LINCOLNSHIRE HUMBER FEDERATION OF WOMEN'S INSTITUTES TRUSTEES ANNUAL REPORT FOR THE PERIOD
1[st] JANUARY 2024 to 31[st] DECEMBER 2024 REFERENCE and ADMINISTRATION DETAILS
| Charityname | Lincolnshire Humber Federation of WIs |
|---|---|
| Other names Charity known by |
LHFWI |
| RegisteredCharity no | 506278 |
| Charities Principal address | 10 Queen Street BRIGG North Lincolnshire DN20 8HY |
| TRUSTEES | Date | ROLE | Sub-Committee Chairman |
|---|---|---|---|
| Jennifer Nix | All Year | ||
| Valerie Lancaster | Retired April 2024 |
Treasurer | |
| Mavis Reade | All year | Chairman Vice Chairman |
Membership LHFWI |
| Denise Butler | All Year | Treasurer | Became Treasurer April 2024 |
| Mavis Jarvis | All year | WI Adviser Vice Chairman |
Membership |
| Elizabeth Stephens ~~ee~~ |
Allyear |
Hobbies |
|
| Shirley Haslett ~~ee~~ |
Appointed 13thFeb 2024 |
||
| Tracey Moutrie ~~eepf~~ |
Appointed 9thApril 2024 ~~pf~~ |
~~pf~~ | ~~pf~~ |
| Jill Dawson ~~pf~~ ~~—E~~ |
All Year ~~pf~~ ~~—E~~ |
Chairman Vice Chairman ~~pf~~ ~~—E~~ |
Leisure & Learning LHFWI ~~pf~~ ~~—E~~ |
| Trish Hindley ~~—E~~ |
All Year ~~—E~~ |
~~—E~~ | Newsletter Editor ~~—E~~ |
| Eleonore Ransom ~~—E~~ |
All Year ~~—E~~ |
~~—E~~ | House Officer ~~—E~~ |
| Christine Sylvester | All Year | Chairman | LHFWI |
The title of 10 Queen Street, Brigg is vested with the Official Custodian for Charities.
NAME of STAFF
The federation trustees are supported by a part-time secretary Gill Chambers who makes sure that the office runs smoothly and queries are answered. The office is open on Tuesday, Wednesday and Thursdays only. Contact by post, email and telephone preferred but visits between 10am to 3pm on the above days only.
STRUCTURE, GOVERNANCE and MANAGEMENT Description of the charity's trusts
Type of governing document The charity is governed by the constitution of the NFWI for unincorporated federations dated April 2021. How the charity is constituted There are currently 1105 members in 36 institutes(1058 members in 35 institutes 2023) ! new institute opened in Nov 24 consisting of 14 members Trustee selection methods Trustees are nominated by and from WI members biannually and a vote is taken if needed. The coming years trustees are announced at our Annual General Meeting in March or April.
Trustee training
At the start of their term in office every trustee has to be able to sign an eligibility form as a trustee of a charity and then undertakes an online training course. These courses also have to be completed by existing trustees every two years (their term of office) as changes or new charity laws have to be known. Both the form and the course have been produced by NFWI and is now completed online.
Other linked charities.
The federation is currently composed of the 36 WIs (registered and unregistered charities) within the federation, to whom we provided events, visits, workshops together with office support, training etc. and a link to NFWI (registered charity).
All trustees give their time voluntarily and received no remuneration or other benefits.
OBJECTIVES AND ACTIVITIES
Summary of objects as per the governing The objects of the LHFWI are to further the documents purposes of the Women's Institute organisation throughout the whole county of Lincolnshire as well as elsewhere and nationally.
Summary of the main activities undertaken for In planning our activities for the year the trustees the public benefit in relation to these objects keep in mind the Charity Commission guidance on public benefit. We organise events, workshops and projects for our members which develop their self-confidence, their empowerment and a “can
do” attitude whilst furthering the aims and objectives of the WI.
Contribution made by volunteers
All trustees of the federation, sub-committee members as well as all committee members of the 36 WIs are volunteers. So total numbers of volunteers and hours given are substantial and make a big contribution to our communities locally and nationally.
Achievements and performance
1[st] Quarter of the year
Members voted to select their resolution for presentation at the NAGM to be held at Albert Hall London. The resolution was chosen nationally by all members and after the chosen resolution was announced a Zoom meeting was given by NFWI for WIs guidance.
The Federation’s Quiz night was organised for March and was very hotly contested with all tables taken. Two trustee attended the AGM for North Lincolnshire Federation at Skegness
The 2[nd] Quarter of the year
Our Annual Federation Day was held at the Great Limber Village Hall, at Great Limber on the 20[th] April . We had an excellent speaker Ian Morgan This year’s venue for the NAGM was at Albert Hall in London and was a hybrid meeting. The resolution chosen by members was “Dental Health Matters” This was discussed with two excellent speakers. The opposing speaker making some excellent arguments which reduced the resolutions majority on being adopted.
