=";| CHARITY COMMISSION {ae} FOR ENGLAND AND WALES
Trustees’ Annual Report for the period From 1 April 2020 Period start date To 31 March 2021 Period end date Charity name: TARVIN COMMUNITY CENTRE
Charity registration number: 506560
Objectives and Activities
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|a|
|Summary|of the|purposes|of ||Para|1.17|The|provision|and|maintenance|of a|community|
|the|charity|as|set|out|in|its|centre|for the|use|of the|inhabitants|of the|
|governing|document|Parish|of Tarvin|without|distinction|of|political,|
|religious|or|other|opinions,|including|use|for|
|meetings,|lectures|and|classes,|and|for|other|
|forms|of|recreation|and|leisure|time|occupation,|
|with|the|object|of improving|the|conditions|of|life|
|for the|said|inhabitants|
|Summary|of the|main|Para|1.17 and|The|Committee|of Management|has|continued|
|activities|in|relation to those|||''°|to provide and|maintain Tarvin|Community|
|purposes|for the|public|Centre|in|accordance|with|the|objects|of the|
|benefit,|in|particular,|the|charity,|although|for|large|parts|of the|year the|
|activities,|projects|or|building’s|use was|constrained|by|Covid-19|
|services|identified|in|the|restrictions which|limited|the|activities|allowed|to|
|accounts.|take|place.|Whilst many|village|organisations|
|and|groups|suspended|their|meetings,|a few|
|continued|to|hire|the|Centre|(the|W.1.,|a|flower|
|arranging|class)|and|there|were|some|new|
|clients|who|in|normal|circumstances|would|have|
|met elsewhere|(an|investment|club,|a women’s|
|group,|a|painting|group,|U3A|book|group|and|a|
|local|choir).|Tarvin|Library|was|closed|but|a|
|mobile|library|visited|the|site|once|a week|in|the|
|autumn|and|the|Committee|ran|a|café|for|library|
|customers.|Activities|for|children|were|much|
|reduced|but those|that|ran|for|at|least|part|of the|
|year|included|Rubgytots,|ballet|and|children’s|
|music|classes.|Keep|fit|classes|and|activities|
|which|ran|when|permitted|included|Zumba|Gold,|
|pilates|and|tango|dancing,|and|there|were|also|
|some|slimming|group|meetings.|The|Committee|
|was|pleased|to|offer|facilities|for|a|dance|
|student|to|record|her work|for exam|purposes,|a|
|pupil|receiving|one-to-one|tutoring|and|students|
|from|Tarporley|High|School|sitting|exams.|
|Unfortunately|it was|not|possible|to|offer|any|
|films,|theatre|productions|or|other|entertainment|
|evenis.|
|Statement|confirming|Para|1.18|In|setting|its|hiring|fees|the|Committee|has|had|
|whether the trustees|have|regard|to the|guidance|on|public|benefit|and|has|
|had|regard|to|the|guidance|set|its fees|at|a|level|which|are|affordable,|with|a|
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issued by the Charity
Commission on public
benefit
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scale of charges which favours village organisations who pay the lowest rate; outside organisations pay a slightly higher rate and businesses a higher rate again. Lettings to businesses, local government and other public bodies were welcomed but village organisations continued to have priority. The Committee normally aims to cover the unavoidable running costs of the centre from lettings fees — this was not possible in 2020/21, but the lost lettings income was compensated for by Covid-19 grants from Cheshire West and Chester Council.
Additional information (optional) You may choose to include further statements where relevant about: [SoRPreference [Sd Policy on social investment {| Para 1.38 including program related investment Contribution made by Para 1.38 volunteers
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Achievements and Performance
PT Summary[of][ the][main] Parasorters1.20 The Committee continued to invest in achievements of the charity, improvements to the Centre, taking identifying the difference the advantage of the enforced closure to invest charity’s work has made to in the stage. New stage curtains and the circumstances of its curtain fittings were installed and new beneficiaries and any wider lighting provided on the stage. The stage benefits to society as a floor was levelled and new floor covering whole. laid. Custom-built wheeled storage trolleys were bought to fit under the stage, allowing easier access to the storage space. All of this work was paid for from the Centre’s own funds The Committee also employed an architect to draw up plans to improve toilet provision in the Centre, although this work cannot proceed without approval from our landlord (Cheshire West and Chester Council) which is awaited As outlined above, activity at the Centre was severely constrained during 2020/21, but the Centre continued to play as active a part in village life as possible and has established sound administrative and financial systems to ensure that it continues to do so in the future.
