2025-02-28-accounts - 2nd Attenborough (St Marys) Scout Group

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

Trustees' Annual Report

For the period

From (start date)	0	4	2	8	2	2	4

Section A	Reference and administration details
Charity name Other names the charity is known by Registered charity number (if any) HQ registration number Charity’s principal address	2nd Attenborough (St Mary's) Scout Group 5 0 6 4 8 9
	Attenborough Village Hall
	Attenborough Lane
	Attenborough
	Postcode	N	G	9	6	A	B

Names of the charity trustees who manage the charity

(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15	Trustee Name	Office (if any)	Dates acted if not for whole year
	Andy Barker	Treasurer
	Colin Barker	Leader
	Alistair Langton
	Craig Law
	Phil McCullough	Leader
	Conor Musson	Leader
	Tim Orton	GroupScout Leader
	Katy Phillips	Leader
	Steve Riordan	Chair
	Stephen Rule	Leader
	Bob Stork

Names and addresses of advisers (optional information but encouraged as best practice) (These will be published in the annual report of the charity)

Type of advisor Name Address

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

The Group's governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and the Policy, Organisation and Rules of the Scout Association.

(e.g. trust deed, constitution)

1 LT700001 (27 February 2024)x000D# Restricted

How the charity is constituted

The Group is a trust established under its rules which are common to all Scouts.

(e.g. trust, association, company) Trustee selection methods (e.g. appointed by, elected by) and Rules of The Scout Association. Additional governance issues (optional information but encouraged as best practice)

The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.

Policies and procedures adopted for:
You may choose to include additional
information, where relevant, about:
a) the induction and training of trustees;
b) trustee' consideration of major risks
and the systems and procedures to
manage them

The Group is managed by the Group Trustee Board, the members of which
are the ‘Charity Trustees’ of the Scout Group. As charity trustees they are
responsible for complying with legislation applicable to charities. This
includes the registration, keeping proper accounts and making returns to
the Charity Commission as appropriate.
The Trustee Board consists of the Chair, Treasurer and 9 Trustees
(including 2 Ex Officio Trustees, and 7 co-opted Trustees) and meets every
2 months.
This Group Trustee Board exists to make sure the charity is well-managed,
risks are assessed and mitigated, equipment ais in good working order,
and everyone follows legal requirements and the organisation's policies
and rules. (See the Group Constitution.)

Section B Structure, governance and management (continued)	Section B Structure, governance and management (continued)
	Risk and Internal Control 1 The Group Trustee Board has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group makes use of the Attenborough Village Hall on a regular basis and occasionally other Scout Groups. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Board can raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 4 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group.

Section B
Structure, governance and management (continued)

Risk and Internal Control 1
The Group Trustee Board has identified the major risks to which they
believe the Group is exposed, these have been reviewed and systems
have been established to mitigate against them. The main areas of
concern that have been identified are:
Damage to the building, property and equipment. The Group
makes use of the Attenborough Village Hall on a regular basis and
occasionally other Scout Groups. The Group has sufficient buildings and
contents insurance in place to mitigate against permanent loss.
Injury to leaders, helpers, supporters and members. The Group
through the capitation fees contributes to the Scout Associations national
accident insurance policy. Risk Assessments are undertaken before all
activities.
Reduced income from fund raising. The Group is primarily reliant
upon income from subscriptions and fundraising. The group does hold a
reserve to ensure the continuity of activities should there be a major
reduction in income. The Board can raise the value of subscriptions to
increase the income to the group on an ongoing basis, either temporarily or
permanently.
Reduction or loss of leaders. The group is totally reliant upon
volunteers to run and administer the activities of the group. If there was a
reduction in the number of leaders to an unacceptable level in a particular
section or the group as a whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case scenario the
complete closure of the Group.
Reduction or loss of members. The Group provides activities for
all young people aged 4 to 18. If there was a reduction in membership in a
particular section or the group as whole then there would have to be a
contraction, consolidation or closure of a section. In the worst case
scenario the complete closure of the Group.

Ri k d I t l C t l 2

2 LT700001 (27 February 2024)x000D# Restricted

Risk and Internal Control 2

The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered.

Section C	Objectives and activities
Public benefit statement Summary of the objects of the charity set out in its governing document	The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co-operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise.

	The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.
Section D
Achievements and performance Summary of the main achievements of the charity during the year The_Squirrels_section that began in January 2024 continues to strengthen to complement the existing,Beavers, Cubs, Scouts and Explorer_sections. The numbers in the group as at June 2025 are: _Squirrels- 13 Beavers-17 Cubs- 18 Scouts- 26 Explorers- 12 This reflects the interest from the local community and provides the group with a solid base to continue to engage young people in Scouting as they progress through the different sections	Achievements and performance

3 LT700001 (27 February 2024)x000D# Restricted

progress through the different sections.

