## **Trustees’ Annual Report for the period**
**From 1[st] April 2021 To 31[st] March 2022**
**Charity name: Dunnington Reading Room**
**Charity registration number: 506542**
## **Objectives and Activities**
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SORP reference
Summary of the purposes Para 1.17 The Property shall be held upon
of the charity as set out trust for the purposes of a village
in its governing hall for the use of the inhabitants
document of the Parish of Dunnington
without distinction of political,
religious or other opinions,
including the use for meetings,
lectures and classes and for other
forms of recreation and leisure-
time occupation with the object of
improving the conditions of life for
the said inhabitants.
Summary of the main Para 1.17 and During this period significant work
1.19
activities in relation to was undertaken to improve the
those purposes for the facilities within the hall, through
public benefit, in refurbishment of kitchen and small
particular, the activities, hall.
projects or services
identified in the
accounts.
Statement confirming Para 1.18 A minimum of one Trustee attend
whether the trustees every committee meeting to
have had regard to the ensure the management of the
guidance issued by the hall is compliant with its laid out
Charity Commission on purpose.
public benefit
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## **Achievements and Performance**
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SORP reference
The Charity offers space and
facilities for wide ranging
activities for residents of the
Summary of the main village and surrounding areas
Para 1.20
achievements of the including children and the elderly.
charity, identifying the The main work of the charity on a
difference the charity’s day to day basis is to ensure that
work has made to the the facilities are well maintained
circumstances of its and utilised to their maximum
beneficiaries and any wherever possible to enable
wider benefits to society residents to have a comfortable
as a whole. and safe place to meet and enjoy
the activities.
Village events such as plays and
the village show take place in the
Reading Rooms every year.
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## **Financial Review**
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Review of the charity’s Para 1.21 See attached accounts
financial position at the
end of the period
Statement explaining the Para 1.22 The Reading Room management
policy for holding committee has agreed to hold
reserves stating why they reserves of between one- and
are held three-times current expenditure.
As at 31st March 2022 assets were
withing this range
Amount of reserves held Para 1.22 £47,054
Reasons for holding zero Para 1.22 n/a
reserves
Details of fund materially Para 1.24 n/a
in deficit
Explanation of any Para 1.23 n/a
uncertainties about the
charity continuing as a
going concern
Structure, Governance and Management
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Description of charity’s
trusts:
Type of governing Para 1.25 Trust Deed
document
(trust deed, royal
charter)
Trustee selection Para 1.25 Trustees shall be appointed by the
methods including details Committee by resolution of a
of any constitutional meeting of the members thereof
provisions e.g. election to
post or name of any
person or body entitled
to appoint one or more
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trustees **Reference and Administrative details**
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Charity name Dunnington Reading Room
Other name the charity n/a
uses
Registered charity 506542
number
Charity’s principal Church Street
address Dunnington
York
YO19 5PW
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## **Names of the charity trustees who manage the charity**
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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Gill Shaw
2 Nicholas Ford
Mary Patricia
3
Foster
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Corporate trustees – names of the directors at the date the report was approved **Director name**
**n/a**
Name of trustees holding title to property belonging to the charity
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Trustee name Dates acted if not for whole
year
Gill Shaw
Nicholas Ford
Mary Patricia Foster
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## **Declarations**
## **The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** Philip Ward **Full name(s)** Stephen Battison **Position (eg** Chairman Treasurer **Secretary, Chair, etc)**
Date
111012022
## **DUNNINGTON READING ROOM (Registered Charity No. 506542)**
**Income & Expenditure - Year to 31 March 2022**
|**Income**|**2022**|**Expenditure**|**2022**|
|---|---|---|---|
|Rent - Library
Rent - Other
Rent - Storage
Covid Grant
Other Grant
Misc|£6,255.24
£13,875.28
£325.00
£12,001.00
£9,950.00
£26.00|Kitchen
£3,775.23
Small Hall
£8,338.80
Chairs
£4,001.40
Library Lease
£300.00
Electrical upgrades/test
£5,385.13
Main Hall Insulation
£8,552.40
Electrics
£2,740.25
Plumbing
£541.98
Fire Safety
£579.48
Other
£528.12
Utilities
Cleaning
Rates
Projects
In Bloom
Hallmaster
Sundries
Insurance
Maintenance
Performance Rights
Advertising|£3,315.73
£3,574.50
£156.81
£123.00
£236.40
£348.78
£1,223.94
£591.38
£99.00
£30,352.96
£4,389.83|
|**Total Income**|**£42,432.52**|**Total Expenditure**|**£44,412.33**|
|**-**
**-**||||
|**Balance Sheet**|**2022**|
|---|---|
|Cash at Bank
General Fund Balance
**Total**
R.R. Maintenance Fund*|£31,536.17
£11,018.76
£4,500.00
£47,054.93|
|**-**||
***** Dunnington Parish Council has reserved an equivalent amount. The total of the two can only be used for major structural repairs to the fabric of the Reading Room Building. Such bills would be paid in equal amounts from each fund.
## **Independent examiner's report on the accounts**
## **Section A Independent Examiner’s Report**
**Report to the** Charity Name **trustees/ members** Dunnington Reading Room **of**
31[st] March 2022 **On accounts for the year ended**
**Charity** 506542 **no (if any)**
**Set out on pages** 1-2
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/02/2021.
## **Responsibilities and basis of report**
As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
**Independent** I have completed my examination. I confirm that no material **examiner's** matters have come to my attention in connection with the **statement** examination which gives me cause to believe that in, any material respect:
- the accounting records were not kept in accordance with section 130 of the Charities Act; or
- the accounts did not accord with the accounting records; or
- the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
**Signed:**
**Date:**
**Name:** John Farmer
**Relevant** Accountant
1
**Oct 2018**
**IER**
## **professional qualification(s) or body (if any):**
**Address:** 10 Ox Calder Close Dunnington York YO19 5RJ
2
**Oct 2018**
**IER**