During the day we had three excellents speakers who were Nazir Afzal who was the Crown Prosecutor from NE England who prosecuted the Rochdale Grooming Group, Mel B who talked about coercive behaver and Timothy Watson who was an actor from the Archers whose character was Rob Titchener who played an abuser. All three were inspirational speakers. “Denman at home” courses continue to attract a large following from all over the world and are much appreciated especially those who live alone
The 3[rd] Quarter of the Year
In July we organized a bus trip t0 the Marks and Spencer Museum in Leeds and had a free afternoon for lunch and shopping it was very well attended. The office was involved in an incident on the 19[th] September when a lorry crashed into next door which caused some considerable damage to our property which is still ongoing with the insurance company
The 4[th] Quarter of the year. We offered training sessions for both presidents, secretaries and treasurers during this quarter and to show further support we also held an Officers Coffee and Chat session.
We organised a trip to Skipton and Bradford taking in a afternoon tea on a boat but unfortunately it had to be cancelled due to lack of support.
Our Christmas faye was held at Scawby Village Hall on 23[rd] November and inspite of the bad weather we had a reasonable turnout
On 1[st] December we organised a trip to York Christmas Shopping but unfortunately it wasn’t well attended but the members who went had an enjoyable time
Principle Funding Sources and Underlying performance.
LHFWI is a membership based organisation, consequently it derives its main source of income from membership subscriptions, from activities organised for members and fundraising events. Increases in membership numbers are financially very important as it relieves pressure on fundraising and the prices charged for events that we arrange.
Subscription numbers of 1105 do not include Hibalstow members so we have obviously retained and increased membership over the past year. The release of the Denman funds for free courses and bigger and better events provided by the Federation may see this figure increase
Events and activities organised by the Federation are only making small contributions to our costs and expenditure but these will be continued to be offered at affordable prices.
During the year the Federation has continued fundraising by the club draw, selling bulbs, merchandise and raffles at events etc.
There is more sharing of institute events and long may this continue.
The federation has and is facing substantial cost increases in light and heat costs together with a further increase in the living wage in this and next April. These factors and the cost of living crisis facing our members are putting considerable strain on our fundraising activities.
Reserves Policy
LHFWI currently requires reserves to allow it to continue to work in the event of a substantial fall in our membership affiliation subscriptions. The trustees consider holding unrestricted reserves equivalent to 6 months expenditure to be necessary.
General Fund
This fund is unrestricted and is used for all charitable purposes without restriction in accordance with the governing documents.
Restricted Funds
This fund is monies from closed WIs which are kept for 3 years for a possible restart of that WI. The remaining 5 institutes are Ashby Belles (£148) Appleby (£1100) and Alkborough (£175), New Walthan (£917), Laceby (£102).
Future Plans
The coming year will see a continuing emphasis on retaining and increasing membership numbers, especially amongst young women. It is a challenge, home working, flexible working hours, a longer working life and increasing family responsibilities, all make it harder for women. The financial pressure on family time and finances has increased substantially especially during the cost of living crisis. Lets make it known that the WI is there for them after all it is a £1 a week to spend on yourself and just remember all the benefits that flow from membership.
All institutes and members have shown increasing use of technology, infinite flexibility as well as enthusiasm and mutual support. All should be more than sufficient for the job!
The Federation wish to thank all WI’s and their members for all their contributions in time and effort over another extraordinary year!
Never forgetting the objects of the WI, the federation together with NFWI and Denman will continue to provide our members with opportunities. Learning, taking part in the community, campaigning locally and nationally, but above all, for its members – FUN and FRIENDSHIP never more important than now!
