## **Trustees’ Annual Report for the period**
**From 1.4.24 Period start date To 31.3.25 Period end date Charity name: TARVIN COMMUNITY CENTRE**
## **Charity registration number: 506560**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The provision and maintenance of a
community centre for the use of the
inhabitants of the Parish of Tarvin without
distinction of political, religious or other
opinions, including use for meetings,
lectures and classes, and for other forms of
recreation and leisure time occupation, with
the object of improving the conditions of life
for the said inhabitants|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|The Committee of Management has
continued to provide and maintain Tarvin
Community Centre in accordance with the
objects of the charity. The Centre
continued to host Tarvin Library and
meetings of Tarvin Parish Council, and was
again used as an election polling station.
Continuing activities for all or part of the
year included Zumba and Zumba Gold,
Rugbytots, children’s ballet/dance classes,
Laughter Tots and Story Tent for small
children, yoga, Pilates, table tennis, tango
dancing, flower arranging and literature and
art classes. The Gardening and Flower
Clubs continued to meet at the Centre, as
did bingo, Tumbletots, the parent and
toddlers group and the WI. A choir for older
people met regularly and there was a new
dance class and Sound Bath sessions.
Our usual film provider ceased trading after
the April film night but we found a new
provider (Flicks in the Sticks) and films
restarted in January 2025. There were
several theatre productions, as well as
private parties, charity events and other ad
hoc bookings|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|In setting its hiring fees the Committee has
had regard to the guidance on public
benefit and has set its fees at a level which
are affordable, with a scale of charges
which favours village organisations who
pay the lowest rate; outside organisations|
pay a slightly higher rate and businesses a higher rate again. Lettings to businesses, local government and other public bodies were welcomed but village organisations continued to have priority. The Committee agreed to increase its hiring fees by 4% in line with inflation with effect from 1 April. Lettings income was sufficient to cover the unavoidable running costs of the centre.
## **Additional information (optional)**
You may choose to include further statements where relevant about:
||SORP reference||
|---|---|---|
|Policy on grant making|Para 1.38|The charity does not make grants|
|Policy on social investment
including program related
investment|Para 1.38||
|Contribution made by
volunteers|Para 1.38|The Committee of Management has a
number of associate members (some of
whom attend Committee meetings
representing their organisations) who
volunteer assistance as required|
|Other|||
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The Centre continued to play as active a
part in village life as possible and has
established sound administrative and
financial systems to ensure that it
continues to do so in the future. During the
summer the Committee invested over
£100,000 on a full-scale revamp/upgrade of
the toilets; the new toilets were officially
opened on 18 October by our MP, Aphra
Brandreth|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
Achievements against Para 1.41 objectives set Performance of fundraising Para 1.41 activities against objectives set Investment performance Para 1.41 against objectives Other
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|The statement of accounts for 2024/2025
shows the significant investment made
during the year in the newly upgraded
toilets (see above). Income for the year
totalled £58,921, of which £38,825 came
from lettings, £3,000 from events and
£15,682 from grants and donations.
Expenditure totalled £141,913, of which
£100,364 was for the toilet works and most
of the rest was for basic running costs. The
net result was a deficit for the year of
£82,992. The closing bank balance stood at
£11,879. The independent examiner’s
report did not identify any issues of concern|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The Committee aims to hold a contingency
reserve equal to one quarter’s running
costs (approximately £10,500). The
balance of its reserves is available to fund
improvements to the Centre|
|Amount of reserves held|Para 1.22|£15,574 (net current assets)|
|Reasons for holding zero
reserves|Para 1.22|n/a|
|Details of fund materially in
deficit|Para 1.24|n/a|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|n/a|
## **Additional information (optional)**
## You may choose to include further statements where relevant about:
|
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|
Lettings income, net proceeds of events
promoted by the Committee, grants and
donations|
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|During the year surplus funds were
invested securely in a bank deposit account
in order to receive interest|
|A description of the principal
risks facing the charity|Para 1.46|The charity’s landlord is Cheshire West and
Chester Council. That part of the building
not occupied by the charity is leased to the
NHS. The charity has a long lease on the
area it occupies|
|Other|||
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|Scheme of the Charity Commissioners (as
amended by subsequent resolutions)|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Unincorporated registered charity. The
officers and other members of the
Committee of Management together
constitute the trustees. The Committee also
has associate members who have chosen
not to act as trustees|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Tarvin Parish Council is entitled to
nominate a representative to serve as a
trustee, as is any organisation in the area
of benefit or an adjoining parish which is a
user of the Community Centre. The Annual
General Meeting of the Charity elects the
trustees, including confirmation of the
names of the nominated representatives.
