Trustees, Annual Report For the period From (start date) to end date Section A Reference and administration details Charty name 15th Vlyre Forest (Habberfey) Scout Group Other names the charity is known by Registered charity number (if any) HQ registrats'on number Charity's principal address Scout Hut 60 Truro Drive. Habberle Kiddenninster Postcode Names of the charity trustees who manage the charity (rijese wll be pubh'shgd in th• annual leK￿rt01ttse thanty and Ihe Chanty R8gtsitrrfrnow*ng fora R•re(I 4wih a chwtiy rn9ula Trusteo Namo Office (rf any) Dates acted rf not for whole year Paul Fice Lesle Hicks Jane S ra TreaSurer￿rUStee Trustee Trustee rii I 10 11 12 13 14 15 Names and addresses of advisers (optional infomation but encouraged as best practice) (These wjllbe published in Ihe annual￿￿>1 of Ihe ¢harityJ ypeo advisor Name Address 1 LT700001 (27 February 2024) Section B Structure. governance and management Description of the charity's trusts Type of governing document The Group's goveming documents are those of the The Scout Association. They consist of a Royal Charter, which in tum gives authority to the Bye Laws of the Association and The Policy. Organisation and Rules of The Scout Association. (e.g. trust deed, constituts'on) How the charity is consts'tuted The Group is a trust estsblished under its rules which are common to all Scouts. (e.g. trust, association, company) Trustee selection methods (e.g. appointed by, elected by) The Trustees are appointed in accordan￿ with the Policy, Organisats'on and Rules of The Scout Association. Additional governance issues You may choose to include additional information, where relevant, about". The Group is managed by the Group Trustee Board, the members of which are the 'Charity Trustees, of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making retums to the Charity Commission as appropriate. Policies and procedures adopted for: a) the induction and training of trustees- b) trustee, consideration of major risks and the systems and procedures to manage them The Twstee Board consists of the Chair, Treasurer and 5 Trustees (including 2 Ex Officio Trustees, and 2 co-opted TruSt￿s} and meets every 3 months. Members of the Trustee Board complete Being a Scouts Trustee learning within the first 6 months of joining the Board. This Group Trustee Board exists to make sure the charity is well-managed, risks a￿ assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisats'on's policies and rules. Their support helps other volunteers run high-quality and safe programmes that gives young people skills for lrfe. 2 LT700001 (27 February 2024) Section B Structure, governance and management Icontinuedl Risk and Internal Control The Group Trustee Board has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been idents'fied are.. Damage to the building, propety and equipment. The Group has sufficient buildings and contents insurance in place to mitigate against pennanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscripts.ons and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Board could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptsble level in a particular sectr'on or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or k)ss of members. The Group provides activities for all young people aged 4 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Rlsk and Internal Control The group has in place systems of intemal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensu that insurable risks are covered. 3 LT700001 (27 February 2024) Section C Objectives and activities The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. Summary of the objects of the charity set out in its goveming document The Values of Scoutlng As Scouts we are guided by these values: Integrity - We act with integrity" we are honest, trustsvorthy and loyal. Respect - We have self-respect and respect for others. Car• - We support others and tske Ca￿ of the wortd in which Y￿ live. Belief - We explore our fatrths, beliets and attitudes. Co•operdtion - We make a positive difference. we co- operate with others and make friends. The Scout Method Scouts'ng takes place when young people, in partnership with adults, work together based on the values of Scouting and.. - enjoy what they are doing and have fun - take part in activiti'es indoors and outdoors learn by doing share in spiritual reflection take responsibility and make choices undertake new and challenging activities make and live by their Promise. Summary of the main activities in relation to these objects We Provide a varied program of activities throughout the year. These support the ab)ve values and include for example, Boab'ng, Kayaking, Camping, play, Archery, golf, games,cooking. plus many more. Additional details of the objectives and activities {opb'onal information but encouraged as best practice) Public benefit statement The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advan￿ment of citizenship or community development headin 4 LT700001 (27 February 2024) Section D Achievements and performance Summary of the main achievements of the charity during the year We have during the year increased the number of scouts in all sections during the year. This along with other financial actions have put the charity on a firm footing for the future. Aiding us to provide a conb'nued investment in