Section E Brief statement of the charity’s policy on
Financial Review Reserves Policy Quantify and explain any designations Details of any funds materially in deficit (circumstances plus steps to eliminate) None Further financial review details (optional information) information, where relevant, about: Investment Policy 1 reserves The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Trustee Board considers that the group should hold a sum equivalent to 3 months running costs, circa £3700. The Group held reserves of approximately £6000 against this at year end. This is above the level enquired for operating expenses, however capitation increase each year, in line with the increase in size of the group. As a Trustee Board we are aware of the risks of a reduction of group income and how that could impact activities in the future. At this time however, despite holding less money in reserve, we feel the group are in a strong position and there is no risk of having to curtail activities for any of the sections Youmay chooseto include additional • the charity’s principal sources of funds The Group's Income and Expenditure is very small and as a consequence does not have sufficient funds to invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. • how expenditure has supported the key The Group Trustee Board regularly monitors the levels of the bank balance and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve changing our banking provider, before doing so the Group Trustee Board considers the requirements and makes a decision accordingly	Financial Review
	Reserves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Trustee Board considers that the group should hold a sum equivalent to 3 months running costs, circa £3700. The Group held reserves of approximately £6000 against this at year end. This is above the level enquired for operating expenses, however capitation increase each year, in line with the increase in size of the group. As a Trustee Board we are aware of the risks of a reduction of group income and how that could impact activities in the future. At this time however, despite holding less money in reserve, we feel the group are in a strong position and there is no risk of having to curtail activities for any of the sections

	None
	Investment Policy 1 The Group's Income and Expenditure is very small and as a consequence does not have sufficient funds to invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. The Group Trustee Board regularly monitors the levels of the bank balance and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve changing our banking provider, before doing so the Group Trustee Board considers the requirements and makes a decision accordingly
Section F	Other Optional Information
Plans for future periods (details of any significant activities planned to achieve them)
	The 2025 Group camp was held successfully in Walesby in north Nottinghamshire. The summer camp will see the Group travel to Edinburgh. The new term will start in September and the Trustees will continue to work to provide a great experience of scouting for all members.

4 LT700001 (27 February 2024)x000D# Restricted

~~ee~~ Section G Declaration The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees Signature(s) Full name(s) ~~SS~~ Steve Riordan Position (e.g. Secretary, Chair) ~~A~~ Chair Date 1 0 0 7 2 5

5 LT700001 (27 February 2024)x000D# Restricted

nd 2 Attenborou St. Ma Account Balances th Year Ending 28 February 2025 Charit Number 506489 Scout Grou 2024 2025 Opening Balances Bank £12,406 £13,766 Cash £0 £61 £12,406 £13,827 (Deficit)Surplus for year £1,421 1£2.5991 £13,827 £11,228 Closing Balances Bank £13,766 £11,162 Cash £61 £66 £13,827 £11,228 Chairman Treasurer Accountants report th We have examined the receipts and payments account for the year ending 29 February 2024, together with the books and records submitted to us by the 2. Attenborough (St. Mary's) Scout GroLtp. We confirm that the account is in accordance with the books and records. C. J. Lucking & Co. Chartered Accountants 34 Cross Street, Long Eaton, Nottingham. NGIO IHD 7 Zo2

2nd Attenborough (St. Mary's) Scout Group Receipts and Payments Account Year Ending 28[th] February 2025

Receipts

Receipts
	2024 2025
Subscriptions Camp Income Gift Aid Fundraising Grants and Donations Secton Income Total Receipts	£6,047 £9,244 £9,829 £23,073 £1,302 £0 £1,661 £3,300 £264 £130 £639 £2,426 £19,742 £38,173	note 1

note 1) Gift aid of £1,406 claimed, but not yet paid

Page 2 of 3

2nd Attenborough (St. Mary's) Scout Group Receipts and Payments Account th Year Ending 28 February 2025

Payments

Camp Expenditure Capitation Equipment Fund Raising Donation Insurance Rent Section Expenditure Uniform	2,024 2025 £7,104 £25,367 £3,696 £3,363 £1,296 £1,705 note 2 £704 £0 £75 £425 £304 £3,039 £4,575 £2,481 £4,679 £280 note 2

Total Expenditure (Deficit)Surplus for the year	£18,321 £1,421	£40,772 (£2,599)

note 2) Included in section expenditure

Page 3 of 3