Additional trustees may be appointed to the
Committee of Management at any time|
## **Additional information (optional)** You may choose to include further statements where relevant about:
Policies and procedures Para 1.51 adopted for the induction and training of trustees The charity’s organisational Para 1.51 structure and any wider network with which the charity works Relationship with any related Para 1.51 parties Other
## **Reference and Administrative details**
|Charity name|TARVIN COMMUNITY CENTRE|
|---|---|
|Other name the charity uses|n/a|
|Registered charity number|506560|
|Charity’s principal address|MEADOW CLOSE
TARVIN
CHESTER
CH3 8LY|
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Edward Lush|Chair|||
||Jane Lush|Treasurer|||
||Jane Armstrong|Secretary|||
||Sarah Dutton||||
||Helen Maguire||||
||Yurii Platyka||1.4.24 – 14.1.25||
||Neil Poole|||Tarvin Parish Council|
||Nita Lawton|||Ashton Hayes Theatre Club|
||Jane Grahame||1.10.24 – 31.3.25||
||||||
||||||
||||||
– Corporate trustees names of the directors at the date the report was approved
**Director name** n/a
Name of trustees holding title to property belonging to the charity
|**Trustee name**|**Dates acted if not for whole year**||
|---|---|---|
|n/a|||
## **Funds held as custodian trustees on behalf of others**
|Description of the assets
held in this capacity|n/a|
|---|---|
|Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|n/a|
|Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own
assets|n/a|
**Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
|**Type of**
**adviser**
**Name**
**Address**|**Type of**
**adviser**
**Name**
**Address**|**Type of**
**adviser**
**Name**
**Address**|
|---|---|---|
|n/a|n/a|n/a|
**Name of chief executive or names of senior staff members (Optional information)**
n/a
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details n/a
## **Other optional information**
n/a
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
> **Signature(s)** Edward Lush Jane Armstrong Jane Armstrong **Full name(s)** Edward James Lush **Position (eg Secretary,** Chair Secretary **Chair, etc) Date** 4.11.25
## TARVIN COMMUNITY CENTRE COMMITTEE OF MANAGEMENT
## STATEMENT OF INCOME AND EXPENDITURE FOR YEAR ENDING 31 MARCH 2025
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||||||||||
|---|---|---|---|---|---|---|---|---|
|2023-24|2024-25|
|£|£|£|£|
|INCOME|
|38,169|Letting|fees|38,824.53|
|Other|income|
|Events|(net|proceeds)|
|779|Village|Quiz|731.03|
|235|Tarvin|Summer|Fete|443.21|
|2,848|Other|events|1,825.46|2,999.70|
|Grants|
|1,000|Parish|Council|850.00|
|-|Other|grants|9,831.00|10,681.00|
|89|Donations|and|sponsorship|5,000.76|
|522|Interest|799.10|
|592|Other|income|615.79|
|44,234|58,920.88|
|EXPENDITURE|
|Cheshire West|&|Chester|Council|service|charge|
|Estimated|charge|for|2024/25|33,798.31|
|Balance|of charge|for|2023/24|3,649.00|
|28,574|Estimated|charge|for|2023/24|
|1,964|Balance|of|charge|for|2022/23|37,447.31|
|Administration|
|180|Premises|licence|180.00|
|854|Performing|Rights|Society/PPL|809.56|
|40|Affiliation|fees|50.00|
|805|Insurance|837.61|
|733|Communications,|IT|and|social|media|736.42|
|51|Stationery|&|other|admin.|expenses|104.10|2,717.69|
|48|Lettings|expenses|(catering)|-|
|446|Repairs,|maintenance &|cleaning|expenses|246.08|
|1,254|Building|projects|100,364.10|
|2,895|Furniture|and|equipment|purchases|921.08|
|60|Ukraine|Fundraiser|expenses|-|
|139|Miscellaneous|expenses|217.07|
|34,115|141,913.33|
|10,119|Surplus|(+)|/|Deficit|(-)|for year|-|82,992.45|
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## TARVIN COMMUNITY CENTRE COMMITTEE OF MANAGEMENT
|31|MAR 2024|BALANCE SHEET||AS AT 31 MARCH 2025|AS AT 31 MARCH 2025|
|---|---|---|---|---|---|
||£|||£|£|
|||ASSETS||||
||16,515|— Interest in Community Centre|||16,515.00|
|||FIXED ASSETS||||
|||Capital investment (furniture, equipment, fixtures & fittings)||||
||95,771|Opening balance||80,811.00||
||2,895|ADD new purchases||98,611.88||
||98,666|||179,422.88||
||17,855|LESS disposals & depreciation||18,092.88||
||80,811||||161,330.00|
|||CURRENTASSETS||||
||2,212|Debtors & prepayments||3,559.18||
||366|Stock (Bar)||342.77||
||158|Cash in hand (includes floats)||120.00||
||95,925|Bank||11,879.30|15,901.25|
||195,987|Total Assets|||193,746.25|
|||LESS CURRENT LIABILITIES||||
||95|Creditors & receipts in advance|||327.18|
||195,892|NETASSETS|||193,419.07|
|||Represented by||||
|||COMMUNITY CENTRE RESERVE||||
||200,733|+ Asat1 April 2024||195,892.52||
||14,960|Net change in fixed assets (new purchases less depreciation)||80,519.00||
||10,119|Surplus (+) / Deficit (-) for year|-|82,992.45||
||195,892|Asat31March2025|||193,419.07|
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i eee
TReasoteR
—
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Independent examiner’s report to the trustees of Tarvin Community Centre
I report on the accounts of the Trust for the year ended 31 March 2025.
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
My examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the next statement.
In connection with my examination, no matter has come to my attention: (1) which gives me reasonable cause to believe that in any material respect the requirements to keep proper accounting records and to prepare accounts which accord with the accounting records and comply with the accounting requirements have not been met; or (2)to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached
Name: Koy Wal; yas * 5 . 0 VN Vin A Relevant professional qualification or body: bSe pee Address: Z L Coosa relds , lar Date: Isl aon