Registored Charity No: 506796 Scouts Hinckley HINCKLEY AND DISTRICT SCOUT COUNCIL TRUSTEES, ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 28 FEBRUARY 2021
Hinckley District Scout Councll Contents Page Trustees, Annual Report 3-7 Independent Examinerfs Report Receipts and Payments Account 9-10 Statement of Assets and Llabilities Notes to the Accounts 12-16
Hinckley District Scout Council Trustees. Annual Report For The Year Ended 28 February 2021 ADMINISTRATIVE DETAILS Name of charity: Registration number with The Scout Associatlon Hinckley and District Scout Council 13202 Register@d charity number Principal address: 506796 105 Pri8Sthills Road Hinckley LE10 1AH Bankers.. Natwest 13 The Borough Hinckley LE10 1NL Indep8nd8nt 8xaminer: Celerica Ltd First Floor, The Old Chapel 9 Kempson Road Leicester LE2 8AN Charlty Trusteos The members of the Dlstrid Executlve Commlttee are the Charfty Trustees of Hlnckley and District Scout Council. During the year the members were as follows: Dates seNed If not for the full year Ex officlo District Chair District Commissioner L Rowe A Charlesworth S Dowell E Tate Y Waters District Treasurer C Sansome District Network Scout Commissioner M Jeffcoat vacancy District Explorer Scout Commissioner C West P Allen Vacancy J Kindred D Sidwell K West from 1 February 2021 until 27 July 2020 from 27 July 2020 until 6 October 2020 from 23 November 2020 District Secretary until 27 July 2020 until 29 January 2021 District Youth Commission8r Nomlnated by District Commlssloner Elected P Adams M Clarke V Newton G Swain until 1 February 2021 from 18 Febwary 2021 Cowopted S Birchall
Hinckley District Scout Council Trustees. Annual Report (continued) For The Year Ended 28 February 2021 Governing Documents The District's governing documents are those of Th8 Scout Association. Th8y consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and the Policy, Organisation and Rules of The Scout Association. How The Dlstrlct Is Constituted The District is a trust established under its rules. which are common to all Scouts. Trustees Selectlon Methods The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. Structure and Governance Hinckley District Scout Council is th8 818Ctoral body, whlch supports and encourages the development of Scouting in the District. It is the body from which the District Executive Committ88 is 818Cted. The District Executive Committee is accountable to the Scout Council and is responsible for th8 manag8ment of Scoutlng in the District. If not already completed all members of the District Executive must complete the following training modules- Getting Slarted, GDPR, Safety and Safeguarding and Trustees Introduction within the first 5 months of appointment. Objectlves And Actlvlt108 Tha Purpos6 of Scoutlng Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scoutlng As Scouts we are gulded by these values: Integrity We act with integrity. we are honest. trustworthy and loyal. Respèct We have Self-spe and respect for others. Care We support others and take care of the world in which we live. Belief We explore our faith5, beliefs and attitudes. Co-operatlon We make a positiv8 difference; we Cowoperate with others and make friends. The Scout Method Scouting takes place when young people. in partnership with adults. work together based on the values of Scouting and: enjoy what they are doing and have fun - take part in actlvities indoors and outdoors leam by doing share in spiritual reflection take responsibility and make choices undertake new and challenging activitles make and live by their Promise.