| Additional information (optional) | Additional information (optional) |
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| You may choose to include further statementswhere relevant about: |
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| Achievements against | Para 1.41 |
| objectives set | |
| Performance offundraising | |
| activities against objectives | |
| set | |
| Investment performance | Para 1.44 |
| againstobjectives |
Financial Review
| Review ofthe charity’s | Para 1.21 | The statement ofaccounts for2020/2021 |
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| financial position attheend | shows an extremely healthy finnacial | |
| ofthe period | position, despite lettings and otherevents | |
| income being severely reduced due to the | ||
| pandemic. Income forthe yeartotalled | ||
| £34,667, ofwhich £10,615 camefrom | ||
| lettings and only£138 from events. The | ||
| Committeewas delighted to receive over | ||
| £21,000 in Covid-19-related grants, which | ||
| enabled it to meet its annual running | ||
| expenses despite several prolonged | ||
| periods of closure. Expenditure totalled | ||
| £44,962 ofwhich £23,159 was investment | ||
| in improvement work and | ||
| furniture/equipment. As a result ofthis | ||
| investment, the deficitforthe yearwas | ||
| £10,295 but the closing bank balance | ||
| remains healthy at £63,517. The | ||
| independent examiner’s report did not | ||
| identify any issues ofconcern |
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| Statement explaining the policy forholding reserves |
Para 1.22 | The Committee aimsto hold a contingency reserve equal to one quarter’s running |
| statingwhythey are held | costs (approximately £7,000). The balance | |
| of its reserves is available to fund | ||
| improvements to the Centre | ||
| Reasons for holding zero | n/a | |
| reserves | ||
| Details offund materially in | Para 1.24 | |
| deficit | ||
| Explanation ofany | Para 1.23 | n/a |
| uncertainties about the | ||
| charity continuing as a going | ||
| concern |
Additional information (optional)
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|You|may|choose|to|include|further|statements|where|relevant|about:|
|The|charity’s|principal|Para|1.47|
|sources|of funds|(including|
|-~|gt ile Mees|
|Invesiment|policy and|Para|1.46|
|objectives|including|any|
|social|investment|policy|
|=a|ae|
|icedA description|of the|principal|||Para|1.46|
|AN pean|
|Structure,|Governance and|Management|
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|trusts:|
|Description of charity's|pier|
|Type|of governing|document|Scheme|of the|Charity|Commissioners|
|ust|as|amended|by|subsequent|resolutions|
|How|is|the|charity|Para|1.25|Unincorporated|registered|charity.|The|
|constituted?|officers|and|other members|of the|
|||Committee|of Management|together|
|,|constitute|the|trustees.|The|Committee|
|also|has|associate|members|who|have|
|chosen|not|to|act|as|trustees|
|Trustee|selection|methods|Para|1.25|Tarvin|Parish|Council|is|entitled|to|
|including|details|of any|nominate|a|representative|to|serve|as|a|
|constitutional|provisions|e.g.|trustee,|as|is|any|organisation|in|the|area|
|election|to|post|or name|of|of benefit|or an|adjoining|parish|which|is|
|any|person|or body|entitled|a|user of the Community|Centre.|The|
|to appoint one|or more|Annual|General|Meeting|of the|Charity|
|trustees|elects the|trustees,|including|confirmation|
|of the|names|of the|nominated|
|representatives.|Additional|trustees|may|
|be|appointed|to|the|Committee|of|
|Management|at|any|time|
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|Additional|information|(optional)|
|You|may|choose|to|include|further|statements|where|relevant|about:|
|Policies|and|procedures|Para|1.51|
|adopted|for the|induction|
|———|||
|The|charity’s|organisational|||Para|1.51|
|structure|and|any wider|
|network|with|which|the|
|Se|
|eeRelationship|with|any|related ||Para|1.51|
|Lead|
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Reference and Administrative details
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|TARVIN|COMMUNITY|CENTRE|
|Othername|the|charity|uses [na|
|Registered|charity|number|506560|
|Charity’s|principal|address|MEADOW CLOSE|
|TARVIN|
|CHESTER|
|CH3|8LH|
|of the the|charity|trustees who manage who manage manage|the|charity|
|[BranHardacre|[||SS]|[SSSC~—SS~SSC‘<;<CSt*”]|
|peep|
|Peter Brunton|es|
|——SSSSSid|SSSCSCSC~—|S|S|
|Fioalews|[||S|
|Corporate|trustees — names|of the|directors|at|the|date|the|report was|approved|—|
|||
|[Directorname|
|Pe||nr|
|eee,eee|eee|
|Name|of trustees|holding|title|to|property|belonging|to the|charity|
|TE||Dates actedifnotforwholeyear{ Cid|
