## **CAVENDISH VILLAGE HALL, BEELEY**
## **FINANCIAL STATEMENTS FOR**
## **31 March 2021**
**Charity Number 506300**
## **CAVENDISH VILLAGE HALL, BEELEY**
## **FINANCIAL STATEMENTS**
## **YEAR ENDED 31 March 2021**
|**Contents**|**Page**|
|---|---|
|Trustees|**1**|
|Trustees’ annual report|**2-3**
|
|Independent Examiner’s Report|**4**|
|Statement of financial activities|**5**|
|Balance sheet|**6**|
|Notes to the financial statements|**7**|
## **CAVENDISH VILLAGE HALL, BEELEY**
## **MEMBERS OF THE BOARD OF TRUSTEES AND PROFESSIONAL ADVISERS**
## **The board of trustees**
Siobhan Spencer Robert Gregory Ingrid Sethi Richard Torr Robert Webster
Robert Gregory
**Registered office**
School Road Beeley Matlock DE4 2NU
## **Independent Examiner**
Derby Community Accountancy Service Babington Lodge 128 Green Lane Derby DE1 1RY
**- 1 -**
## **CAVENDISH VILLAGE HALL, BEELEY**
## **TRUSTEES’ ANNUAL REPORT**
## **YEAR ENDED 31 MARCH 2021**
The trustees have the pleasure in presenting their report and the unaudited financial statements of the charity for the year ended 31 March 2021.
## **OBJECTIVES AND ACTIVITIES**
The purposes of the village hall for the use of the inhabitants of the Parish of Beeley without distinction of political religious or other opinions including use for meetings, lectures and classes and for other forms of recreation and leisure time occupation with the object of improving the conditions of life for the said inhabitants
## **SUMMARY OF THE MAIN ACTIVITIES UNDERTAKEN FOR THE PUBLIC BENEFIT IN RELATION TO THESE OBJECTS**
In planning our activities for the year we kept in mind the Charity Commission’s guidance on public benefit at our trustees meetings.
## **ACHIEVEMENTS AND PERFORMANCE**
## Lottery funding
We have undertaken the works in the grounds, and we have planted the memorial Belay Pippin apple tree; this is planted at the front of the hall for the Hawksworth family.
## Beeley in Bloom
This is our main fundraiser which had to be cancelled due to Covid we did however carry on with renewal of the storage heaters so we would not fall behind in the renovation plan and we did manage to run the duck race as a fund raiser. We used half of the Derbyshire Dales business grant in lieu of funding that we usually raise for the works.
Due to many of the groups not existing in Beeley the committee undertake two events traditional in the village the Easter egg hunt and party with Father Christmas for the children. (Previously the Beeley leisure committee used to undertake these.) because of Covid we light the grounds up and Santa had a grotto in our new corner seat, (despite the weather).
Easter 2020, we did not undertake a hunt again this year as Covid 19, instead the Easter bunny made a delivery on each step with a basket of eggs.
Governance
The trust deed has been reviewed and we have worked on a newer constitution that can work under the trust deed bearing in mind that the representative groups no longer exit.
We follow a financial reserve policy that will enable us to run for a year if something happens to income.
**- 2 -**
## **CAVENDISH VILLAGE HALL, BEELEY**
## **TRUSTEES’ ANNUAL REPORT**
## **YEAR ENDED 31 MARCH 2021**
The Hall has a program of improvements that will take us to 2025 at the very earliest depending on funding as we must return to renewing the outside fabric of the building. We will need a new floor in the big hall shortly.
We have produced an Annual and General leaflet every year that informs the community where we have obtained grants and what it has been spent on.
## **FINANCIAL REVIEW**
## **Reserves Policy**
The charity’s reserves policy aims to hold 6 months running costs in reserve
## **Independent Examiner**
Derby CAS are continuing in office as independent examiner
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
## **Governing Document**
Cavendish Village Hall, Beeley has School Road, Beeley, Matlock as the principal address of the charity.