Hinckley District Scout Council Trustees. Annual Report (continued) For The Year Ended 28 February 2021 Publlc Benellt statement The District meets the Charity Commission's public benefit Criteria under both the advanc8ment of education and the advancement of citizenship or community developmont headings. Activities and Achlevements Durlng the Year This has been an Unpredented year. The effects of the outbreak of Covid19 were beginning to be felt as the new year began. The Scouts Shooting Day at Burbage proved to be the first and last activity of the year as the country went into lockdown on March 23 and all face-to-faca Scouting was suspended and destinad to remain so, at District level. for the rest of the y8ar. The lockdown restrictions forced the closure of both the Burbagg HQ building and Fox Coverts. Visits to both properties were limitad to security Checks and essential maintenance only. This meant there was no income into the District apart from the membership levy. The trustees, reseNes poli¢y is to keep sufficient funds in resetve to be able to cope with a complete lack of income for at least Iwelve months and it looked as if this reseNe was soon to be needed. Fortunately. grants from the Government via the Borough Councll, replaced the lost income and there has been no call upon these reseNes. Although Fox Coverts has had to remain closed throughout the year it was possible for the preschool group to reopen at the Burbage HQ In June and for the after- school group to resume onc8 schools were allowed to reopen thus generating income for the bullding. Further Govemment grants have been awarded to help Fox Coverts. In Aprfl we learned of the death, at 91, of Cynthia Ward, a former longstanding member of th8 District Executlve and a great support8r of Scouting and Guiding in Hinckley. The Dlstrlct recelved a generous bequest from her estate. Towards the end of July, District Commissioner, Alan Chartesworth, had to step down and Steve Dowell was given the task of leadlng the District through the uncharted waters ahead. It was not possible to say a prop8r thank you and farewell to Alan, but he was presented with a glft from the Oistrict in a socially distanced meeting with the County Commissioner. Early in Dember we learned of the death of another District stalwart, Mick Wormall. Mick held many roles within the District ovor a long Scouting Career. In cent years he had been a training adviser for canoeing and a member of the archery team. He was also a member of the maintenanc8 team at Fox Coverts. It is pleasing to not8 that. for the first time Since 2015. the District had a Chair, Secretary and Treasurer all in post at the year end. For several years the District Executive has looked for ways to enable 1 Britannia to take back control of the Burbage HQ. This is now well on the way to being achieved with the Group assuming effectlve control from the beginning of 2021. The complexities of utility contracts. insurance etc will mean that there is a period where the District and the Group are working tog8ther but it is hoped for a complete separation of accounts by the end of the financial year 2021122. The move from Burbage will mean vacating the shooting range and plans are In hand to re-establish the range in the Bus Shelter at Fox Coverts. Plans for a new accommodation block at Fox Coverts have been revived and combined with plans to refurbish the Wilson Building. Subject to planning approval, it is hoped to add
Hinckley District Scout Council Trustees. Annual Report (continued) For The Year Ended 28 February 2021 an extension to the Wilson Building to provid& bunkrooms, drying facilitiès. a wet room and toilets. In the existing Wilson Building a new kitchen will be provided along with new windows and heating system as part of the refurbishment. The project is baing planned In such a way that the refurbishment of the Wilson Building can be carried out independently of the new extension. Other ideas for accommodation indude setting up a bivvy site, with hammocks available for loan and a separate ar8a viith sleeping pods and a field kitch8n. A burglary at Fox Coverts in October forced a rethink of security and it was decided to look to add a purpose-built secure maintenance building with workshop, garage and storage facilities. This will have the added benefit of allowing the removal of the containers opposite the Chapel and allow the area to be used for activities. which will greatly improve the appearance of the centre of the campsite. Following the burglary local company Ezviz donated saveral security cameras to the campsite, additional cameras were purchased to supplement these, all have now b88n installed. Ther8 are plans in hand to increase the number of onsite activities available at Fox Coverts including a gCart track, 81astic band guns, tomahawk throwing, a cave bus, and eventually a new climbing tower with zip line. Jacob's ladder and crate stacking. Introducing n8w activltles will help secure future of the campsite. None of these proposed developments wlll happen without extemal funding and a fundraising committee has b88n establlshed to look for funding opportunities as well as organising fijndraising a¢tivitie5. After many years of service, the sewag8 system at Fox Coverts is no longer fit for purpose and the decision made that its replacement was inevitable and urgent. Quotations were obtained and It was decided to purchase a system from Civil Solutions Ltd. It Is planned to have the new System installed, commissioned and In use by th8 end of March 2021. The final cost of this will be around £14,000. the District has sufficient resources to cover this cost, but grants are being sought to offset the cost. Another lockdown at th8 end of 2020 meant, once again, all fac&to-face Scoutlng was suspended, as a result the campsite remains closed. All Executive and subcommittee meetings throughout th8 y8ar, including the AGM, have taken place virtually via the Zoom platrorm. The annual membership nsu$ taken in January 2021 unsurprisingly showed a signlficant decline in numbers with Youth Membership down by 27.. The decline in numbers will directly affect the income to the District. As a result of the large increase in National Membership fees the trustees made the decision not to increase the District levy. This has been factored into the budget and the trustees are confident sufficient funds are available for the District to run next year, even with no additional income. The financial ststements show a healthy surplus of income over expenditure. This is solely due to the grants received during the pandemic. There is no prospect of any income from Fox Coverts in the first quarter of the next financial year and vary little in the second quarter. Hopefully the second half of the year will see income start to pick up. The balances and reserves held means there are sufficient fvnds to meet the cost of the replacement sewage system and the establishment of the shooting range in the Bus Shelter as well as the anticipated running costs for the whole of 2021122.
