monies collected during the St Georges Day Parade to be donat to a rnminated charity RHL Gra rBu Govemmenl grant due to the Covid pandemic specffically for BuTbage Ipe. 16
Hinckley Distrlct Scout Council Notes To The Accounts {continued) For The Year Ended 28 February 2022 7. Property & Equipment Buildings and equipment are included at Insuran values= 2022 2021 Freehold buildings Leasehold buildings 1,024,761 628.098 1.652.859 999.767 612 779 1612.546 Scouting equipment, fumiture etc 94.914 93.143 No valuation has been made of freehold land. The leasahold buildings are on land for which the lease expires in 2043. 17