## **Trustee selection methods**
A skills audit has been undertaken to discover those skills which are required by the trustee body. Efforts are made to recruit trustees who meet the skill requirement **.**
## **Risk management policy**
The trustees examine the major risks that the charity faces each financial year when preparing and updating the strategic plan. The charity has developed systems to monitor and control these risks to mitigate any impact that they may have on the charity in the future.
## **Independent Examiner**
Derby CAS are continuing in office as independent examiner
Registered office: School Road Beeley Matlock DE4 2NU
Signed on behalf of the trustees
S Spencer Trustee
Approved by the trustees on:
**- 3 -**
## **CAVENDISH VILLAGE HALL, BEELEY**
## **Independent Examiner's Report to the Trustees of Cavendish Village Hall, Beeley**
I report on the accounts of the charity for the year ended 31 March 2021 which are set out on pages 5 to 7
## **Respective responsibilities of the trustees and examiner**
As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner’s statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
- accounting records were not kept in accordance with section 130 of the Act or
- the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Mark Newey ACMA Date Derby Community Accountancy Service Babington Lodge 128 Green Lane Derby DE1 1RY
**-4-**
**CAVENDISH VILLAGE HALL, BEELEY RECEIPTS AND PAYMENTS ACCOUNT**
## **YEAR ENDED MARCH 31[st] 2021**
|**Charitable Income**
Grants
note 1
Donations
Rent and Room hire
Sundry
note 2
Interest
**Charitable Expenditure**
Cleaning, maintenance and renovation
Utility costs
Events
Hall renovation costs
Insurance
Promotional costs
Rent
Sundry|**Total**
Total
**Unrestricted**
**Funds**
**Restricted**
**Funds**
**Mar 31st**
**2021**
Mar 31st
2020
**£**
**£**
**£**
**£**
21369
3840
25209
300
0
0
0
142
945
0
945
6368
0
0
0
3780
53
0
53
12|
|---|---|
||**22367**
**3840**
**26207**
**10602**|
||15352
4547
19899
3410
4771
0
4771
2210
90
300
390
602
0
0
0
1134
300
0
300
268
30
0
30
30
100
0
100
100
328
0
328
521|
||**20971**
**4847**
**25818**
**8275**|
|**Net Movement of Funds for the year**
Balance brought forward
Closing Balances|**1396**
**-1007**
**389**
**2327**|
|---|---|
|||
||**15503**
**1521**
**17024**
14697|
|||
||**16899**
**514**
**17413**
**17024**|
**-5-**
## **CAVENDISH VILLAGE HALL, BEELEY**
## **STATEMENT OF ASSETS AND LIABILITIES AS AT MARCH 31[st] 2021**
|**Fixed Assets**
**Current Assets**
Balance at bank
Cash
Debtors
**Less Creditors**
**Total Current Asset Value**
Chair
_________________________________
S Spencer
Trustee
_________________________________
R Torr
Trustee|**Mar 31st**
**2021**
**£**
**0**
17408
5
0|
|---|---|
||**17413**|
||0|
||**17413**|
**-6-**
## **CAVENDISH VILLAGE HALL, BEELEY**
## **NOTES TO THE ACCOUNTS**
## **Note 1**
Grants consisted of:-
|Derbyshire Dales District Council
Derbyshire Dales CVS
Derbyshire County Council
**Note 2**
Sundry income
Beeley in Bloom
Other|Unrestricted
Grants
Restricted
Grants
£
£
21369
0
0
3540
0
300|**2021**
**2020**
Total
Total
£
£
21369
0
3540
0
300
300|
|---|---|---|
||**21369**
**3840**|**25209**
**300**|
|||**2021**
**2020**
£
£
**0**
3200
**0**
580|
|||**0**
**3780**|
## **Note 3**
Restricted Funds
|National Lottery Community Fund
Derbyshire Dales CVS
Derbyshire County Council|Closing
Balance
Income Expenditure
Closing
Balance
£
£
£
£
1521
0
1521
0
0
3540
3026
514
0
300
300
0|
|---|---|
||**1521**
**3840**
**4847**
**514**|
**-7-**