Hinckley District Scout Council Trustees. Annual Report (continued) For The Year End8d 28 February 2021 Reserves Policy The District's pollcy is to hold sufficient resources to contlnue the charitable activities of the District should income fall short. The Executive considers the District should hold a sum equivalent to approximately 12 months running costs for Fox Coverts and have set aside £10.000. The Executive is also awar8 there is a risk to the income of the District as a result of the failure of capital equipment, such as a boiler. at Fox Coverts. The Executive therefore considers it prudent to establish a conllngen¢y reserve of £10,000 against this eventuality. If neSsary. this money can be used to fund essential maintenance at the campsite and subsequently be replaced as funds allow. The Executiv8 is also awa of the need lo undertake a considerable amount of forestry work at the campsite. Initially a budget of £3000 per year has been allocated to this. Any surplus will bo held over at the end of the year with the intention of establishing a forestry reserve. This amount of money may not be sufficient. especlally in the next few years. and the Executive will keep thls under review. It 15 also considered prudent to carry over any unspent money from the funds allocated annually for campsite development and campsit8 maintenance against higher or unexpected bills in th8 future. It Is this policy which has enabled the District to accumulate sufficient funds to be able to replac8 the sewage system at Fox Coverts The trustees declare they hav8 approved the trustees, report above. Signed on behalf of the charity's trustees by date
Hinckley District Scout Councll Independent Examiner's Report To The Trustees Of Hinckley District Scout Council We report to the charity trustees on our examination of the accounts of the charity for the year ended 28 February 2021 which are set out on pages 9-16. Re8ponslbllltles and basis of report As the charity's trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (tha Act) We report in respect of my examination of the charity's accounts carried out under Section 145 of the Act and in carrying out my èxamination we hav8 followed all the applicable Directions given by the Charity Commission under section 145{5)(b) of the Act. Independent Oxaminerfs statement We have Complated our examination. We confimi that no material matters have come to our attention in connection with the examination giving us cause to believe that in any material re5pect= accounting records were not kept in respect of the charity as required by sedion 130 of the Act,. or 2. the accounts do not accord with those records We have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report In order to enable a proper understandlng of the accounts to be reached. Celerica Limited Certified Accountants First Floor. The Old Chapel 9 Kempson Road Leicester LE2 8AN
Hlnckley District Scout Council Receipts And Payments Account For The Year Ended 28 February 2021 Total 2021 Total 2020 RECEIPTS Note Unrestrlcted Restrlcted Donatlons, grants and slmllar Membershlp fees Less paid on Net retalned: Distrfct Net retained: Explorers Grants Donation8 Gift aid 30.912 30,912 33,324 5,136 410 17,409 509 5,136 410 27,409 509 8,852 10,OC(I 328 Sub total Youth programmo and Activities Activities and events Campsite income 23.464 33.464 9,180 782 954 782 954 18,220 Sub total Fundra181ng (gr0881 Explorers Burbage incom8 Badge sales Other income Campsite Fundraising 2,290 15,750 60 510 9.430 9,430 3,608 Sub total Investmont Incomo SA STIS Total recelpts 206 38 244 260
Hlnckley District Scout Council Receipts And Payments Account For The Year Ended 28 February 2021 Total 2021 Total PAYMENTS Note Unrestricted R strlctod Charltable payments Youth pmgrammo and Actlvltles Activities and events Campsite running costs 681 681 10,733 11.414 105 11,519 23,441 Sub lotal 11,414 105 34,610 1.381 Adult support and training Sub tolal Support and Servlces Non-member PAME insurance Administration Accountsn¢y Other costs 343 422 360 343 422 360 46 326 108 336 175 945 Sub total Fundralslng oxponses Burbage running costs Badge purchas8S Campslté Fundraising 7.303 7,303 9.778 183 962 962 Sub total Tolal paymonts Ngt recelpts 19,649 10,038 29,687 10,260 Cash funds at 1 March 2020 71,638 10,553 82,191 71,931 Cash funds at 28 February 2021 111878 10