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Names of the the charity trustees who manage who manage manage the charity
Funds held as custodian trustees on behalf of others
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|Description|of the|assets|n/a|
|held|in|this|capacity|
|Name|and|objects|of the|nla|
|charity|on|whose|behalf the|
|assets|are|held|and|how|this|
|falls|within|the|custodian|
|charity’s|objects|
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Details of arrangements for | n/a safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information) [nva
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Due to Covid-19 restrictions it was not possible to hold an AGM in May 2020 as required by the Constitution. The delayed AGM was held on 8 September 2020
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behaif of the charity’sArustees
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Full name(s)/ EDWARD JAMES LUSH cuervaieislieesinatin
Position (eg| CHAIR scmeeicmmeeni
Secretary, Chair, etc)
Date| 5, 57 :
LP” Septem be lo2/
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TARVIN COMMUNITY CENTRE COMMITTEE OF MANAGEMENT
STATEMENT OF INCOME AND EXPENDITURE FOR YEAR ENDING 31 MARCH 2021
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|2019-20|2020-21|
|£|£|=|£|
|INCOME|
|39,627|Letting|fees|10,615.22|
|Other|income|
|Events|(net|proceeds)|
|768|Village|Quiz|-|
|442|Tarvin|Summer|Fete|-|
|3,823|Other|events|138.43|138.43|
|Grants|
|650|Parish|Council|1,000.00|
|-|Covid-19|21,275.00|
|3,029|Other|grants|157.99|22,432.99|
|3)|Donations|and|sponsorship|701.15|
|Shit|Interest|235.01|
|662|Other|income|543.90|
|49,383|34,666.70|
|EXPENDITURE|
|Cheshire West &|Chester|Council|service|charge|
|-|Estimated|charge|for 2020/21|20,510.38|
|-|Balance|of charge|for 2019/20|-|3,220.44|
|24,856|Estimated|charge|for 2019/20|-|
|1,497|Balance|of charge|for 2018/19|-|17,289.94|
|Administration|
|180|Premises|licence|180.00|
|1,170|Performing|Rights|Society/PPL|1,071.82|
|150|Affiliation|fees|50.00|
|724|Insurance|795.98|
|698|Communications,|IT and|social|media|892.31|
|602|Stationery &|other|admin.|expenses|-|2,990.11|
|53|Lettings|expenses|(catering)|31.25|
|1,791|Repairs,|maintenance|&|cleaning|expenses|1,010.74|
|7,910|Building|projects|20,869.20|
|5,237|Furniture|and|equipment|purchases|2,763.69|
|341|Miscellaneous|expenses|6.90|
|4,174|Surplus|(+)|/|Deficit|(-)|for year|-|10,295.13|
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TARVIN COMMUNITY CENTRE COMMITTEE OF MANAGEMENT
| 31 | MAR 2020 | BALANCE SHEET | ASAT 31 MARCH 2021 | ASAT 31 MARCH 2021 | ||
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| £ | E | fi | ||||
| ASSETS | ||||||
| 16,515 —_Interest in CommunityCentre | 16,515.00 | |||||
| FIXED ASSETS | ||||||
| Capital investment (furniture, equipment, fixtures& fittings) | ||||||
| 113,409 | Opening balance | 112,306.07 | ||||
| 13,049 | ADD new purchases | 23,158.89 | ||||
| 126,458 | 135,464.96 | |||||
| 14,152 | LESS depreciation | 15,783.96 | ||||
| 112,306 | 119,681.00 | |||||
| CURRENT ASSETS | ||||||
| 3,379 | Debtors & prepayments | 70.27 | ||||
| 178 | Stock (Bar) | 157.19 | ||||
| 120 | Cash in hand (includes floats) | 120.00 | ||||
| 71,526 | Bank | 63,516.97 | 63,864.43 | |||
| 204,024 | Total Assets | 200,060.43 | ||||
| LESS CURRENT LIABILITIES | ||||||
| 1,150 | Creditors & receipts in advance | 106.82 | ||||
| 202,874. | NETASSETS | 199,953.61 | ||||
| Represented by | ||||||
| COMMUNITY CENTRE RESERVE | ||||||
| 199,803 | Asat1 April 2020 | 202,873.81 | ||||
| - | 1,103 | Net change in fixed assets (new purchases less depreciation) | 7,374.93 | |||
| 4,174 | Surplus (+) / Deficit (-) foryear | - | 10,295.13 | |||
| 202,874 | Asat31March2021 | 199,953.61 |
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tionOre Sant
TWeasolee
S.uyu. a
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Independent examiner’s report to the trustees of Tarvin Community Centre
I report on the accounts of the Trust for the year ended 31 March 2021.
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
My examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the next statement.
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In connection with my examination, no matter has conie to my attention: (1) which gives me reasonable cause to believe that in any material respect the requirements to keep proper accounting records and to prepare accounts which accord with the accounting records and comply with the accounting requirements have not been met; or
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(2)to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached
Relevant professional qualification or body: bs x. i cw A Address: Vb Cooselds j | CAV Date: [2 Apat JOR