## **Trustees’ Annual Report for the period** **From 1[st] April 2024 To 31[st] March 2025** ## **Charity name: Dunnington Reading Room** ## **Charity registration number: 506542** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**The Property shall be held upon trust for**
**the purposes of a village hall for the use**
**of the inhabitants of the Parish of**
**Dunnington without distinction of**
**political, religious or other opinions,**
**including the use for meetings, lectures**
**and classes and for other forms of**
**recreation and leisure-time occupation**
**with the object of improving the**
**conditions of life for the said inhabitants.**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|**During this period work was undertaken**
**to maintain and improve the facilities**
**within the hall and to install solar panels**
**on the property.**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**A minimum of one Trustee attend every**
**committee meeting to ensure the**
**management of the hall is compliant with**
**its laid out purpose.**| ## **Achievements and Performance** |||SORP reference||| |---|---|---|---|---| ||Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**The Charity offers space and facilities for**
**wide ranging activities for residents of**
**the village and surrounding areas**
**including children and the elderly. The**
**main work of the charity on a day to day**
**basis is to ensure that the facilities are**
**well maintained and utilised to their**
**maximum wherever possible to enable**
**residents to have a comfortable and safe**
**place to meet and enjoy the activities.**
**Village events such as plays and the**
**village show take place in the Reading**
**Rooms every year.**|| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**See attached accounts**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**The Reading Room management**
**committee has agreed to hold reserves of**
**between one- and three-times current**
**expenditure. As at 31st March 2025**
**assets were withing this range**| |Amount of reserves held|Para 1.22|**£45,493**| |Reasons for holding zero
reserves|Para 1.22|n/a| |Details of fund materially in
deficit|Para 1.24|n/a| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|n/a| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Trust Deed**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Trustees shall be appointed by the**
**Committee by resolution of a meeting of**
**the members thereof**| ## **Reference and Administrative details** |Charity name|**Dunnington Reading Room**| |---|---| |Other name the charity uses|n/a| |Registered charitynumber|**506542**| |Charity’s principal address|**Church Street**
**Dunnington**
**York**
**YO19 5PW**| ## **Names of the charity trustees who manage the charity** |1
2
3
4|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**| |---|---|---|---|---| ||**Gillian Shaw**|||| ||**Nicholas Ford**|||| ||**Stephen John Ashby**||12/12/2024|| ||**Daniel Fielding**||12/12/2024|| – Corporate trustees names of the directors at the date the report was approved **Director name n/a** Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |**Gill Shaw**||| |**Nicholas Ford**||| |**Stephen John Ashby**|**12/12/2024**|| |**Daniel Fielding**|**12/12/2024**|| ## **Declarations** ## **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** Philip Ward **Full name(s)** Stephen Battison **Position (eg Secretary,** Chairman Treasurer **Chair, etc) Date** 1/10/2025 ## **DUNNINGTON READING ROOM (Registered Charity No. 506542)** ## **Income & Expenditure** **Year End 2025** |**Income**|**2025**|**2024**|**Expenditure**|**2025**|**2024**| |---|---|---|---|---|---| |Rent - Cancer Support
Grant
Rent - Other
Rent - Library|£6,900.00
£1,944.25
£18,081.83
£3,193.00|£6,900.00
£1,944.25
£16,237.22
£0.00|Cleaning
Insurance
Rates
Performance Rights
Hallmaster
In Bloom
Advertising
Sundries
Utilities
Gas & Elec
Water
Broadband
Maintenance
Plumbing
Electrics
Fire Safety
Other
Projects
Car Park Fencing
Solar Panels
Cancer Shop Window|£4,836.80
£1,422.20
£172.15
£426.80
£253.00
£0.00
£110.00
£574.07
£5,507.52
£4,861.74
£335.10
£310.68
£3,301.61
£250.00
£1,304.47
£1,061.94
£685.20
£17,671.00
£801.00
£15,965.00
£905.00|£4,209.00
£1,379.52
£161.67
£341.42
£281.80
£135.00
£105.00
£208.37
£4,630.41
£4,062.05
£294.45
£273.91
£2,948.20
£889.90
£1,066.69
£437.88
£553.73
£4,529.00| |**Total Income**|**£30,119.08**|**£25,081.47**|**Total Expenditure**|**£34,275.15**|**£18,929.39**| |**Balance Sheet**|**2025**|**2024**| |---|---|---| |Cash at Bank
R.R. Maintenance Fund*
**Total**|41,492.94
4,000.00
45,492.94|45,649.01
4,000.00
49,649.01| ***** Dunnington Parish Council has reserved an equivalent amount. The total of the two can only be used for major structural repairs to the fabric of the Reading Room Building. Such bills would be paid in equal amounts from each fund. |**Independent examiner's report on the**
**accounts**
**Section A Independent Examiner’s Report**
**Report to the trustees/**
**members of**
Charity Name
Dunnington Reading Room
**On accounts for the year**
**ended**
31stMarch 2025
**Charity no**
**(if any)**
506542
**Set out on pages**
1-2
**Responsibilities and**
**basis of report**
I report to the trustees on my examination of the accounts of the above
charity (“the Trust”) for the year ended 31/02/2024.
As the charity's trustees, you are responsible for the preparation of the
accounts in accordance with the requirements of the Charities Act 2011
(“the Act”).|**Independent examiner's report on the**
**accounts**
**Section A Independent Examiner’s Report**
**Report to the trustees/**
**members of**
Charity Name
Dunnington Reading Room
**On accounts for the year**
**ended**
31stMarch 2025
**Charity no**
**(if any)**
506542
**Set out on pages**
1-2
**Responsibilities and**
**basis of report**
I report to the trustees on my examination of the accounts of the above
charity (“the Trust”) for the year ended 31/02/2024.
As the charity's trustees, you are responsible for the preparation of the
accounts in accordance with the requirements of the Charities Act 2011
(“the Act”).|**Independent examiner's report on the**
**accounts**|**Independent examiner's report on the**
**accounts**|**Independent examiner's report on the**
**accounts**|| |---|---|---|---|---|---| ||||||| ||Charity Name
Dunnington Reading Room||||| ||||||| ||31stMarch 2025||**Charity no**
**(if any)**|506542|| ||||||| ||1-2||||| ||I report to the trustees on my examination of the accounts of the above
charity (“the Trust”) for the year ended 31/02/2024.
As the charity's trustees, you are responsible for the preparation of the
accounts in accordance with the requirements of the Charities Act 2011
(“the Act”).||||| I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention in connection with the examination which gives me cause to believe that in, any material respect: - the accounting records were not kept in accordance with section 130 of the Charities Act; or - the accounts did not accord with the accounting records; or - the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. |**Signed:**
**Name:**
**Relevant professional**
**qualification(s) or body**
**(if any):**
**Address:**||**Date:**|30/10/2025| |---|---|---|---| ||||| ||John Farmer||| ||||| ||Accountant||| ||||| ||10 Ox Calder Close||| ||Dunnington||| ||York YO19 5RJ||| 1 **Oct 2018** **IER**