Hinckley District Scout Council Statement Of Assets And Liabilities As At 28 February 2021 Not8 Unrestricted Restrlcted 2021 2020 Cash funds Bank cuent accounts The Scout Association Short-Tenn Investment Service Cash floats 56,806 20,658 77,644 35,748 31,343 658 31.343 658 41,757 2,947 Cash held by Groups on behalf of Explorer Scout Units Total cash funds 2,413 2413 111878 1.739 Othor Monotary assets Tax claim Debtors Expenses pald In advance Sub total 2,130 3,957 Non-monetary a$•ots for charfty's own use Land and buildings Scouting equipment, furniture etc 1,612,546 1.612.546 1,494,482 Sub totsl 1705 689 1705 689 1586 887 Llabllltles Accounts not yel pald 672 672 734 The above R8C8ipts and Payments Account and Statement of Assets and Liabilities and related notes set out on pages 9-16 were approved by the Trustees on and signed on their behalf by.. If Lyn Rowe District Chair Chris Sansome District Treasurer 11
Hinckley District Scout Council Notes To The Accounts For The Year Ended 28 February 2021 1. Youth Programme And Actlvltl88 Surplusl (Deficit) bfv Recei Unrestrlcted funds Cubs County Trip12019120) Explorer Scouts Archery Climbing Shooting Support Fund Grants Other events and activity costs 175 221 11051 70 1393) {1721 60 326 (144) (39) 1841 209 178) (78) 782 (681) 23 Restrlctsd funds St George's Day Collecllon 78 782 681 23 The financial ststements are prepared on a reiptS and payments ba818, which can include payments for previous 8ndlor future financial periojs. 2. Dlstrlct Camp8lte Tots 021 Total (a) Incomo Campsite fees Tuckshop 9.764 1,123 110 954 Ib) Runnlng ¢osts Utilities In5urance5 Repairs & maintenance Forestry Equipment Consumables Tuckshop Administration 3,165 3,507 1,135 1,200 168 288 3,018 3.364 867 660 873 290 411 1,686 1,270 12
Hinckley District Scout Council Notes To The Accounts (contlnued) For The Year Ended 28 February 2021 3. Burbage Property Total 2021 Total 2020 (a) Income Hire income 15.750 (b) Runnlng ¢0818 2,7 1,828 675 313 4.525 1,560 602 925 Insurance Admin Repairs & maintenance Developmont Cleaning Consumablos 1,427 270 2,020 146 4. Other Income Total Bank error Miscellaneous Insurance settlement Total 46 3,559 510 510 13
Hinckley District Scout Council Notes To The Accounts (continued) For The Year Ended 28 February 2021 5. Explorer Scouts Unlt Unlt Unlt Dra ons Endeavour Unlt 11 Unlt Phoenlx Unl tona Stanton 2021 Membership subscriplions Less paid on Net membership subscription retained 180 368 1,068 322 266 460 1.974 1564 (138) 276 188 322 194 276 410 Donations Activity receipts Activity payments 74 74 221 1190) 221 (181) 191 Admlnlstration payments {192) 1111 1203) Fundraising roceipts Net receiptsl(paymenls) 369 322 554 27 20 202 312 Funds bn)ught foard 203 Funds carri8d forward 904 322 Th8r8 arg a numb8r of Explor8r Scout Units within the Di5tricl. The followSng figures are extracted from Ihe recelpts and payments account above: 14
Hinckley Dlstrict Scout Council Notes To The Accounts (continued) For The Year Ended 28 February 2021 6. Statement Of Funds Al Recel 020 2021 Unrestrlcted Fund$ General fund Explorer Unit ndS 66,276 39.899 705 40,604 (20,5621 393 20.955 85,613 5.607 71,571 Rostrlctsd funds Accommodation Block st George's Day RHL grant for Burbago 10.620 10,658 10.000 Total funds 50,642 20,955 111878 {al unrtrICt0d fund• Unrestrthd funds are th¢Jse that the Irusto88 may spend In accord8nce wlth the constltuuon {bl Restrlctsd lund8 Restrlct8d funds are tho$8 where the tru8lee8 are Und by condllknns Ihal have elther b88n Imposed by the donor or the terms of an app8al. The nature of the restrfctlons Is 88 follows.. Monies donated. togetherwith as$oclaled Glft Aid and inleresL for a proposed accommodatlon block at tho Dislrict campsTte. Fox Coverts. Monies collected during the St Georges Day P8rad& to be donated lo a nomlnatsd cha Govemment grant due to the p8ndemlc specifi12lly for Burbage propety. 15
Hinckley Dlstrict Scout Council Notes To The Accounts {continued) For The Year Ended 28 February 2021 7. Property & Equipment Buildings and equipment are Included at insurance values: 2021 2020 Frèehold buildings Leasehold buildings 999,767 612.779 1,614 566 926,568 567914 1494 482 Scouting equipment, furniture etc 93.143 92.405 No valualion has b88n made of freehold land. Th818asehold buildings are on land for which the lease explres in 2043. 16