our assets and people within the group. Section E Financial Review Brief statement of the charitys policy on reserves Reserrfes Policy The Group's policy on reser4es is to hold sufficient resources to continue the charitable ackn'vitj'es of the group should income and fundraising activities fall short. The Group Trustee Board considers that the group should hold a sum equivalent to 12 months running costs. circa £15k. The Group held reserves of approximatsly £15k against this at year end. Details of any funds materially in deficit (circumstances plus steps to eliminate) None Further financial review detsils Investment Policy The Group Trustee Board regularly monitors the levels of bank balances and the Inte￿St rates re￿IVed to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Trustee Board considers the cash flow requirements. 5 LT700001 (27 February 2024) Section F Other Optional Information Plans for future periods (details of any significant activities planned to achieve them) There are many various potential activities the group can participate in. Our leader will provide the possibility of participating in these where possible Section G Declaration The trustees declare that they have approved the trustees. report at)ove Signed on behalf of the charitys trustees Signature(s) Full name(s) Paul Fice Lesley Hicks Position (eg Secretary. Chair) Treasurer Trustee Date 6 LT700001 (27 February 2024) Scouts th 15 Wyre Forest (Habberley) Scout Group Treasurers Report for the Year ending 31 March 2024 It looked like at the beginning of the year that we could end the year with a large negative income. This was due to some hangover expenditure coming from the prior year hut burst pipe. Seeing this potential problem possibly afferting the group we took positive artions to negate this expenditure. l am pleased to say these were successfvl, giving the group an income for the Year of £867. Compared to a large negative income for the previous year of £6,614. To give us the best information financial information going forward I have introduced monthly reporting and a yearly budget. These changes have put us in a positive position going forward. building on increased numbers across all sections. Paul Fice Treasurer and trustee Scrutineer's Report to the Trustees of 15th Wyre Forest (Habberley) Scout Group I report on the accounts of the GrouplDistrict for the year ended 31" March 2024. As the Group's trustees you are responsible forthe preparation of the accounts: you consider that neither the audit nor independent examination requirernents of the Charities Act 2011 appLy. It is my responsibiLity without carrying out an audit or independent examination to scwtinise the accounts and to report to you. In accordance with the directions given in the Group's constitution. I have scrutinised the records and the accounts set out on pages I to 3. In my opinion the accounts are in accordance with the records prodU￿d to me and compLy with the constrtution. Name: Lucy Halford. Address: 42 SpringhiLI Rise. Wribbenhall BewdLey DY12 IED Dated 1010512024 15th Wyre Forest (Habberley) Scout Group (Charity No. 506614) Receipts and Payments Account For the year 0110412023 3110312024 Receipts and payments X122123 Total funds Total funds Receipts Donations. logxim and ¥imil*r Membership Subscriptions Donations 16,917 16,917 32 13.700 Legaoes Grft AKI 41 12.334 33.452 4.169 11334 Ev&nts 6.752 20,777 Sub t¢*al Grants Maintenerw* grant Other grants Sub totsl 1.000 Fundraising Lottery & Amazon Pledg8 Plod 370 1245 2.847 Olher fundraising a(aivit Sub tolal 3.217 Scout hue InMm• Hire of buikliThJ Hire of equipment Other Sc4JUt hut irK(Yno- Insuran¢* 120 1.978 1.978 120 Bank interest 163 47 Buildirrfj Socw irrteresi The Scoth Associthn Shryt Tem Investsrnnt Seryice Other investment inc Sub t¢)tsl 163 47 rotal Gross Income 38A 38,441 25.162 Total rncdpts 38.441 38.441 25.162 Lf100003 February 20241 1 of3 15th Wyre Forest (Habberley) Scout Group (Charity No. 506614) Receipts and Payments Account For the year from 0110412023 To 3110312024 Receipts and payments 2023124 2022123 Total funds Pa ments ¢139 4.218 Youth prtyJrnmme aThJ a(*¥tss Aduli aThJ trainiThJ Hut Rent & Rhythl fee IT1 171 1.664 1.123 Insuranc 1251 1361 852 Repairs and CleaniThJ etc Materials and equipment Printing, photocopw'TrJ. etc Refurbishment o)sts 297 251 S.336 5.768 1223 423 Untfoms AGM Meeting Costs Event Costs £128 11.854 4,128 4.673 11.732 672 Bank fees 37.574 >1,574 31,776 Fundralslng exp•ns8s Other fvndraisiry cosls Total Gross Expendlturn 37.574 37,574 31,n6 Asset and InveslThRnt Durchases. etc. rotal paYrn￿ts 37A74 37.574 31,778 Net ofreewp￿{payM￿rfsj 6,614 Cash fund8 last year end Cash funds this year end 11,553 7.637 10.217 15,IJfyJ 22,637 21,770 LT700CQ3 Febnjary 2024) 2of3 15th Wyre Forest (Habberley) Scout Group (Charity No. 506614) Receipts and Payments Account For the year 0110412023 3110312024 Statement of assets and liabilities at the end of the year 31st March 2024 31sl IAarch 23 Tolal funds Cash lunds Bank cu￿ent ac(a)unt Bank dep)stt acc3)unt Buikling S￿Iety account The Swjt Ass(Kiation Shcrt Tenn 1791 18.289 15MO 19,796 Cashffknats T¢)tal cash I￿￿1$ 7,637 15.000 22,637 21,770 Tax clam Debts due fr(Mn the Coun IArealDL8tricUGrou Insurance daim Investment assets Investment propety. deta Quoted investrnents Other investments. detail Sub t