LINCOLNSHIRE HUMBER FEDERATION of WOMEN’S INSTITUTES
Charity Number 506278 Unincorporated
RECEIPTS and PAYMENTS ACCOUNT for the YEAR ENDED 31 DECEMBER 2024
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|---|---|---|---|---|---|---|---|---|
|Unrestricted|Restricted|Total|Last Year|
|Funds|Funds|2024|2023|
|£|£|£|£|
|Al|RECEIPTS|
|WI’s|Affil|fees,|Gift|aid, NAGM|etc|24058|24058|14172|
|Alnwick/Beamish/Hampton|Court|(2022)|6571|
|Sale|of Goods|214|214|59|
|Annual|Federation Day|1284|52|1336|1829|
|Other Events|and|Fundraising|10126|10126|9359|
|New and|Closed|institutes|486|1018|1504|726|
|Insurance|1188|1188|1116|
|Donations|and|interest|174|174|100|
|Sundries|237|237|90|
|Asset|and|Investment|sales|---|---|---|
|Total|receipts|37767|1070|38837|34022|
|A3|PAYMENTS|
|New|Institute|repaid and|costs|712|357|1069|987|
|Alnwick/Beamish/Hampton|Court|(2022)|6126|
|NAGM|Cardiff/Liverpool|/London|11117|11117|3388|
|Goods|for|resale|322|322|
|Annual|Federation Day|440|440|985|
|Other events|incl|Fundraising|exps|5441|5441|5107|
|Federation|costs,|training|etc|182|182|182|
|Wages|and|payroll|costs|10282|10282|11150|
|Insurances,|utilities &|hire|6605|6605|6250|
|Post,|stationery,|print,|tel &IT|2676|2676|1558|
|House|costs|754|754|4518|
|Travel|costs —|volunteers|2526|2526|2209|
|Sundries|695|695|59|
|A4 Asset|and|Investment|purchases|-|-|-|-|
|Total Payments|41752|357|42109|42519|
|Net|of receipts/|(payments)|(3985)|713|(3272)|(8497)|
|A5|Transfers|between|funds|
|Aé6 Cash funds|at|last year end|25125|1780|26905|35402|
|Cash|funds|at|this year end|21140|2493|23633|26905|
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|---|---|---|---|---|---|---|
|STATEMENT OF|ASSETS and LIABILITIES as at 31 DECEMBER 2024|
|Unrestricted|Restricted|Total|Last year|
|Funds|Funds|2024|2023|
|‘|a|£|£|
|B1BarclaysCASH — FUNDS current a/c|11021|2493|13514|16872|
|Barclays|—|No ||a/c|9842|9842|9696|
|Barclays —|No 2 a/c|2|2|2|
|Cash held|275|275|335|
|Total Cash funds at the year end|21140|2493|23633|26905|
|B2|Other monetary|assets|--|167|
|NFWI|overpayments|
|Goods for resale and stationery|709|709|1496554|
|Debtors WI|and|others|----|
|Prepayments|----|
|Total|709|709|2217|
|None|None|
|B3|Investment|assets|
|B4 Assets|for Charity’s own|use|
|----|
|10 Queen Street, Brigg|- Cost|24789|24789|24789|
|Valuation for Insurance (2024)|160000|----|
|Computers, equipment & furniture|1500|1500|1050|
|Total Assets per trustee values|26289|26289|25839|
|B5|Liabilities|
|Haxey and Holton le|Clay|917|
|repayment|225|
|Federation|Flutter|winners|22|
|Event|costs|
|TreesNFWI to subs be planted to be paidfor AFD|108|108|193|
|HMRC and payroll|76|76|136|
|Gas and electric|190|190|
|Total Liabilities|374|374|1518|
|Signed by two|of the trustees|on|
|behalf of all the|trustees.|
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Date of approval
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Name
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Signed at Board of Trustees Meeting
Tuesday 11' February 2025 Christine Sylvester (?Se ee
Denise Butler ‘1D Gabler
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The title to Queen Street, Brigg is vested with the Official Custodian
Restricted Funds
At the year end restricted funds were £2493 which comprised of the funds of 5 closed institutes . New Waltham £916.51 closed in Jan 2024, Laceby £101.81 closed in Sept 2024, Alkborough £175 closed in April 2023, Appeby £1100 closed 2021, Ashby Belles £148 closed in 2021.
Receipts from institute for a collection for Prof Jonathan Van-Tam £52 to be taken out April 2025
Monies collected on behalf of NFWI
LHFWI collected £14971 On behalf of NFWI as their portion of the subscriptions and pooling of fares. We paid over £14863 leaving a small net payment of £108 to be paid in February 2025
Independent Examiner’s Report to the trustees of the Lincolnshire Humber Federation of Women’s Institutes ( “LHFWI”)
| report on the accounts for the year ended 31 December 2024 which are set out on pages 1 to 8
Respective responsibilities of the trustee’s and examiner
The charity’s trustee’s are responsible for the preparation of the accounts, The charity’s trustee’s consider that an audit is not required for this year under section 144(2) of the Charity’s Act 2011 (The 2011 Act) and that an independent examination is needed.
It is my responsibility to examine the accounts under section 145 of the 2011 Act : follow the procedures laid down in the General Directions given by the Charity Commission section 145 (5) (b) of the 2011 Act; and state whether particular matters have come to my attention .
Basis of examiner’s statement
My examination was carried out in accordance with the General Directions given by the Charity Commission. As examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustee’s concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in a full audit, and consequently no opinion if given as the whether the accounts present a “true and fair view” and the report is limited to those matters set out in the next statement.
Independent examiner’s statement
The accounts comply with the detailed legal requirements for the Trustee’s Annual Report as set out in The Charities ( Accounts and Reports) Regulations 2008
In connection with my examination, no matter has come to my attention that requirements below:
-
e To keep accounting records in accordance with s130 of the 2011 Act; or
-
e To prepare accounts which accord with these accounting records and to comply with the accounting requirements of the 2011 Act have not been met
Jean White
20 Poplar Grove
Signature
Ss. ™. WidLe
Scotter
Gainsborough Lincolnshire
y Date \ We Mad 263%